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[Meeting minutes of the Senate of The University of British Columbia] 2005-09-21

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Enrolment Services
Senate and Curriculum Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
students.ubc.ca/senate
Senate of the University of British Columbia
MINUTES OF SEPTEMBER 21, 2005
Attendance
Present: President M. C. Piper (Chair), Vice-President, Academic & Provost L. A. Whitehead, Dr. P. Adebar, Mr. B. Ahmadian, Dr. B. Arneil, Mr. B. Aujla, Dr. N. Banthia, Dr. J.
Berger, Dr. G. Bluman, Prof. C. Boyle, Mr. P. Brady, Dr. J. Brander, Mr. E. Cheung, Dr. L.
Chui, Ms. J. Collins, Dr. W Dunford, Ms. G. Eom, Dr. D. Fielding, Dr. I. Franks, Dr. C.
Friedrichs, Ms. M. Friesen, Mr. C. Funnell, Dean N. Gallini, Mr. T Gerschman, Ms.T
Gillespie, Mr. C. L. Gorman, Dean E Granot, Dr. S. Grayston, Dr. L. Gunderson, Dr. P. G.
Harrison, Dr. R. Harrison, Dr. R. Helsley, Associate Vice-President J. Hutton, Dr. R.
Irwin, Dean M. Isaacson, Dean pro tem. M. Isman, Mr. J. Jawanda, Ms. W King, Dr. B.
S. Lalli, Mr. R. Lowe, Dr. M. MacEntee, Dr. P. Marshall, Dr. W McKee, Dr. D. McLean,
Ms. L. McLean, Mr. W McNulty, Ms. I. Noohi, Mr. P. Orchard, Dr. D. Paterson, Dean J.
Saddler, Ms. E. Segal, Associate Vice-President & Registrar B. J. Silzer, Mr. B. Simpson,
Dean R. Sindelar, Dr. B. Stelck, Dr. D. Steyn, Dean R. Tierney, Mr. M. Tung, Dr. M.
Upadhyaya, Dr. R. Windsor-Liscombe, Dr. R. Yaworsky, Mr. D. Younan, Dr. J. Young.
Regrets: Chancellor A. McEachern, Dean M. A. Bobinski, Dr. H. Burt, Dr. E. Dean, Dr. J.
Dennison, Ms. E. Gibson, Principal J. H. V Gilbert, Dr. D. Granot, Dean J. Hepburn, Dr.
J. Johnson, Dr. S. B. Knight, Ms. P. Liu, Ms. D. Loo, Dr. K. MacQueen, Dr. A. MacAfee,
Dean D. Muzyka, Dr. P. Potter, Ms. C. Quinlan, Dr. J. Sarra, Dean G. Stuart, Dr. S.
Thorne, Dr. D. Weary, Dr. R. Wilson, Dean E. H. K. Yen.
Recording Secretary: Ms. L. M. Collins.
Call to order
Welcome and Introductions
President Piper welcomed new and continuing members of Senate to the first meeting of
Senate for the 2005 - 2008 term, noting that she was delighted that they had agreed to
Vol. 2005/2006 1
 Senate of the University of British Columbia 05-06 - 2
Minutes of September 21, 2005
Welcome and Introductions, continued
give their time and energy in support of university governance. All members present introduced themselves.
Minutes of the Previous Meeting
Dean Isaacson l     That the minutes of the meeting of May 17,
}
Dean Granot J     2005 be adopted as circulated.
Carried.
Remarks from the Chair and Related Questions
UBC OKANAGAN OPENING CEREMONIES
President Piper gave an overview of the historic events surrounding the opening of the
UBC Okanagan Campus in September 2005.
• On Thursday, September 1, the Okanagan Nation Alliance welcomed UBC Okanagan
and Okanagan College to their traditional territory. The special ceremony, featuring
drummers, singers and dancers, was held at the UBC Okanagan gymnasium.
• New and returning student orientation activities, collectively entitled Create UBC
Okanagan, were held on September 6 and 7.
• Opening ceremonies and an academic procession were held on September 8. The Premier, cabinet ministers, Members of Legislative Assembly, and representatives from
other British Columbian universities were among distinguished guests in attendance.
• An academic colloquium on global citizenship, also on September 8, featured President
Euh Yoon-dae (Korea University), President Monte Cassim (Ritsumeikan Asia Pacific
University), President Shih Choon Fong (National University of Singapore), President
Rafael Rangel Sostmann (Tec de Monterrey, Mexico), and UBC President Martha
Piper. The discussion was moderated by the CBC, and the President reported that it
would likely be broadcast in January 2006. Transcripts would also be made available.
• UBC alumna Judith Forst, the UBC Opera Ensemble, the UBC Symphonic Wind
Ensemble and the Penticton Academy of Music Children's Choir performed in a spectacular evening concert on September 8.
The President thanked everyone who had worked so hard to make the opening week a
success, and acknowledged in particular the staff in the Ceremonies and Events Office.
 Senate of the University of British Columbia 05-06 - 3
Minutes of September 21, 2005
Remarks from the Chair and Related Questions, Continued
HURRICANE KATRINA RELIEF EFFORTS
President Piper reported that members of the UBC community had joined the world in
expressing concern and sympathy regarding the aftermath of Hurricane Katrina. The
major request from relief organization was for monetary donations. The President drew
attention to a link from the main UBC website at http://www.ubc.ca that provided information to those who wished to donate.
Canadian universities had responded admirably to the disaster by opening their doors to
students from affected US universities. UBC had admitted nine such students to date.
GIFT FROM DR. ROBERT H. LEE
The President was pleased to inform Senate that the University had recently received a gift
of $15 million in support of graduate education at the Sauder School of Business. Chancellor Emeritus Robert H. Lee had led the initiative by donating $5 million, and the University had matched the gift for a total of $10 million. Dr. Lee and the University had
established a joint commitment to secure an additional $5 million, for a grand total of
$15 million. President Piper thanked and congratulated Dean Daniel Muzyka and the
Sauder School of Business for their stewardship of this significant gift.
UBC VANCOUVER FIRST-YEAR STUDENT ORIENTATION: IMAGINE UBC
President Piper reported that orientation activities for approximately 5,000 new first-year
students at UBC Vancouver, entitled Imagine UBC, had been held with great success on
September 6. With its student-led initiatives and leadership opportunities, Imagine UBC
was the largest first-year orientation program in Canada. The entire first-year class had
assembled for a pep rally in the War Memorial Gym, which the President described as
"wild and wonderful." The President thanked the student leaders and staff who worked
to ensure the success of this collection of events.
 Senate of the University of British Columbia 05-06 - 4
Minutes of September 21, 2005
Remarks from the Chair and Related Questions, continued
Dean Granot added that a very successful orientation for new graduate students had
taken place in the Chan Centre for the Performing Arts on September 1. The Dean
reported that new students had felt honoured to be welcomed so warmly to UBC. President Piper agreed, stating that a wide variety of orientation activities had taken place,
including events targeted at parents, international students, and graduate students.
From the Board of Governors
Senate received for information notice that the following recommendations from Senate
had been approved, subject, where applicable, to the proviso that none of the programs
be implemented without formal reference to the President; and that the Deans and Heads
concerned with new programs be asked to indicate the space requirements, if any, of such
new programs.
Senate Meeting of April 20, 2005
Curriculum proposals from the Faculties of Applied Science, Arts, Commerce &
Business Administration, Forestry, Graduate Studies, Land & Food Systems, and
Science.
Academic Policy Committee
Dean Tierney presented the reports on behalf of the Committee.
MASTER OF SCIENCE (DENTAL SCIENCE) AND DIPLOMA IN PERIODONTICS
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
The Committee had circulated a proposal to transfer the combined professional program
entitled the Master of Science (Dental Science)/Diploma in Periodontics from the Faculty
of Graduate Studies to the Faculty of Dentistry. The Committee also recommended that
the new name for the credential be "Master of Dental Science/Diploma in Periodontics."
 Senate of the University of British Columbia
Minutes of September 21, 2005
05-06 - 5
Academic Policy Committee, continued
Dean Tierney reported that the Faculty of Dentistry had followed the guidelines established for such transfers, as approved by Senate in January 2005.
Dean Tierney
Dr. R. Harrison
Dean Tierney
Dr. MacEntee
That the Senate approve the transfer of the
professional graduate program Combined
Master of Science (Dental Science)/Diploma
in Periodontics from the Faculty of
Graduate Studies to the Faculty of Dentistry,
effective October 1, 2005.
Carried.
That Senate approve the name change from
Master of Science (Dental Science)/Diploma
in Periodontics to Master of Dental Science/
Diploma of Periodontics, effective October
1, 2005.
Carried.
Admissions Committee
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
Dr. Paul Harrison presented the reports on behalf of the Committee.
ADMISSIONS CALENDAR CHANGES
The Committee had circulated the following proposed changes to the UBC Vancouver
Calendar and recommended approval:
1. Changes to International Baccalaureate (IB) and Advanced Placement (AP) information;
2. Changes to expand and clarify the section on the English Language Admission Standard;
3. An update to reflect the correct name of the Certificate of Proficiency in English;
 Senate of the University of British Columbia 05-06 - 6
Minutes of September 21, 2005
Admissions Committee, continued
4.  The addition of the Certificate of Advanced English as a test of English language proficiency for graduate and undergraduate admissions.
Dr. P. G. Harrison    l     That Senate accept the recommendations of
Mr. Brady J     the Admissions Committee with respect to
the four proposals above.
Carried.
DEFERRED ADMISSIONS POLICY
Dr. Harrison gave a brief overview of the proposed new policy on deferred admissions,
which he stated would bring UBC in line with other Canadian universities. Students
would be granted the opportunity to defer admission for one year, or for two years in the
case of mandatory military service. Dr. Harrison noted that the proposed policy would
pertain to students applying to their programs through the Undergraduate Admissions
Office. The policy would not automatically apply to Faculties managing their own admissions, although Dr. Harrison noted that those Faculties may wish to adopt similar policies.
Dr. Harrison l     That Senate approve the proposed policy
Mr. Brady J     and Calendar entry on Deferred
Admissions.
DISCUSSION
In response to a question, Dr. Harrison stated that offers of admission, housing, and
awards would all be considered for deferral. Dr. Harrison acknowledged that this would
mean that some awards might not be given in some years.
Dean Granot pointed out that allowing students to defer admission constituted a challenge with respect to enrolment management. Furthermore, the University might turn
away a very good student in a given year in order to accept a less-qualified deferred
 Senate of the University of British Columbia 05-06 - 7
Minutes of September 21, 2005
Admissions Committee, continued
admission student from the previous year. She suggested that the official policy of the University be that deferrals were not permitted, but that exceptions could be made.
Dr. Harrison stated that the Enrolment Management Committee would carefully monitor
the number of requested deferrals in the first few years. As Chair of the Enrolment Management Committee, Mr. Silzer stated that he expected that only a relatively small number
of students would opt to defer their admission. He added that the students interested in
deferral were typically highly desirable students that the University had worked hard to
recruit.
There was discussion about gauging student demand for deferred admission. Some members of Senate felt that this new policy might be more popular than expected, leading to
enrolment management problems. Dr. Brander expressed interest in the experience of
other institutions with similar policies, and in particular the percentage of new admits
who request to defer admission.
Noting that the proposed policy stipulated that students could not defer UBC admission
in order to attend another institution, Dr. Steyn asked how this rule would be enforced.
Mr. Silzer stated that students who presented coursework taken at another institution
during the period of deferral would be considered by the Registrar, in consultation with
the Faculty, on an individual basis.
In response to a question about deferred admission to limited enrolment programs, Dr.
Harrison confirmed that Faculties, in consultation with the Registrar, could decide
whether or not to permit deferred admission to a particular program.
Dean Gallini stated that she looked forward to a time when the University was able to
make unconditional offers to applicants in April or May of each year, without waiting for
provincial examination results. She asked how the ability to make earlier offers might be
 Senate of the University of British Columbia 05-06 - 8
Minutes of September 21, 2005
Admissions Committee, continued
affected by the new deferral policy. Mr. Silzer responded that admission offers would continue to be made as early as possible, and that requests from students for deferral usually
arose later in the admissions cycle.
The motion was
put and carried.
Continuing Studies Committee
UBC WOMEN'S RESOURCES CENTRE AND CAREER CONNECTIONS MERGER
As Chair of the Committee, Ms. Friesen circulated for information the following
announcement.
The UBC Women's Resources Centre, a community-based adult learning centre
within Continuing Studies; and
Career Connections, a collaborative program area of UBC Continuing Studies
and the Office of the Vice President, Students
have merged to become:
The UBC Life and Career Centre (LCC) at Robson Square.
Nominating Committee
Dr. Marshall presented the reports, in the absence of Chair Principal John Gilbert.
VICE-CHAIR OF SENATE
In response to a call for nominations by the Secretary of Senate, the Nominating Committee had nominated Dr. Ronald Yaworsky for the position of Vice-Chair of Senate for the
2005/2006 academic year. As no other nominations were received, Dr. Yaworsky was
declared acclaimed as Vice-Chair. Members of Senate applauded.
CALL FOR NOMINATIONS: REPRESENTATIVES FOR AFFILIATED COLLEGES
The Committee circulated the following call for nominations. Interested parties were
asked to contact Ms. Lisa Collins, Assistant Registrar, Senate & Curriculum Services.
 Senate of the University of British Columbia
Minutes of September 21, 2005
05-06 - 9
Nominating Committee, continued
The Nominating Committee seeks one member of Senate to fill each of the following positions for the 2005 - 2008 Senate term.
• Vancouver School of Theology Academic Policy Committee;
• Regent College Senate;
• St. Mark's College Board;
• Carey Theological College Senate.
COMPOSITION AND MEMBERSHIP OF COMMITTEES OF SENATE
Dr. Marshall
Dean Granot
That Senate approve the addition of the
Director of the Centre for Teaching and
Academic Growth as an ex-officio member
of the Teaching and Learning Committee.
Dr. Marshall
Mr. Gorman
That Senate approve the addition of one
member to the Student Awards Committee;
and
That the additional member be named as Dr.
Susan Grayston.
Dr. Marshall
Dr. Gorman
That Senate approve the addition of one
member to the Curriculum Committee;
and
That the additional member be named as
Ms. Margaret Friesen.
COMMITTEE ASSIGNMENTS
The Committee had circulated its recommended membership of all Committees of Senate
for the 2005 - 2008 Senate term. Dr. Marshall reminded members of Senate that much of
 Senate of the University of British Columbia 05-06 -10
Minutes of September 21, 2005
Budget Committee, continued
Senate's valuable work was undertaken in Committee, and encouraged Senators to attend
meetings of their assigned Committees whenever possible.
Dr. Marshall l     That Senate approve the membership lists
Dean Isaacson J     for Committees of Senate for the 2005-
2008 term, as circulated by the Nominating
Committee.
Carried.
INTERIM BUDGET COMMITTEE
The Committee had circulated proposed terms of reference and a membership list for an
Interim Senate Budget Committee. The document acknowledged that the work previously
undertaken by the Vancouver Senate had been assigned to the Council of Senates under
the revised University Act. Because the Council of Senates would not be in place and operational until close to the end of the current budget year, however, the Nominating Committee recommended the establishment of the Interim Senate Budget Committee, which
would have representation from both the Vancouver and Okanagan campuses.
Dr. Marshall l     That Senate establish an Interim Senate
Dean Granot J     Budget Committee, with terms of reference
and membership to be as circulated by the
Nominating Committee.
Carried.
Reports from the Vice-President, Academic & Provost
MEMBERSHIP IN THE FACULTY OF MEDICINE
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
Vice-President Whitehead had circulated a proposed revised list of voting and non-voting
members of the Faculty of Medicine. He noted that the Faculty's membership list had been
 Senate of the University of British Columbia
Minutes of September 21, 2005
05-06-11
Reports from the Vice-President, Academic & Provost, continued
last considered by Senate in 1988. The changes related to the updating of departmental
names and a reflection of the expansion of the Faculty to include distributed sites around
the province.
Vice-President
Whitehead
Mr. Gerschman
That the proposed revisions to membership
in the Faculty of Medicine be approved.
Carried.
DEPARTMENTAL MERGER IN THE FACULTY OF MEDICINE
Vice-President
Whitehead
Dr. McLean
That Senate approve the merger of the
Department of Anesthesia and the
Department of Pharmacology &
Therapeutics under the name of Department
of Anesthesiology, Pharmacology &
Therapeutics, effective October 1, 2005.
Carried.
CHAIR IN BUDDHISM AND CONTEMPORARY SOCIETY
Vice-President
Whitehead
Dean Granot
}That Senate approve the establishment of
the Chair in Buddhism and Contemporary
Society, made possible by endowment
funding from the Tung Lin Kok Yuen
Foundation.
Dean Granot expressed gratitude to the donors. She also noted that the Chair would represent a joint venture between the Institute of Asian Research in the Faculty of Graduate
Studies and the Department of Asian Studies in the Faculty of Arts.
;
The motion was
ut and carried.
 Senate of the University of British Columbia 05-06 -12
Minutes of September 21, 2005
Reports from the Vice-President, Academic & Provost, continued
THE ROSS PETTY - THE ARTHRITIS SOCIETY RESEARCH CHAIR IN PEDIATRIC
RHEUMATOLOGY
Vice-President l     That Senate approve the establishment of
Whitehead J     The Ross Petty — The Arthritis Society
Dr. R. Harrison Research Chair in Pediatric Rheumatology,
made possible by endowment funding from
the Arthritis Society BC and Yukon
Division.
ICORD (INTERNATIONAL COLLABORATION ON REPAIR DISCOVERIES)
Vice-President Whitehead circulated for information the following report.
At its meeting of May 20, 2998, Senate recognized the Collaboration on Repair
Discoveries (CORD) as a unit of UBC dedicated to address the challenges of spinal cord injuries. Senate Minutes note CORD is supported by the Faculties of Science, Medicine, and Applied Science, the Rick Hansen Institute, and the
Vancouver Hospital and Health Sciences Centre, but it does not place it in a particular Faculty.
At its meeting of September 18, 2002 Senate approved the change in name from
CORD (Collaboration on Repair Discoveries) to ICORD (International Collaboration on Repair Discoveries).
I am pleased to inform Senate that, with the support of the Deans of Science,
Medicine, Applied Science, and Graduate Studies, and the Rick Hansen Institute,
ICORD will be placed in the Faculty of Graduate Studies, effective October 1,
2005.
Adjournment
There being no other business, the meeting was adjourned. The following regular meeting
of Senate was scheduled for October 19, 2005 at 7:00 p.m.

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