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[Meeting minutes of the Senate of The University of British Columbia] 2005-04-20

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 THE UNIVERSITY  OF BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BCV6T1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF APRIL 20, 2005
Attendance
Present: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Vice-President L.
Whitehead, Dr. P. Adebar, Mr. B. Ahmadian, Mr. B. Aujla, Dr. B. Bemmels, Dean M. A.
Bobinski, Mr. P. T. Brady, Dr. J. Brander, Dr. L. Brinton, Dr. M. Cameron, Dr. J.
Carolan, Ms. J. Collins, Ms. G. Eom, Dr. D. Fielding, Ms. M. Friesen, Mr. C. Funnell,
Dean N. Gallini, Principal J. H. V. Gilbert, Ms. T. Gillespie, Dr. D. Granot, Dean F.
Granot, Dr. L. Gunderson, Mr. S. Haffey, Dr. P. G. Harrison, Dr. R. Harrison, Dean J.
Hepburn, Dr. R. Irwin, Dean M. Isaacson, Dr. J. Johnson, Dr. R. Kerekes, Dr. V. LeMay,
Ms. P. Liu, Ms. D. Loo, Dr. P. L. Marshall, Ms. L. McLean, Dr. P. Mosca, Dean D.
Muzyka, Ms. I Noohi, Mr. P. Orchard, Dean M. Quayle, Ms. C. Quinlan, Dr. A. Rose,
Dr. H. J. Rosengarten, Dr. J. Sarra, Ms. E. Segal, Dr. C. Shields, Associate Vice-President
& Registrar B. J. Silzer, Dean R. Sindelar, Dr. B. Stelck, Dr. D. Steyn, Dr. J. Thompson,
Dr. S. Thorne, Dean R. Tierney, Mr. M. Tung, Mr. D. Verma, Dr. R. Windsor-Liscombe,
Dr. R. A. Yaworsky.
By Invitation: Mr. D. Pavlich, Vice-President, External & Legal Affairs; Mrs. N.
Robinson, Secretary to the Board of Governors.
Regrets: Mr. R. Affleck, Dr. J. D. Berger, Prof. C. Boyle, Mr. E. Cheung, Dr. E. Dean, Dr.
J. Dennison, Ms. E. Gibson, Associate Vice-President J. Hutton, Mr. J. Jawanda, Dr. S. B.
Knight, Dr. B. S. Lalli, Mr. T. P. T. Lo, Mr. R. Lowe, Dr. M. MacEntee, Dr. K.
MacQueen, Mr. W. McNulty, Dr. D. Paterson, Dr. B. Rodrigues, Mr. J. Rogers, Dean J.
Saddler, Dean G. Stuart, Dr. R. C. Tees, Dr. H. van Vuuren, Dr. R. Wilson, Dean E. H.
K. Yen, Mr. D. Younan.
Recording Secretary: Ms. L. M. Collins.
Notice of Date and Location Change for May 2005 Meeting
The Secretary had circulated notice that the May 2005 meeting of Senate was to be held
on Tuesday, May 17 at 7:00 p.m. in the Forest Sciences Centre, Room 1005.
Vol. 2004/05 04/05 -126
 Vancouver Senate 04/05-127
Minutes of April 20,2005	
Senate Membership
Senate Membership
INTRODUCTION OF STUDENT SENATORS
The following representatives of the student body had been elected to Senate for the term
from April 1, 2005 until March 31, 2006.
Student Representatives to Senate 2005 - 2006
(Term from April 1, 2005 to March 31, 2006. One representative elected by each faculty
+ 5 members at large.)
* Representative to be confirmed
+ Representative to be elected in September
Land & Food Systems
Ms. Torill Gillespie, 3rd year Land and Food Systems
Applied Science
Mr. Bijan Ahmadian, 4th year Applied Science
Arts
Ms. Lianne McLean, 4th year Arts
Commerce and Business Administration
Mr. Mike Tung, 3rd year Commerce
Dentistry
Mr. Diaa Younan, 3rd year Dentistry
Education +
Ms. Debbie Loo, 1st year Education (Secondary)
Forestry
Ms. Emma Gibson, 1st year Forestry
Graduate Studies
Mr. Philip Orchard, Ph.D. Candidate
Law
Ms. Elizabeth Segal, 1st year Law
 Vancouver Senate 04/05-128
Minutes of April 20,2005	
Minutes of the Previous Meeting
Medicine *
Ms. Pamela Liu, 2nd year Medicine
Pharmaceutical Sciences
Mr. Jasdeep Jawanda, 3rd year Pharmaceutical Sciences
Science
Mr. Cameron Funnell, 2nd year Science
Members-at-large
Mr. Birinder (Sunny) Aujla, 3rd year Arts
Mr. Edward Cheung, 3rd year Science
Ms. Jennifer Collins, 2nd year Arts
Ms. Gina Eom, 3rd year Science
Ms. Ida Noohi, 2nd year Arts
The President welcomed the new student representatives to Senate and thanked them for
agreeing to serve. Those Student Senators present introduced themselves.
Minutes of the Previous Meeting
Principal Gilbert l        That the Minutes of the meeting of March 23,
Dr. Rosengarten J        2005 be adopted as circulated.
Carried.
Remarks from the Chair and Related Questions
UPCOMING TRIP TO ASIA
The President reported that a UBC delegation was scheduled to travel to Asia in late April
through early May to attend several events, including the Universitas 21 Annual General
Meeting at Fudan University on April 28 and 29, the opening of the UBC Asia Pacific
Regional Office in Hong Kong on May 3, and a University Presidents' Global Forum to
commemorate the centennial anniversary of Korea University in Seoul, Korea on May 4.
 Vancouver Senate 04/05-129
Minutes of April 20,2005	
Academic Policy Committee
HONORARY DEGREE RECIPIENTS 2005
The President announced that the following dignitaries had agreed to attend a 2005 UBC
graduation ceremony to receive an honorary degree:
• Peter Brown, former chair UBC board of Governors, businessman and
philanthropist;
• Raffi Cavoukian, the internationally acclaimed singer and songwriter;
• Dr. John Hood, vice-chancellor of Oxford University, business and academic
leader;
• Karyn Kaufman, professor of family medicine and head of the midwifery education
program at McMaster University;
• Economics Professor Dr. Robert Lacroix, instrumental in the design of the Canada
Research Chairs program;
• Anthony J. Leggett, University of Illinois professor of physics, a world leader in the
theory of low-temperature physics;
Reverend Shunmyo Masuno, internationally acclaimed landscape architect;
Canadian diplomat Carolyn McAskie;
P. K. Page, distinguished poet, painters and memoirist;
Dr. Shirley Thomson, chair of the Canadian Cultural Property Export Review
Board;
• Dr. Elvi Whittaker, anthropologist and former UBC professor.
The President encouraged all members of Senate to attend at least one of the graduation
ceremonies where these degrees were to be conferred.
Academic Policy Committee
Principal Gilbert presented the reports on behalf of the Committee.
NAMING OF GRADUATE DEGREES
The Committee had circulated the following document for information. Principal Gilbert
acknowledged the efforts of Dr. Rose and Dr. Thompson in preparing the document.
Report of the Sub-Committee of the Senate Academic Policy Committee on Naming of UBC
Master's Degrees
Background:
The Faculty of Graduate Studies was established by the Board of Governors upon the
recommendation of Senate in February, 1949. In 1986, the legislative and administrative
authority, regarding graduate programs in all matters concerning admission, scholarships,
programs and examinations, was vested in the Graduate
 Vancouver Senate 04/05 -130
Minutes of April 20,2005	
Academic Policy Committee
Council. Until September 2004, all Master's programs at UBC were graduate programs under
the governance of the Faculty of Graduate Studies. At the September 2004 meeting of Senate,
responsibility for four professional degree programs (Pharm.D., M.Eng., MBA and M.M.) was
transferred to the disciplinary Faculties. Questions surrounding the transfer prompted the
Policy Committee of Senate to strike a subcommittee to explore the naming of UBC Master's
Degrees.
A sub-committee of the Senate Academic Policy Committee was formed, composed of John
Gilbert, Paul Harrison, Rob Tierney and chaired by Ann Rose with Jim Thompson, Chair of
the Graduate Council Policy Committee as ex officio. The subcommittee has sought input
from the broader academic community and in particular the Deans of each of the disciplinary
faculties.
There are three general categories of Master's degrees given at UBC:
Thesis-based Master's:
In 1996, Dean John Grace defined a research Master's degree as one awarded in programs
where a research thesis represents the major output of the program, and a professional degree
as awarded in programs where there is no research thesis. At the December 4, 2003 meeting of
the Graduate Council of Senate a motion was passed to define a research Master's as "a
Master's degree requiring submission of a thesis to the Faculty of Graduate Studies. The thesis
is to be a formal scholarly report of a particular subject." Listed with the definition will be the
following:
The thesis is to undergo a significant adjudication process and is to demonstrate the student's:
• familiarity with and understanding of previous work in the field,
• ability to design and carry-out a research project,
• ability to organize and clearly present the research results obtained,
• ability to critically evaluate and draw conclusions about the work and to relate it to
knowledge in the field,
• ability to present the thesis in good literary style.
The following degree names are currently used for thesis-based degrees awarded by the
Faculty of Graduate Studies (not a comprehensive list): MA (Arts), MASA (Arts), MASLA
(Agriculture), MAP (FoGS), MFA (Arts), MF (Forestry), MHSc (Medicine), MASc (Applied
Science), MMus (Arts), MSc (Science), MScB (Sauder), MSN (Applied Science), MSCP (FoGS),
LLM (Law). The recommendation of the Academic Policy Committee is that thesis-based
Master's degrees carry a limited number of degree names. On the parchment following the
degree name will be printed the name of the Graduate Program and discipline where
appropriate.
 Vancouver Senate 04/05-131
Minutes of April 20,2005	
Academic Policy Committee
Professional Master's
Currently, there is no academic definition of what constitutes a professional Master's degree.
For the purposes of discussion, the subcommittee looked at Dean Chant's report on
Professional vocations in the Organization of the University adopted January 7, 1949. Some of
the points raised in this report may be useful in identifying professional Master's programs,
for example: 1) the courses are mainly professional or vocational in character, 2) there is a
specialized curriculum leading to a distinctive degree, 3) policies do not generally affect
policies in other departments, 4) there exists a relationship with an outside profession resulting
in professional requirements being considered in the curriculum.
We recommend that the degree name for a professional Master's program adhere to national
and international standards in that profession. Although this is more or less the current
practice, it is not necessarily true for many of our Master's. In future, new professional
programs would need to document how the proposed name meets the nationally- and
internationally-accepted professional standard.
Course based Master's
A third category of Master's degrees exists at UBC. These are course-based Master's. Although
this is a category with growing popularity, there are currently no consistent academic criteria,
nor nomenclature. They do not meet the definition of thesis-based Master's nor are all of these
programs professional Master's. The Senate Policy Committee recommends that they not carry
the identical degree name as a thesis-based Master's.
Implications:
We feel that systematic naming of Master's degrees at UBC could be helpful in readily
identifying the type of program completed.
Ann Rose, Subcommittee Chair
December 5, 2004
Discussion
Dean Isaacson remarked that, although the report had been nicely prepared, the wording
of the covering memorandum seemed ambiguous. The Committee suggested in its
covering memorandum that the document should be included in the Senate Policy
Abstracts, yet had not proposed a motion for adopting or endorsing the document. Dean
Isaacson requested that the Minutes of Senate clarify that the item had been circulated for
information only, with no approval sought. Principal Gilbert and the recording secretary
agreed.
 Vancouver Senate 04/05 -132
Minutes of April 20,2005	
Academic Policy Committee
In response to a question from Dr. Shields, Dr. Thompson clarified that the degrees listed
in the document as thesis-based master's degrees were not intended to constitute a
complete list.
MEMBERSHIP IN THE FACULTY OF GRADUATE STUDIES
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
The Committee had circulated a proposed policy on Membership in the Faculty of
Graduate Studies. The policy had been developed by the Faculty of Graduate Studies
Academic Policy Committee, and had been approved by the Senate Academic Policy
Committee. If approved, the policy was to replace the current policy (dated April 2000)
and its associated administrative procedures (dated March 1990).
Principal Gilbert l        That Senate approve the Policy on
Dr. Thompson i        Membership in the Faculty of Graduate Studies
with associated administrative procedures, as
circulated.
Discussion
Principal Gilbert reported that the proposed policy had been the subject of considerable
discussion by the Academic Policy Committee. The covering memorandum included a list
of proposed revisions to the current policy and procedures.
Mr. Haffey pointed out that the document did not specify how a faculty member was to
initially become a member of the Faculty of Graduate Studies. Dean Granot replied that,
under the current policy, Deans nominated faculty members within their respective
Faculties for membership in the Faculty of Graduate Studies.
Dr. Brinton expressed the following concerns about the proposed administrative
procedures:
 Vancouver Senate 04/05-133
Minutes of April 20,2005	
Academic Policy Committee
• Page 1, Item 1: Criteria to Maintain Membership in the Faculty of Graduate
Studies. Four of the seven criteria for maintaining membership related to student,
rather than supervisory performance, meaning that the faculty member was to be
assessed using factors that were beyond his/her control. Even with the best
supervision, students sometimes do not complete their programs. Even with the
worst supervision, some students complete their programs "in a timely manner."
• Demonstrating productivity by publishing in refereed journals was not sufficiently
emphasized in the document, although this was considered a very important metric
by many departments, including the Department of English.
• The listed criteria for maintaining membership might lead to supervisors agreeing
to accept only the best graduate students. While UBC strives to recruit the best
students, a few students struggle and encounter problems, and it may become
difficult to identify supervisors for these relatively weak students. The criteria
appeared not to reward faculty who were willing to shepherd weaker students
successfully through a graduate program.
• The document suggested that faculty who were not actively engaged in supervision
might be "cast out" of the Faculty of Graduate Studies, which could be very
damaging to faculty working in highly specialized but unpopular subject areas. The
document failed to account for the fact that even distinguished professors may not
always have graduate students.
Dr. Brinton suggested that the document would be improved if it addressed, in positive
terms, the ways that faculty members support graduate students. Dean Granot responded
that the document specified that the criteria listed did not constitute an exhaustive list,
and agreed that there were many other ways by which a faculty member could
demonstrate competency. The Dean added that she applauded faculty who were willing to
work with weaker students. The document had been drafted with the recognition that the
research and supervision environments were different in each Faculty, and that it would
be difficult to identify criteria that would apply to all.
Dean Isaacson commended the report for its underlying goal of providing outstanding
supervisory environments for graduate students. He added, however, that the needs of
graduate students must be balanced with the needs of faculty members, and that the
ability to supervise graduate students had a significant impact on faculty members.
Without
 Vancouver Senate
Minutes of April 20,2005
04/05-134
Admissions Committee
this ability, a faculty member might not be able to engage in research and publication
activities, and might even be ultimately denied tenure.
Dean Isaacson expressed two concerns:
Although Deans in the disciplinary Faculties were directly responsible for their
respective faculty members, the document placed the disciplinary Deans in a
subsidiary role to that of the Dean of the Faculty of Graduate Studies; and
The document stated that many people, including Deans and representatives from
the Faculty Relations Office, had reviewed the proposed policy and procedures. As
a disciplinary Dean, however, Dean Isaacson stated that he had not seen the
document prior to its submission to Senate. Furthermore, Dean Isaacson reported
that he understood the review by Faculty Relations to have been very cursory in
nature and guided by a single difficult situation.
Dean Isaacson
Dean Tierney
That the Policy on Membership in the Faculty
of Graduate Studies and its associated
administrative procedures be referred back to
the Academic Policy Committee to allow for
further consultation prior to presentation for
Senate approval.
The motion to
refer was put and
carried.
Admissions Committee
CALENDAR CHANGES ON ADMISSIONS ITEMS
Note: The full text of the Admissions Committee Calendar Changes report is not included
in the Minutes. Copies are available from the Assistant Registrar, Senate & Curriculum
Services.
Dr. Rosengarten presented the reports, as Chair of the Committee.
 Vancouver Senate
Minutes of April 20,2005
04/05-135
Admissions Committee
Nursing: Deletion of Biology 11
Dr. Rosengarten
Dr. R. Harrison
That Senate approve the deletion of Biology 11
as an admission requirement for the Bachelor
of Science in Nursing, as circulated.
Carried.
Addition of Civic Studies 11
Dr. Rosengarten
Dean Muzyka
That Senate approve the addition of Civic
Studies 11 to the list of acceptable Grade 11
courses for admission from a BC/Yukon
Secondary School, as circulated.
Carried.
BC Certificate of Graduation: Changes in requirements
Dr. Rosengarten
Principal Gilbert
That Senate approve the changes in
requirements for applicants with a BC
Certificate of Graduation with both high
school and post secondary coursework, as
circulated.
Carried.
BC Adult Graduation Diploma (BCAGD) and Adult Basic Education (ABE) Courses
Dr. Rosengarten
Mr. Brady
That Senate approve the changes in admission
requirements for applicants presenting the
BCAGD or ABE courses with the BC
Certificate of Graduation (Dogwood), as
circulated.
Carried.
 Vancouver Senate 04/05 -136
Minutes of April 20,2005	
Agenda Committee
Agenda Committee
PRESIDENTIAL SEARCH
Please see also 'Appendix A: Presidential Search.'
As Chair of the Committee, Dean Isaacson presented proposed principles and terms of
reference for a Presidential Search Committee. He explained that the Secretary to the
Board of Governors had forwarded the documents to Senate, and that the Agenda
Committee had reviewed and endorsed them. There were several editorial amendments to
the "Search Committee Composition" section, which are reflected in Appendix A using
strikethrough and bold text.
Dean Isaacson i        That Senate approve the proposed principles
Dr. Rosengarten J       an^ terms of reference for the Presidential
Search Committee, as amended.
The President recognized and welcomed guests Mr. Dennis Pavlich, Vice-President,
External & Legal Affairs, and Mrs. Nina Robinson, Secretary to the Board of Governors.
In response to a question from Mr. Brady, Vice-President Pavlich indicated that the
approval of Senate was necessary before the search could proceed, and that Senate could
choose to amend the documents prior to approval.
In response to a question from Dr. Steyn, the President stated that the main tasks of the
Management Resources Compensation Committee (MRCC) were to evaluate the
performance of the President and to consider compensation for the President and the
Vice-Presidents.
In response to a question from Dr. Gunderson, Chancellor McEachern stated that the
proposed number of members (21) had been derived by adding several representatives
from UBC Okanagan to the number of Committee members used in the previous two
presiden-
 Vancouver Senate
Minutes of April 20,2005
04/05-137
Curriculum Committee
tial searches at UBC. The Chancellor noted that, although the Committee would be large,
it would not be unwieldy.
Ms. J. Collins asked whether the AMS President could be included as a member of the
Presidential Search Committee, in addition to the three undergraduate students stipulated
in the document. Vice-President Pavlich replied that the proposed number of students
followed precedents set by the previous two Presidential Search Committees, and that the
student body could choose the AMS president as one of the three undergraduate student
representatives from UBC Vancouver.
In response to a question from Dr. Yaworsky, Vice-President Pavlich indicated that the
Committee would be constituted by June 1.
The motion was
put and carried.
Curriculum Committee
Dr. Marshall presented the reports, as Chair of the Committee.
FACULTY CURRICULUM PROPOSALS
See also 'Appendix B: Curriculum Summary.'
Applied Science
Dr. Marshall
Dean Isaacson
That the curriculum proposals from the
Faculty of Applied Science be approved.
Carried.
Arts
Dr. Marshall
Dean Gallini
That the curriculum proposals from the
Faculty of Arts be approved.
Carried.
 Vancouver Senate
Minutes of April 20,2005
04/05-138
Curriculum Committee
Commerce & Business Administration
Dr. Marshall l
Dean Muzyka J
That the curriculum proposals from the
Faculty of Commerce & Business
Administration be approved.
Carried.
Forestry
Dr. Marshall
Dean Muzyka
That the curriculum proposals from the
Faculty of Forestry be approved.
Carried.
Land & Food Systems
Dr. Marshall
Dean Quayle
That the curriculum proposals from the
Faculty of Land & Food Systems be approved.
Carried.
Graduate Studies
Dr. Marshall
Dr. Windsor-Liscombe
That the curriculum proposals from the
Faculty of Graduate Studies be approved.
Carried.
Science
Dr. Marshall reported that the Bachelor of Science in Computer Science and Business had
been withdrawn, pending approval of the admissions statement by the Admissions
Committee.
Dr. Marshall
Dean Hepburn
That the curriculum proposals from the
Faculty of Science be approved.
Carried.
 Vancouver Senate 04/05 -139
Minutes of April 20,2005	
Curriculum Committee
CURRICULUM APPROVAL PROCESS STREAMLINE REPORT
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services, or at http://www.students.ubc.ca/
sitesZProcessStreamline_draft3.pdf.
Dr. Marshall noted that Faculties and the Curriculum Committee undertook a detailed
review of new curriculum before presenting it to Senate for approval, and stated that
many people found the approval process to be onerous and time consuming. The
Curriculum Committee and Enrolment Services had been in discussion for several years
about ways to facilitate and expedite the process. The Process Streamline Report was the
most recent result of those discussions. The following text is taken from the Curriculum
Committee's covering memorandum:
As UBC grows, each year the Curriculum Committee sees a corresponding increase in
the volume and complexity of curriculum proposals submitted for review by the
Committee and ultimate approval by Senate. The outstanding efforts of many
individuals working to process curriculum proposals notwithstanding, the process
itself is viewed by many process participants as cumbersome, lacking in transparency,
and unnecessarily lengthy.
The Process Streamline Report advocates a new approach to approving and
implementing new curriculum that will expedite the approval process while still
ensuring that appropriate consultation and review for quality take place.
The Curriculum Committee has endorsed the report and is pleased to recommend it
for endorsement by the Senate. The report has also been reviewed by the Vice-
President, Academic & Provost; the Associate Vice-President, Academic Programs; the
Vice-President, Students, the Associate Vice President, Enrolment Services, the
Committee of Deans; and the ad-hoc Committee to Review the Senate, and was met
with enthusiasm and support. The Committee notes that there are two main
components to the Process Streamline Report:
a. the proposed changes to the curriculum approval process undertaken by
Faculties, the Curriculum Committee, and the Senate; and
b. the development and implementation of the necessarily technological supports.
Although the Committee views the technological component as integral to the success
of this new approach, it is the changes to the curriculum approval process
 Vancouver Senate 04/05-140
Minutes of April 20,2005	
Curriculum Committee
that fall within the purview of Senate and thus are recommended for Senate
endorsement.
Dr. Marshall l        That Senate endorse the changes to the
Dr. Windsor-Liscombe     J        curriculum approval process, as set out in
"Meeting the Innovation Challenge:
Curriculum Approval and Implementation
Process Streamline Report."
In response to Dr. Marshall's request, the Chair recognized Dr. William McKee, Graduate
Curriculum & New Programs Committee Chair and Process Streamline Team member to
present the report.
Dr. McKee gave an overview of the principles for process redesign, including the
following:
1. Academic governance, vested in Senate, determines areas for study and ensures
programs and courses of the highest quality;
2. Approval processes should be transparent, efficient, and fast, to allow students
timely access to knowledge and expertise of faculty;
3. Faculty members, departments, schools, and Faculties are expert in their respective
subject areas;
4. Faculty should be entrusted to initiate and deliver high quality courses and
programs, subject to appropriate review and approval;
5. Course and program information should be comprehensive, accurate, and
accessible; and
6. Periodic review of the University curriculum, both new and existing should be
comprehensive and holistic.
Dr. McKee outlined the redesigned processes for new course approval, minor program
changes, major program changes, and new programs. He also indicated that an integrated
view of curriculum information across all systems, with easy to use interfaces was
necessary to support the redesigned processes.
 Vancouver Senate 04/05-141
Minutes of April 20,2005	
Curriculum Committee
Discussion
In response to a question from Ms. Friesen, Dr. McKee stated that library consultation on
new courses would be part of the course development process and would have to occur
prior to the first offering of a course.
There was discussion about the term "endorse," as used in the motion, and whether
endorsement was different from approval. Ms. L. Collins indicated that the intent was to
have the principles within the report endorsed, which constituted a form of approval by
Senate.
In response to a question from Dr. Fielding about what would happen to a student's
record if a pilot course presented for approval were to be rejected, Dr. McKee confirmed
that the student would still receive credit for the course, with no special transcript
notation.
In response to a question from Dr. Fielding about the customary UBC practice for
conducting Faculty reviews, Dr. McKee stated that Faculties and departments were
usually reviewed at the time of their respective selection of a new dean or director.
Dr. Carolan, while supportive of the idea of piloting a new course, expressed concern
about "minor" curriculum changes bypassing the full approval process. He noted that
changes that seem minor to one department might be major to another. He also asked
whether there would be enough people available to conduct the proposed five-year
curriculum reviews. Dr. McKee responded that accepting the redesigned processes did not
mean abandoning approval or consultative processes within Faculties or Schools that have
proven valuable. The redesigned processes would need to be considered by each Faculty
Council to determine the exact process to be adopted.
 Vancouver Senate 04/05-142
Minutes of April 20,2005	
Curriculum Committee
Dr. P. G. Harrison expressed support for improvements to the flow of information
through approval processes. He was concerned about ensuring appropriate consultation
for program changes, particularly those affecting other Faculties. Dr. Harrison also asked
who would be responsible for securing the necessary resources to implement the
technology boost. Dr. Marshall responded that it was uncertain as to how long it would
take to develop and implement the necessary technology. Dr. McKee stated that there was
a role for consultation in each of the redesigned processes.
Dr. Haffey was concerned about Senate delegating its authority with respect to
curriculum approval by endorsing the report. He stated the opinion that Senate did not
yet have sufficient information to fully endorse the report. Mr. Silzer responded that
Senate was being asked to approve a concept and a direction, such that implementation
efforts could get underway with the support of the academic community. Mr. Silzer added
that he had been unpleasantly surprised by the complexity of UBC's curriculum approval
processes when he arrived as Associate Vice-President & Registrar in 2002.
In amendment
Dr. Marshall l        That Senate endorse changes to the curriculum
Dr. Windsor-Liscombe     J       approval process in the direction of "Meeting
the Innovation Challenge: Curriculum
Approval and Implementation Process
Streamline Report."
Dr. Steyn expressed general support for the redesigned processes, but also expressed some
reservation about any reduction of consultation between departments. He stated that
consultation forced departments to look outward and fostered interdisciplinarity.
Dean Gallini spoke in support of the report, noting that three Curriculum Committee
Chairs in her Faculty had resigned their positions as chair because of the current curricu-
 Vancouver Senate 04/05-143
Minutes of April 20,2005	
Report from the Vice-President, Academic & Provost
lum approval processes. Dean Gallini agreed that it would be important to ensure
appropriate consultation, and expressed the opinion that the redesigned processes
addressed this issue.
The amended
motion was put
and carried.
Report from the Vice-President, Academic & Provost
UNIVERSITY KILLAM PROFESSORS
Vice-President Whitehead was pleased to report for information that:
• At the Board of Governors meeting on January 28, 2005 the Board had approved
conferring the designation University Killam Professor on Professor Robert G.
Evans, Professor of Economics and Director, Population Health, Centre for Health
Services and Policy Research; and
• At the Board of Governors meeting on March 24, 2005, the Board had approved
conferring the designation University Killam Professor on Professor David R.
Jones, Professor of Zoology.
Members of Senate applauded.
Adjournment
There being no further business, the meeting was adjourned. The next regular meeting
was scheduled to be held on Tuesday, May 17, 2005 at 7:00 p.m.
 Vancouver Senate 04/05-144
Minutes of April 20,2005	
Appendix A: Presidential Search
Appendix A: Presidential Search
Note: Two editorial changes to "Search Committee Composition" made from the floor of
Senate are reflected in this version using tracked changes.
PRESIDENTIAL SEARCH 2005/06
Principles of Presidential Search Committee
For the appointment of the President of the University, a Search Committee for the
identification of presidential candidates and a recommendation for appointment shall be
established in accordance with the following principles:
MRCC Terms of Reference
The University of British Columbia's Board of Governors under the University Act, has
the power to appoint the President. The Board has empowered the Management
Resources Compensation Committee (MRCC) with the responsibility to recommend
criteria to be used in its search, recommend Terms of Reference and an organizational
structure for the Presidential Search Committee, and to oversee the processes of the Search
Committee.
Search Committee Composition
Noting that the average size of a Search Committee is from 10 -20 members (Winnipeg
recently had 18; Alberta 16; Toronto 15; McGill 13; and Queen's 20,) it is recommended
the Search Committee will be 21 including the Chair). For all purposes except in making a
recommendation for the appointment of a President, twelve members shall constitute a
quorum at any meeting of the committee.
The Committee shall be composed of a Chair, appointed by the Board of Governors plus:
a. 3 externally appointed members of the Board of Governors (including at least one
member of the MRCC)"";
b. 3-2 members elected by the Senate, including and one member representing UBCO
as recommended by the UBCO Interim Academic Governing Body established by
the Senate;
c. 3-2 members elected by the Joint Faculties, including and one member representing
UBCO as recommended by the UBCO Interim Academic Governing Body
established by the Senate;
 Vancouver Senate 04/05-145
Minutes of April 20,2005	
Appendix A: Presidential Search
d. 2 Deans chosen by the Committee of Deans of UBC V and one Dean chosen by the
Deans of UBC O;
e. 3 students, one undergraduate chosen by the Alma Mater Society Student Council
of UBC V, 1 graduate chosen by the Graduate Student Society of UBCV, and 1
undergraduate chosen by the Students' Council of UBC O;
f. 2 members appointed by the UBCV Alumni Board of Management;
g. 2 members elected by and from the non-academic staff (1 M&P and 1 union) at
UBC V, and 1 member elected by and from the non-academic staff at UBC O.
*If a member of the Search Committee ceases to be a member of the estate from which he
or she was appointed, the MRCC shall determine whether he or she should continue on
the Committee. If there is a vacancy on the Search Committee, it shall be filled by the
MRCC from the estate from which the vacancy arises.
Time Line
Most Canadian university presidential searches take from six to nine months to complete
(from the commencement of the search to the announcement of the new President).
Orientation
MRCC recommends a thorough orientation session for all members of Search Committee
to establish expectations and responsibilities of the individuals on the Committee and of
the Committee as a whole.
The Search
The Search Committee will have overall responsibility for the recruitment and evaluation
of candidates. The MRCC concluded that the Search Committee would benefit from the
assistance of an executive search consultant, the approach now used at virtually all
universities. The MRCC will retain such a consultant to assist the committee.
The Criteria
The Search Committee shall review the criteria to be used in evaluating candidates and
shall present its Candidate Profile for the consideration and approval of the Board.
Procedures
The Search Committee should develop its own procedures on the understanding that all
proceedings and transactions shall be conducted in strict confidence. It will be important
for the Board to be regularly informed on the progress that the Search Committee is mak-
 Vancouver Senate 04/05-146
Minutes of April 20,2005	
Appendix A: Presidential Search
ing. The Chair of the Committee should, therefore, make a report to the Board at each
Board meeting on the understanding that such reports will be made in general terms only,
given the sensitivity and confidentiality of the Committee's work.
The Search Committee may establish sub-committees for any purposes it thinks
appropriate except that only a quorum of the full committee may decide upon a
recommendation to the Board of Governors for the appointment of a President. For the
purpose of making a recommendation to the Board of Governors for the appointment of
the President, a quorum of 18 members will be required.
Recommendation
The Search Committee shall identify, after its deliberations, a candidate whom it
recommends to the Board of Governors for appointment as President of the University.
Only if the Board does not approve the Committee's recommendation, shall the
Committee recommend a second or further candidate as may be necessary.
Terms
In consultation with Search Consultant, the MRCC will establish contract parameters and
compensation for potential candidates. The Search Committee shall not have the
responsibility of discussing contract provisions with candidates. The Chair of the Search
Committee shall review these parameters with all individuals on the short list prior to
interviews. The final negotiations for a contract would be the responsibility of the MRCC
reporting fully to the Board.
Confidentiality of Proceedings
It is a condition of membership of the Committee that its deliberations and all matters
pertaining to its proceedings will be treated as being confidential. Acceptance of
memberships constitutes an undertaking to adhere strictly to this condition.
Terms of Reference
The following will be the terms of reference of the 21-member Search Committee for the
identification of presidential candidates.
a. The Secretary to the Board of Governors shall be the Secretary of the Search
Committee;
b. To adopt, following consultation with the University community, the criteria to be
used by the Committee to evaluate candidates, and to report the Candidate Profile
to the Board for approval;
 Vancouver Senate 04/05-147
Minutes of April 20,2005	
Appendix A: Presidential Search
c. To set up its own procedures on the understanding that the search and the
Committee's deliberations will be strictly confidential;
d. To co-ordinate the recruitment and evaluation of candidates, to receive
nominations, to analyse the suitability of candidates, and to interview candidates.
The search consultant selected by the MRCC, will assist the Committee with the
above;
e. To report, in general terms, to each Board Meeting (during the search process) on
the progress of the Committee's work.
f. To develop a recommendation to the Board of Governors for the appointment of a
new President of the University. Only if the Board does not accept such
recommendation shall the Committee submit a second or further recommendation
as may be required.
g. To submit its recommendation to the Board no later than April 1, 2006.
 Vancouver Senate 04/05-148
Minutes of April 20,2005	
Appendix B: Curriculum Summary
Appendix B: Curriculum Summary
APPLIED SCIENCE
MTRL 329
ARTS
Honours Program in Asian Studies
Minor Program in Italian
Major Program in History and Philosophy of Science
Bachelor of Arts in Film Production becomes Bachelor of Fine Arts in Film Production
New Courses ANTH 471, VISA 110, ARTH 325, CHIN 340, 341, 400,
401, CENS 404, ITAL 403, 430, ITST 414, 418, 419, RMST
220, GEOG 250, 497, POLI 335, 352, 374, 375, FILM 339,
THTR 425, 445, 323
Course Changes ARTH 358, 359, 360, 361, CHIN 220, 221, THTR 205
COMMERCE & BUSINESS ADMINISTRATION
Bachelor of Commerce degree requirements
COMM 184
FORESTRY
Bachelor of Science in Forestry Forest Operations Major: changes in requirements
FRST 303, 304
LAND & FOOD SYSTEMS
FNH 381
GRADUATE STUDIES
Arts Graduate Studies
VISA 590, NEST 500, 501, 502, 503, GEOG 514, PSYC 570, 571, SOCI 511
 Vancouver Senate 04/05-149
Minutes of April 20,2005	
Appendix B: Curriculum Summary
Commerce & Business Administration Graduate Studies
COMM 621
Education Graduate Studies
ETEC 565, 580, 590
Forestry Graduate Studies
CONS 502, FRST 518, 523, 524, 525, 546, 553, 556, 598
Institute of Asian Research
IAR 511
Graduate Studies
Minimum course requirements for graduate programs
Land & Food Systems Graduate Studies
M.Sc. and Ph.D. in Integrated Studies in Land & Food Systems
LFS 500, 501, 502, 549, 649, LARC 549
LARC 501 (course change)
Medicine: School of Audiology & Speech Sciences Graduate Studies
AUDI 527, 529, 557, 563, 569, 576, 577
Science Graduate Studies
CPSC 564, EOSC 583, STAT 527
SCIENCE
Bachelor of Computer Science in Computer Science and Business (WITHDRAWN)
BIOL 360, 361, 362, 363, 364, CPSC 260, 344, ISCI 330, 451, 490, MATH 445,
STAT 406

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