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[Meeting minutes of the Senate of The University of British Columbia] 2015-01-21

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 aplaceofmind Vancouver Senate
www.senate.ubc.ca
THE  UNIVER5ITYOF BRITISH COLUMBIA
VANCOUVER SENATE
MINUTES OF 21 JANUARY 2015
Attendance
Present: Prof. A. Gupta (Chair), Dr K. Ross (Secretary), Mr T. Ahmed, Dr R. Anstee, Dean G. Averill, Dr S.
Avaramidis, Mr A. Bailey, Dr K. Baimbridge, Ms E. Biddlecombe, Dean M. Bobinski, Dr L. Burr, Mr Casey Chan,
Ms M. Chartrand, Dr P. Choi, Dr A. Collier, Dean M. Coughtrie, Ms A. Daulat, Dr A. Dulay, Dr W. Dunford, Dr D.
Farrar, Dr S. Forwell, Dean B. Frank, Ms B. Gershkovitch, Dr J. Gilbert, Dr D. Gillen Ms S. Gurm, Mr S. Haffey,
DrP. Harrison, DeanR. Helsley, Dr J. Innes, Mrs C. Jaeger, Ms J. Jagdeo, DrP. Keown, Ms A. Kessler, DrB.
Lalli, Mr H. Leong, Mr C. Leonoff, Dr P. Loewen, Mr K. Madill, Dr P. Marshall, Dr C. Marshall, Mr W. McNulty,
Dr P. Meehan, Mr D. Munro, Dr C. Naus, Dr I. Parent, Dean M. Parlange, Dean S. Peacock, Dr N. Perry, Dr G.
Peterson, Dr J. Plessis, Dean S. Porter, Dr C. Roach, Dr L. Rucker, Dr C. Ruitenberg, Dr B. Sawatsky, Dr T.
Schneider, Dean C. Shuler, Dr S. Singh, Dr R. Sparks, Ms S. Sterling, Dean G. Stuart, Dr R. Tees, Dr S. Thorne, Ms
S. Vohra, Dr L. Walker, Dean R. Yada, Mr E. Zhao.
Regrets: DrP. Adebar, Mr G. Beales, Ms Collyn Chan, Prof. B. Craig, the Rev. Dr C. Godwin, Prof. B. Goold,
Chancellor L. Gordon, Dr F. Granot, Prof. I. Grant, Dr A. Ivanov, Ms N. Karimi, Dr S. Knight, Ms M. Maleki, Dr L.
Nasmith, Dr C. Nislow, Dr A. Riseman, Dr K. Thieme, the Rev. Dr R. Topping, Mr J. Weibe, Dr R. Wilson, Dr D.
Witt.
Recording Secretary: Mr C. Eaton.
Call to Order
The Chair of Senate, Professor Arvind Gupta, called the fifth regular meeting of the Vancouver
Senate for the 2014/2014 academic year to order at 6:06 pm.
Senate Membership
The Registrar, Dr Kate Ross, introduced Mr Kevin Madill, Representative of the Professional
Librarians, to fill a vacancy.
Minutes of the Previous Meeting
William McNulty }        That the Minutes of the Meeting of 17 December
Richard Tees 2014 be adopted as corrected:
Senator Burr was mistakenly identified as Senator
Berg.
Approved
Remarks from the Chair
Vol. 2014/15 14/15 - 05 - 1
 Vancouver Senate 14/15 - 2
Minutes of 21 January 2015
The President wished Senators a happy new year, noting that he and his administration had been
occupied heavily of late with budget and financial planning activities. The President informed
Senate of his recent activities, noting that he was spending around half his time on UBC's two
campuses, 30% meeting with external stakeholders, and 20% with various levels of government.
He noted that in the past three weeks, he had met with the faculties of Dentistry, Forestry,
Medicine, and Pharmaceutical Sciences, as well as with several departments in the larger
faculties. He further mentioned that in December he was in Hong Kong to meet with donors and
alumni, and was able to visit the University of Hong Kong (HKU). Professor Gupta mentioned
that HKU was very proud of its joint program with Law, and that there may be opportunities for
further collaboration.
The President advised that he had recently met with the Honourable Andrew Wilkinson, our new
Minister of Advanced Education, and that it was clear to him that Minister sees UBC as a
provincial success story with many shared priorities between UBC and the Province. Professor
Gupta noted that the Minister made a point of stressing the importance of UBC having a
balanced budget to the Province. In terms of other government meetings, Professor Gupta
advised that he had also met with Metro Vancouver officials to discuss the transit situation and
with a variety of party leaders, parliamentarians, and officials in Ottawa in run up to the Federal
elections.
For the Budget, the President advised that the 2008/9 recession and the lack of a robust economy
post-recession has severely impacted government finances. From UBC's perspective, our per-
student funding has shrunk in absolute dollars and shrunk significantly given inflation. Professor
Gupta suggested that UBC, along with other universities, had assumed that the economy would
recover and tried to keep business as usual by spending down from reserves while it waited for
the economy to recover and funding to be restored. He suggested now that the reality of our
situation is that we cannot just hope for a new trend of improved funding, and that while the
Province has been doing its best to preserve Health and Education, it is clear that healthcare will
continue to grow in the provincial budget to the detriment of other sectors. Professor Gupta
further opined that UBC now had two kinds of structural deficits, fiscal and faculty/academic. In
regards to that latter, he suggested that it was critical for UBC to build its budget to maintain and
grow our excellence while planning for limited government capacity to further assist UBC. The
President noted that at the September Board meeting, both deficits were discussed and he
expressed his thanks for the administration working together to produce a balanced budget plan
and to try to mitigate any cuts at the faculty level.
Professor Gupta suggested that if UBC could develop a multi-year sustainable fiscal framework
than it could think about the resources needed to deliver our strategic priorities: research, with
the Canada First Research Excellence Fund (CFREF) focusing on a smaller number of excellent
institutions; teaching & learning, looking at flexible learning and new types of programs;
international, making jump start a permanent program, expanding summer programming, and
encouraging growth in international students; innovation, reaching out to off-campus
stakeholders to develop innovation partnerships; and integration and engagement between our
campuses.
Senator Singh asked where we were with our international strategy and where the President
thought we should be in 5 years.
 Vancouver Senate 14/15 - 3
Minutes of 21 January 2015
The President replied that our current strategy was sound, but we needed further planning
to see what specific actions we can take to deliver on our aspirations. He suggested that
UBC had good relations with other universities, but noted that when they come to us with
a specific list of activities where they would like to build partnerships, UBC has nothing
specific ready in response. Professor Gupta advised that he had struck an ad hoc group to
consider this matter further.
Senator Singh suggested that we needed a clear understanding of what UBC needed in
these interactions.
The President agreed, but noted that the difficulty would be finding common
understandings internally before trying to find them around the world.
Senator Bailey asked if CFREF funding was directed or general.
The President replied that he did not know what instructions the government had given
the peer review panel beyond "being of benefit to Canada," but that some examples given
were leading in certain directions. He suggested that UBC needed to decide our strategy
and then look at where we could find funding for our goals.
The Provost added that we were in a good place for the first proposal, with 300M over 7
years expected to go to 3 to 5 Universities.
From the Board of Governors
The President confirmed that material from the following meetings as approved by Senate were
subsequently approved by the Board of Governors as required under the University Act:
17 September 2014
Curriculum Proposals from the Faculty of Arts
New Program Options:
BA, BFA, BIE, BMS, BMus, BKin, BSc (WPP)/MM Dual Degrees
BKin/BEd Dual Degrees
New Awards
Establishment of the Simons Chair in Disarmament, Global and Human Security
15 October 2014
Curriculum Proposals from the Faculty of Medicine
New and Revised Awards
19 November 2014
Curriculum Proposals from the Faculty of Education
New and Revised Awards
New Degree Program and Associated Courses: Master of Public Policy and
Global Affairs
 Vancouver Senate 14/15-4
Minutes of 21 January 2015
Change in name from the Brain Research Centre to the Djavad Mowafaghian
Centre for Brain Health
Joint Report from the Council of Senates Budget Sub-committee and the Senate
Academic Building Needs Committee
PRESENTATION ON LEARNING SPACES
The Senate Academic Building Needs Committee Chair, Dr Robert Sparks presented.
Senator Sparks spoke of the work done by the committees in evaluating our learning spaces.
Paramount to the committees' concerns was the loss of the Provincial Annual Capital Allowance
(ACA). He noted that until 6 or 7 years ago UBC used that fund for most of its building
upgrades; however, 5 years ago the Province drastically reduced it, and then largely did away
with the fund in subsequent years. With consent of Senate, he then introduced Jodi Scott and
Angela Redish to further present.
Dr Redish noted that UBC has 337 General use classrooms and 175 restricted classrooms. All
labs are restricted, 211 are scheduled and 175 are drop in. Labs included gyms, studios, practice
rooms etc.
Ms Scott advised that based on 2013W data, we considered room utilization. Government targets
were 56% for classrooms and 40% for labs. Looking at our general use rooms, we are below the
target range for small classrooms (anything lower than 50), but we are above it for any large
classrooms, with rooms over 300 close to 80% utilization. She further noted that 8 am is our
lowest utilization time, with between 10 am and 2 pm being highest. Based on our review of
restricted space, due to corrections in classifications we found a decrease in UBC's teaching
space. From this process we learned that our inventory was out of date, but our usage of small
classrooms is very low. Many faculties exceed ministry space standards for labs, perhaps
reflecting changing teaching practices. The report also indicated many inconsistencies in the
data. Ms Scott then noted that a third report done was on room ratings for general use rooms. A
student evaluated them on a score of 5 and also considered maintenance issues.
Dr Redish suggested that our future priorities for space where better scheduling, flexible
learning, and budget.
For scheduling, she noted that we recently transitioned from Ad Astra to Scientia, and this new
generation of software has much greater capacity (which we are not yet using). We are also
reviewing the scheduling guidelines to facilitate better use of our space and this software.
For flexible learning, this requires the use of all kinds of space. The best classroom design allows
for interaction and we need to ensure that our current and new spaces can be adaptable to
changes in instruction.
For Budget, Dr Redish noted that this was the toughest area for UBC's classroom inventory. As
Dr Sparks noted earlier, UBC has had essentially no ACA funding since 2010 and our current
funding of $1.5 M is less than 1% of our building value for general use classrooms. For 2016 we
 Vancouver Senate 14/15 - 5
Minutes of 21 January 2015
have a strategic plan for reinvesting in learning spaces and hope to have an incremental $1 M
budget for analogue to digital updates and large theatre renewal.
Dr Redish advised that for the Vancouver campus, learning spaces were managed by the
Provost's office, facilities planning, Enrolment Services, and IT Services. We also have a variety
of committees who advise: the Advisory Committee on Learning Spaces, Informal Learning
Space Committee, and the Flexible Learning Space Committee.
Senator Marshall noted that "no use" was a category, but in fact, many "no use" classrooms are
being used an informal learning spaces by students.
Ms Scott agreed, noting that unlike many universities we left our classrooms open and
promoted their use when we did not have activities formally scheduled.
Senator Kessler agreed with Dr Marshall in describing "no use" classroom time as informal
learning spaces. She further noted that we did an extensive inventory for classroom and asked if
we could do the same for informal learning spaces.
Senator Forwell suggested that we rethink "informal" learning space, and review it as peer-to-
peer or group learning, noting that we are trying to give students the autonomy to learn as they
learn best. We do ourselves a disservice to call it informal. She suggested we needed to help the
government understand how teaching is shifting.
Senator Tees said it would be important to educate the government on how our space was really
used, as "no use" did not appropriately describe the heavy-yet-unscheduled use at all hours of
UBC facilities.
Nominating Committee
The Committee Chair, Dr Richard Tees, presented.
COMMITTEE MEMBERSHIP ADJUSTMENTS
Richard Tees } That Dr Stanley Knight be appointed to Senate
Richard Anstee Curriculum Committee until 31 August 2017 and
thereafter until replaced, to replace Dr Andrea
Dulay; and
That Dr Rickey Yada be appointed to the Senate
Academic Policy Committee until 31 August 2017
and thereafter until replaced, to replace Dr Thomas
Schneider.
Approved
 Vancouver Senate 14/15-6
Minutes of 21 January 2015
ADJUSTMENTS TO COMMITTEE COMPOSITIONS
Richard Tees } That the composition of the Senate Curriculum
Susan Forwell Committee be amended to
delete:
• Representative, Continuing Education Division in
the Health Sciences (voting)
Approved
Reports from the Provost
SUMMARY OF REVIEWS OF ADMINISTRATIVE/ACADEMIC UNITS
The Provost, Dr David Farrar, presented Senate with a summary of reviews of academic and
administrative units over 2013/2014:
Faculty of Applied Science
Department of Chemical and Biological Engineering
Department of Mining Engineering
Institute for Computing, Information, and Cognitive Systems
Faculty of Arts
Arts Studies in Research & Writing Program
Creative Writing Program
Department of English
School of Library, Archival, and Information Studies / Master of Library and Information
Studies Accreditation Review
Liu Institute for Global Issues
School of Music
Faculty of Education
School of Kinesiology Accreditation Review
Faculty of Graduate and Postdoctoral Studies
Interdisciplinary Studies Graduate Program
Faculty of Medicine
Department of Biochemistry and Molecular Biology
Centre for Blood Research
Brain Research Centre/ Centre for Brain Health
Centre for Disease Control
Centre for Health Services and Policy Research
Master of Occupational Therapy Accreditation Review
Department of Physical Therapy
Sauder School of Business (Faculty of Commerce & Business Administration)
 Vancouver Senate 14/15-7
Minutes of 21 January 2015
AACSB Maintenance of Accreditation Review
EQUIS Accreditation Review
Faculty of Science
Department of Earth, Ocean and Atmospheric Sciences
Department of Microbiology and Immunology
Department of Statistics
UBC Information Technology
With consent of Senate, Hugh Brock spoke to the report. Firstly, he noted that units and
reviewers put a lot of work into reports, but he hoped to help them achieve shorter and more
useful self-studies. Secondly, our current instructions were long and complex, and data oriented
rather than conclusion oriented. This year, he noted that he was seeing much better examples,
specifically citing good work from the Faculty of Science.
Senator Baimbridge noted that all unit reviews were on 5 year cycles, and he suggested that in
many cases we saw the same recommendations repeat review after review. He asked if the
Provost's office had a process for mid-cycle processes to see if we were actually dealing with
issues noted in reviews.
Dr Brock replied that the policy did dictate a 2-year later check in, but this was the least
consistently applied part of the policy. Most units can show demonstrable progress, but
some issues were perennial. He suggested that he did not want to overregulate, but we are
investing a lot of time and money into this effort and we should make the best use of it.
Senator Baimbridge suggested that we need to be harder on enforcing this check in.
Senator Forwell agreed, noting that that some issues featured in reviews repeatedly and
sometimes reviewers even noted that previous review recommendations had not yet been
acted upon.
Dr Brock replied that one issue was that presently we don't identify whose responsibility
it is to check up in responses to reviews.
The Provost replied that part of good governance was bringing this back to Senate
regularly, but a number of deans are starting to look at implementation aspects of reviews
more stringently.
REPORT ON STUDENT EVALUATIONS OF TEACHING
The Provost noted that this was the first year where we have seen a positive increase in student
evaluations of teaching under the new evaluation system.
Senator Dunford asked about the inclusion of an evaluation of learning outcomes in evaluations.
 Vancouver Senate 14/15-8
Minutes of 21 January 2015
The Provost replied that we could bring the issue of learning outcomes to Senate if
useful.
Senator Bailey noted that 7000 evaluations were submitted and asked if this was the student total
or the total number of classes evaluated. Dr Brock confirmed the latter.
Senator Roach asked what happened when a professor had numerous poor reviews.
The Provost replied that this was rare. The process starts in the department where there
are many resources available with support from the central administration in areas like
the Centre for Teaching, Learning and Technology. If the problem is chronic, deans will
engage and it does come forward when Tenure and Promotions files are considered.
Dr Brock added that this should be the signal that a discussion was needed to help that
faculty member improve their teaching in the first instance.
Senator Ruitenberg noted that only 2/3rds of graduate courses were reviewed.
Dr Brock advised that this was largely due to small classes and the response rate.
Senator Singh asked if we ever reviewed the questions used, and he asked if the data showed
2013W to be statistically significant or not.
In response to the 2nd question, Dr Brock said there was enough data to be significant; it
was just obscured due to rounding. For the first question, he noted that when the policy
was developed it was agreed that 6 questions would be universal but faculties and
departments were allowed to add their own questions.
Senator Singh stated that if we had a university initiative, such as flexible learning is, would
questions in that area be a university level question or a faculty/department one.
Dr Brock replied that that it was integral to the academic enterprise to know what worked
and what did not for learning, and that it was essential to that to set a baseline.
Senator Kessler requested that a presentation on learning outcomes be made to Senate in the
future.
The Provost agreed to consider the matter.
UPDATE ON UBC HEALTH
The Provost advised that a number of these initiatives would come to senate over the course of
the next term. We have had around 2 years' worth of discussions on how to do a better job in
integrating health education, health research, and clinical responsibilities.
The original consultation was led by Gavin Stuart and Louise Nasmith and was focused on the
idea of having a Faculty of Health. If you look back in UBC's history there were 2 previous
 Vancouver Senate 14/15-9
Minutes of 21 January 2015
considerations of that question, in the early 1970s and 1990s. Both times we elected to not have a
Faculty of Health, and following an extensive consultation we once again came to that
conclusion. However, growing out of those consultations was a consistent endorsement of the
idea of UBC health and a coordinating office around health education, research, and clinical
activities. What grew out of the 1990s review was the College of Health Disciplines, which
originally had a coordinating mandate around health, but more recently has focused on
interprofessional education. More recent discussions have been around how the Provost's office
can support this area. We've focused on the office of Vice-Provost Health and how that office
could be strengthen to support health education and research as well as our clinical activities.
We are presently looking for a new Dean of Medicine and we hope to complete that process in
around six weeks. The intent is to separate the decanal position from the Vice Provost medicine.
Support of the educational piece will be brought back to Senate to support what the College is
doing now in the faculties and departments. The research aspect, particularly with the CFREF,
which has a health component, has started to take shape, particularly with the AVP research.
Finally, the clinical aspects are tied in to the healthcare delivery activities of the province. For
the past year, an Assistant Deputy Minister in the Ministry of Health has been working on an
Academic Health Sciences Network (AHSN) for BC.
The Provost suggested that the single greatest issue facing western democracies was the cost and
support of healthcare. The United States (in 2008), United Kingdom (2012) and Australia (2014)
have moved in the direction of AHSN. Common features were the alignment of education,
research, and healthcare delivery. BC is unique in that UBC - the largest research university - is
spread across the entire province. This has put a lot of pressure on what UBC does to respond to
the overall network that is forming.
The Provost concluded by noting that this matter would come back to Senate for further
consideration later this term.
Report from the University Librarian
BASIL STUART-STUBBS PRIZE FOR OUTSTANDING SCHOLARLY BOOK ON BRITISH COLUMBIA
The University Librarian, Dr Ingrid Parent, presented.
Dr Parent noted that BSS passed away in May 2012. In his memory and to support the literary
causes that he believed in, several friends and colleagues raised funds for an annual prize named
in his honour.
Ingrid Parent } That Senate accept and forward to the Board of
John Gilbert Governors for approval the establishment of the
"Basil Stuart-Stubbs Prize for Outstanding Scholarly
Book on British Columbia" to be awarded annually
according to the attached guidelines.
Approved
 Vancouver Senate 14/15 -10
Minutes of 21 January 2015
Other Business
MOTION ON REPORT FOR "SPORTS TARGETING REVIEW"
Sean Haffey } That the Senate request that the President initiate an
Richard Anstee independent study of the 'Sports Targeting Review'
and present a report to the university on, or before,
April 30, 2015. The report should draw upon data
and opinion from the administration, staff, students,
alumni and community and note the purpose,
objectives, procedures, costs, results and value of the
review to the university community.
The report should also reference the following
questions of interest from representatives
of the Alumni athletic community:
1. The Competitive Sport Model and the subsequent
Sport Targeting Review have aimed to reduce varsity
sports in order to enhance certain high-performance
sports and add participation in competitive
recreational club sports. The Review has been very
controversial, divisive, and stressful for student
athletes, staff, and alumni supporters. The University
prides itself on the quality of its research. Reference
should be made to the research base, including
questionnaires and sampling methodology,
used to validate the Competitive Sport Model and the
subsequent Sports Review.
2. Given that the purpose of the Sport Review has
been justified by a supposed lack of
financial stability in the existing program references
must be made to the costs involved in: generating the
Competitive Sport Model, conducting the Sport
Review, managing the resultant negative media
coverage, managing the legal suit brought by the
students of the UBC Softball team, renovations to the
Athletics and Recreation offices, the basement of
Memorial Gym, and the hiring of additional staff
3. Freedom of speech is an important component of
the university community. Comment is required on
reports that student athletes have felt intimidated by
the Sport Review and athletic coaches and staff have
apparently been advised not to discuss or comment
on the Review.
 Vancouver Senate 14/15 -11
Minutes of 21 January 2015
Senator Haffey noted that Senate previously rejected senator knight's proposal for a committee
on this topic, but he suggested that aspects of the sports targeting review had negative outcomes
for UBC that should be addressed for the future.
Senator Ahmed applauded the spirit behind the motion, but noted his opposition. He suggested
that an alumna and donor of UBC had contacted him and was very bothered by how this process
unfolded. He further noted that UBC had a perception problem with this process, but stated that
he would rather leave judgment there with the President and said he did not think it was
appropriate for senate to recommend as suggested.
Senator Tees reminded senators that in November the Nominating Committee recommended that
a committee not be struck on this matter. The Nominating Committee did suggest that the VP
Students report on an annual basis to ensure the Senate and the administration kept this matter in
mind.
Senator Anstee suggested that the proposed motion was the best way to clear the air on this issue.
Senator Harrison stated that the sport review was not a senate initiative and that while he agreed
with the Senate Nominating Committee's suggestion to keep Senate engaged in the area of sports
and recreation, he did not support directing the President to take the action recommended.
Not Approved
IN CAMERA - Report from the Provost
NAMING OF AN ACADEMIC UNIT
Note from the secretary: It was announced that effective 2 December 2014, the
Faculty of law, while retaining its status as a Faculty, would be renamed the
Peter A. Allard School of law.
Adjournment
There being no further business, the meeting was adjourned at 8:10 pm.

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