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UBC Publications

UBC Publications

UBC Library News May 31, 1970

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Volume III, No. 5
May, 1970
Vancouver, B.C.
This newsletter is published as an information service for UBC faculty, students and other readers outside the Library. It
contains feature articles and news about developments in the library system which we feel will be of interest or concern to the
larger community. The News welcomes all comments, criticisms and suggestions for future articles.
■   ■■
Faculty members are reminded that all books borrowed before April 10 should be returned or renewed by May 1. As each
book must be seen and checked by the library staff, telephone or mail renewals cannot be accepted. However, the Library
Delivery Service will pick up any material you do not wish to bring back in person. Please call local 2854 or 3208 for the
location of the nearest delivery station.
Normally the UBC libraries restrict their hours of opening during May and June. However, the growing numbers of
extra-sessional students, graduate students and faculty members on campus during this period have created a need for a longer
daily schedule. Beginning on May 4, the Main, Sedgewick and Woodward libraries will remain open four evenings a week and all
day Saturday. The Mathematics Library will also extend its hours, beginning on May 11. Complete schedules for all campus
libraries are given below.
April 29
April 30 - May 1
May 2 - 3
May 4 — July 5
8 a.m. — 5 p.m.
9 a.m. - 5 p.m.
9,a.m. — 10 p.m.*
9 a.m. — 5 p.m.
•Staffing during the extended hours will be minimal.
May 1
May 2
May 3
May 4 — 7
May 8
May 9
May 10
May 11-July 5
April 27 - May 10
May 11 - July 5
8 a.m. — 10 p.m.
8 a.m. — 5 p.m.
12 noon — 10 p.m.
8 a.m. — 10 p.m.
8 a.m. — 10 p.m.
8 a.m. — 5 p.m.
8 a.m..— 9 p.m.
8 a.m. —.5 p.m.
9 a.m. — 5 p.m.
9 a.m. — 9 p.m.
10 a.m.— 4 p.m.
April 24
April 25 - 26
April 27 - July 5
April 17
April 18 - 19
April 20 - July 5
8 a.m. -.
9 a.m. -.
8 a.m.    .
5 p.m.
5 p.m.
9 a.m. — 5 p.m.
May 1 - July 5 MONDAY - FRIDAY
9 a.m. -
5 p.m.
N.B. All campus libraries will be closed on Monday, May 18 (Victoria Day)
Construction has all but finished on the extension to the Woodward Biomedical Library. Another storey and a new west wing
have been added, doubling the library's size and increasing its seating capacity from 361 to roughly 1,000. A formal opening
ceremony will be held on Wednesday, June 10 at 2:45 p.m.
At a recent meeting, UBC's Board of Governors approved the preliminary drawings for the new Sedgewick Library. Working
drawings are expected to be ready by July, and construction could be under way by the start of the fall term.
Meanwhile the oak trees along the Main Mall have been root-pruned and encased in metal drums. Eventually these will be
replaced by concrete caissons reaching down 25 feet to form part of the library's outer walls. If there are no serious setbacks, the
new building should be completed by the fall of 1971 or the spring of 1972.
The Dean of Women's Office has provided funds for soundproofing the Crane Library's recording studios. Up till now the
acoustics have given trouble, but the money will make it possible to install sound tiles, carpeting, and a new fan system. Another
donation from the same source will go toward new shelving for 400 braille volumes.
After three years of service, UBC's Forestry/Agriculture Library has finally been christened. On the recommendation of the-
Committee of Deans, the Board of Governors has named it the MacMillan Library.
Many of our readers are familiar with the Information Desk's computer lists of material on order or in process. Up till now
these print-outs have been arranged by author, but in April some changes were made. The daily list is now in title order, and
there are two separate monthly lists, one arranged by author and the other by title. We hope that this will make things easier for
those who are more familiar with the title of the book they want than with the author's name. As always, the Information Desk
staff will be there to help with any difficulties.
"Asia in Maps and Literature" is the general theme of the Main Library's displays for April and May. Featured in the entrance
hall are four Japanese maps with dates ranging from 1719 to 1840. The Ridington Room display case off the Main Concourse
has modern geological, economic and tourist maps of Japan, China and eastern Asia, as well as a selection of earlier maps and
u o
prints. Upstairs in the south wing the Map Division has set up an exhibit on China and Korea. Just across from it is the Special
Collections case, with an assortment of rare material on Asian history and geography. Some of the books featured here date
from the 17th century, but the oldest item is the beautifully coloured Shoho World Map (1645).
Many of the maps on display this month come from the Library's George H. Beans Collection of Japanese maps of the
Tokugawa era, 1615 -1867. A catalogue describing this material is available in the Special Collections Division.
Some important changes will take place in the Main Concourse before the summer session starts. Because of the need for
more catalogue space, 24 new cabinets are being added. This means that the catalogues and Location File will have to expand
into the space now occupied by the Information and Interlibrary Loan Divisions. The Information Desk will move to the
opposite side of the Concourse, and a new office area will be created in the old south Reading Room. (To make up for the loss
of study tables in the Reading Room, 20 new tables and 95 individual carrells have been added in the bookstacks.)
Students and faculty returning in July should find a less crowded, more logically arranged Concourse. Those who will be
remaining on campus are asked to bear with us during the alterations.
March was Survey Month in the UBC Library, as opinions were sought on two different topics. One study was set up to find
out more about how and why people use the Subject Catalogue. In the other, borrowers were asked how they felt about use of
the library by people not connected with the University. As the results of those surveys will affect Library policies and decisions,
they are summarized below.
Some time ago the subject catalogues in Sedgewick and Woodward were refiled. Although the subject headings still remain in
alphabetical order, the cards behind them are no longer arranged alphabetically. Instead they are filed by date of publication, in
inverse time order, so that the card for the latest book comes first.
This arrangement has proved most useful for the readers using those two libraries. It does not handicap people who select
books by title, and it has speeded up searching for those who are only interested in recent books, or in material written within a
certain time period. Most other campus branches have expressed interest in refiling their own subject catalogues in the same way.
The question facing the Main Library staff over the past year has been whether or not to refile the central Subject Catalogue
as well. It would certainly help if the catalogues most used by readers had one uniform arrangement. But is the Main Library's
Subject Catalogue really used in the same way as those in Sedgewick and Woodward? What groups use it most, andwould they
be inconvenienced if date filing replaced author filing? With close to one million cards in the catalogue, any major change
involves a considerable investment in staff time and money. Would such a change really be justified in this case?
To help answer these questions, a three-week survey was carried out at the Subject Catalogue. During that time staff members
interviewed 243 people. A standard set of ten questions was used, and all answers and comments were recorded on a special
form. Users were asked about their status at UBC (first year, second year, graduate student, etc.), their reasons for using the
Subject Catalogue that day, and the amount of importance they attached to the author, title, or date of a book when selecting
material through the catalogue. They were also asked what type of filing order was now being used, and what type they
The results were most interesting. As expected, the majority of Subject Catalogue users were undergraduates. Graduate
students, faculty members and non-UBC borrowers accounted for only 14% of the answers. About 84% of those interviewed said
they wanted material for class assignments or course-related reading. A breakdown into subject areas showed that 49% of users
were looking for material in the social sciences, 37% were working in the humanities and fine arts, and the remainder wanted
material in the sciences. Very few (about 12%) were using the Subject Catalogue to trace a particular book; most wanted to
select several or find general call number areas for browsing in the stacks.
When it came to choosing books through the Subject Catalogue, the great majority (64%) said they went basically by the title
rather than the author's name or the date of publication. Only 13% said they made their first selection on the basis of the
author's name, and even fewer chose material first of all by date. However, the picture changed when users were asked whether there was a next most important factor in selection. It turned out that very few people went by just one item of information on
the book card. Those who went basically by title also tended to prefer material written by certain authors or published during a
certain period. Almost all users said they took the title into consideration at some point; 81.5% either said date was a factor in
selection or expressed a preference for material written during a particular time period; and 27.6% took the author's name into
These results were broken down later to see what influence, if any, year of registration had on method of selection. It was
found that only 15.6% of the students in first and second year went by the author's name at all, but that 35.4% of the senior
students and faculty members felt the author was an important factor in selection. On the other hand, the percentage of users
who went by date at some point was almost exactly the same for both groups: 78.1% for those in first and second year, 79% for
the others.
Interestingly enough, these figures were not reflected in the answers to one of the final questions: "How would you prefer to
have the cards arranged?" Roughly 37% wanted the author sequence kept; only 40% thought date filing would be preferable;
and the others either had no preference or made other suggestions. First and second-year students tended to prefer date filing,
but upper-year students and faculty were very evenly divided. However, when the results were broken down according to the
user's subject field, another pattern emerged. People working in the humanities were more in favour of maintaining the author
arrangement, but the social scientists showed a slight preference for date filing, and users looking for material in the sciences
were strongly in favour of it.
Because of the small size of the sample, these results cannot be considered completely reliable. When the final decision on
refiling is made — and this may not happen for another year — other factors will be taken into consideration as well. Meanwhile
the survey has given the Main Library a much better idea of how and why its Subject Catalogue is used by various groups, and
this information will be used to improve service.
(One more note: if refiling does take place, indications are that only two out of every five people would even notice the
difference. When users were asked about the present filing order, only that many knew what it was!)
Six thousand copies of a brief questionnaire were distributed in the Main Library and the three largest branches. The first
question had to do with stack access, as opposed to loan privileges. The two main questions read as follows:
— The Main Library stacks should be open to:
a) Holders of UBC Library cards only
b) Students of other B.C. universities and colleges as well
c) Everyone, including members of the general public
— If stack access (but not the right to borrow books) is extended to groups other than UBC Library card holders, the privilege
should be granted for:
a) All year long
b) All year, except just before and during exams
c) Between sessions only
d) Other (please specify)
Space was provided for comments on either or both of these questions.
Borrowing privileges were covered next. Users were asked:
— Should the privilege of borrowing books from the UBC Library be extended to undergraduate students from other B.C.
universities and colleges?
— If you replied "Yes", on what basis should borrowing privileges be allowed?
a) Same as for UBC students
b) Subject to specific limitations (please indicate which of the following should apply): i
1) No borrowing from Sedgewick Undergraduate Library
2) No borrowing from reserve collections
3) No borrowing of journals
4) Other (please specify)
\J ■    ■   "Vj:v
The final section asked about readers' use of other libraries in the Vancouver area. Again, comments were invited.
Over 1,900 questionnaires were returned, 89% of them from undergraduates. Another 10% came from graduate students, and
about 1% from faculty, staff and off-campus readers.
The question of stack access was hotly debated. Just over 50% of those who took part in the survey wanted the Library to
continue its new policy of allowing everyone into the stacks, except possibly at exam time. This group felt that the university
had no right to restrict access to its collection. They argued that the Library was a unique resource supported by public funds,
and that those who helped to pay for the books had a right to use them. Here are some representative comments:
The sort of specialized information which is available in university libraries is available nowhere else in the
community.  Anyone who needs such information should have access to it.
I don't have time to make full use of all the books here now - I'd like to be able to use the library after graduation.
The university exists for society as a whole, not just for an elite of society - taxpayers after all support the
university. Let them receive benefits for their investment.
I think that the public is aware it pays part of the cost and might be better disposed to us if they could use it '
— most wouldn't anyway. We might also be in a better position to ask for more public help.
Others were in favour of open access only if security was improved and rules were made to limit use by the general public.
Under present conditions (no I.D. presentation) de facto [open] access exists! If this situation is publicized, then the
security should be tightened. It is ridiculously easy at present to smuggle books out. ... Outsiders using.
stacks should be issued short-term identity cards for stack access.
[Non-UBC users] should be given special special stack passes during evenings only.
All non-UBC people should be searched before leaving library ... [and] should pay $25 deposit for good behaviour.
Another 26% of those answering the questionnaire wanted the stacks open just to other university and college students, and
usually with the same restrictions.
Should#only be open to students who can show that their own facilities are inadequate in the field they wish to
research, by special pass from their own libraries.
UBC has the biggest and best library in B.C., so it should be open to students who would like to use our [resources],
but only in the library and while we are not cramming for exams.
Finally, 21% felt stack access should be limited strictly to holders of UBC Library cards.
As long as we are going to have 25,000 students at UBC and as long as we are not going to expand our library
facilities we. cannot invite the public and other universities to use our facilities. The situation is inadequate right now.
I pay nearly $500 to have the privilege of the Library and they don't.
Not many outsiders used the libraries in January, but the numbers have been increasing and will most likely continue
to do so. Perhaps it is only a coincidence, but the number of missing or misplaced books also seemed to be on the increase.
Greater difficulty studying — already too much noise! Greater difficulty acquiring books for essays. More book thefts
and less care taken with books. This library is the main study area ... [and] students of this campus need
good study space desperately.
For many of the same reasons, the majority of students opposed any further extension of loan privileges. Even those who said
they were in favour of wider borrowing seemed to have some reservations. Many added that this was an ideal which might not
work under present conditions, and almost all wanted non-UBC borrowing limited to certain types of material. The results of this survey have now been reviewed by the Senate Library Committee, and two major decisions have been    »
1) Public access to the Main Library bookstacks should continue
2) Borrowing privileges should not be extended any further at present
Complimentary library cards will still be issued to faculty and graduate students of other B.C. universities and colleges,
visiting faculty members from outside the province, research employees of the federal and provincial governments, and many
other groups. (The Circulation Division has a full listing.) As before, members of the general public who are not registered as
students in the lower mainland will be able to pay a fee and obtain limited privileges for periods ranging from four months to
one year. For more information, call Miss Butterfield at 228-3869.
For over a year, faculty members and graduate students at Simon Fraser University have had borrowing privileges at this
library. Now the reverse is true: UBC faculty and graduate students are eligible for library cards from Simon Fraser. .
Anyone wishing a card is asked to go to Room 5133 of the SFU Library between 8:30 a.m. and 4:30 p.m., Monday through
Friday. (Remember to take along some identification.)
During the summer months only one issue of the News will be published, a June-July number which will appear during the
first week of summer school. Monthly publication will begin again in September.
Are there any topics you would like discussed in future issues of the News'1. Any changes or improvements you feel should be
made? If so, the Editor would appreciate hearing from you.
■ ■
Until a year ago, UBC faculty members could sign out library material for an entire university term. Last summer one change
was made: books could be recalled after two weeks if they were requested by another borrower. Since then faculty members
have been notified by mail after the basic two-week period has expired. The notice is meant as a reminder that the book is being
held out past the normal loan period, and that it should be returned to the Library if it is no longer being used.
The Senate Library Committee will be reconsidering this practice before September. If it has not served its intended purpose
- getting more books back on the shelves more quickly — it will be discontinued. Some faculty members have asked the Library
to go back to the former system of full term loans of all material. It is unlikely that we can do so without penalizing other
borrowers who also have a right to these books. A memo received from Miss Rita Butterfield, the Head of the Circulation
Division, says in part:
The most frequent complaint we receive from students is that books are not available on the shelves, that
faculty members do not respond when books are called in, and that there are simply not enough copies to go
round. In view of this, it seems probable that loan periods will be reduced, rather than extended.
Library users can make their views known by getting in touch with members of the Senate Library Committee'or, better still,
writing a letter to the Committee. The chairman is Professor Malcolm McGregor, the Secretary Mr. Basil Stuart-Stubbs,
University Librarian.
EDITOR: Mrs. E. de Bruijn Information & Orientation Division : 1    BELL INGLIS F


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