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 THE   UNIVERSITY    OF   BRITISH    COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF MARCH 16, 1994
Attendance
Present: President D. W. Strangway (Chair), Vice-President D. R. Birch, Mr. S. Alsgard, Dr. A. P.
Autor, Mr. J. A. Banfield, Dr. J. Barman, Dr. J. D. Berger, Dean C. S. Binkley, Dr. A. E.
Boardman, Mr. P. T. Brady, Dr. D. M. Brunette, Dr. D. G. A. Carter, Ms. L. Chui, Dr. T. S.
Cook, Dr. M. G. R. Coope, Dr. G. W. Eaton, Dr. J. H. V. Gilbert, Mr. E. B. Goehring, Dean M.
A. Goldberg, Dean J. R. Grace, Dr. S. E. Grace, Ms. C. L. Greentree, Dean M. J. Hollenberg, Mr.
B. Horner, Dr. M. Isaacson, Mr. A. Janmohamed, Dr. J. G. T. Kelsey, Mr. G. Kettyle, Dr. S. B.
Knight, Mr. H. H. Leung, Mr. R. W. Lowe, Dr. D. M. Lyster, Dr. D. J. MacDougall, Dr. M.
MacEntee, Dr. R. T. A. MacGillivray, Dean M. P. Marchak, Mr. P. R Marsden, Dean B. C.
McBride, Mr. R. S. McNeal, Dean J. H. McNeill, Mr. R. L. de Pfyffer, Rev. W. J. Phillips, Mrs.
M. Price, Mr. A. A. Raghavji, Professor R. S. Reid, Professor J. A. Rice, Dean J. F. Richards, Dr.
H. B. Richer, Mr. M. G. Schaper, Dr. R A. Shearer, Dean N. Sheehan, Dr. C. E. Slonecker, Ms.
C. A. Soong, Ms. L. M. Sparrow, Dr. L. J. Stan, Dr. R. C. Tees, Dr. S. Thorne, Dr. W. Uegama,
Dr. J. Vanderstoep, Mr. D. R. Verma, Dr. D. A. Wehrung, Dr. E. W. Whittaker, Dr. R. M. Will,
Dr. D. Ll. Williams, Mr. E. C. H. Woo, Mr. C. A. Woods.
Regrets: Chancellor R. H. Lee, Dr. S. Avramidis, Dean pro tem. M. A. Boyd, Dr. D. H. Cohen,
Dr. J. Gosline, Rev. J. Hanrahan, Dr. M. Levine, Dr. S. C. Lindstrom, Mr. W. B. McNulty, Dean
A. Meisen, Dr. R. J. Patrick, Professor M. Quayle, Dr. D. J. Randall, Dean C. L. Smith, Dr. W. C.
Wright, Jr.
Minutes of the previous meeting
Dr. Tees l        That the minutes of the sixth regular meeting
Mr. Horner i        of Senate for the Session 1993-94, having been
circulated, be taken as read and adopted.
Carried.
Business arising from the Minutes
MOTION BY DR. GILBERT (P. 10749)
Dr. Gilbert l        That Senate establish a Ways and Means
Dr. Berger i        Committee.
10750
 Vancouver Senate 10751
Minutes of March 16,1994	
Business arising from the Minutes
Dr. Gilbert suggested that the terms of reference of the proposed committee should be:
1. To be responsible for the rules and regulations required for the efficient conduct of
Senate's business and the business of its committees, and to recommend, when
appropriate, changes in these rules and regulations;
2. To consider and recommend means by which the Senate and its committees can
have available the resources and support required to conduct their business in an
efficient manner, and
3. To recommend means by which the business and deliberations of Senate can be
publicized within the University community, and among alumni, for the purpose of
achieving a wide participation and openness in the academic governance of the
University.
Dr. Gilbert noted that the University Act gives Senate 21 assorted powers in the academic
governance of the University. These powers are held by 87 people, 62 of whom are
elected by faculty, students and alumni, and exercised through 15 committees and two ad
hoc committees, and in meetings of Senate.
Referring to item 1. on the matter of rules and regulations, Dr. Gilbert noted that an ad
hoc committee had addressed this matter some years ago and that a document entitled
"Rules and Procedures of the Senate" was produced. He suggested that it would be useful
to revisit the rules and procedures at regular intervals to determine whether changes
should be made.
Regarding item 2. on the matter of "means", Dr. Gilbert stated that the workload of each
committee varies greatly and is nominally aided by the Registrar (as Secretary of Senate)
and the Assistant Secretary of Senate. There appeared to be no other means by which
Senate might support the work of its committees. Presumably Senate relies on
 Vancouver Senate 10752
Minutes of March 16,1994	
Business arising from the Minutes
the good graces of Department Heads in which Chairpersons reside, or in the case of the
Library Committee, the Librarian's Office. He stated that as Chair of the Library
Committee he was most familiar with its operation, and that his remarks were therefore
made within that context. The work of the Senate Library Committee is underwritten
entirely by the Librarian. The administrative assistant makes all arrangements for
meetings of the committee and its Subcommittee on Serials and Technology, and the
Netinfo Steering Committee. He attends meetings of these groups, takes notes and copies
them to all members. In addition he schedules meetings, and provides committee members
with an endless stream of essential reading. Dr. Gilbert stated that to his knowledge none
of this work is paid for by Senate. If, as seems to be the case with other Senate
committees, the onus for operating the Senate Library Committee fell to his department,
then either his department would have to seek financing from the Secretary of Senate or
the committee would fall seriously short in attempting to fulfil its terms of reference. He
assumed that, in many cases, the operation of a Senate committee was not a financially
trivial matter.
On the matter of "ways", Dr. Gilbert stated that Senate has no policy on ways through
which it can make its business and deliberations known within the University and among
alumni. Although the minutes of Senate are sent to all members of Senate, Department
Heads and Directors of Schools, there are no other official means for achieving a wide
participation and openness in academic governance of the University amongst the
constituency which elects the majority of senators. Occasionally, reference is made in
UBC Reports to something which occurred in Senate, but since the demise of Jim
Banham's efforts in the '80s, there appears to have been no serious reporting of the work
performed by Senate and its committees.
 Vancouver Senate 10753
Minutes of March 16,1994	
Chair's remarks and related questions
In conclusion, Dr. Gilbert noted that apart from one reference to the Secretary of Senate,
the University Act contains no provision for supporting the power to: "S make
recommendations to the board considered advisable for promoting the interests of the
university or for carrying out the objects and provisions of this Act;". He suggested that
in order to carry out "the objects and provisions of this Act" as they apply to Senate,
mechanisms are required by which Senate may monitor its activities, conduct its business
without encumbering department resources, and report its actions within the University
community and among alumni in a timely and appropriate fashion.
Dr. Will suggested that the proposal be referred to the Senate Academic Policy Committee
for consideration.
Dr. Will l        That the proposal be referred to the Senate
Dr. Tees i       Academic Policy Committee.
Carried.
Chair's remarks and related questions
On behalf of Senate, President Strangway expressed thanks and appreciation to the
student senators attending their last meeting.
The President informed Senate that an endowment fund to support research in the social
sciences and humanities had been established from monies received through Hampton
Court.
Reports of Committees of Senate
COMMITTEE ON CONTINUING EDUCATION
Dr. Vanderstoep, Chair of the Committee, presented the following report which had been
circulated:
Continuing education at The University of British Columbia is undertaken by
Continuing Studies, and by several Faculties who oversee discipline-specific programs,
it is the purpose of this document to amend and to amplify the definition of University
Diploma Programs approved by the University Senate in 1977, so that Continuing
 Vancouver Senate 10754
Minutes of March 16,1994	
Reports of Committees of Senate
Studies can move smoothly towards the institution of Diploma Programs developed
jointly by Faculties and Continuing Studies.
It is understood that both Faculties and Continuing Studies are capable of developing
and offering Diploma Programs; the degree to which the units collaborate will depend
upon the outcome of discussions held between the parties involved.
We ask the Senate to approve the policy revision, subject to a review process to be set
five years after the date of approval.
Nature of proposed amendments to 1977 guidelines for the establishment of diploma
and certificate programs
For the most part, this document parallels and amplifies the 1977 document, it differs
in two respects:
1. The route for approval now moves through the Senate Continuing Education
Committee. This change is based on the following rationale:
All credit courses employed by the emerging diploma program will have been
approved previously by the Curriculum Committee.
The Senate Continuing Education Committee has as its mandate " to keep
under review the policies and programs of the University with respect to all its
continuing education activities including Senate's policy of reducing restrictions
and expanding the availability of part-time degree studies, and to make
recommendations to Senate, as appropriate, in this connection."
That committee becomes the logical review and approval bodyfor Diploma
Programs.
2. The criteria for admissions now includes, where appropriate, Associate Degrees
and Technical Certificates offered by Community Colleges in the Province of
British Columbia.
 Vancouver Senate 10755
Minutes of March 16,1994	
Reports of Committees of Senate
Definition of Diploma Programs
Diploma programs developed by Continuing Studies with the collaboration and
approval of Departments and Faculties will be mainly post-baccalaureate programs,
roughly equivalent to one academic year of study at the university level. They will be
designed to provide knowledge or skills in general, specialized or interdisciplinary
fields of study.
Continuing Studies is willing to work with any Departments and Faculties wishing to
collaborate on either uni-disciplinary or multi-disciplinary University Diploma
Programs which enhance and support the Mission Statement of the University.
Purpose and Goal of Diploma Programs
Evolving technologies in many fields mean that the University, through its traditional
credit programs and its diplomas must be responsive to the changing needs of the
workplace.
Working with Faculties and Departments, Continuing Studies can design programs
which address the needs of emerging fields, and provide retraining in the face of
potential obsolescence in employee skills bases. Adults seeking learning or expertise in
areas of special interest, where a degree is not available or necessary, will be able to
develop knowledge and skills in one aspect of a discipline or field.
Changing demographic trends which produce a high percentage of older workers,
more women in non-traditional jobs, and a culturally diverse workforce can also be
addressed by Continuing Studies given that flexibility exists to respond quickly to
community needs.
Diploma programs which employ appropriate content and delivery methods, will be
able to assist in the development of creative and adaptive thinkers and communicators
to meet the needs described above.
By forging partnerships with Faculties and professional organizations, Continuing
Studies will create flexible, cost-effective programs which will provide graduates with
useful tools for the community and workplace. Some examples of possible diploma
programs appear in the Appendix. (Appendix not included in the minutes.)
Criteria for establishment of a University Diploma
1. A University Diploma should be initiated if the subject matter is appropriate to
the University.
2. A University Diploma would have clearly defined educational objectives and
may be oriented towards a career or professional standing, or towards a special
interest area. (It should not be a set of courses to screen candidates for the
Master's degree.)
 Vancouver Senate 10756
Minutes of March 16,1994	
Reports of Committees of Senate
Program requirements
A University Diploma will normally be equivalent to approximately 30 credits of upper
division courses. These courses may take the form of existing or newly-designed credit
courses and/or may be courses developed by the Department/Faculty specifically for the
diploma program, and granted credit equivalency. Such "diploma" credit courses will be
granted equivalency for purposes of the diploma only, and with the approval of Deans of
Faculties involved in the diploma program's development. They will be subjected to
scrutiny equivalent to that of a regular credit course. Criteria for approval will include
academic content and level, total number of contact hours and mechanisms for student
evaluation, and the design and approval will lie within the appropriate Faculties.
Program development
New diploma programs initiated jointly by Department/Faculties and Continuing Studies
may proceed as follows:
1. A need is identified by a Department, Faculty or Continuing Studies (often
representing a professional body);
2. A committee consisting of representatives of Departments, Faculties, Continuing
Studies and outside professional bodies (where relevant) is formed to determine the
program's viability;
3. Continuing Studies, with the newly formed committee, then embarks upon an
assessment to determine the program's marketability, clarifies funding base and
other responsibilities (which will vary with diploma programs but may include
student advising and similar services relevant to the adult learner);
4. Upon approval, the Chair of the Senate Committee on Continuing Education takes
the proposed program forward to Senate for final approval.
Program Approval Process
1. The proposed Diploma Program is approved by the Deans of those Faculties
involved in the planning process;
2. The Dean(s) and/or Associate Vice-President, Continuing Studies takes the
Diploma Program forward to the Senate Committee on Continuing Education;
3. That Committee undertakes a consultation process with the Senate Curriculum
Committee, the Registrar, and with relevant Faculties and professional bodies prior
to approving the Diploma Program;
4. Upon approval, the Chair of the Senate Committee on Continuing Education takes
the proposed program forward to Senate for final approval.
Program administration
Continuing Studies will work with appropriate Departments and Faculties to establish
administrative and policy procedures.
For University Diploma students registered in regular credit courses, existing University
policies regarding registration, routing of student fees and attendance credit will apply.
Admissions criteria
An undergraduate degree will be the typical entry point for diploma students; however,
some exceptions may be made for those students
 Vancouver Senate 10757
Minutes of March 16,1994	
Reports of Committees of Senate
holding technical certificates or Associate Degrees from other institutions, or for
certain students fulfilling current Mature Student Standing. In addition, some diploma
programs may require relevant prior work experience for admission to the program.
These exceptions will depend upon the goals and objectives of a given diploma.
Admissions criteria for all programs will be approved by the Faculties involved.
Admission to a diploma program should not be seen as comparable to admission to a
graduate degree. Any potential for transfer of completed credit courses as credit in a
graduate program will be in accordance with University regulations. Transfer of
credits from other institutions will be treated in the same manner.
Registration for diploma programs will be conducted through the Registrar's Office,
and transcripts indicating completion of both university credit and diploma credit
courses will be issued.
Both university credit and diploma credit courses will be listed in the University
Calendar, and the diploma will be awarded by The University of British Columbia.
Instructional staff
Teaching staff will be recommended to Continuing Studies by Departments/Faculties,
in collaboration with professional organizations, where appropriate.
Conclusion
This document has been developed as a way of clarifying and updating the 1977
Senate document on Diplomas and Certificates. It has been vetted by the Committee of
Deans, and by the Senate Committee on Continuing Education.
Dr. Vanderstoep l        That the report be approved.
Mr. Brady i
In response to a query, Dr. Vanderstoep stated that although the statement was relatively
vague it did speak about the subject matter being appropriate to the mission of the
University. He said that it was difficult, in a general document, to spell everything
 Vancouver Senate 10758
Minutes of March 16,1994	
Reports of Committees of Senate
out in great detail. It was also important that there be no duplication of diploma
programs that might be offered by other institutions. Dr. Vanderstoep confirmed that the
proposal to establish diploma programs through Continuing Studies would have no effect
on existing diploma programs.
In response to a query by Dean Binkley, Dr. Vanderstoep confirmed that the route for
approval of Faculty initiated diploma programs would now be through the Senate
Continuing Education Committee instead of the Senate Curriculum Committee.
In response to a query by Dean Marchak, Dr. Vanderstoep explained that examples of
possible diploma programs listed in an appendix to the report was simply an indication of
possibilities and that it was not intended that Continuing Studies would develop such
programs in isolation. Faculties and Departments would be asked if there was a potential
for such programs.
Dr. Uegama confirmed that programs would be run on a cost-recovery basis and that any
surplus would be handled in a manner that is beneficial to the Faculties involved.
After further discussion, the
motion was put and carried.
CURRICULUM COMMITTEE
Proposal re courses not offered for three years
Dr. Berger, Chair of the committee, presented the following report:
At the January 19, 1994 meeting of Senate a proposal to delete courses not offered for
four or more years was referred back to the committee for further consideration.
 Vancouver Senate 10759
Minutes of March 16,1994	
Reports of Committees of Senate
After reviewing this proposal the committee now recommends:
"That Faculties and Departments be advised of courses that have not been offered
during the preceding three years, and that Departments indicate whether these courses
are to be:
a) deleted from the Calendar, or
b) retained.
If the course is to be retained, we ask that the Department provide a rationale for
retention and an estimate of the date of the next offering.
In speaking briefly to the report, Dr. Berger informed Senate that, at the moment, the SIS
computer system can only provide information on courses not offered in the past three
years. Given this, the motion has been modified to ask departments whether to delete or
retain courses that have been inactive for the past three years. Information obtained from
the Registrar's Office revealed that 184 courses at the 500 level and higher had not been
given in the past three years.
Following a brief discussion, Vice-President Birch suggested that the procedure would be
more effective if the Faculties were to be informed that courses which have not been
offered for three years will be deleted from the Calendar unless the department provides a
rationale for retaining such courses. Dr. Berger agreed with the suggestion.
Dr. Berger l        That courses which have not been offered for
Dr. Autor i        three years be deleted from the Calendar unless
the departments concerned provide a rationale
for retaining such courses.
Carried.
 Vancouver Senate 10760
Minutes of March 16,1994	
Report on action taken in cases of teaching evaluated as less than satisfactory in 1992-93
AD HOC COMMITTEE ON UNIVERSITY ORGANIZATION
Dr. Shearer, Chair of the committee, gave a brief report. He stated that a detailed report
will be submitted to Senate in May which will contain specific proposals for
administrative reorganization and recommendations on implementation. He said that he
could not discuss what the committee was doing at this stage because much of its business
was sensitive and highly confidential. He could say, however, that the committee is
engaged in consultations and discussions on matters relating to the size of departments
and to the feasibility and desirability of creating a Faculty concerned with natural
resources. He stated that, in considering these matters, the committee is concerned about
administrative costs, the administrative effectiveness and the impact on teaching and
scholarship.
Report on action taken in cases of teaching evaluated as less than satisfactory in
1992-93
It was explained in the material circulated that Senate had adopted the 14
recommendations in the final report of the Senate Ad Hoc Committee on Teaching
Evaluation (1990). Recommendation 1 asked that Deans, Directors and Department
Heads take some action in response to results which show less than satisfactory teaching
performance, that a report of such action be submitted annually to the Vice President
(Academic) in the case of Deans and to the Dean in the case of Directors and Heads, and
that the Vice President (Academic) provide annually to Senate a summary of these reports.
Faculties had already implemented policies and procedures for student evaluation of
teaching following a Senate recommendation in the seventies. These have virtually all
been reviewed and strengthened within the past few years. In addition, since the Senate
Ad Hoc
 Vancouver Senate 10761
Minutes of March 16,1994	
Report on action taken in cases of teaching evaluated as less than satisfactory in 1992-93
Committee's recommendations were approved in 1991, most Faculties have improved
provisions for peer evaluation of teaching and have become more systematic in assisting
junior faculty members and faculty with evaluations showing less than satisfactory
performance to plan courses of action to improve their teaching. A number of Faculties
have developed approaches to the evaluation of graduate supervision and other aspects of
teaching beyond the classroom.
The evaluation of teaching is taken very seriously in every personnel decision -
reappointment, tenure, promotion and salary review. Good documentation is expected
and provided to the committees at departmental, faculty and university levels.
In 1992/93 almost 90 instructors received evaluations which suggested their teaching
performance, in one or more courses, was less than satisfactory. The Department Head,
School Director, or Dean met with each continuing faculty member who received such an
assessment or, in he case of some, had a pattern of such assessments. More than one-third
are no longer with the University. In the case of sessional appointees, most departments
and schools require strong evidence that the low evaluation was an aberration in the light
of a pattern of positive evaluations or that there were extenuating circumstances sufficient
to conclude that performance would be much better on another occasion. Otherwise a
sessional lecturer is not normally reappointed. Of tenure-track faculty members a
significant number are not reappointed during the pre-tenure period or are denied a
tenured appointment when they are considered. Less than satisfactory teaching which fails
to improve to a clearly satisfactory level is sufficient cause not to reappoint. A small
number resigned and several more retired.
 Vancouver Senate 10762
Minutes of March 16,1994	
Report on action taken in cases of teaching evaluated as less than satisfactory in 1992-93
Again, approximately one-third received training, coaching, counselling or other
assistance and, according to their Heads, most of these have shown improvement. For
close to one-third, reassignment appears to have been the answer or the low evaluation
appeared to be aberrant in the context of more favourable assessments over time and in
other courses. There remains, however, a small number of tenured faculty members with
patterns of teaching evaluations tending toward less than satisfactory who decline to
undertake any systematic program of improvement. Thus far the University has been
successful in encouraging a number of such faculty members to reach voluntary early
termination agreements; it has not been successful in attempts to dismiss a faculty member
for a pattern of less than satisfactory teaching and student complaints.
In response to a query by Mr. Brady concerning the action taken by the Faculty of
Commerce and Business Administration in the case of 19 faculty members identified as
providing less than satisfactory teaching, Dean Goldberg explained that they were
interviewed by the Associate Dean of faculty development and encouraged to work with
the Faculty Teaching Development Committee to improve their teaching.
Mr. Brady drew attention to the comments concerning difficulties with a tenured member
in the Department of Educational Psychology and Special Education and two tenured
members in the Department of Mathematics and Science Education and expressed
concern that nothing could be done to remedy this situation.
Dean Sheehan explained that in the case of the tenured member in the Department of
Educational Psychology and Special Education, the Faculty had been unsuccessful in an
attempt to have the faculty member dismissed through arbitration hearings.
 Vancouver Senate 10763
Minutes of March 16,1994	
Report on action taken in cases of teaching evaluated as less than satisfactory in 1992-93
Ms. Chui, student senator, commended the administration and Faculties for applying the
guidelines of the Ad Hoc Committee on Teaching Evaluation, stating that this shows that
the University is committed to excellence in teaching and is sensitive to student concerns.
Ms. Chui asked if it was intended that there be a follow-up to this report, and also asked
if the Committee of Dean's working group on teaching and learning were evaluating
issues of recruiting reward and incentives, as recommended in the report of the Ad Hoc
Committee on Environment for Teaching.
Vice-President Birch responded that there would be an annual report on action taken in
cases of teaching evaluated as less than satisfactory. Vice-President Birch observed that
over that past decade, teaching has been taken more seriously in virtually all personnel
decisions, and certainly in reappointments and the granting of tenure. He stated that most
departments and faculties have implemented increasingly effective programs of mentoring
their junior faculty members not only in research but in teaching to ensure that that
development takes place. This is clearly documented in the years before a person is
granted continuing appointment with the University. In every instance the dossier includes
evidence of good teaching, and usually contains peer evaluations as well as student
evaluations.
In response to a query by student senator Mr. Woods, Vice-President Birch stated that
student evaluations were available to all students in the Faculties of Science and
Commerce and Business Administration. However, faculties are not required to publish
this information and although these evaluations are used in all personnel decisions, they
are not generally available to students in all faculties.
Mr. Kettyle, Law student senator, commended the action taken on this matter but stated
that there was still more that could be done to improve the situation.
 Vancouver Senate 10764
Minutes of March 16,1994	
Policy on Tuition Fees for International Students
Policy on Tuition Fees for International Students
Vice-President Birch presented a progress report concerning the policy on tuition fees for
international students. It was stated in the report that as grants have been constrained and
costs have driven retrenchments, the administration has been urged to develop additional
sources of support. Some Faculties have been approached by representatives of less
developed nations to consider assisting in the training of professionals such as physicians.
The Senate is on record encouraging Faculties to enrol a limited number of international
students in undergraduate programs (4 to 6% of enrolment by program) in order to
enrich the cultural mix of students and thereby enhance the educational environment for
all.
Fairly extensive consultation has been undertaken on a proposal from the President to
allow Faculties to enrol additional international students - to a maximum of 15% of
program enrolment - at full tuition. One-third (up to 5%) would be eligible for full or
partial tuition scholarships or waivers based on academic achievement, institutional
objectives (e.g. official exchange or education abroad programs), or international
development goals.
It is unlikely that a policy of this sort would lead to substantial additional enrolment and
revenue in the short run, however, if we can predict on the basis of the Australian
experience, it does have the potential to provide a stable source of continuing revenue in
the long run. The proposal is to develop a policy framework within which decisions on
specific plans within specific Faculties could be approved and implemented. For example,
domestic enrolment in an M.D. program is strictly limited, not only by institutional
decision but by public policy. At UBC we admit 120 students each year. Were the Faculty
of Medicine able to take an additional 6, 12 or 18 students (it now accepts no
international
 Vancouver Senate 10765
Minutes of March 16,1994	
Policy on Tuition Fees for International Students
students) under contract to return to their countries of origin and were these students to
pay full tuition (perhaps up to $40,000 though that may be higher than the market), the
Faculty could use the resulting revenue to strengthen its program for all students. Only
were it able to do so would it be encouraged to undertake such a venture. Similar
proposals could be developed in a number of Faculties but it is unlikely all Faculties
would find the prospect attractive and feasible.
The Senate Academic Policy Committee and the Senate Budget Committee have both
advised that before the administration decides to recommend that the Board approve a
full tuition policy, an actual proposal from one of the Faculties may bring forward small-
scale proposals soon, and if so, this will stimulate the development of a concrete plan to
be brought forward as early as the May board meeting to make implementation possible
in the fall of 1994. More proposals are likely to come forward for the following year.
In response to a question by Dr. Shearer, Vice-President Birch confirmed that any change
in enrolment quotas as a result of the proposal would have to be approved by Senate.
In response to a query, Vice-President Birch stated that students within the quotas
approved by Senate and the Board and funded by the province will not be displaced. He
stated that the University is fully enrolled to its funded level and was not going to reduce
the capacity for Canadian students. He explained that the University has a policy of
encouraging faculties, within the existing quotas, to enroll 4-6% international students.
This policy has not been changed. He stated that while, for example, the Faculty of
Medicine has an enrolment quota of 120 it could, under the proposed policy, enrol a
number of international students at full cost to those students.
 Vancouver Senate 10766
Minutes of March 16,1994	
Policy on Tuition Fees for International Students
Dean Hollenberg said that the Faculty of Medicine had not made a decision on this
matter. It was being discussed, but there were still issues to be resolved, such as space, the
effect on the current program, will this be a cost-effective measure for the Faculty, and
can international interaction be done in a better way, for example teaching students in
their home country. He said that the University had to think about the future of UBC in
terms of whether in the years ahead it was to continue to be a regional British Columbia
university or would it become an international university. He thought that this proposal
could be the first step towards becoming an international university and looked forward
to further discussions on this matter.
Referring to a question raised by Mr. Banfield, Dr. Wehrung informed Senate that the
Budget Committee had only had one meeting at which the general framework of the
proposal had been considered and could not comment on the accuracy of the projections
of costs and revenues. He explained that the committee would prefer to look at detailed
projections in the context of a specific example whereby one or more faculties could bring
something forward rather than the general principle in which the numbers are admittedly
much less specific.
Dr. Cook requested that future reports include aspects of housing, including the financial
aspects of the Ritsumeikan housing development. She also requested information as to
how well this project has been received by UBC students and the visitors from
Ritsumeikan.
Dr. Shearer stated that it was not clear in the material circulated whether the new fees
would apply to all foreign students or just to a certain group. It appeared that it was
going to apply to all foreign students, and if so, he felt that this was inconsistent with the
objective and would result in discouraging foreign students. He thought that Senate
should
 Vancouver Senate 10767
Minutes of March 16,1994	
Liu Centre for International Studies
have some clarification on this point. Dr. Tees said that the Academic Policy Committee
would be submitting a report on several aspects of the proposal.
In response to a query by Mr. Knight concerning the capacity of the University, Vice-
President Birch stated that he thought most faculties would be quite willing, if full funding
were available, to consider creative ways of accommodating additional students. He said
that Senate would have to re-examine the University's mission and capacity if it is to
consider changing its overall enrolment goals.
Liu Centre for International Studies
Dean Grace spoke briefly to the progress report, which had been circulated. It was
explained in the material circulated that steps have been initiated to launch a new Centre
for International Studies to house several existing units which have an emphasis on
international development issues and to provide new facilities for outreach, teaching and
research with a focus on global and international issues. Situated at the corner of
University Boulevard and West Mall, it is envisaged that the Centre will consist of two
phases:
Phase 1:    A $5m. building to house several existing units, provide space for major
international development projects and feature good-quality seminar and
meeting rooms, well equipped for teleconferencing. $4m. is already in hand
due to a generous donation from Mr. J. J. Liou. The space will be as generic
as possible to provide maximum flexibility for different users.
Phase 2:   A business plan is currently being prepared to look at the feasibility of a
residential facility which, in concert with Phase 1, would provide UBC with
a conference facility. The facility would be available both for continuing
studies (e.g. diploma and certificate programs) and for academic
conferences, workshops, short courses etc. Emphasis is expected to be on
international activities and areas where UBC has existing strengths, e.g.
resource management, environmental issues, and the Asia Pacific region.
Space and operating costs in Phase 2 would be fully cost recovered from the
activities which take place there.
 Vancouver Senate 10768
Minutes of March 16,1994	
St. John's College
In response to comments by Dean Marchak, Dean Grace stated that there are an
enormous amount of activities on campus that have an international focus. He pointed
out that, as noted in the material circulated, the Centre will provide opportunities for all
twelve faculties and Continuing Studies to offer (singly or collaborating with each other)
conferences, workshops and courses oriented towards Canadians interested in
international issues and people from other countries who would benefit from knowledge
available at UBC. It will also provide facilities for a limited number of units with major
international research/education activities. The Centre will comprise two principal
buildings. Phase I will house new Academic office and seminar/meeting facilities, and will
be designed specifically to facilitate a range of activities that will attract and promote the
active participation of the international community. Phase II will house a
residential/conference facility. He stated that there is no plant to put International House
there, or the International Liaison Office. He agreed that Phase I will not provide an
enormous amount of space but stated that it will provide approximately 23 offices which
should be enough to accommodate two or three relatively small units such as
International Activities, the Centre for Human Settlements, and the Institute for
International Relations. Phase II would give new opportunities to do conferences and
international activities.
In response to a query by Dr. Will, Dean Grace stated that the funding had presented an
opportunity to relocate units which are not well housed at the moment and to provide a
much needed conference facility.
St. John's College
Dean Grace spoke briefly to the progress report, which had been circulated. It was stated
in the material circulated that the alumni of St. John's University,
 Vancouver Senate 10769
Minutes of March 16,1994	
St. John's College
an institution of higher learning which operated in Shanghai until about 1950, are seeking
to perpetuate the memory and achievements of their alma mater by donating funds which
will provide for construction and a substantial operating endowment of St. John's
College, UBC. This will be a graduate college of 100 to 120 residents. The operating
endowment will make it possible for the College to operate with residents' fees no higher
than those of student residential facilities of comparable quality on campus while offering
enrichment of experience for residents and non-residents. The College is being planned for
a site near the corner of West Mall and University Boulevard.
The College is expected to operate with the same essential ingredients as enunciated by
the Advisory Committee to Establish Policies for Green College:
The College will be open to graduate students in Master's and doctoral programs
from all parts of the campus.
A small number of places will be reserved for post-doctoral fellows, other more
senior scholars and visitors.
Involvement of some non-resident faculty and community members will be actively
encouraged.
Residents will have major input into the day-to-day running of the College.
Selection procedures for residents will emphasize not only academic quality but
also collegiality and achievement of a well balanced community.
There will be allowance for some double rooms as well as for single rooms.
The maximum residency period will normally not exceed two years.
Leadership of the College will be vested in a Principal, chosen by a selection
committee. The Principal must be an excellent academic scholar, have appropriate
administrative skills and have a strong sense of the potentialities of such a
community. She/he will be assisted by a small staff and by an advisory council.
There should be an active program of lectures, seminars, and other extracurricular
activities, social and athletic as well as intellectual.
There should be active linkages with the campus at large.
 Vancouver Senate 10770
Minutes of March 16,1994	
Faculty of Graduate Studies
•    Success of the College is vitally dependent on providing dinner at the College for
residents and non-residents at least five nights per week. There are various possible
arrangements for the other meals.
As with Green College, a small part of the endowment should be available to provide
scholarship assistance to excellent graduate students. The rest of the endowment must
ensure that the College can operate independently of University support while charging
fees which are competitive with other on-campus residential accommodation. In response
to a query by Dr. Shearer, Dean Grace stated that there would be no religious test for
students seeking accommodation. In fact, it had been made clear that the College must
not have any specific religious flavour.
Faculty of Graduate Studies
DISCONTINUANCE OF THE CLINICAL ENGINEERING PROGRAM
It was stated in the material circulated that due to budget cuts in the Faculty of Graduate
Studies it has become necessary to recommend the discontinuance of the Clinical
Engineering program. Founded in 1979, Clinical Engineering has offered a Master of
Engineering Program to engineering graduates to train them to maintain sophisticated
patient-care equipment in the hospitals. Groups of 4 to 10 students per year have typically
enrolled in the program. The program has been well received and valued by the local
hospitals, and graduates have made a strong contribution to the health care system. From
its inception, the Director, Dr. Charles Laszlo, has done an outstanding job of running all
aspects of the program.
This recommendation to close the program is made because the resources to run it
properly are not available. A 0.5 FTE faculty position, 0.5% FTE secretary, 0.2 FTE
 Vancouver Senate 10771
Minutes of March 16,1994	
Report of the University Librarian 1992-93
technician support and tiny S & E budget are simply insufficient to run a program,
however small the number of students. With such meagre resources, it is not possible to
meet the needs of students should the faculty member not be available through illness or
leave. Faced with no prospects for obtaining additional resources from other sources, it is
therefore recommended, with great reluctance, that the Clinical Engineering program be
discontinued, effective November 30, 1994. No new students were admitted to the
program in September 1993. There is one continuing student still in the program and it is
anticipated that he will graduate by Fall 1994.
Dean Grace l        That the Clinical Engineering Program be
Dr. Tees i        discontinued.
Carried.
Report of the University Librarian 1992-93
In the absence of, Dr. Patrick, University Librarian, Ms. Heather Keate, Assistant
Librarian, was invited to speak to the report. Ms. Keate stated that the framework for the
report was the Library's strategic plan and the comprehensive review of services
completed in 1992. The report reflects the first phase of implementation of the
recommendations of the service review and emphasizes a balance between traditional
collections and services and new electronic initiatives. Throughout the review process the
Library has consulted with users from student and faculty advisory boards. Technology
continues to provide the means to reduce the rate of increasing costs and to improve
services. During the reporting year, library users were able to renew their own books and
to display lists of materials they had borrowed from the Library. Through the on-line
public access catalogue it became possible to access library catalogues at Simon Fraser,
the University of Victoria, the
 Vancouver Senate 10772
Minutes of March 16,1994	
Other business
Vancouver Public Library, and to search Engineering Index. Also, the UBC Library
Gopher Client allows Library users to access the Internet.
The Library has addressed economic restraint through the process of improvement in
areas of materials acquisitions and circulations. Resource sharing agreement, particularly
for numeric and bibliographic data available electronically has enabled the Library to
continue and improve direct access to some types of information at significantly reduced
costs. The Library will continue to seek opportunities to access and share information
with other academic libraries, locally, nationally and internationally. 1993 presented
many challenges for the Library, foremost among those was the increasing cost of serial
collections. This problem is one experienced by all academic libraries. Annual review and
cancellation of serial subscriptions will undoubtedly continue, and the Library will focus
on alternate ways to provide time and access to the journal literature.
In conclusion, Ms. Keate thanked members of the Senate Library Committee and the
University Administration for their assistance in developing strategies to make the most of
the funds available. As a result of this support, and in spite of reductions that were
required, the Association of Research Library reports that UBC Library has moved from
27th to 25th position in its composite index that ranks large North American academic
libraries.
Dr. Grace drew attention to a statement in the report concerning the development of
collections policies, and asked if the Library Committee had seen these policies. Ms. Keate
responded that when this process had been completed the matter would be brought before
the Library Committee.
Other business
On behalf of the student senators, Ms. Greentree said that the students appreciated the
experience of serving on Senate and the opportunity to learn more about the University.
 Vancouver Senate
Minutes of March 16,1994
10773
Report of the Tributes Committee (in camera)
Report of the Tributes Committee (in camera)
EMERITUS STATUS
Dean McBride, Chair of the committee, presented a report recommending that the
following be offered emeritus status:
Dr. Nelly Auersperg
Professor Emerita of Anatomy
Dr. Myer Bloom
Professor Emeritus of Physics
Dr. James B. Farmer
Professor Emeritus of Chemistry
Dr. George Goertzen
Clinical Associate Professor Emeritus of Family Practice
Dr. Walter Goresky
Clinical Professor Emeritus of Psychiatry
Ms. M. Elsa Guarnaschelli
General Librarian Emerita
Dr. Richard J. Hills
Professor Emeritus of Administrative, Adult and Higher Education
Dr. Peter Hoogewerf
Clinical Assistant Professor Emeritus of Family Practice
Dr. Howard Jackson
Associate Professor Emeritus of Philosophy
Dr. Anthony Jeffreys
Assistant University Librarian Emeritus
Dr. John Mclver
Clinical Professor Emeritus of Anatomy
Dr. Alan S. Richardson
Professor Emeritus of Clinical Dental Science
Dr. Glenn E. Rouse
Professor Emeritus of Botany
Mr. James G. Sharpe
General Librarian Emeritus
Dr. Katherine Stockholder
Professor Emerita of English
Ms. Anne D. Tilley
Associate Professor Emerita of Human Kinetics
Dr. Roy Turner
Professor Emeritus of Anthropology and Sociology
Dr. Frank H. Whitman
Associate Professor Emeritus of English
Dr. Marilyn D. Willman
Professor Emerita of Nursing
Dean McBride
Dean Goldberg
}
That the recommendations of the Tributes
Committee concerning emeritus status be
approved.
Carried.
Adjournment
The meeting adjourned at 10.20 p.m.
Next meeting
The next regular meeting of Senate will be held on Wednesday, April 13, 1994.