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[Meeting minutes of the Senate of The University of British Columbia] 2009-09-16

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
Vancouver Senate
MINUTES OF SEPTEMBER 16, 2009
Attendance
Present: Prof. S. J. Toope (Chair), Mr. J. Ridge (Secretary), Dean T. Aboulnasr, Dr. Y
Altintas, Ms. K. Aminoltejari, Dr. R. Anstee, Mr. C. Au, Dr. K. Baimbridge, Dr. J.
Brander, Dr. B. Cairns, Mr. B. Cappellacci, Mr. A. Cheung, Mr. G. Costeloe, Ms. B.
Craig, Dr. J. Dennison, Mr. G. Dew, Ms. A. Dulay, Dr. W. Dunford, Dr. D. Farrar, Dr. D.
Fielding, Ms. M. Friesen, Dean N. Gallini, Mr. R. Gardiner, Dr. W. Hall, Dr. P. G. Harrison, Mr. S. Heisler, Ms. D. Herbert, Dean M. Isman, Mr. A. Johal, Ms. A. Kelly, Dr. S. B.
Knight, Dr. B. S. Lalli, Dr. P. Loewen, Dr. P. L. Marshall, Dr. W. McKee, Mr. J. Mertens,
Principal L. Nasmith, Dr. G. Oberg, Dr. C. Orvig, Ms. I. Parent, Dr. K. Patterson, Dean
S. Peacock, Dr. J. Plessis, Ms. S. Purewal, Dr. A. Riseman, Dean J. Saddler, Mr. M. Sami,
Mr. J. Sealy-Harrington, Dr. S. Singh, Dr. R. Sparks, Dr. B. Stelck, Dean G. Stuart, Mr. D.
Thakrar, Dr. S. Thorne, Mr. B. Tomlinson, Dr. M. Upadhyaya, Mr. D. Verma, Dr. M.
Vessey, Mr. A. Wazeer, Dr. T. Young.
By Invitation: Ms. T. M. Aucoin, Ms. S. Chung, Mr. B. Frederick, Mr. T. Makgolane, Ms.
K. McKellin, Dr. J. J. Stapleton, Mr. B. D. Sullivan.
Regrets: Dean M. A. Bobinski, Principal M. Burgess, Dean B. Evans, Dr. S. Farris, Mr. C.
L. Gorman, Dr. S. Grayston, Ms. K. Ho, Dr. A. Ivanov, Dr. D. Lehman, Mr. D. Leung, Dr.
B. MacDougall, Dr. W. McNulty, Mr. C. Meyers, Ms. S. Morgan-Silvester, Dean D.
Muzyka, Dr. T. Ross, Dr. L. Rucker, Ms. A. Shaikh, Dean C. Shuler, Dean R. Sindelar,
Dean R. Tierney, Mr. A. Warbinek, Dr. R. Wilson, Dr. R. Windsor-Liscombe, Dr. R. A.
Yaworsky.
Recording Secretary: Ms. L. M. Collins.
Call to Order
The President called to order the first regular meeting of the Senate for the 2009/2010
academic year.
Vol. 2009/2010
 Vancouver Senate 09/10 - 2
Minutes of September 16, 2009
Senate Membership
SECRETARY TO SENATE
The President introduced Mr. James Ridge, Associate Vice-President, Enrolment Services
& Registrar and Secretary to Senate. Mr. Ridge had taken up his appointment in June
2009. Prof. Toope described Mr. Ridge as fulfilling his role with "quiet aplomb" and as
already having made improvements in service to students.
VICE-CHAIR OF SENATE
The Secretary issued a call for nominations for one (1) Senator to serve as Vice-Chair of
Senate for a term of one year and until replaced, pursuant to s. 37(1 )(a) of the University
Act. The nominations deadline was set at September 30, 2009.
DECLARATIONS OF VACANCY
The Secretary declared the following vacancies:
1. One (1) faculty representative of the Faculty of Education to replace resigning
member Dr. Rita Irwin.
2. One (1) representative of the Convocation who is not a faculty member to
replace the late Mr. Gerald Podersky-Cannon.
3. One (1) faculty representative of the Faculty of Law to replace resigning member Prof. Margot Young.
Minutes of the Previous Meeting
Mr. Verma l     That the minutes of the meeting of May 13,
}
Mr. Wazeer J     2009 be adopted as circulated.
CORRECTIONS
The Secretary had received for the record clarifications to the discussion on the Minor in
African Studies on p. 160.
"he motion was
put and carried.
In
pv.
 Vancouver Senate 09/10 - 3
Minutes of September 16, 2009
Remarks from the Chair and Related Questions
PROVINCIAL GOVERNMENT RELATIONS
PROVINCIAL BUDGET
The President expressed appreciation to the provincial government for continued support
for research intensive universities, noting that universities and health care were the only
two sectors that had received increases in the last provincial budget.
HARMONIZED SALES TAX
The President stated that the University was in active discussions with the Ministry of
Finance about a potential provincial Harmonized Sales Tax (HST) rebate for universities.
Although the Ministry had indicated that the government was instead considering an
increase in university operating grants to offset the HST, UBC was of the opinion that a
rebate would be better.
MICHAEL SMITH FOUNDATION FOR HEALTH RESEARCH
The President expressed concern that the Michael Smith Foundation for Health Research
had not received from the provincial government a second annual allocation of funds that
would have permitted the Foundation to continue to provide grants to health researchers
under several of its programs. Universities and health authorities were collaboratively
engaged in discussions with the provincial government to address this issue.
MONTHLY REPORTING TO PROVINCIAL GOVERNMENT
The President reported that the Ministry of Advanced Education and Labour Market
Development had recently requested that universities begin submitting formal monthly
reports. Although the University remained committed to transparency and accountability,
there was concern that this monthly reporting represented excessive government oversight
 Vancouver Senate 09/10 - 4
Minutes of September 16, 2009
Remarks from the Chair and Related Questions, continued
and an unnecessary administrative burden. The University had suggested to government
that this was not the best use of limited institutional resources.
PROVINCIAL REDUCTION IN STUDENT FINANCIAL ASSISTANCE
The University remained concerned about the recent reduction of $16.7 million from the
provincial Student Aid BC budget. The cuts affected bursary programs and non-need-
based scholarships. The President stated that although approximately $100 million
remained in the budget, these targeted cuts had seriously affected certain types of students. The UBC administration had been coordinating with student government to lobby
for reconsideration of these cuts. The University had also been examining ways to support
students as effectively as possible in the interim period.
UBC STRATEGIC PLAN
The President provided an update on the continuing development of Place and Promise:
the UBC Plan. Following refinements to vision, values, and commitments, the plan had
been extended in July 2009 to articulate a draft set of goals and actions. Senators were
encouraged to respond to calls for comment on the draft. The Plan would also be brought
to Senate for further discussion at the October 2009 meeting.
NEW UBC BRAND STRATEGY: A PLACE OF MIND
The President drew attention to the recent launch of UBC's brand strategy as a new
approach to telling the UBC story. The brand had been initially launched within British
Columbia, with an advertising campaign to expand nationally and internationally over
the following 18-month period. A community website had been created at: www.apla-
ceofmind.ubc.ca/. Senators were encouraged to contribute their own "from here" stories
by sending them to Mr. Scott Macrae, Executive Director, Public Affairs.
 Vancouver Senate 09/10 - 5
Minutes of September 16, 2009
Remarks from the Chair and Related Questions, continued
H1N1 INFLUENZA PLANNING
The President gave an update on the development of a framework to respond to a potential H1N1 pandemic during the upcoming flu season. He emphasized two critical parts of
the plan to minimize H1N1 transmission:
1. People who were feeling sick were asked to stay home and away from crowds; and
2. Everyone was asked to wash their hands as frequently as possible.
The University had no confirmed cases to date. A pandemic plan was being finalized and
would soon be made available. Members of the UBC community, particularly students,
were encouraged to visit the Health, Safety, and Environment website (hse.ubc.ca/health-
promotion/communityhealth/flu/h1 n1.html) for regular updates.
From the Board of Governors
The Senate received for information confirmation that the following items approved by
the Vancouver Senate had been subsequently approved by the Board of Governors as
required under the University Act. The Chair confirmed that communications between
the Board and Senate secretariats were proceeding seamlessly, with no delays in transmission of materials.
Senate Meeting of April 15, 2009
Curriculum proposals from the Faculties of Applied Science, Graduate Studies
(College for Interdisciplinary Studies, Land & Food Systems, and Science), and
Science.
Senate Meeting of May 13, 2009
Curriculum proposals from the Faculties of Arts, Commerce & Business Administration, Graduate Studies (Arts, Commerce & Business Administration, and
Dentistry), Law; and the College of Health Disciplines.
New Programs: Master of Engineering in Clean Energy Engineering (M.Eng.) and
graduate programs in Craniofacial Sciences.
New Awards.
 Vancouver Senate 09/10 - 6
Minutes of September 16, 2009
From the Board of Governors, continued
Disestablishment of the Institute of Hearing Accessibility Research and the Institute of Health Promotion Research.
UBC 2010 Olympic and Paralympic Games Update
At the request of the Provost & Vice-President, Academic, the assembly recognized guest
speaker Ms. T. Michelle Aucoin, Director, UBC 2010 Olympic and Paralympic Secretariat. Ms. Aucoin gave an update on planning and recent decisions on key dates, transit
planning, parking and access, safety and emergency services, and torch relays.
The following academic issues had been raised with the Olympic Secretariat:
• Potential increase in exam hardships;
• Potential increase in exam conflicts;
• Increased requests for exam deferrals related to Sunday exam schedule;
• May 1 exam schedule will impact students with rental agreements (addressed);
• Compressed timeline between exam period and graduation;
• The University of Utah experience, where some instructors chose to hold lectures off
campus during a three-week midterm break, and where some students experienced difficulty returning to classes following the extended break.
DISCUSSION
In response to a question from a Student Senator about the potential for instructors to
schedule unauthorized classes during the midterm break, Dr. Farrar stated that he would
have a conversation with deans about the need to observe the midterm break.
In response to a question from Mr. Wazeer about publicity for a recent community event,
Ms. Aucoin stated that fraternities and sororities had been notified of the event through
the University Neighbourhoods Association and through chairs of strata councils.
Mr. Costeloe suggested that Senate consider the appointment of an academic arbiter to
consider issues for individual students related to the Olympic games. Ms. Aucoin recalled
that an arbiter had been appointed at UBC during a strike in 2003. Upon recognition by
 Vancouver Senate 09/10 - 7
Minutes of September 16, 2009
UBC 2010 Olympic and Paralympic Games Update, continued
the assembly, Mr. Eaton suggested that the Senate policy on Academic Concession already
provided significant latitude for instructors and students to make alternate arrangements
when necessary. In response to a further question from Mr. Costeloe about the potential
for a large number of student academic appeals to Senate, Ms. Collins stated that she did
not anticipate an overwhelming number of student appeals at the Senate level. As departments and faculties had internal review and appeals processes, she expected that most student concerns would be resolved as close to the source of difficulty as possible.
Dr. Vessey asked about the potential for increased traffic in the Acadia Park and University Village areas of campus as large number of people made their way to Olympic venues.
Ms. Aucoin responded that discussions about parking control in that area were underway.
She stated that there would be no increase in delivery truck traffic or heavy equipment
moving through that area. VANOC and UBC were collaborating to articulate preferred
routes to campus along NW Marine Drive and SW Marine Drive, with local traffic only
on Wesbrook Mall, although not everyone would follow the preferred routes.
In response to a question, Ms. Aucoin reassured Senators that deliveries to campus would
continue during the Olympics. Most receiving locations would not be affected by road
closures. For affected buildings, discussions were underway to secure the necessary permits.
In response to a question from a Student Senator about the need for students to attend
advance training for Olympic volunteer opportunities, Dr. Farrar stated that students
would need to make decisions about attendance in the same way as for other kinds of
extracurricular activities.
In response to a question from Mr. Dew about potential faculty and staff absenteeism,
Ms. Aucoin noted that issues about commuting to work were under consideration by
 Vancouver Senate 09/10 - 8
Minutes of September 16, 2009
UBC 2010 Olympic and Paralympic Games Update, continued
Human Resources. As the University would remain open during the Games, managers
would need to make decisions about necessary staffing levels, telecommuting, and vacation requests. A guide for managers would soon be made available to help with decision
making.
The President thanked Ms. Aucoin for her presentation.
Admissions Committee
Committee Chair Dr. Fielding presented the reports.
BACHELOR OF FINE ARTS ADMISSION REQUIREMENTS
The Admissions Committee had reviewed and recommended to Senate for approval a
revised calendar entry on admission requirements for applicants to the Bachelor of Fine
Arts program.
The current process for admission required application for admission via the Enrolment
Services 'Change of Degree Program/Campus' process. The proposed revisions would
allow current UBC Vancouver students to apply directly to the appropriate department
within the Faculty of Arts and would eliminate the need for an application and application fee.
Dr. Fielding l     That Senate approve the revised calendar
Dr. Anstee J     entry on admission requirements for
applicants to the Bachelor of Fine Arts
program, effective for entry to the 2010
Winter Session and thereafter.
Carried.
GRADUATE PROGRAMS IN LANGUAGE AND LITERACY EDUCATION
The Admissions Committee had reviewed and recommended to Senate for approval a
revised calendar entry on admission requirements for applicants to the Faculty of Gradu-
 Vancouver Senate
Minutes of September 16, 2009
09/10 - 9
Admissions Committee, continued
ate Studies. Applicants to graduate programs in Language and Literacy Education would
meet to a minimum internet-based TOEFL score of 92, with a minimum score of 22 in
each exam component, to be eligible for admission.
Dr. Fielding
Mr. Heisler
That Senate approve the proposed changes
to admission requirements for applicants to
graduate programs in Language and
Literacy Education, effective for entry to the
2010 Winter Session and thereafter.
DOCTOR OF MEDICINE
The Admissions Committee had reviewed and recommended to Senate for approval proposed changes in admission requirements for applicants to the Doctor of Medicine program.
The proposed changes clarified the placement process for successful applicants under the
distributed medical education program.
Dr. Fielding
Dean Stuart
That Senate approve the proposed changes
to admission requirements for
applicants to the Doctor of Medicine
program, effective for entry to the 2010
Winter Session and thereafter.
DISCUSSION
Mr. Johal suggested that the current calendar language was clearer than the proposed
revision. Dean Stuart stated that the language had been the subject of careful consideration, and that the Faculty had found the revised text to be the most succinct way of conveying the necessary information.
 Vancouver Senate 09/10 - 10
Minutes of September 16, 2009
Admissions Committee, continued
In response to questions from Dr. Lalli about the Multiple Mini Interview (MMI) process,
Dr. Harrison clarified that Medicine was not proposing to eliminate the MMI process
itself, but rather the calendar language specifying MMI as the interview mode.
AMENDMENT BY CONSENT
The following sentence in the proposed calendar entry was amended by consent of the
assembly (addition in bold):
Following an admissions decision, successful applicants are allocated to sites
based on their preferences.
The motion to
approve the
proposed changes
(as amended) was
put and carried.
MASTER OF SCIENCE IN AUDIOLOGY ADMISSION REQUIREMENTS
The Admissions Committee had reviewed and recommended to Senate for approval proposed changes in admission requirements for applicants to the Master of Science in Audiology. The proposed changes clarified additional course content areas for applicants to
the Audiology program and revised the deadline for submission of the application and
supporting documentation.
Dr. Fielding l     That Senate approve the proposed changes
Dr. Anstee J     to admission requirements for applicants to
the Master of Science program in Audiology,
effective for entry to the 2010 Winter
Session and thereafter.
ACADEMIC LEAVE CALENDAR ENTRY
The Admissions Committee had reviewed and recommended to Senate for approval a
revised calendar entry on Academic Leave. Students in good academic standing were per-
 Vancouver Senate 09/10 - 11
Minutes of September 16, 2009
Admissions Committee, continued
mitted to take an academic leave of up to one year and maintain eligibility to register in
the following Winter Session. For example, a student in good academic standing after
completing the 2008 Winter Session would automatically be eligible to register for the
2009 Summer, 2009 Winter, 2010 Summer and 2010 Winter sessions.
Dr. Fielding l     That Senate approve the revised calendar
i
I
Mr. Mertens J     entry on Academic Leave.
AMENDMENT BY CONSENT
By consent of the assembly, the years cited in the example were advanced by one to make
the example more relevant to a calendar published in the future.
The motion to
approve the
amended calendar
entry was put and
carried.
APPLICANTS FOLLOWING THE BC/YUKON SECONDARY SCHOOL CURRICULUM:
BC HIGH SCHOOL MATHEMATICS
The Admissions Committee had reviewed and recommended to Senate for approval a
revised calendar entry on Applicants Following the BC/Yukon Secondary School Curriculum. Applicants could satisfy the Grade 11 mathematics admission requirement by completing Principles of Mathematics 11, Pre-Calculus 11 or Foundations of Mathematics 12.
Dr. Fielding l     That Senate approve the proposed changes
Dr. Anstee J     to admission requirements for applicants
following the BC/Yukon secondary school
curriculum, effective for entry to the 2013
Winter Session and thereafter.
Carried.
 Vancouver Senate 09/10 - 12
Minutes of September 16, 2009
Admissions Committee, continued
APPLICANTS FROM A COLLEGE OR UNIVERSITY: UNSATISFACTORY STANDING
The Admissions Committee had reviewed and recommended to Senate for approval a
revised calendar entry on Applicants from a College or University. Applicants with unsatisfactory standing, as designated by a prior post-secondary institution, within their most
recently attempted 24-30 UBC-transferable credits would be reviewed on a case-by-case
basis and may not be admissible.
Dr. Fielding l     That Senate approve the revised calendar
Dr. Harrison J     entry on Applicants from a College or
University.
Carried.
ROUTING OF ADMISSIONS APPEALS
The Admissions Committee presented for information a document outlining the process
for adjudication of admission appeals. The Vancouver Senate had delegated to the Committee the authority to review and rule on appeals related to admission, re-admission and
transfer to the University. The Committee wished to clarify how it was discharging its
responsibilities in this area. The document was to be circulated to all Faculties for their
information and comment.
Curriculum Committee
Committee Chair Dr. Marshall presented the report.
CERTIFICATE IN PROGRAM MANAGEMENT
In accordance with Senate policy on the approval of certificate programs, the Committee
reported for information that it had recently approved a new Certificate in Program Management, as proposed by Continuing Studies and the Faculty of Commerce & Business
Administration.
 Vancouver Senate 09/10 - 13
Minutes of September 16, 2009
Nominating Committee
Committee member Mr. Costeloe presented the report.
COMMITTEE MEMBERSHIP ADJUSTMENTS
The Committee proposed that membership of the Committees of Senate be adjusted as
follows:
1. Admissions Committee: Ms. Andrea Dulay to replace Dr. Rita Irwin
2. Library Committee: Ms. Khatareh Aminoltejari to fill vacancy
3. Teaching and Learning Committee: Ms. Ingrid Parent to replace Dr. Peter
Ward
Mr. Costeloe l     That Senate approve the proposed revisions
Mr. Mertens J     to the membership of Committees of Senate.
Carried.
Tributes Committee
Committee Chair Dr. Thorne presented the report.
MEMORIAL MINUTES
The Committee had circulated the following memorial minutes for a member and a former member of Senate who had recently passed away.
Dr. William C. Gibson
Widely regarded as one of Canada's most distinguished academic physicians, Dr.
William Gibson had a life-long love of all aspects of medicine. After completing
his medical studies at McGill University and a doctorate at Oxford University, he
returned to UBC in 1950 as a researcher and clinical Associate Professor. Soon
after, he was named Director of the Kinsmen Laboratory for Neurological Science. Dr. Gibson served as the President of the UBC Alumni Association Board
and the Faculty Association, was the former Assistant to the President of UBC on
University Development and a lifetime friend of the University.
From 1960 to 1978, he served as a professor and Head of the History of Medicine
and Science Department. During his 18 years of service to the Senate, Dr. Gibson
represented both the Faculties of Graduate Studies and Medicine.
 Vancouver Senate 09/10 - 14
Minutes of September 16, 2009
Tributes Committee, continued
Dr. William Gibson was a key figure in the development of the Faculty of Medicine at UBC and the establishment of the Woodward Biomedical Library, considered by him to be one of his proudest achievements. He also played an important
role in establishing both Green College at UBC and Green College (now Green
Templeton College) in the University of Oxford.
Outside of the university community, he mobilized support for the construction of
the Stanley Park seawall and the Van Dusen Botanical Gardens. He planted a
seedling in the courtyard of Victoria's Royal Jubilee Hospital that came from the
plane tree under which Hippocrates taught his medical students on the isle of Cos
in Greece. During the second world war, Dr. Gibson served in the Royal Canadian
Air Force, and afterward, was named RCAF Deputy Director of Medical
Research in the clinical investigations unit where was he was responsible for the
physiological training of Canadian air crews.
Amongst his many achievements and awards are a BC Centennial Medal granted
in 1967 and an honorary Doctorate of Science, conferred by the University in
1978. Dr. Gibson was also the recipient of the Queen's Jubilee Medal and was
named to the Order of Canada in 2002.
Mr. Gerald Podersky-Cannon
In the death Gerald Podersky-Cannon, the Senate and the University lost a
devoted member and friend. Gerry graduated from the University with a Bachelor
of Arts in 1970 and a Master of Arts in 1979. As a representative of the Convocation, Gerry served on the Vancouver Senate from 1997 to 2002, returning in
2008.
He was active in his community and its political life as a member of the Alumni
Association Board of Directors and served on the board of the Kinesis Dance
Troupe, the Canadian Club and the Canadian Council of Africa, among many
other organizations. Gerry developed a world wide network of friends from experiences in England, the Yukon and Africa and from his varied business associations at Vancouver City Hall, Price Waterhouse Coopers, BC Hydro, Lightwave
Medical Industries, Sterling Health Services, P2 Solar Energy Corporation and
Canafra Minerals.
To his family, Gerry was a mentor, role model, man of inspiration and a loving
husband and father. To his community, Gerry was a dedicated advocate and
friend, serving on the board of several charities and non-profit organizations.
 Vancouver Senate 09/10 - 15
Minutes of September 16, 2009
Tributes Committee, continued
His contributions to the University and his community are invaluable. He will be
greatly missed.
Dr. Thorne l     That Senate approve the Memorial Minutes
Dr. Patterson J     for Dr. William C. Gibson and Mr. Gerald
Podersky-Cannon, that they be entered into
the Minutes of Senate and copies be sent to
the family of the deceased.
Carried
unanimously by
consent.
NOMINATIONS FOR HONORARY DEGREES
Dr. Thorne reminded Senators of the September 30th deadline for nominations for honorary degrees and encouraged Senators to nominate.
Report from the Provost & Vice-President, Academic
Dr. Farrar presented the report.
ANNUAL REPORT ON STUDENT EVALUATION OF TEACHING
In accordance with the Senate Policy on the Student Evaluation of Teaching, the Provost
had circulated an annual report for the 2008/2009 academic year. The report outlined
progress to date on implementation of the Senate Policy. The following is an excerpt from
the annual report.
Implementation Progress
A Standing Committee on Student Evaluation of Teaching, with representation
from across the University, was established to monitor the progress of the Senate
Policy implementation. This Committee oversaw the following activities during
the past year.
• As a result of focus groups with faculty members and students, the University Module items were further fine tuned and a new response set
applied. The items are:
 Vancouver Senate 09/10 - 16
Minutes of September 16, 2009
Reports from the Provost & Vice-President, Academic, continued
Based on a 5-point scale, where 1= Strongly Disagree, 2 = Disagree, 3 =
Neutral, 4 = Agree, 5 = Strongly Agree, please indicate:
l.The instructor made it clear what students were expected to learn.
2.The instructor communicated the subject matter effectively.
3.The instructor helped inspire interest in learning the subject matter.
4.Overall evaluation of student learning (through exams, essays, presentations, etc) was fair.
5.The instructor showed concern for students learning.
6.Overall the instructor was an effective teacher.
• A website (https://teacheval.ubc.ca) was developed which includes information about the Senate Policy and its implementation, as well as a
secure (CWL enabled) tool which displays data about the University
Module items for those course sections for which the instructor has consented to publication.
• Faculty Module and Department Module items were added where they
were available; a small pilot to test Individual Instructor questions was
also completed.
• TAG offered workshops called "Wisdom Through Reflective Practice" to
the university community and on request, delivered this workshop in Faculty-specific contexts.
• Research on the performance of the new items is continuing and will be
published on the Student Evaluation of Teaching website as it becomes
available. Research questions of interest to faculty members can be submitted to seot.research@ubc.ca.
DISCUSSION
Mr. Dew expressed his support for the new student evaluation of teaching system. Referring to Tables 1 and 2, he suggested that it would be valuable to include information
about the total number of instructors in each Faculty to get a better sense of what proportion of them had been evaluated. Dr. Farrar agreed, noting that evaluations had been conducted in all courses where required by the Senate policy and that most Faculties had
collected their data electronically. In response to a further question from Mr. Dew about
the perceived legitimacy of UBC-collected data in comparison to other popular external
web sites, Dr. Farrar stated that he could investigate what percentage of students were
 Vancouver Senate 09/10 - 17
Minutes of September 16, 2009
Reports from the Provost & Vice-President, Academic, continued
using the UBC-collected data. He added that web-based tools were vastly preferable to
students over paper-based tools.
Mr. Johal noted that in Figure 1 it appeared that one or two instructors had been ranked
at 1.0, and asked whether this outlier represented a reporting error. Dr. Farrar agreed that
this seemed to be atypical and stated that he would investigate further.
In response to a question from Mr. Sealy-Harrington, Dr. Farrar stated that analyses at the
departmental level were underway, but that data was not yet available. Mr. Sealy-Harrington stated that he looked forward to seeing this data at some point in the future.
Referring to Tables 3 and 4, he noted that while the overall averages looked promising,
students in 100-level courses appeared to be less satisfied than other students. Dr. Farrar
noted that a wide range of factors might have affected the 100-level averages, including
challenges related to the transition to university in first year. He added that the UBC first-
year student experience had been identified as an area to address in the University's strategic planning process.
In response to a question from Ms. Purewal about the student participation rate in the
evaluations, Dr. Farrar stated that he would find out.
In response to a question about the validity of the data, Dr. Farrar stated that CoursEval
had been well tested at universities over several decades and that it was a very reliable
tool. He noted, however, that this kind of data could not represent a complete picture of
teaching quality at a university.
Mr. Thakrar noted that the Faculty of Medicine used a separate system for collecting student evaluation data, and asked whether the results were publicly available. Dr. Baimbridge responded that it was common to have numerous instructors involved in a single
 Vancouver Senate 09/10 - 18
Minutes of September 16, 2009
Reports from the Provost & Vice-President, Academic, continued
course in the MD program. Although instructors were evaluated and did receive the
results, the data was not publicly available.
Mr. Costeloe spoke in support of the process and asked about factors affecting student
evaluations, including class size. Dr. Farrar stated that researchers had found correlations
between factors such as class size or classroom allocation and student evaluations, but
that there had been no attempt to weight the results to compensate.
Dr. Orvig l     That teaching assistants, sessional lecturers,
Dr. Thorne J     instructors, and professors in Faculties that
supplied data be congratulated by the Senate
for their excellent results in the student
evaluations of teaching for 2008/2009, as
these results attest to the high teaching
standards all across campus; and
That the remaining Faculties be encouraged
to supply data in future so that their
instructors might be similarly congratulated.
Carried.
Dr. Knight noted that data from student evaluation of teaching did not take into account
how much technology is used by instructors, and how effectively that technology is
deployed. He suggested that instructional modes and learning dynamics in the electronic
era be considered.
Reports from the Associate Vice-President, Enrolment Services &
Registrar
REPORT ON ENROLMENT 2009/2010
Mr. Ridge had circulated a preliminary report on enrolment by campus. He indicated that
a more detailed report would be available in November 2009. Key indicators for Vancouver were reported as follows:
 Vancouver Senate 09/10 - 19
Minutes of September 16, 2009
Reports from the Associate Vice-President, Enrolment Services & Registrar, continued
• As of August 26th, 2009, UBC Vancouver has 46,121 registered students
(44,355 as of same date 2008).
• Total enrolment can be disaggregated into 9,350 graduate students,
32,248 undergraduate students (including residents), and 4,523 diploma,
unclassified, visitor, and Access Studies students.
• Undergraduate degree program headcount has grown to 32,248 students,
a 4% increase over point-in-time 2008. Total undergraduate FTE (Full
Time Equivalency 1) enrolment is currently at 28,566, a 5% increase over
point-in-time. The fact that FTEs have increased more than headcounts
suggests that the average UBC student is taking a slightly higher course
load than in 2008.
• UBC Vancouver's undergraduate degree programs have an enrolment target of 28,346 registered students by October 1st, 2009 (domestic students
only; international students are not included in enrolment targets). With
29,187 domestic students currently registered for classes, UBC Vancouver is 3% over target. This overenrolment will likely be reduced as a small
number of students typically withdraw within the first month of classes.
• The Faculty of Graduate Studies currently has 9,350 students registered,
a 4% increase (8,982 as of same date 2008).
DISCUSSION
Mr. Ridge pointed out that undergraduate overenrolment at the Vancouver campus had
created challenges in some Faculties, particularly Applied Science (engineering) and Science. He explained that some of the overenrolment was due to increased student retention, students taking a higher course load than previously, and an increase in the applicant
yield rate. In collaboration with Faculties, enrolment management practices would be
reviewed and fine tuned to control overenrolment in subsequent years, and more information would be available in November 2009. He noted that enrolment reports were generated through a partnership between Enrolment Services, Planning & Institutional
Research, and the International Student Initiative.
In response to a question from Mr. Johal, Mr. Ridge stated that he could provide more
detailed enrolment statistics upon request.
 Vancouver Senate 09/10 - 20
Minutes of September 16, 2009
Reports from the Associate Vice-President, Enrolment Services & Registrar, continued
In response to a question from Dr. Young about out-of-province Canadian student enrolment, Prof. Toope stated that a substantial gain made in the previous year had fortunately
been maintained in the current year. He cited the University's national enrolment strategy
as one reason for success. In future years, the University would attempt to further increase
out-of-province enrolment.
Dr. Knight asked about current and future international enrolments, recalling that the
Senate had set a maximum of 15 percent of enrolment for international students. He had
been concerned to hear recent suggestions that UBC planned to increase international
enrolment to over 20 percent, and asked how this might affect funding discussions with
the provincial government. He suggested that UBC consider reducing its overall enrolment, particularly considering that large parts of the campus were undergoing construction. Prof. Toope clarified that, ten years earlier, the Board of Governors had set a target
of 13.63 percent for the International Student Initiative. That target had never been met,
and recent discussions about 20 percent for the incoming class represented an attempt to
meet the original target. Prof. Toope pointed out that he had recently circulated a discussion paper on internationalization, and that finances were not the best starting point for
discussions in this area. He preferred instead a focus on how to bring the best people from
around the world to UBC to enrich the overall experience.
Prof. Toope stated that there was no desire to increase overall enrolment at the Vancouver
campus, and that enrolment policies would propose setting 2006 Vancouver campus
enrolment levels as the baseline for future.
Mr. Wazeer pointed out that international students paid full cost tuition fees. Prof. Toope
stated that British Columbia and Canada had both the need and the obligation to partic-
 Vancouver Senate 09/10 - 21
Minutes of September 16, 2009
Reports from the Associate Vice-President, Enrolment Services & Registrar, continued
ipate in a global explosion of education, and that internationalization was featured prominently in the University's strategic plan.
Report from an Affiliated College
ST. MARK'S COLLEGE
As the representative from St. Mark's College, Dr. Dennison introduced Dr. John J. Staple-
ton, the recently appointed President pro tem. of St. Mark's College. Dr. Dennison noted
that Dr. Stapleton would succeed him on Senate in the near future. Dr. Stapleton stated
that he looked forward to participating. Senators applauded in welcome.
Proposed Agenda Items
CANCELLATION OF CLASSES IN SUPPORT OF IMAGINE UBC
Recalling the recent Senate decision to cancel most undergraduate classes on the Tuesday
following Labour Day in support of Imagine UBC orientation activities, Mr. Costeloe
asked whether the Senate motion had required a report back to Senate on the relative success of this new arrangement. As Recording Secretary, Ms. Collins indicated she would
check and report back.
Other Business
MS. INGRID PARENT, UNIVERSITY LIBRARIAN
Dr. Farrar introduced Ms. Ingrid Parent, the newly appointed University Librarian, who
was attending her first meeting of Senate. The President welcomed Ms. Parent to Senate.
Adjournment
There being no further business, the meeting was adjourned. The following regular meeting of Senate was scheduled to take place on Wednesday, October 14, 2009 at 7:00 p.m.

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