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UBC Publications

UBC Library News 1974

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Volume 7, No. 5 December, 1974 Vancouver, B.C.
There is often a considerable gap between the subject terminology used by faculty members in lectures to students, and the
terminology used in the Library's Subject Catalogue.   The phrases used in the Subject Catalogue are, for the most part, taken from
the official list of Subject Headings issued by the Library of Congress; we borrow terms because it is time-saving to do so, and
because.it allows us to maintain an orderly Catalogue.   But it is obvious that the phrases used are sometimes awkward or outmoded.
For a long time, for instance, computers were known to the Catalogue as ELECTRONIC CALCULATING MACHINES.   Even
more common are cases in which a student looks for something like "team teaching" but we have it listed as TEACHING TEAMS; or
when a student has heard a professor say "geological engineering" while the Catalogue has ENGINEERING GEOLOGY.
To help us catch this sort of problem and put a cross-reference in the Catalogue, the following sign will soon appear near the
Subject Catalogue in the Main Library:
Write down terms or phrases you have been using and drop
in box on pillar near turnstile.
The Cataloguing Divisions are preparing cross-references
from your suggestions.
We hope you will call to our attention any terms which are commonly used in your field but which do not appear in the Subject
Catalogue.    Such suggestions may be addressed to J. McRee Elrod, Head of the Catalogue Divisions in the Main Library, or they may
be dropped in the box mentioned above.
Finding better ways to share library resources is on the agenda of nearly every library meeting these days.    Some recent
developments at U.B.C. may lead to considerably more convenient use of our collections by off-campus borrowers.
1) Interlibrary Loan Study.    Since March, Margaret Friesen, head of the Interlibrary Loans Division, Doug Mclnnes, Assistant
Librarian for Public Services, and University Librarian Basil Stuart-Stubbs have been carrying out an exhaustive study of interlibrary
loans in Canada for the National Library.   They have almost completed the information-gathering stage of the study, which involves a
thorough review of the literature as well as the collection of data.
The literature review will result in a written study of the origins, history, and present state of interlibrary loan.   The first of the
questionnaires which are being used to collect data was sent to 480 libraries which had been identified as major borrowers and/or
lenders; 352, or 73% responded, providing information about the volume and cost of lending and borrowing, and about working
practices and staffing arrangements.    In order to discover what libraries borrow from one another, and who borrows what from
whom, a second questionnaire was sent to 173 libraries which had reported a high level of activity.   That data will be keypunched and
It is too early to draw conclusions from the extensive amount of information now available, but a final report is planned for early
spring; its recommendations will deal with such matters as interlibrary loan codes and regional or national lending collections.   The
report will be studied by the Canadian Union Catalogue Task Group, which will, in turn, bring in its final report by next summer.
2) G.V.L.C. Federated Information Network.    At the beginning of December, the U.B.C. Library started participating in an
Information Network sponsored by the Greater Vancouver Library Council.   The Network was set up to speed request and delivery
of materials among the seven public libraries in the Greater Vancouver area.   U.B.C. is the first academic library to take part in the
system.   Requests are transmitted by telephone (G.V.L.C. will pay for a separate line in our Interlibrary Loans Division), and after
the items are gathered together by a part-time staff member (also paid for by the G.V.L.C), they are picked up daily by delivery van.
U.B.C. students and faculty will, of course, benefit by being able to request materials from any of the public libraries in Greater
Vancouver.   Requests should be given to staff in the Main Library Interlibrary Loans Division.
3) Second Survey of Sunday Library Users.    Initial results of the second survey of Sunday library users at four U.B.C. libraries
plus libraries at S.F.U., U.Vic., B.C.I.T., and Vancouver City College, held November 3rd, show that more library users were
encountered than in last spring's survey (March 24th), and that "visitors" to the libraries surveyed accounted for about 19% of the
total use, compared with 17.4% last spring.   A more detailed report will follow, but it appears that our efforts to provide formal
avenues for collection-sharing are supplemented by an increasing tendency to exchange library users as well as materials. - 2 -
A pilot project has been implemented in the Library to consider the use of COM (Computer-Output-on-Microform) microfiche as a
method of providing on-order and in-process information for Library staff and users.    Currently, such information appears in
computer print-outs (one set is kept behind the Information Desk in the Main Library; others are maintained in strategic public and
technical service locations around the Library system), but production costs for those print-and-paper copies are increasing.
The COM project, which has been under consideration since last September, is seen as an experimental step on what may be a
spiral staircase leading to COM catalogues throughout the U.B.C Library system.   For the past two months, fiche readers and
accompanying COM files have been installed and used, on a short-term, trial basis, in several locations, the Main Library catalogue
concourse among them; response has been generally favourable, though users recognize the need for a period of adjustment and a
program of education before they can feel comfortable and competent with the machines.
The COM file provides the information now available from on-order/in-process print-outs, with these additional advantages:
-substantially lower costs
-easier portability
-the potential for added locations for on-order/in-process lists
-longer life
-quick replacement for lost or worn copies
-improved readability through varying typestyles.
Bob MacDonald, the Library's Co-ordinator of Technical Processing and Systems, emphasizes that, for the time being, the COM
on-order/in-process microfiches will be used only as an extra file, running parallel with, not replacing, the existing print-outs. Library
staff and users will get an opportunity to evaluate both the feasibility of the whole approach, and the specific equipment used in the
demonstration, before the project is approved for final implementation.
Through the University's membership in the Canadian Consortium for Social Research, members of the U.B.C. academic
community have access to a large number of free retrospective literature searches of bibliographic data bases held by the Institute for
Behavioural Research at York University.   These data bases include:
-Psychological A bstracts (from 1970 to the present);
-ERIC Journal Resume Master File (from January 1969 to the present);
-Social Science Journal File (covers 75 North American periodicals, including 27 Canadian periodicals/from 1968 to the
Other bibliographic data bases will be added in the near future.   The subject coverage is of course interdisciplinary.
This service is available to anyone in the U.B.C. academic community: faculty, staff, and students.   For more information, to
have a search profile drawn up, or to see a sample print-out, please contact Laine Ruus, in the Main Library's Social Sciences Division
(local 2725), or at the Data Library, Civil Engineering Building, Room 447A (local 5587).
International Pacific Salmon Fisheries Commission.    This collection includes records of various canneries, 1903-1943,
correspondence of the Canadian Department of Marine and Fisheries relating to salmon spawning in B.C., 1913-1927, and minute
books of the B.C. Salmon Canners' Association, 1900-1928, including the Fraser River Canners' Association.
Tibetan Refugee Aid Society of Canada.    Records relating to the activities of the Society from 1962-1972.
Lionel Haweis Papers.    A new collection of particular interest to the Library.   Lionel Haweis, 1870-1942, was a member of the
U.B.C. Library staff from 1918 until his retirement in 1939.   The papers were turned over to the Vancouver Public Library some
years ago for a project relating to the history of the Vagabond Club of Vancouver, and recently a decision was made to transfer them
to the U.B.C. Library which already had records of the Vagabond Club and some other papers of Mr. Haweis.
Lionel Haweis was born in London, studied at Marlborough, entered banking, and was shipped off to Ceylon to learn
tea-planting.   He wrote articles, commenced a novel, became an expert photographer, and switched to cocoa-planting.   In 1907, he
came to British Columbia and opened a photographic studio.   He was appointed to the staff of the Library when it was located in the
"Fairview Shacks" near the Vancouver General Hospital; another long-time Library staff member remembered hearing a Dean say of
Mr. Haweis, "The University should pay him just to give atmosphere to the Library."
The papers reflect Mr. Haweis' literary and cultural pursuits (he was a founder of the U.B.C. Arts and Letters Club, and
secretary of a succession of Vancouver literary societies, including the Vagabonds, Chinwaggers, and Questers).    They also contain a
substantial collection of autographed letters assembled by his father, Canon Hugh Reginald Haweis, a notable London preacher known
for his support of Mazzini and Garibaldi. - 3
On November 14th and 15th, administrative librarians from B.C.'s major university libraries met at Parksville to discuss recent
progress in co-ordinating the work of the three institutions. It was the ninth such meeting since 1970, when TRIUL (Tri University
Libraries) was established to organize, or rationalize, the development of academic library resources in this province.
At the November meeting, librarians from U.B.C, Simon Fraser University, and the University of Victoria - along with
representatives from B.C. colleges, the provincial government's Library Development Commission, and the Greater Vancouver
Library Council - heard reports from the various on-going TRIUL
committees, exchanged news of plans and prospects in their respective
institutions, and discussed TRIUL's relationship with other local library and
academic bodies.
The Collections Committee outlined a program of continuing comparisons
of holdings at the three universities; it is hoped that these comparisons will
lead to the growth of complementary rather than competing collections.   The
Public Services Committee described some recent surveys of users at the
three libraries.   The Processing Committee presented a summary report on
the First Provincial Conference on Catalogue Systems; that conference, held
in October, brought together representatives from all government-supported
libraries in B.C. to consider the need for and feasibility of a province-wide
Library Catalogue System.   The Systems Committee reported on the
progress of a project to develop a co-operative automated acquisitions scheme
for the three university libraries.   The Personnel Committee announced
plans to analyze and compare staff union contracts at the three universities.
After the committee reports, discussion turned to TRIUL's ties with the
new Universities Council, and with the Provincial Library Resource Centre -
a project proposed recently by the Library Development Commission.   Mr.
Eric Green, representing the Universities Council, explained that body's
function and its relation to the university libraries; he indicated that the
Council strongly supported the notion of having one integrated provincial
library system, rather than many libraries going their separate ways.    On
the subject of the Library Resource Centre, there was some unresolved
debate over the best location for such an institution - Victoria or Vancouver;
further, more precise plans for the Centre are expected from the L.D.C. in
the near future.
TRIUL's next administrators' meeting was scheduled for next April.
The idea of regionally co-ordinated library development is neither new the idea existed in 1797
nor unique to TRIUL's circumstances.   Elsewhere in Canada and the U.S.,
various kinds of co-operative arrangements have been made over the past
five or ten years.   Libraries have come to realize that growth in isolation
means financial waste and needless duplication of materials; working together, on the other hand, can lead to savings in time, space,
and money, and to expanded and more effective services to users.
TRIUL's constitution sets forth the specific aims of the agency as:
a) To improve and develop co-operation among the member libraries.
b) To work towards a co-ordinated policy for long range library growth and development with co-ordinated acquisitions policies,
shared resources, the development of compatible machine systems, provision of easy and rapid communications systems among
the membership, the provision of shared storage facilities, and exploration of other areas of co-operation.
c) To co-operate with other educational, library, and research institutions and organizations inside and outside the geographical area
to further the purposes of the member libraries.
"In pursuit of its purposes," the constitution continues, "TRIUL shall initiate, promote and support research studies and
operational systems and projects which may lead to a knowledge of available resources and services and provide the means for
increased inter-library co-operative plans and services among the member libraries."
As TRIUL has refined its functions, task forces, committees, and subcommittees have been formed to deal with particular
projects and areas of concern.   There have been definite accomplishments:
- a regional inter-library loan code has been established;
- microform equipment has been purchased co-operatively;
- union lists - combined holdings lists - of certain kinds of materials at the three libraries have been published;
- the microfilming of the B.C. newspaper index has been arranged;
- the provincial government has been urged to set up a better system of distribution for its published documents.
Also, librarians from the three universities have been meeting, more or less regularly, to trade plans and experiences.
What all this means for U.B.C. library users is that access to other academic libraries in the neighborhood is being, and will
continue to be, improved.   TRIUL is gradually breaking down the barriers which separate the major libraries in B.C. - 4 -
The long-awaited revised edition of Serial Holdings, that fat but handy alphabetical list of periodicals in the U.B.C. Library, is due
out in early 1975.   For over a year, a committee of librarians has been conscientiously correcting errors and omissions in the 1972
edition.   Now the work is about done, money has been found for printing, and the list will go to press soon.
The following out-of-print item is needed to complete the Library's holdings:
Canadian Counsellor.    (Vancouver) Vol. 7, no. 3 (1973).
Contact Graham Elliston, Bibliography Division, Main Library (local 2304).
Copies of the last issue of the Library News, the "Faculty Library Guide, 1974/75", are still available.   Contact Michael Kasper,
Information & Orientation Division, Main Library (local 2076).
The Library's Collections Division has concluded an agreement with the University's Finance Department whereby the Library
will be able to sell its surplus books through the Gifts & Exchanges Division and deposit the receipts into one of its own accounts.   An
arrangement has been worked out with the U.B.C. Bookstore for the maintenance of a special used book section.    The first batch of
books went on sale a few weeks ago.
Abler, Thomas S., et al.   A Canadian-Indian Bibliography 1960-1970. ZE 78. G 2. A 259. 1974. (location:Ridington Room, Main
Denver.   Public Library.   Conservation Library.    Catalog.    6 volumes. ZS 936. D 45.1974.    (Woodward Library)
Encyclopaedia Britannica ("Britannica 3").   AE 5. E 363.1974.    (Ridington Room)
Freidel, Frank.   Harvard Guide to American History.    Revised edition; 2 volumes.   ZE 178. H27.1974.    (Ridington Room)
Great Soviet Encyclopedia.    English-language version; volumes 1-3. AE 5. B 6213.    (Ridington Room)
Kalant, Oriana J.   Amphetamines and Related Drugs; Clinical Toxicity and Dependence.    ZQV 129. K 34.1974.    (Woodward)
Kanet, Roger E.   Soviet and East European Foreign Policy.    A bibliography of English- and Russian-language publications,
1867-1971.   ZDK 274. K 354.1974.    (Ridington Room)
The New Cambridge Bibliography of English Literature; Volume 1, 600-1660.   The revised edition is now complete in 4 volumes.
ZPR 82. B 3. 1969. (Ridington Room)
Rose, Richard.   Electoral Behavior; A Comparative Handbook.    JF 204. R 58. 1974.    (Ridington Room)
Sears, Mary.    Oceanographic Index - Cumulation 1946-73; Marine Organisms, Chiefly Planktonic.    3 volumes.   ZQL 121. S 42.1974.
Editor:    M. Kasper Information & Orientation Division


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