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UBC Library News 1977

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Array nj.B.C. LIBRARY NEWS
Volume 9, No. 2 SPECIAL ISSUE:    FACULTY LIBRARY GUIDE, 1976/77 Vancouver, B.C.
Although there is no shortage of library handbooks and other printed guides at U.B.C, they all have one thing in common: they
were written primarily for students. We hope this guide will meet the demand for a complete and up-to-date faculty handbook that
will supplement the more basic information given in our other publications.
REFERENCE SERVICES
A wide variety of services is available from reference divisions and major branch libraries. Local conditions may influence the way
in which more specialized reference services can be provided, especially in the smaller branches. Among those which most divisions
offer are the following:
1) Answers to factual queries.   A phone call to the appropriate division may quickly provide you with an answer.
2) Brief selective bibliographies compiled at your request.
3) Assistance in the preparation of research papers. This may take the form of assisting with literature searches, verifying references or
facts, and assistance with bibliographical questions.
4) Provision of bibliographic talks to classes, emphasizing pertinent and useful reference items in a given subject.
5) Selective Dissemination of Information (SDI). This is a current awareness and/or retrospective literature search service, tailored to
the needs of individual faculty members or small groups. Computer printouts listing recent books and/or articles of potential
interest are provided. Four types of service are available:
A) UBC/SDI offers monthly printouts listing newly catalogued acquisitions of the U.B.C. Library in the fields of interest of its
individual subscribers. The service is available without charge to U.B.C. faculty members.
B) CAN/SDI is based on the computer facilities of the Canada Institute for Scientific and Technical Information (CISTI) in Ottawa.
This nation-wide current awareness service aims to meet the information needs of scientists and engineers, as well as social
scientists. For an annual fee, subscribers receive regular printouts, refined according to their subject interest, listing current
journal articles, reports, books, patents, and conference proceedings.
C) CAN/OLE (Canadian On-Line Enquiry) is the Ottawa-based on-line retrieval system for retrospective searching of bibliographic
files in the sciences. The service also comes from CISTI and it offers searches of the following data bases, retrospective to the
date indicated:
— BA Previews (Biological Abstracts Previews), January 1972-    ;
— CA Condensates (Chemical Abstracts Condensates), July 1 973-    ;
— COMPENDEX (Computerized Engineering Index), January 1970-    ;
— INSPEC (Information Service in Physics, Electro-technology, Computers and Control), April 1970-    .
Until the end of the current budget year (March 31, 1977) the Library will, on an experimental basis, provide CAN/OLE
searches free of charge.
D) MEDLINE is a computerized information retrieval service for bio-medical sciences personnel. It is based at the U.S. National
Library of Medicine and provides retrospective searching from 1966 through the current year and monthly current awareness
services, but covers journal articles only. At the current time, it is provided free of charge. Similar retrospective service is
available for cancer research.
Librarians in the reference divisions will act as "search editors"; they will assist in the preparation and revision of individual
"interest profiles" for current awareness services, and in the formulation of retrospective search questions. For further information
please call the appropriate reference division.
6) Informal interest profiles may also be obtained for individual faculty members so that reference staff can pass on information in
subject areas, or from sources not covered in'item .5.
Within the Main Library there are three major reference divisions — Science, Humanities, and Social Sciences — plus specialized
reference service for Fine Arts, Asian Studies, Government Publications, Maps, and Special Collections. In addition, each branch
library offers reference assistance in its subject area.
While reference staff members can provide assistance in any of the subject fields their division encompasses, there may be
occasions when more specialized assistance is needed. To help you find the reference staff member best able to help, some of the staff
with special responsibilities are listed below:
ASIAN STUDIES DIVISION (Division Head:   Tung-King Ng, x5905)
Tung-King Ng (x5905) - Book selection; reference lists.
Shui-Yim Tse (x2427) - China; fine arts; P'u-pan Collection.
Tsuneharu Gonnami (x2427) — Japan; book selection; Japanese government publications. -2-
FINE ARTS DIVISION (Division Head:    Melva J. Dwyer, x4959)
Melva J. Dwyer (x4959) — Fine arts; book selection.
Diana Kraetschmer (x2720) — Fine arts; architecture.
Joan Whitney (x2720) — Community and regional planning.
GOVERNMENT PUBLICATIONS & MICROFORMS DIVISION (Division Head:   Suzanne Dodson, x3858)
Suzanne Dodson (x3858 or 2584) — Microforms; collections and equipment.
Connie Fitzpatrick (x2584) — U.S. federal and state publications; pollution.
Mary Lubbe (x2584) — Canadian federal and provincial, UN, international organizations, and municipal publications.
Roger Young (x2584) — Foreign publications.
HUMANITIES DIVISION (Division Head:   Chuck Forbes, x2411)
Chuck Forbes (x2411) — British history; bibliography; film; biography.
Maria Horvath (x2411) — East European language and literature; German language, literature and history; medieval history;
sectarian Christianity.
Les Karpinski (x2411) — Religious studies; Slavonic studies; linguistics; Old World archeology; ancient history; world history.
Helene Redding (x2411) — Theatre; philosophy; classical studies; comparative literature; French studies; French Canadian
literature.
Juliette Stevens (x2411) — English language and literature; American and Canadian literature; Canadian, British, and American
history.
SCIENCE DIVISION (Division Head:  Rein Brongers, x3826)
Rein Brongers (x3826 or x3295) — Civil, electrical, mechanical, and mineral engineering.
Jim Henderson (x3295 or 2667) — Mathematics; physics.
Helen Mayoh (x3295) — Chemistry; chemical engineering; metallurgy.
Sundaram Venkataraman (x3295) — Astronomy; geosciences.
SOCIAL SCIENCES DIVISION (Division Head:   Lois Carrier, x3l55)
Lois Carrier (x3155 or 2725) — Geography; librarianship.
Marilyn Dutton (x2725) — Economics; education; physical education.
Iza Laponce (x2725) — Political science.
Dorothy Martin (x2725) — Psychology; sociology.
Barbara Pearce (x2725) - Commerce; business administration.
Laine Ruus (x2725) — Anthropology; New World archeology; machine readable quantitative data archives.
SPECIAL COLLECTIONS (Division Head:   Anne Yandle, x4879)
George Brandak (x2521) — Manuscript collections.
Laurenda Daniells (x2521) — University archives.
Joan Selby (x2521) - Colbeck Collection of 19th C. English literature.
Frances Woodward (x2521) — Early maps and historical cartography.
Anne Yandle (x4879) — Rare books, especially Pacific Northwest history.
WOODWARD LIBRARY (Division Head:   Anna Leith, x2762)
Joyce Davidson (x4440) — Pharmacy.
Barbara Gibson (x4447) — History of science and medicine.
Heather Keate (x3393) — Basic medical sciences.
Diana Kent (x4440) - Dentistry.
Peg Leighton (x4440) — Nursing.
Bill Parker (x5553) — Biological sciences.
ACQUISITION OF LIBRARY MATERIALS
1) BOOK ORDERING
In keeping with Senate policy, the Library maintains a centralized acquisitions program and takes general responsibility for the
development of collections and the expenditure of book funds.
In this program the University Library is assisted by the Senate Library Committee, by deans and department heads, and by all
persons interested in Library affairs.
Essentially  the book  fund  is composed of two parts: that controlled by the Library, and that controlled by the academic
departments. The Library is responsible for the purchase of current books, reference books, research materials, government publications, and
backfiles of periodicals. It also takes responsibility for the purchase and renewal of periodical subscriptions.
The academic departments concentrate on the purchase of older materials which they feel are necessary to support the courses they
are offering. Each department appoints from its members a faculty library representative who is expected to see that his or her
department's allocation and any other funds at its disposal are spent wisely each year.
If an order is compiled from publishers' blurbs and catalogues, please include these lists with the completed request forms. This type
of material often provides additional information useful for ordering from the supplier. Only out-of-print catalogues should be marked
and submitted, through the Library Representative, without order forms.
All other requests for books to be ordered should be submitted on the order forms available from the Acquisitions Division. The
completed forms should be sent, preferably through the Department's Library Representative, to the Bibliographic Searching Division
of the Main  Library or, for books intended to go to a branch library collection, to that branch.
2) PERIODICAL ORDERING
If you wish to order a periodical subscription for inclusion in a library's collection, please see the head of the reference division or
branch library responsible for that subject area.
Back runs of periodicals may be requested through Mr. G. Elliston, the Serials Bibliographer, in the Collections Division (local
2304).
3) GOVERNMENT PUBLICATIONS
Publications of the B.C. government, the Canadian federal government, and some international organizations are acquired on a
deposit basis by the Library. If you wish to order publications from other areas for inclusion in the collection, please submit an order
to the Government Publications Division, Main Library.
4) THESES AND DISSERTATIONS
A. M.A. Theses
It is not library policy to buy M.A. theses. They may usually be borrowed on interlibrary loan for specific research pursuits.
B. Ph.D. Dissertations
It is not library policy generally to buy Ph.D. dissertations for the Library's collections. In those relatively few cases where a
particular dissertation is an outstanding monograph on the subject, it may be bought, usually on microfilm through the Acquisitions
Division and subsequently added to the Library collection. On the authorization of the departmental library representative and the
Assistant Librarian for Collections, the departmental library allocation is charged for such purposes.
Dissertations may also be acquired through interlibrary loan, but the costs of microfilm or photocopy in this case will not be met
from Library book funds, nor will the dissertation be added to the Library. It will instead be considered the property of the individual
placing the request.
Abstracts of doctoral dissertations, with prices and order information, can be found in Dissertation Abstracts. A full set is shelved
in the Ridington Room (Social Sciences and Humanities Reference Divisions, Main Library).
COLLECTIONS DIVISION
The bibliographers in the Collections Division are mainly concerned with the field of current publishing, and they try to ensure that
essential materials are purchased as they become available. They maintain close contact with the dealers who supply books on
"blanket" or "approval" contracts. Under these arrangements, booksellers in various countries send selected materials to the Library.
The bibliographers' main responsibility is to see that the Library's acquisition of current material is comprehensive and balanced.
They are also concerned with correcting weaknesses in the existing collection, and they welcome suggestions which assist them in this
task.
The following guide lists the personnel of the Collections Division and describes areas they supervise:
1) R.M. Hamilton, Assistant Librarian for Collections (x2740)
Head of the Division; answers queries regarding general policy, allocation of funds, etc.
2) Graham Elliston, Serials Bibliographer (x2304)
With the cooperation of library personnel and departmental library representatives, attends to all matters involved in the acquisition
of periodical backfiles. Identifies gaps in the collection, scans catalogues and lists, compiles want-lists, and approves purchase of
material through the Research Periodicals Fund.
3) Eleanor Mercer, Bibliographer (x3748)
Supervises the approval purchase of all current humanities and social sciences publications issued in Canada (both English and
French language), and English-language materials from the United States, Great Britain, and various Commonwealth countries.
4) Dorothy Shields, Bibliographer (x3748)
Supervises the blanket order program and orders for current books from Austria, Belgium, France, Germany, Italy, the Netherlands
(publications in languages other than Dutch), Spain, and Switzerland. Notable exclusions are the proceedings of congresses and
symposia.
5) Jack Mcintosh, Bibliographer (x2411)
Supervises the approval purchase of all current Slavic language materials. Exercises special responsibility for retrospective selection
of Slavic language materials in the fields of language and literature.
6) Science Bibliographer (position temporarily vacant) (x 4363)
Supervises the acquisition of science and technology materials in all areas except bio-medical. This includes the fields of agriculture,
astronomy, chemistry, engineering, forestry, geology, mathematics, and physics.
7) Anthony Jeffreys, Life Sciences Bibliographer (x5575)
Supervises the acquisition of all materials which will be located in the Woodward Biomedical Library. This covers all health
sciences, biology, biochemistry, and home economics. 8) Gifts & Exchanges (Graham Elliston, x2607 or 2304)
This section is responsible for the acceptance and disposal of gift materials, usually books and magazines. If you have anything
which you feel might be of use to the Library, please contact Mr. Elliston.
LIBRARY CARDS
Library cards are issued to faculty members upon application. If you do not have a card, please apply at the Main Loan Desk, just
off the Main Library entrance hall.
Please note also that once a library card has been issued, it must be validated annually. This is done by presenting the card at the
Main Loan Desk (validation takes only a few minutes) or by mailing it to the Circulation Division.
A faculty member's spouse is entitled to a "B" library card upon application at the Main Loan Desk. This card allows the borrower
the same loan privileges given to U.B.C. supporting staff.
LIBRARY LOAN PROCEDURES
The following loan regulations were instituted in January 1976 and are in effect on an experimental basis for one year. At the end
of this time they will be either retained, modified, or, if unsuccessful, scrapped in favour of the system in use before January 1976 or a
new system. Branch libraries may make some variations in loan policy and circulation services. However, most branches issue their own
guides which cover these areas in detail.
1) LOAN PERIODS
Faculty and students may borrow material for the following periods:
Home Use Books Two weeks (one week for Sedgewick, Curriculum Laboratory, and Government Publications materials). At
the end of this period books must be either returned or renewed. Provision is made for extended loans on
material that is not in heavy demand. An extended loan may be for any period, with a definite due date
decided by the borrower. Requests for extended loans may be made either in person or by telephone,
except in Sedgewick, where requests must be made in person, and may be made at the time of the initial
borrowing or any time thereafter. If another borrower requests an item that is out on an extended loan,
seven days from the date that a call-in is issued are allowed for the return of the item before it becomes
overdue.
All overdue items are recalled by each division and branch in April, August, and December.
Reserve Books Two hours to three days, as indicated in the book.
Library Use Books For use in the building only.
Serials And The loan periods for serials vary according to their location and state of binding:
Restricted Loan — Main Library, Animal Resource Ecology, Asian Studies, Crane, MacMillan, Mathematics, Social Work
and Woodward Libraries, 1 week for bound periodicals, 3 days for unbound periodicals.
— Sedgewick Library, 1 day.
— Curriculum Laboratory, overnight.
— Fine Arts, Law, and Music Libraries, Library use only.
Renewal is permitted in those locations which allow borrowing.
2) FINES AND SUSPENSION
Late return fees will be charged for overdue material that has been requested by another borrower. Fines accumulate from the due
date if material is requested prior to that date, or from the date of the request if the material is already overdue when requested. If
material on extended loan is called in before its due date, a grace period of seven days from the date of call-in is allowed before the
material is considered overdue. There is no grace period for material which is already overdue, whether on extended or regular loan.
Replacement and processing charges will be made for lost library material. Overdue material not returned or renewed during the
end-of-terms call-ins is considered lost.
The schedule of fees is as follows:
— Reserve materials: $1.00 per hour up to $5.00 per day to a maximum of $25.00 per item.
— Other materials: $1.00 per day to a maximum of $25.00 per item.
— Lost material: if reported prior to call-in by the Library, the replacement cost plus a $3.00 processing fee. If called in, either on
behalf of another borrower or for term-end, the replacement cost plus a $10.00 processing fee.
Suspension of borrowing privileges occurs when a maximum $25.00 fee has accrued and the material in question is riot returned.
Borrowing privileges will be restored when proof of payment and/or the missing material is presented to the Library.
3) RENEWALS DURING TERM CALL-IN
During the end-of-term call-ins in August, December, and May, you can renew your Main Library books by mail or by calling local
3115.
4) AUTHORIZATION CARDS
These are available for the convenience of faculty members who may wish to have a secretary or other person pick up library
material for them. Materials are for the faculty member's use alone, and he or she is responsible for them.
Your authorization card may be used for a maximum of one academic year (i.e., September 1 to August 31). If you wish to
continue using the card after the end of August, it should be validated by the staff in the Circulation Division. Please contact them at
local 3115 for more information. -5-
TRANSFER OF LOANS
Please don't borrow material signed out to someone else, or lend out items you have borrowed without notifying the library
concerned. Unless the loan records are changed, the original borrower is regarded as responsible for any overdue or lost items.
OTHER LIBRARY SERVICES
1) PHOTOCOPY FACILITIES
Currently there are over 20 coin-operated machines in the Main and branch libraries. The Main Library's photocopiers are located
inside the stack entries on levels 3, 5, and 6, and in the Fine Arts and Asian Studies Divisions. The following branches also have
machines: Sedgewick, Woodward, Law, MacMillan, Marjorie Smith (Social Work), Biomedical Branch, Music and the Curriculum
Laboratory. The cost of photocopies made on most of these machines is five cents for a 914" x 14" exposure.
In addition to the coin-operated machines, staff are on duty in the Xerox Room at the rear of the Main Library's entrance hall to
do copying for you. They provide this service between 9 a.m. and 5 p.m., Monday to Saturday, at the cost of 10 cents per 10" x 14"
exposure.
The Xerox Room staff can also make offset masters at 15 cents for a 10" x 15" page, or 8^/2" x 11" transparencies for overhead
projectors at a charge of 35 cents apiece. Any suitable material for photocopying can be used for masters and transparencies.
The Government Publications and Microforms Division has available microprinters which will produce paper copies from
microforms at a cost of 20 cents per print. This division also has a microfiche duplicator. Duplicate fiches can be made for 15 cents an
exposure.
2) PHOTOCOPY ACCOUNTS
A number of departments have opened accounts with the library copy service. Your departmental secretary can tell you whether
your department has an account to which you may charge Xeroxing, and also whether any limit has been set on spending. Requisitions
are necessary to open an account; again, please see your departmental secretary.
For information on opening personal accounts, or for any further details about charging Xerox services, please call the Xerox staff
at local 2854.
3) INTERLIBRARY LOAN SERVICE
Materials not available on this campus may often be borrowed from other libraries through interlibrary loan. While it is
recommended that candidates for advanced degrees undertake research in areas where U.B.C.'s library collections are strong, the terms
of the Interlibrary Loan Code allow us to supplement our own resources by borrowing from other libraries for faculty and graduate
students.
Exceptions generally include: books currently in print, reference books, materials in constant use in the lending library,
exceptionally rare or fragile items, and works which are difficult or expensive to ship. Periodicals and dissertations are usually not
available for loan, but may be purchased in Xerox copies or on microfilm or microfiche.
The following policies are, for the most part, those set out in the International Interlibrary Loan Code. This code is designed to
protect large lending libraries from overuse and unreasonable demands by smaller libraries.
A. Who May Use the Interlibrary Loan Service?
In accordance with the national policy, materials may be borrowed for the use of faculty, graduate students, and authorized
research personnel. Undergraduates may use the service for material available in Canada but should be aware that interlibrary
loan takes time. For more information, please visit the Interlibrary Loan Office near the Main Library subject catalogue, or
phone the staff at local 2274.
B. Applications
Interlibrary loan request forms are available at the Interlibrary Loan Office and at all reference desks in the Main and branch
libraries. Your requests should be typed or legibly printed, and should include full bibliographical data as well as a published
source of reference. Members of the reference departments will assist you in every way possible with identification of materials
needed for research.
C. Terms of Loan
The loan period and conditions of use are determined by the library from which the material was borrowed.
Please pick up and return items personally. This should be done at the Interlibrary Loan Office or the appropriate branch library.
DEPARTMENTAL READING ROOMS
These were created to meet the need for small library collections and suitable reading space close to faculty offices. Reading rooms
are maintained primarily for the benefit and convenience of particular departments, but access may be arranged for others if the need
is sufficiently urgent. Use of reading room material by non-departmental personnel is usually governed by the same policies that apply
to users within the department. Holdings of all library-operated reading rooms are represented in the Main Library card catalogue.
A department head who wishes to form a reading room should take a proposal to the dean of his or her faculty. Information and
advice on the organization and operation of reading rooms are available from Mr. N. Omelusik, Head, Reading Rooms Division
(x2819). DATA LIBRARY
The U.B.C. Data Library, located in Room 447A of the Civil Engineering Building, holds the central University collection of
machine-readable data. The facility is jointly operated by the Library and the Computing Centre. Holdings and service are freely
available to all U.B.C. faculty, staff, and students, and, with some exceptions, to the public at large.
Data Library holdings currently include about 650 data files, a number of code books of data files not held, and a large collection
of listings of data files available from other sources. Data Library subscribes, on behalf of the University, to the services of the
Inter-University Consortium for Political and Social Research, the Roper Public Opinion Research Center, and the Canadian
Consortium■ for Social Research. Subscriptions are also maintained to the International Monetary Fund's International Financial
Statistics time series, the Canadian Institute of Public Opinion polls, and all Canadian Census tapes; a large collection of the Canadian
Socio-Economic Information Management Systems (CANSIM) time series is updated periodically. Collections also include a number of
miscellaneous surveys, satellite photos, and a number of textual data sets. A catalogue of holdings is available from the Data Library,
as are regular supplements. New Acquisitions are regularly reported in the U.B.C. Computing Centre Newsletter and in the U.B.C.
Library News.
The Data Library will acquire new data sets for research and/or teaching purposes, on request. Persons wishing to order data sets for
classroom teaching use are cautioned to order as early as possible, as acquisition takes some time. Data Library staff will, on request,
lecture to classes on the resources of the Data Library and related software. Data Library staff are available during regular hours to give
advice and extensive assistance in the use of the collection. N.B. Data Library will not do runs on request; users must supply their own
computer IDs.
The Data Library functions as an archive for data sets produced locally, as a result of research by University faculty and students;
anyone wishing to deposit data is asked to contact the Data Library. The Data Library also attempts to act as a clearinghouse of
information on data sets held within individual departments around campus.
For information on the use of the Data Library collections and services, contact David Amos, Data Library Programmer (x5587) or
Laine Ruus, Head, Data Library (x5587 or x2725).
RESERVE BOOKS AND OTHER COURSE READINGS
1) READING LISTS AND COURSE READING MATERIAL
As far as possible, the Library makes available to students materials which are included on reading lists or suggested as course
reading. This process is simplified if faculty members comply with the following suggestions.
A. Be sure the Library has the items on your reading list. If it does not, order the material well in advance of assigning the readings
to your class.
B. Provide enough bibliographic information on class reading lists to make identification of the items possible without undue
frustration on the part of the students and/or library staff. The following guide should help with the basic information needed
on these lists:
i)   AUTHOR'S NAME should always be given in full, since the public catalogue does not have a title card for every work.
ii) A KEY should be provided to any acronyms, initialisms or abbreviations used in the list.
iii)Supply COMPLETE REFERENCES FOR PERIODICAL ARTICLES. These should give the full title, volume number and
date of the periodical, with the author, title and paging of the article to be read.
iv) REFERENCES FOR COLLECTED WORKS should include the title of the book and the full name of its editor or compiler,
along with the author, title and paging of the section to be read.
v) Often GOVERNMENT PUBLICATIONS are issued by BRANCHES OR SUBDIVISIONS of a larger government department.
Avoid confusion — include this information in your citation.
vi) FAMILIARIZE YOURSELF with the library reserving and course processing procedure described below.
2) RESERVE BOOKS
Special provisions are made by the Library for those non-textbook readings which are assigned to all students in a course. When
requested by a faculty member, or when demand for an item becomes heavy, course books are placed "on reserve", i.e., on short term
(one day or two-hour) loan. Duplicate copies are often provided to make it easier for all students to complete their required reading
assignments. Short loan periods should be restricted to material which is required reading for the whole course.
Reserve books are housed in the Main Library, Sedgewick or another branch library, depending on the course for which they are
reserved. Branches and divisions concerned with particular subject fields house materials for courses in those areas. Thus, reserve books
for music will be found in the Music Library, ones for fine arts in the Fine Arts Division, etc. The staff in these subject-specialized
branches and divisions can give you full information if you wish to place material on reserve with them.
The two major areas where reserve books are held are:
A. Sedgewick Library
— Undergraduate arts (humanities and social sciences) courses numbered 100-499.
— Mathematics, science and applied science courses numbered 100-299.
B. Main Library Reserve Book Collection
— Commerce
— Education (except material on the methodology of education, held in the Curriculum Laboratory)
— Graduate arts courses
— Librarianship
— Physical education
— Science and applied science courses number 300 and above, except mathematics (Mathematics Library)
and biomedical sciences (Woodward Library) -7-
3) SEDGEWICK LIBRARY COURSE PROCESSING
Course requests should be submitted four months in advance of when they will be required. Special forms for submitting these
requests are available from the Course Processing Division. All searching and ordering of materials (when necessary) is done by the
Division. Access to the material is then provided through a microfiche Course File where each item is listed.
The Course Processing staff sends to each Faculty member in March and September a print-out listing materials currently used in
his or her course. From this list, items can be deleted if no longer relevant. New material may be added to the list by using the special
forms provided.
4) MAIN LIBRARY RESERVE BOOK COLLECTION
Faculty members who have course material on reserve in this collection are sent their book lists and forms in April for the next
winter session. Procedures followed in getting the books on the shelf are much the same as for Sedgewick material.
5) SUBMISSION OF FORMS LISTING COURSE READINGS
Please try to return your completed forms to Sedgewick or the Reserve Book Collection four months in advance of the session for
which the items are required. Experience has shown that it may take that long for orders to be filled by vendors when the material is
not available at U.B.C.
6) RESERVE BOOKS FOR EXTRA-SESSIONAL COURSES
For extra-sessional credit courses given on campus, please follow the same procedures as for regular daytime classes. The students in
these courses receive regular library cards which entitle them to use campus libraries on the same basis as other students.
For off-campus extra-sessional courses and correspondence courses, books are provided by mail through the Extension Library
(operated by the Main Library's Reserve Book Collection). Instructors of these courses should send their lists of required books to the
Extension Library as early as possible to ensure that the material will be available when classes begin.
ORIENTATION AND LIBRARY INSTRUCTION
New faculty members in need of library orientation are invited to contact the reference division or branch library responsible for
their subject areas. Also, the staff in the Information and Orientation Division (x2076) can provide general orientation to the Main
Library building and instruction in the intricacies of the Main card catalogue.
Students at all levels are offered a variety of opportunities to learn about the U.B.C. libraries. Faculty members can assist their
students by making them aware of these programs and by taking advantage of the subject-related instruction offered by most campus
libraries.
1) ORIENTATION TOURS, including basic information on the whole Library system, are offered in the Main Library and in
Sedgewick Library at the beginning of each session.
2) INSTRUCTION FOR FIRST YEAR STUDENTS is given in cooperation with English 100 instructors, who are invited to bring
students to the Library for one class period during the winter session. The classes consist of an introduction to the resources and
services of the Library and instruction in basic research techniques.
3) TERM PAPER CLINICS are conducted at the Sedgewick Library for a three week period in both fall and spring terms. During the
clinics, the Sedgewick librarians and students from the School of Librarianship are available to work with individual students on
research procedures related to specific assignments. For more information, contact any of the Sedgewick reference librarians at
local 4908.
4) COURSE RELATED INSTRUCTION covers more specialized materials and bibliographic procedures. Librarians are available to
advise and lecture to classes. For more information, contact the appropriate Main Library reference division or branch library.
5) SELF HELP AIDS AND PUBLICATIONS allow students to learn about the campus libraries at their own speed. In each library,
instructional signs are displayed, particularly in the card catalogue area, and a variety of publications explaining resources, services,
and physical layout can be picked up. Especially useful is the Library handbook, The U.B.C. Library and how to use it, displayed
on the "publication board" in the front hall of the Main Library and available from the Information Desk upstairs.
If you have any questions about library instruction, or if you wish to arrange a class tour not described above, please call the
Information and Orientation Division at x2076.
SAMPLE ESSAYS AND TERM PAPERS
Some faculty members may wish to place this type of material on reference for a short time as a guide to style, construction, etc.
This can be done through the Sedgewick Library; to make arrangements, phone local 2639. Policies of other libraries and reference
divisions vary, since many have little or no room for material that is not part of the permanent collection.
BACKFILES OF EXAMINATION PAPERS
Contary to popular belief, no back files of examination papers are available in campus libraries. However, the Student Services
Office keeps copies of all papers which faculty members have released for student use; this collection runs to about 30 volumes. If you
wish to make copies of former exams available to students, Student Services would be happy to add them to this set.
Student Services are located in the Ponderosa Annex F, behind the Ponderosa Cafeteria on the West Mall. U.B.C. PUBLICATIONS, AND PUBLICATIONS OF U.B.C. FACULTY AND STAFF
The Main Library's Special Collections Division receives numerous requests for these publications from readers at U.B.C. and
elsewhere in Canada. The Division, with the endorsement of the Senate Library Committee, requests that faculty and staff deposit
copies of their monographs, offprints, and articles, and that faculties, departments, administrative offices, and all organizations
engaged in publishing at the University send copies of their publications to the Division. Enquiries should be directed to Anne Yandle
(x4879) or Laurenda Daniells (x2521).
LIBRARY HOURS
Hours of opening vary from library to library within the U.B.C. system. Posted signs and information sheets provide this
information. Please note that, in the Main Library and in most branches, services, including circulation desks, close 15 minutes before
the buildings close; this is to allow staff sufficient time to clear the libraries and complete their own work.
U.B.C. LIBRARY NEWS
The U.B.C. Library News regularly publishes information of interest to Library users. Beginning this year, the News will be issued
only three times a year, instead of five times as heretofore. One of the issues will continue to be the Faculty Library Guide. Special
announcements, on matters such as policy changes, etc., will be communicated to faculty members by letter, as the need arises.
WHEN YOU NEED HELP
All campus libraries are anxious to know about any problems their users may have. If you or your students have had difficulties
with any part of the U.B.C. library system, the person to call is:
Mr. D. Mclnnes,
Head of Public Services,
Main Library (x2396)
Editor: M. Kasper Information & Orientation Division

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