THE UNIVERSITY OF BRITISH COLUMBIA Vancouver Senate Secretariat Senate and Curriculum Services Enrolment Services 2016-1874 East Mall Vancouver, BC V6T 1Z1 www.senate.ubc.ca VANCOUVER SENATE MINUTES OF APRIL 13, 1994 Attendance Present: President D. W. Strangway (Chair), Mr. S. Alsgard, Mr. J. A. Banfield, Dr. J. Barman, Dr. J. D. Berger, Dr. A. E. Boardman, Mr. J. Boritz, Dr. D. M. Brunette, Dr. D. G. A. Carter, Mr. P. G. Chan, Ms. L. Chui, Dr. D. H. Cohen, Dr. T. S. Cook, Dr. M. G. R. Coope, Mr. K. A. Douglas, Dr. J. H. V. Gilbert, Mr. E. B. Goehring, Dean M. A. Goldberg, Dr. J. Gosline, Dean J. R Grace, Dr. S. E. Grace, Mr. B. B. M. Horner, Dr. J. G. T. Kelsey, Mr. J. A. King, Dr. S. B. Knight, Mr. H. H. F. Leung, Dr. M. Levine, Mr. C. Lim, Professor P. T. K. Lin, Dr. S. C. Lindstrom, Mr. R. W. Lowe, Dr. D. M. Lyster, Dr. D. J. MacDougall, Dr. M. MacEntee, Dr. R. T. A. MacGillivray, Mr. W. B. McNulty, Mr. R. L. de Pfyffer, Rev. W. J. Phillips, Mr. D. B. Preikshot, Mrs. M. Price, Dr. H. B. Richer, Dr. R. A. Shearer, Dean N. Sheehan, Dr. C. E. Slonecker, Dean C. L. Smith, Ms. C. A. Soong, Ms. L. M. Sparrow, Mr. S. C. S. Tam, Dr. R. C. Tees, Dr. S. Thorne, Dr. W. Uegama, Mr. D. R. Verma, Dr. D. A. Wehrung, Dr. R. M. Will, Dr. D. Ll. Williams, Mr. E. C. H. Woo, Dr. W. C. Wright, Jr. Regrets: Chancellor R. H. Lee, Vice-President D. R. Birch, Dr. A. P. Autor, Dr. S. Avramidis, Dean C. S. Binkley, Dean pro tem. M. A. Boyd, Mr. P. T. Brady, Ms. S. Y. Dawood, Dr. G. W. Eaton, Rev. J. Hanrahan, Mr. A. G. Heys, Dean M. J. Hollenberg, Dr. M. Isaacson, Professor V. J. Kirkness, Mr. K. R MacLaren, Dean M. P. Marchak, Dean B. C. McBride, Dean J. H. McNeill, Dean A. Meisen, Dr. R. J. Patrick, Professor M. Quayle, Mr. A. A. Raghavji, Dr. D. J. Randall, Professor R. S. Reid, Professor J. A. Rice, Dean J. F. Richards, Dr.L. J. Stan, Mr. B. B. Telford, Dr. J. Vanderstoep, Dr. E. W. Whittaker. Senate membership DECLARATION OF VACANCY (UNIVERSITY ACT, SECTION 35(6)) Ms. Shannon J. Spence - student representative of the Faculty of Forestry REPLACEMENT Mr. Brian B. Telford - student representative of the Faculty of Forestry replacing Ms. Spence 10774 Vancouver Senate Minutes of April 13,1994 10775 Senate membership LT. GOVERNOR APPOINTEES The Chair welcomed to Senate Lt. Governor appointees Professor Paul T. K. Lin and Professor Verna J. Kirkness, noting that Professor Kirkness was unable to attend the meeting. INTRODUCTION OF STUDENT SENATORS The Chair welcomed the following students who had been elected to serve on Senate for a one year term from April 1, 1994 to March 31, 1995 (one representative elected by each Faculty + 5 members at-large): Agricultural Sciences Mr. Azim A. Raghavji Applied Science Mr. Keith R. MacLaren Fourth Year Applied Science Arts Mr. Andrew G. Heys Fourth Year Arts Commerce and Business Administration Mr. Steven C. S. Tam Dentistry Third Year Agricultural Sciences Mr. Hugh H. F. Leung Education Mr. Paul G. Chan Forestry Mr. Brian B. Telford Graduate Studies Mr. E. Brian Goehring Law Mr. Chris Lim Medicine Mr. Emile C. H. Woo Pharmaceutical Sciences Ms. Shelina Y. Dawood Science Mr. Kevin A. Douglas Second Year Commerce & Business Administration Third Year Dentistry First Year Education Second Year Forestry Ph.D. Candidate in Geography First Year Law First Year Medicine Second Year Pharmaceutical Sciences Third Year Science Vancouver Senate 10776 Minutes of April 13,1994 Minutes of the previous meeting Members at-large: Mr. James Boritz Ph.D. Candidate in Computer Science Ms. Lica Chui Second Year Pharmaceutical Sciences Mr. Byron B. M. Horner M.A. Candidate in Political Science Mr. Jan A. King Third Year Human Kinetics Mr. David B. Preikshot Third Year Science Minutes of the previous meeting Dr. Tees l That the minutes of the seventh regular Mr. Banfield i meeting of Senate for the Session 1993-94, having been circulated, be taken as read and adopted. Carried. Business arising from the minutes Dr. Slonecker drew attention to page 10752 of the minutes and the reference made by Dr. Gilbert to the paucity of reporting on the activities of Senate in UBC Reports. Dr. Slonecker informed Senate that this matter had since been discussed with those concerned, and it had been agreed that UBC Reports would in future run a column called "Briefs on Senate". He pointed out that items that to go the Board of Governors would not be published prior to Board approval. Chair's remarks and related questions President Strangway informed Senate that Dr. Stefan Dupre, who had been appointed to look into the possibility of streamlining administrative activities and administrative costs, had now submitted a report. President Strangway stated that his response to the report had been distributed to Deans, Heads and Directors and that it would be published in UBC Reports. He stated that Dr. Dupre had concluded that although UBC is Vancouver Senate 10777 Minutes of April 13,1994 From the Board of Governors as efficient as almost any other university in the country, there are many things that could be done better. He stated that the University would be taking action on the advice given in Dr. Dupre's report. From the Board of Governors Notification of approval in principle of Senate recommendations - subject, where applicable, to the proviso that none of the programs be implemented without formal reference to the President; and that the Deans and Heads concerned with new programs be asked to indicate the space requirements, if any, of such new programs. i. Curriculum proposals from the Faculties of Agricultural Sciences, Applied Science, Arts, Dentistry, Graduate Studies, Pharmaceutical Sciences, and Science, (pp. 10716-28) ii. Enrolment quotas for 1994-95. (pp.10743-5) iii. Change in name of the Department of Pathology to the Department of Pathology and Laboratory Medicine, (pp. 10747-8) iv. Establishment of an Institute for Child and Family Health Research, (p. 10748) v. Establishment of a Centre for Biodiversity Research, (p. 10748) The Chair noted that the Board of Governors had not yet discussed the proposed establishment of an Institute for Advanced Studies, and that this item should not have been included in the list shown on the agenda. Senate Nominating Committee Membership In accordance with established procedures, student vacancies on the Nominating Committee were declared. Members were informed that a call for nominations to fill these vacancies would be sent to all members of Senate, and that nominations would remain open until the May 18, 1994 Senate meeting. If more than two nominations are received an election will be held at the May meeting. Vancouver Senate 10778 Minutes of April 13,1994 Reports of Committees of Senate Reports of Committees of Senate SENATE COMMITTEE ON ACADEMIC POLICY Dr. Tees, Chair of the committee, presented the following report, on the Academic Position of Students in Labour/Management Disputes: In the event of a strike, it is the University's policy to take every reasonable measure to remain open. We are committed to maintaining instruction in all courses, access to core library services and examinations as scheduled. Faculty are responsible for teaching their courses and students are responsible for fulfilling course requirements. However, the University respects the right of a faculty member or a student, as a matter of conscience, to refuse to cross a picket line in a labour dispute. As a matter of University policy, department heads will ensure that every reasonable effort is made to make alternate arrangements for classes for which an instructor is absent as a result of refusing to cross a picket line. However, as a matter of University policy, classes may not be relocated to a non-picketed location. Unavoidable cancellations or room changes will be posted in or near the departmental office in a place visible to students. The attached guidelines were circulated by the Vice President Academic and endorsed by Senate in March 1992. At that time Senate resolved "that the Academic Policy Committee be requested to recommend a detailed policy to Senate regarding the academic position of students in future labour disputes with the University. The Senate Academic Policy Committee has concluded that it is impossible and undesirable to attempt to anticipate all eventualities since many of the circumstances are unique to a specific labour/management dispute. It is essential that guidelines be provided for each particular occasion, that students be party to the articulation of such guidelines and that students who feel they have been treated unfairly have access to adjudication of their concerns. Therefore, the committee recommends that in the event of a labour/management dispute involving picket lines: 1. A committee on academic guidelines be established with membership as follows: Vice President Academic and Provost, Chair Chair, Senate Academic Policy Committee Three Deans Two student senators Registrar 2. A senior faculty member be designated to serve as arbiter for students who have sought to resolve their concerns within their Faculties but feel they have been treated unfairly. Vancouver Senate 10779 Minutes of April 13,1994 Reports of Committees of Senate Position of Students in Case of a Strike I) STUDENTS WHO DO NOT CROSS PICKET LINES a) Students who choose not to cross a picket line as a matter of conscience must inform the Dean of the Faculty in which they are registered, in person, by telephone or by letter, that they will not be attending classes or writing examinations; otherwise it will be assumed that they will be attending and writing. They will be responsible for fulfilling course requirements and, insofar as possible, they will be evaluated on the basis of the work they are judged to be able to do under the circumstances. b) A student who misses an essential component and/or a scheduled examination as a result of refusing to cross a picket line as a matter of conscience may be expected to attend a make-up session and/or to write an examination scheduled in a supplementary examination period. II) CLASSES OR EXAMINATIONS NOT HELD BECAUSE OF A STRIKE 1) Students unable to fulfil course requirements as a result of the strike: A student who, as a consequence of the strike, is unable to fulfil course requirements, e.g. because the strike has made it impossible to obtain necessary and unique library materials, is responsible for informing the instructor or, if the instructor is absent, the Head of the Department or the Dean of the Faculty. 2) Evaluation of student performance: a) Faculty will attempt to examine or otherwise evaluate students according to the normal evaluation plan for the course. b) If classes are not held, students will be evaluated on the readings or other sources for which they could reasonably be expected to be responsible, but will not be evaluated on material which would have been available only in cancelled classes. For examination purposes, therefore, students may be responsible for: (i) the required readings for the entire course, (ii) the material presented in classes (lectures, seminars, laboratories, etc.) prior to the strike, (iii)the material presented in classes not affected by the strike (should there be periods in which some parts of the campus are struck and not others). Vancouver Senate 10780 Minutes of April 13,1994 Reports of Committees of Senate 3) If examinations are cancelled: If there were a minor disruption in the schedule, an attempt would be made to modify the examination schedule in order to hold all examinations close to their scheduled time and, if that were impossible, an attempt would be made to provide an evaluation without a final examination. Ill) PROVIDING INFORMATION AND REASSURING STUDENTS It is important that you anticipate the possibility of a strike and do your best to reassure students. Faculty should, therefore, ensure that: 1) students have a clear and up-to-date course outline in which required readings are identified, 2) students realize they are responsible for having access to the required textbook(s), 3) students know where the Department office is so they can check for the posting of information on classes cancelled or otherwise interrupted, 4) evaluation of student performance at the onset of a strike is complete, up-to-date and available to the Department Head. Dr. Tees l That the recommendations of the committee Dean Sheehan i concerning the academic position of students in labour/management disputes be approved. Carried. NOMINATING COMMITTEE Dr. Williams, Chair of the committee, presented the report. The Nominating Committee nominated the following to fill vacancies on Senate committees: Vancouver Senate 10781 Minutes of April 13,1994 Reports of Committees of Senate Academic Building Needs: Mr. Jan A. King - replacing Mr. R. S. McNeal Mr. Keith R. MacLaren - replacing Mr. C. A. Woods Academic Policy: Ms. Shelina Y. Dawood - replacing Mr. A. Janmohamed Mr. Byron B. M. Horner - replacing Mr. C. A. Woods Ms. Leona Sparrow - replacing Dr. Hugh McDonald Admissions: Mr. Chris Lim - replacing Mr. F. B. N. Horsburgh Mr. Azim A. Raghavji - continuing member Agenda: Ms. Shelina Y. Dawood - replacing Mr. M. A. Fuoss Mr. Brian B. Telford - replacing Mr. H. Leung Appeals on Academic Standing: Mr. E. Brian Goehring - continuing member Mr. Jan A. King - replacing Mr. W. F. Dick Mr. David B. Preikshot - replacing Ms. C. L. Greentree Budget: Mr. E. Brian Goehring - continuing member Mr. Emile C. H. Woo - continuing member Continuing Education: Mr. Kevin A. Douglas - replacing Mr. F. B. N. Horsburgh Mr. Andrew G. Heys - additional member Curriculum: Mr. Kevin A. Douglas - replacing Mr. B. Horner Mr. Keith R. MacLaren - replacing Mr. H. Leung Mr. David B. Preikshot - replacing Mr. P. R. Marsden Mr. Steven C. S.Tam - replacing Mr. R. S. McNeal Vancouver Senate 10782 Minutes of April 13,1994 Reports of Committees of Senate Elections: Mr. Jan A. King - replacing Mr. C. A. Woods Liaison with Post-Secondary Institutions: Ms. Lica Chui - continuing member Library: Mr. James Boritz - replacing Mr. P. R. Marsden Mr. Andrew G. Heys - replacing Mr. M. G. Schaper Mr. Byron B. M. Horner - continuing member Student Appeals on Academic Discipline: Mr. James Boritz - replacing Mr. G. Kettyle Mr. Hugh H. F. Leung - replacing Mr. M. G. Schaper Mr. Chris Lim - replacing Ms. S. J. Spence Student Awards: Mr. Paul G. Chan - replacing Mr. A. Janmohamed Mr. Brian B. Telford - replacing Ms. S. J. Spence Tributes: Mr. E. Brian Goehring - continuing member Mr. Hugh H. F. Leung - replacing Mr. P. R. Marsden Ad Hoc Committee on University Organization: Ms. Lica Chui - continuing member Mr. Byron B. M. Horner - replacing Ms. C. L. Greentree Dr. Williams l That the recommendations of the Nominating Dr. Tees i Committee be approved. Vancouver Senate 10783 Minutes of April 13,1994 Reports of Committees of Senate Mr. Goehring, student senator, noted that students had always been made welcome on Senate committees in the past and expressed the hope that this would continue, particularly for those students participating in committee work for the first time. The motion was put and carried. j AD HOC COMMITTEE ON UNIVERSITY ORGANIZATION Dr. Shearer, Chair of the committee, gave a brief report. First, Dr. Shearer expressed thanks to Ms. Christa Greentree, student senator, for her participation in the work of the committee, and welcomed Mr. Byron Horner who will replace Ms. Greentree as student representative on the committee. Dr. Shearer informed Senate that the university health sciences had been added to the agenda of issues that the committee is studying. He stated, however, that the committee did not anticipate making a report on this matter at the May meeting. Dean Grace drew attention to the release of the Dupre Report on Aministrative Organization and Processes at The University of British Columbia, and the reference in that report to the future of the Faculty of Graduate Studies. Dean Grace stated that he had not been consulted on this matter and deplored the fact that it had been made public in such a manner without the Dean of the Faculty first being informed. He noted that the Dupre Report mentioned matters arising from discussions with the Ad Hoc Committee on University Organization which had not been mentioned in the committee's reports to Senate. Senate had been told that some matters were sensitive and highly confidential, and yet it had been made public through the Dupre Report that the future of the Faculty of Graduate Studies was in question. The Dean stated it would be very demoralizing for the 6400 graduate students, 40 faculty members whose Vancouver Senate 10784 Minutes of April 13,1994 Other business appointments are in the Faculty of Graduate Studies, the 25 units that report to the Faculty of Graduate Studies and the hard-working staff in the Graduate Studies office to learn of this matter in such a public manner. He felt that the way in which this matter had been handled undermined the credibility of the committee. In response, Dr. Shearer stated that he had not seen the Dupre report and had not, of course, been consulted on its contents. He stated that the question of the role and nature of the Faculty of Graduate Studies was near the bottom of a long list of things that had been suggested to the committee as matters that might be considered but that there had been no discussion. Dr. Shearer assured Dean Grace that if and when the committee did consider the future of the Faculty he would be informed and consulted. Other business NOTICE OF MOTION Dr. Kelsey gave notice of the following motion: "That Senate establish an Ad Hoc Committee for the purpose of reviewing the progress made following the adoption of the recommendations of the Senate Ad Hoc Committee on Teaching Evaluation (1990)." Adjournment The meeting adjourned at 8.25 p.m. Next meeting The next regular meeting of Senate will be held on Wednesday, May 18, 1994.
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Title | [Meeting minutes of the Senate of The University of British Columbia] |
Publisher | [Vancouver : University of British Columbia Senate] |
Date Created | 1994-04-13 |
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University of British Columbia |
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Vancouver (B.C.) |
Genre |
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Text |
FileFormat | application/pdf |
Language | English |
Identifier | UBC_Senate_Minutes_1994_04_13 |
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University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2020-04-24 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from the University of British Columbia Senate: http://senate.ubc.ca/ |
DOI | 10.14288/1.0390257 |
AggregatedSourceRepository | CONTENTdm |
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