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UBC Library News Jan 31, 1978

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nj.B.C LIBRARY NEWS
Volume 10, No. 3 December - January, 1977/78 Vancouver, B.C.
LIVING WITH BOOKS IN STORAGE
Stack space in the Main Library has been at a premium for many years now. As noted in the annual report
for 1971/72, when books were returned en masse at the end of the term, "in several areas books would not fit
on the shelves." The problem of more books than shelf space is still with us — in greater intensity than ever. As
a research library we rarely discard books, a new building is not in the offing, and we continue to add about
50,000 new volumes to the Main Library every year. Like many other major North American libraries, we
have been forced to store part of the collection.
There are two major storage areas in the Main Library Building: Museum Storage, in the old Museum of
Anthropology area, and "Mysteria" on level 1. In addition, there are storage areas in Law Library and Woodward Biomedical Library. "Mysteria" is a holding area for East Asian and Indie vernacular materials that will
eventually move to the new library planned for the Asian Center. Museum Storage primarily contains books
that had not circulated for 5 years (moved in 1971) and runs of magazines which did not appear to be in heavy
use. Some materials, particularly 18th century books, were put in storage to protect them from possible abuse.
All in all, there are some 175,000 volumes in storage; any one of which may be just the book you need!
(The location file indicates if the volume you need is in storage, with the exception of 18th century and
earlier books. All 18th century and earlier materials and Canadian imprints before Confederation have been
recently moved from the Main Stacks to either storage or Special Collections. However, the location file has
not yet been modified to reflect the transfers.)
Currently, student assistants retrieve materials from storage Monday-Fridays, once a day. A request handed
to the Main Loan Desk in the morning can often be filled by 4 pm the same day. Sometimes, however, an extended search is necessary to find the volume needed. A phone call to the Main Loan Desk (x3115) may save
you an unnecessary trip. In order to shelve the books as densely as possible, space was not allowed for a single
call number sequence. Hence, finding the needed volume is sometimes more art than science. To alleviate this
problem, a list giving an exact "address" for each volume in storage is currently being prepared. Hopefully,
delays in retrieval will be reduced.
The Library is keenly aware (again as stated in the 71/72 annual report) that "humanists and social scientists rely to a great extent on being able to browse and scan in the stacks, and that by consigning their working
collections to storage, serious harm is being done to the quality of their work." Unfortunately, only limited access is available to the storage area. The Circulation Division staff can help with this between 9 am — 4 pm,
weekdays only. If you have a specific need, check with Rita Butterfield (x3869) or Mary Banham (x3208) for a
suitable time. The working conditions are less tharfi ideal: storage is cold, dimly lighted, and the order of books
can be confusing. Some improvement in study facilities is hoped for soon but access will still be quite limited.
Of course, materials from storage can be taken out on extended loan for as long as you need them.
Everyone hopes that his/her favorite volumes {Atlantic Monthly 1857-1929, The Works of Israel Zangwill,
Paper Mill News 1948-1964) can be returned to the Main Stacks. Clearly, if an item is circulating regularly, it
is to the library's advantage, as well as to the users', to remove it from storage. Decisions are particularly difficult in the case of old sets of serials: they may be poorly indexed or not indexed at all; students might make
profitable use of the primary material if it were not for the barrier of storage. Certainly any demonstrable need
for a return of items to the Main Stacks should be filled. It is helpful if an equivalent number of volumes to
move to storage can be suggested. Again, Rita Butterfield or Mary Banham may be able to help with a particular problem.
While no additional shifts of material to storage are planned for the current academic year, the general program of storage is just beginning. All users of the Library must contemplate the continuing flight of materials
to storage. It is not an enviable situation, but hopefully a workable one. Suggestions to improve the service and
handling of the storage collection are certainly welcomed.
CORRECT YOUR FACULTY DIRECTORIES
These library phone numbers in the 1977/78 Faculty & Administrative Directory (blue section)
require correction:
page 96    INTERLIBRARY LOAN DIVISION    change to 2274
page 97    SCIENCE DIVISION    change to 3295 MAP DIVISION: A GUIDE TO RESOURCES
The Map Division in the Main Library's south wing has received too little mention in the past Faculty
Library Guides. To rectify this omission and bring your attention to an impressive library resource, Map
Librarian Maureen Wilson (x6191) provides the following report:
The Map Division collects modern maps; modern in this case indicates maps published post 1900 for the
Americas and post 1800 for Europe. There are a few exceptions to this, notably non-Canadian town plans
which are collected for all dates, in facsimile.
The collection is general with special emphasis on the Americas and the Pacific and a very strong Canada,
British Columbia, and Vancouver section. Guidelines for collecting are as follows:
All published maps of British Columbia
All maps covering the whole of Canada or entire provinces
Plans of most cities and towns across Canada
Most maps covering the whole of the United States or the western states
Topographic maps of all countries of the world at scales 1:50,000; 1:250,000 and 1:1,000,000
More detailed topographic maps for Canada and the western United States
Plans of all major cities and as many others as we can afford
Hydrographic charts for Canada, the United States, Pacific and Alaskan coasts
All maps published by the Geological Survey of Canada, the B.C. Department of Mines and Petroleum
Resources, the U.S. Geological Survey; general geological maps published for the provinces and states,
general geological maps of all countries of the world at scales of 1:1,000,000 to 1:2,000,000
Selected thematic maps for all countries of the world.
A foundation for our ambitious collection policy is provided by maps received on deposit from the following
agencies: Surveys and Mapping Branch, Canada, Surveys and Mapping Branch, British Columbia, Geological
Survey of Canada, Canadian Hydrographic Service, U.S. National Ocean Survey, U.S. Defense Mapping
Agency, Division of National Mapping, Australia, and Directorate of Overseas Surveys, United Kingdom
(through the UBC Department of Geography).
Many other maps are received as gifts. Often faculty members, returning from holidays or sabbaticals, send
us maps they no longer need. We are grateful for all maps donated to us and would like to encourage more
people to do so. Maps from countries which do not export many maps (e.g. USSR, Turkey, Greece) are
particularly appreciated.
The Division also collects tourist literature. Most recently, we received the Ogg Collection of town and city
brochures; these were collected by Major Norman Ogg, a Vancouver travel agent, during the 1960s and
1970's and provide good source materials on British local history.
A large collection of wartime maps was donated after World War II by the Library of Congress. These series
are still the most detailed maps available for a few countries (the 1:100,000 map of Greece is a good example)
and are used frequently to trace place names in occupied countries.
The Map Division has its own ordering system and is in contact with dealers both locally and internationally.
We are happy to receive suggestions for maps to be purchased and to give advice about what maps are
available and where they can be bought. Come to the Division or phone x6191, x2231.
Atlases, gazeteers, and cartographic reference books (dictionaries, bibliographies, periodicals etc.) are also
housed in the Map Division. We have a good collection but again welcome suggestions for any we may have
missed.
To finish, some STATISTICS:       we have 110,000 maps
2,094 atlases
262 gazeteers
1,002 other reference books
NEW ACCESSIONS IN SPECIAL COLLECTIONS
Walter H. W. Hardwick Papers. Correspondence, documents, reports, clippings and printed material relating
to basketball in the 1930's and 1945-46, and his involvement with the Canadian Amateur Basketball Association and the British Columbia Amateur Basketball Association. A major issue that is discussed frequently in
the correspondence is the question of amateur status for athletes.
Clair Culhane Papers. Correspondence and related material pertaining to her activities on behalf of the
prisoners' rights movement in Canada, 1975-77. Much of the correspondence has been sent by prisoners commenting upon their treatment and prison conditions.
Young Men's Christian Association of Greater Vancouver. Minutes of the Association, 1899-1921, 1940-45,
and the Y's Men's Club, 1922-25.
INDEX TO CANADIAN NEWSPAPERS
The Library has recently acquired the Canadian Newspaper Index, January   1977-, a monthly index covering: Vancouver Sun,  Winnipeg Free Press, Toronto Globe & Mail, Toronto Star, and Montreal Star.
It is located in the Ridington Room (Social Science and Humanities Reference Room) in the Main Library. MICROCATALOGUES FOR SALE
Lists of library holdings for UBC, Simon Fraser, and University of Victoria are now available on microfiche
and may be purchased by any organization or individual. The lists have been produced from computer records
and represent the type of flexible and portable library catalogue that may eventually replace the now ubiquitous card catalogue. Many UBC branch libraries will be acquiring sets; sets have also been placed with all
public colleges in British Columbia in connection with the B.C. Post-Secondary Library Network, a provin-
cially funded project to provide improved interlibrary loan service to colleges in B.C.
List       University     Description of list
1A UBC Monographs listed by author and title
(includes items acquired after 1968 only)
1B Monographs listed by call number
1C Serials listed by main entry (usually title; this updates
Serial Holdings 1975 and will be widely available on
campus)
Number        Price
offiche
100 11.00
54
14
6.00
2.00
2A SFU Monographs listed by author or title
2B Monographs listed by call number
2C Serials listed by main entry
62
7.00
62
7.00
6
1.00
198
21.00
92
10.00
10
1.00
3A UVic Monographs listed by author and title
3B Monographs listed by call number
3C Serials listed by main entry
A limited number of extra copies are available for purchase. Orders should be placed with R. MacDonald,
Assistant Librarian for Technical Processing, Main Library. A $5 billing charge will be added to all orders
that are not prepaid. Please note: Access to a microfiche reader is necessary to use the listsl
PHOTOGRAPHS WANTED
The Library's collection of historical photographs was indexed recently by two library school students. The
photographs date from 1860 to 1960 and primarily depict scenes in British Columbia. The students have
prepared a subject index and an index by the name of the photographer. All materials are available in Special
Collections.
One of the students is now writing a book about a "few good photographers who lived and worked in Vancouver between 1886-1916":
Bailey, Charles & William (Bailey Brothers)
Broadbridge, Richard
Bullen, Harry E.
Calder, Walter H.
Caple, Norman
Devine, H. T.
Edwards, Edgar H. & George W. (Edwards Brothers)
Fricke, George C.
Hacking, Frederick L.
Savard, Alphonse E.
Schenck, George
Thompson, Stephenf.
Timms, Philip T.
Trueman, Robert & Richard H.
Wadds, David & George T. (Wadds Brothers)
If you have any photographs taken by these men or any information about them, please contact: David
Mattison, 3663 West 1st Ave, Vancouver, V6R 1H1, telephone 732-3164.
LIBRARY SEMINARS AT WOODWARD
Woodward Biomedical Library continues to offer specialized subject seminars for graduate and other advanced students. Each seminar is directed to a specific subject area such as cell biology, aquatic science,
botany, and includes the following information:
How to use the Woodward Library more effectively and efficiently;
The basic and specialized indexes or abstracts available in your field;
Computer-assisted literature searches — what they can do and how you can use them;
Other special services offered by the Library and how to take advantage of them.
To arrange a seminar for your students, please call Peg Leighton or David Pepper at x2473. BACK ISSUES WANTED
The following items are needed to complete the Libary's holdings:
American Journal of Correction, vol. 36, no. 1, Jan/Feb. 1974
Association of Universities and Colleges of Canada. Annual Report. 1973
Beautiful British Columbia, vol. 18, no. 3, Winter 1976
Canada and the World, vol. 41, no. 6-7, 9, 1976; vol. 42, no. 2, 1976
Canadian Federation of University Women. Chronicle. 1950/51, 1951/52, 1953/54, 1967/68-1973/74
Canadian Labour History, no. 1, 1973; no. 3, 1973
Collectanea Cisterciensia (Forges), vol. 33, no. 1, 1971
Esquire, vol. 85, no. 1, Jan. 1976
Journal of Canadian Fiction, vol. 3, no. 2, Spring 1974; vol. 4, no. 3 (1975)
Malahat Review, no. 41 (Jan. 1977). Special issue on Margaret Atwood
Nation (N. Y.) vol. 222, no. 4, 1976
National Geographic Magazine, vol. 129, no. 3-6, 1966; vol. 136, no. 3-6, 1969; vol. 144, no. 3-5, 1973; vol.
149, no. 1-2, 1976
National Underwriter — Life and Insurance Edition, vol. 80, no. 23-35, July-Aug. 1976.
New Republic, vol. 172, no. 18, 25-26, 1975; vol. 173, no. 22, 1975; vol. 174, no. 5, 1976
Observer Magazine (London). Dec. 12, 1976
Opernwelt (Stuttgart). 1960; 1961; 1962; 1963 no. 1-5, 7-10; 1964 no. 1, 3-5, 8, 10; 1965 no. 2, 1966 no.
2-3, 5, 7, 9, 11
Science, vol. 196, no. 4291 (May 1977); vol. 197, no. 4298, 4301, 4304 (July, Aug. 1977)
Scientific American, vol. 235, no. 5, Nov. 1976
Special Libraries, vol. 67, no. 11, Nov. 1976
Studio International (London), vol. 190, no. 977, Sept./Oct. 1975
University of British Columbia. Publications of the Faculty and Staff. 1962/63-1966/67
Wilson Library Bulletin, vol. 50, no. 6, Feb. 1976
If you can supply any of these, please telephone Graham Elliston, Local 2304.
SERVICE
PROCEDURE
COST
QUESTIONS OR
SUGGESTIONS
CUSTOM BIBLIOGRAPHIES VIA COMPUTER
The Library now offers computer-assisted bibliographic services in most academic
fields. Pioneered in the field of medicine, excellent data bases are now available for the
physical sciences, life sciences, agricultural and forestry sciences, technology, and
social sciences. Custom designed bibliographies are provided for the requester in the
form of printouts. Citations are frequently found that could not be located using
printed indexes; time saved can be considerable.
First, the user discusses his/her subject with a librarian. Together they construct a profile of keywords. The librarian types the profile into a computer terminal, interacting
with the results in order to obtain the most relevant retrieval. The resulting citation
can be printed at the terminal, or if many are retrieved, printed off-line and mailed.
Off-line printouts are normally received in 3-7 days.
A typical search in the physical or social sciences costs a UBC user $15-20; in the
biological and health sciences, generally less than $15. The service is offered to UBC
users on a partial cost recovery basis. (The UBC user pays 60% of the fee charged by
the distributor of the data base. The Library pays the other 40% and absorbs such
costs as staff time and equipment rental). Non-UBC users are charged for the entire
transaction. The cost of a search depends on the number of citations printed, on-line
time, and the price of a particular data base.
For more information, call the library branch or division that serves your subject
area. The Library would like to encourage use of this service. Most people who have
had a computer-assisted search have expressed satisfaction with the results. If you have
not yet used the service, we hope you will come to the library and investigate what we
can do for you.
Suggestions that may help the Library in identifying (and if possible, removing) any
obstacles that may limit the use of this service are welcome. Please direct comments to:
D. Mclnnes (x2396)or R.Brongers (x3826)
Editor: L. Bryant
Information & Orientation Division
ISSN 0382-0661

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