UBC Publications

UBC Publications

UBC Publications

UBC Library News Jan 31, 1984

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 ubc library news
nevv series no. 8/january 1984
The Library has received special funds to strengthen its services to UBC students enrolled in
credit courses distant from the campus. As a first step, a part-time professional librarian,
Rhonda Nicholls, has been appointed to oversee the operations of the Extension Library. Plans
for the immediate future include expanding the collection in the Extension Library and
offering toll-free telephone service so all distant students can request materials and ask for
reference assistance. The Extension Library will maintain its separate collection of required
and recommended materials, but students will also be able to draw on the circulating
collections elsewhere in the Library system.
A major task for the new Extension Librarian is to establish and maintain contact with faculty
members who are teaching or planning distance courses. If you have questions or comments,
please see Rhonda Nicholls, after February 1st, in the Extension Library in the Main Library or
call her at 2519.
The Microforms Division in the Main Library now has a substantial collection of pre-1900
Canadian publications on high quality microfiche. The fiche are being produced and
distributed by the Canadian Institute for Historical Microreproductions, created in 1978 and
based in Ottawa. The Institute was established because it was becoming evident to scholars
and librarians that many Canadian printed works are not available anywhere in Canada, that
existing collections of Canadiana are scattered and incomplete, and that the growing interest
in Canadian studies is putting unbearable pressure on already fragile materials. Indeed most of
the material now available for filming will no longer exist in usable form by the turn of the
The Institute's first task was to establish a list of all known Canadian books and pamphlets
dating from the 16th through the 19th centuries. Included are works by Canadians, about
Canada or Canadians, or published in Canada. Copies of these works are then located either in
Canada or abroad, and brought to Ottawa for filming or filmed on site.
The Institute estimates that the total number of titles in the complete collection will exceed
50,000; approximately 27,000 have been filmed and distributed to date.   Additional funds are needed to complete the project. The Institute is also seeking funds to expand the project to
include serial publications and post-1900 monographs.
Already, however, the improvement in access to Canadian materials for scholars is dramatic.
For example, historians here can now consult documents issued in 1858 by B.C.'s first
publisher; these were formerly available only in the Library of the New Brunswick Museum.
Maritime scholars have access to An Account of the Present State of Nova Scotia (Edinburgh,
1786), only one copy of which is known to exist in Canada. And the scholar working on a new
biography of the 19th century politician, Edward Blake, can now obtain copies of all Blake's
published works. Formerly he would have had to consult the holdings of seventeen libraries.
At present the titles in the C.I.H.M. collection are not listed in UBC's catalogues. Users must
consult the special microfiche indexes available in Special Collections and in the Microforms
Division in the Main Library.
85 compact discs have been added recently to the Wilson Recordings Collection. Additional
compact discs (CD's) will be acquired as they become available and as funds permit.
The CD, a 4-1/2" silver-coloured plastic disc, is the apparent successor to the now standard
LP, the 33-1/3 r.p.m. long-playing record.
CD's require a special player which uses a laser beam to scan the disc and produce sound.
Wilson card-holders who have access to a CD player may borrow up to 4 compact discs for a
period of 2 weeks. (The players are not yet available at Wilson.) Most of the CD's now
available at Wilson are from the standard classical repertoire. The CD's are kept behind the
desk for security reasons; ask a staff member to show you the list of titles.
While compact discs are currently more expensive than LP's, they are attractive to the Library
because they produce very clean sound and because they are extremely durable. LP's are
easily marred by dust, fingerprints, and worn needles; CD's can be handled without affecting
the quality of the sound. The CD is not physically touched as it is played, rather the laser
beam reflects off the digitally encoded disc. While it is smaller than an LP, it can
accommodate more minutes of sound.
Wilson library cards may be purchased by UBC staff, faculty, and students for an annual fee of
$10.  Extramural cards are $35 per year.
If you are interested in new legislation proposed by the B.C. government, you should be aware
of services offered by the Law Library and the Government Publications Division in the Main
Library. Both subscribe to a weekly loose-leaf news service prepared by the B.C. Law
Foundation Library called B.C. Legislative Digest. The Digest summarizes the bills presented
to the Legislature and provides a table showing their progress through the Legislature. Full
text copies of bills are also available in both locations, as are Debates, Votes and Proceedings,
Resume of Orders in Council, and the B.C. Gazette. Part II of the Gazette prints the
regulations that affect the implementation of legislation. Both Government Publications
(phone 2584) and the Law Library (phone 4696) can provide you with names, addresses and
phone numbers of MLAs and Ministers, should you wish to contact any of them. LIBRARY ACQUIRES FUMIGATION TANK ;        ;;
A project funded by the B.C. Heritage Trust last summer ^Z   ^^
provided the Library with a fumigation tank used to treat .^^i^lll&IL
papers and documents for mold and insect infestation.   The ^^^^^^^^\
project was carried out by Logan Hovis, a graduate student \^^^^^^^n
in the Department of History, and supervised by George \""""*~~~"~^f
Brandak,  Special Collections Archivist.    The fumigation \              0
tank consists of two metal chambers, each containing a 15 \^_      j
watt  light  bulb  fixed  below  a  pudding dish  containing "" '
thymol.    The heat from  the bulb causes the thymol to basic fu^'qation ec^Wp^ent
vaporize; infested material placed on adjustable shelves in r^h.
the chamber is effectively de-bugged in about 72 hours. (     %
The  papers  treated  this  summer  came  from  the  O.H. !§I
Solibakke collection, a large and detailed set of papers j
relating to gold mining in the Cariboo 1927-1967, which (j=s.
Special Collections purchased in 1982. ^
How many pudding dishes would it take to fumigate the whole of the Main Stacks?
The Senate Library Committee has approved a final Collections budget for the 1983/84 fiscal
year. The total amount available is $50,000 less than in 1982/83; this sum had to be
surrendered as part of the Library's $110,000 contribution to the University's cash-flow
problem in the current year. Individual book funds are therefore down slightly over last year
(about 5% on average). In view of the uncertain nature of next year's funding, ordering during
the January to March period will have to be carefully controlled so that we do not enter the
new fiscal year with too heavy a burden of outstanding orders.
On the brighter side, a grant of $50,000 has been received from SSHRC to buy the lengthy and
expensive backfiles of a few major European newspapers which are not available in Western
Canada. The grant was made under SSHRC's program of support to specialized research
It may not appear to need saying, but the UBC community should be aware that the Library is
working to pare its budget for 1984/85. A number of friends have expressed the hope that the
Library would escape substantial cutbacks on the grounds that it has already been through
several years of reduced purchasing and hiring power. At present however, the Library, along
with all parts of the University, is attempting to take on its share of the obligation to make up
for the deficit.
Most of the Library budget is spent on salaries (63.75%) and on collections (27.5%). The
remainder is under the general heading "Operating Expenses" and covers supplies, printing,
postage, telephone, computer services, and so on. Since the budget for these expenses does
not nearly cover real costs, there is not much hope of practical budget-cutting here. Thus any
substantial reductions must be made in the salaries and collections budgets.
The Library cannot make these reductions without hurting users. There must be reductions in
services, further delays in processing, books unbought, subscriptions cancelled. If we are
obliged to make cuts, we will try to make them in the least harmful ways, but every user can
expect to feel the impact to some degree. We apologize in advance.
The Committee investigating the availability of periodicals has completed a report based on
the survey it conducted in November. In the course of the survey, staff searched for specific
bound volumes or unbound issues chosen at random from a computer-produced list of active
subscriptions. The items searched dated from 1974 through October 1983. The report
indicates that in a sample of 5,392 items searched:
- 78.45% were available directly
- 7.62% were available indirectly, i.e. in another location but available
immediately with the help of staff
- 5.84% were available within a fortnight
- 8.09% were unavailable (more than half of these were not yet received and
will arrive in due course)
Only 1.8% of the items searched were out on loan. It thus seems apparent that the circulation
of periodicals cannot be described as a serious obstacle to access.
The Committee intends to complete its analysis of the results of the survey and submit a final
report to the Librarian within the next few weeks.
The most recently superseded issue of the UBC Microcatalogue is for sale in the Librarian's
Office in the Main Library. It lists material catalogued from Jan. 1, 1978 to July 8, 1983.
Although the current Microcatalogue (November 18th, 1983) is available in all campus libraries
and reading rooms, faculty members and people in off-campus libraries with access to
microfiche readers may find the superseded set useful. The cost is $10.00 for the Author/Title
file (372 fiche) and $10.00 for the Subject file (236 fiche). For more information, please call
Lily Wilson in the Librarian's Office, 3310.
Off-campus libraries may be interested in obtaining a current UBC microcatalogue. The next
issue will appear in the spring of 1984 and must be ordered prior to production. The cost is 18£
per fiche and the number of fiche will be slightly greater than in the superseded issue. To
place an order, please call Kathleen Pitt in the Systems Division, 228-6275. She will also
accept orders for the current Serial List, which includes all periodicals held in UBC libraries.
The list is produced in June, September, December, and March and must be ordered before the
beginning of the production month.  The cost is 18£ per fiche for approximately 55 fiche.
Editor:  Joan Sandilands
Illustrator:  Merry Meredith
Information & Orientation Division
University of British Columbia Library
issn 0382-0661


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