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UBC Library News Mar 31, 1982

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Array HJ.B.C LIBRARY NEWS
New Series, No. 4 March, 1982 Vancouver, B.C.
THE LIBRARY IN A RETRENCHMENT YEAR
Since September the Library has done its best to maintain normal services
while holding as many as 30 continuing positions vacant. To a considerable
extent, the monetary savings achieved have been at the expense of
cataloguing and other activities necessary to support good service. While
this approach can be tolerated for a short time, it would be extremely
damaging to library operations if continued for very long.
Finding more acceptable long term retrenchment measures has preoccupied the
Library administration and the Senate Library Committee for much of this
year. It was agreed that long term priorities could best be served by
emphasizing services and collections required for the University as a
whole. Where possible, smaller service units would be consolidated within
larger ones to achieve the flexibility needed to absorb reductions in
staffing. To maintain an acceptable level of general services, some longstanding programmes have to be reduced or eliminated.
As of this writing (early March) specific programme reductions have not
been announced, but it is clear that in 1982/83 the Library will have to
give up at least 10 continuing professional or support staff positions.
General services, such as hours of operation, should not be seriously
affected. Some minor changes in hours will be considered for September,
1982, but these will be offset in part by the extension of opening hours
prior to and during examination periods.
Collections funding has been excluded from retrenchment, but external
factors have continued to reduce the purchasing power of the funds we do
have. In November, 1981, a non-recurring allocation of $702,000 provided
unexpected relief. That special funding allowed book funds to be restored
to acceptable levels for fiscal 1981/82. Prospects for 1982/83 are less
encouraging. If no increase to collections budgets can be provided, funding
will revert to the 1980/81 level, despite the effects of two years'
inflation.
Effort has been made to control the proportion of the collections budget
required to meet fixed commitments such as the renewal of journal
subscriptions. Last year about $150,000 of unique and duplicate journal
subscriptions were cancelled to preserve some funding for new books and
other essential non-serial purchases. Further cancellations of duplicate
subscriptions will probably be required, placing in some doubt the
Library's ability to continue its support of duplicate collections in
campus reading rooms. If cost increases for materials continue to outstrip
increases in the University's budget, priority must be given to the primary
task of maintaining the strength and coverage of central library^
collections. BOOK PRESERVATION: A MAJOR CONCERN ,
The preservation of book collections is an increasingly important concern
for all libraries. The magnitude of the preservation problem is only
beginning to be understood, and few libraries as yet have a formal
preservation plan. What we do know is that book paper quality is
deteriorating, that binding technology frequently damages books, and that
few books printed since 1900 will last more than 50 years.
At the UBC Library the major change needed to prevent further deterioration
of our book collection is provision of a stack area with proper temperature
and humidity control. Currently only books in the vault of our Special
Collections Division and the Woodward Memorial Room have good environmental
conditions ,i.e., year-round air conditioning. No other stack area of the
library system has proper temperature and humidity controls. It is not
economically feasible to provide air conditioning for the stacks of the
current Main Library building, but it is hoped that stacks in any new
building will be air conditioned.
Users, too, do irreparable damage to books through rough handling and
repeated xeroxing. We need to become aware of the fragile nature of many
volumes and to place importance on careful handling. Microfilming important
materials is one way to provide increased access for the materials while at
the same time providing a "rest" for the originals. For example, two years
ago the federal government established and funded the Canadian Institute
for Historical Microreproduction, with the mandate to microfilm all
nineteenth century Canadiana. The UBC Library and the Provincial Archives
of British Columbia are providing many materials to be filmed. The
microfiche produced as a result of this programme are now becoming
available and will not only provide easy access to nineteenth century
materials but also prevent wear and tear on^Canada's rapidly deteriorating
collections.
The National Library of Canada has prepared "A Proposal for a National
Preservation Program for Library Materials in Canada." Among the
recommendations is one to establish jointly with the Public Archives of
Canada and the Canadian Conservation Institute advisory and consultative
services, including the development of emergency and disaster planning, the
establishment of training programmes, and the sponsorship of overseas study
for paper conservators and binder/conservators. The library profession is
also encouraging publishers to use acid-free "permanent" paper, which is
more expensive than the woodpulp paper currently used but which lasts
longer. To insure a useable collection, preservation technology will have
to be high on the Library agenda in the coming decades.
CRANE LIBRARY SEEKS FUNDING FOR READING MACHINE THAT TALKS
Crane Librarian Paul Thiele has begun a funding campaign to raise $40,000
for a reading machine which converts print into speech. The KURZWEIL
reading machine accepts typewritten materials, books, and most common print
styles and instantly translates them into full spoken words and sentences.
The device does not eliminate the need for talking books, but will be of
great assistance to UBC's blind students in such disciplines as Law and
Commerce, where there are great numbers of assignments involving articles
or class hand-outs. Tax deductible contributions can be made to the Crane
Library—Walter Gage Memorial Fund. MICROCATALOGUE IS 4 YEARS OLD
The UBC Microcatalogue recently celebrated its fourth birthday. The
computerized catalogue system began January 1, 1978 when the card catalogue
was closed. The Microcatalogue now lists nearly 1/4 million (!) titles and
is available in all UBC libraries and reading rooms. It lists all books
received by the Library since the beginning of 1978, as well as many
important older items for which the information in the card catalogue has
changed: additional copies may have been purchased or locations or call
numbers changed.
A new cumulated Microcatalogue is prepared every four months; copies are
offered for sale through the Library's Systems Division (call 6275 for more
information). Used superseded Microcatalogues may also be available. If you
would like one, call the Information and Orientation Division at 2076.
Researchers should be aware of the In-Process List, filed with the
Microcatalogue. It provides author and title information about books on
order, books very recently catalogued, or books awaiting cataloguing. If an
item you need has been received but has not yet been catalogued, ask to
have it "rush catalogued." The item will be available for you within a few
days.
DRS MICROFICHE FOR CURRENT RESEARCH MATERIALS
Among the Library's growing number of microfiche lists is a newcomer called
DRS*. Use it if you are interested in:
pamphlets
bibliographies
science and engineering standards
proceedings of scientific conferences published in journals
current events
government publications (limited numbers in selected areas only)
historical pamphlets of British Columbia
translations of fisheries and hydrobiology materials
Polish language Solidarity materials
young adult literature
curriculum guides
historical textbooks
maps of the greater Vancouver area
The branches and reference divisions of the Library have always collected
materials that were never catalogued. Now the Library's computer system
provides us with an inexpensive method to prepare a brief record of the
these holdings, increasing accessibility to them. Eventually the record
will be available on-line to the public. Currently we use the record to
produce two DRS lists: Authors & Titles and Keywords.
Unlike the Microcatalogue, these lists are intended to be quite rough and
imprecise. For example, under the keyword "physical," you will find
material on: physical education, physical organic chemistry, physical
oceanography, and physical therapy. While the system is not sophisticated
by library standards, we are finding it useful, particularly for brief or
current publications.
The DRS is available in the Main Library, Curriculum Laboratory, Ecology
Library, MacMillan Library, Sedgewick Library, and Woodward Library.
Subject specialities of these libraries are well represented on the list.
Access to and storage of the materials will vary from library to library;
please check the location information carefully and ask at the relevant
branch or division for help. ,DRS stands £or Document Retrieval System. CALL-IN IS APRIL 2:  RETURN OR RENEW ALL BOOKS
*
Soon after April 2, the Library will send call-in notices for all
outstanding books borrowed since August 14, 1981. Please return
those books you no longer need and renew all others.
If you will be away from campus during the spring and summer,
remember that long-term loans are always subject to call-in.
Either return all books in case they are needed by others, or
make arrangements to have someone check your mail and respond to
Library call-ins.
Have you been billed for replacement of books you forgot to return last
year? These books are no longer signed out to you and are totally
inaccessible to others. We have to assume they are lost and must be
replaced. We would be delighted to have them back. If you find any of them,
bring them to the overdues department of the relevant branch and ask for a
cancellation of the replacement charges billed to you.
Outstanding library fines should be paid at the Finance Department, 3rd
floor of the new Administration Building. We will not be able to renew
library cards for academic year 82/83 for those people (including faculty)
who have outstanding fines.
BORROWING PRIVILEGES FOR FACULTY
Many faculty members new to campus or here on short term appointments are
unfamiliar with UBC Library loan regulations. Recall notices and
limitations on extended loans are the source of some confusion. Here are
the details in black and white:
BOOKS    (most   monographs)     1   week   -  Curriculum Lab,   Government   Publications,   Sedgewick
2 weeks - Ecology
^ 2 weeks* - all other branches
* As a courtesy to faculty, some libraries (Asian Studies, Crane, Fine.Arts,
Law, MacMillan, Main, Math, Music, Social Work, Woodward) automatically
extend the loan period of books to the end of term. However, after the
first two weeks, the book must be returned immediately if recalled for
another borrower. If not recalled, the book must be returned or renewed at
the end of each term.
SERIALS (journals)
Library use only - Fine Arts, Music
Overnight - Curriculum Lab
1 day - Sedgewick
2 days - Law
3 days (1 week if bound) - all other branches
There are NO AUTOMATIC EXTENSIONS FOR SERIALS. Serials must be returned or
renewed by the due date (1 week maximum). If they become overdue, a fine
begins to accrue as soon as another borrower requests the item, before a
call-in notice is issued.
BACK ISSUES WANTED
U.B.C. DEPT. OF ECONOMICS. DISCUSSION PAPERS, n. 1,5,7-8,10-11,16-
19,21,25,29,34-35,38-41,44,53,57,59,64-65,67,70-71,75,77,79,87-91 (all
between years of 1968-1972); no. 4,31 (1977); n.13-16,51-52(1978);n.38
(1979);n.37d980); n. 20, 24 (1 98 1 ) .
If you can supply any of these, please telephone Graham Elliston, 2304.
Editor: L. Bryant
Information and Orientation Division
ISSN 0382-0661

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