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[Meeting minutes of the Senate of The University of British Columbia] 2005-03-23

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 THE UNIVERSITY  OF BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BCV6T1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF MARCH 23, 2005
Attendance
Present: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Dr. P. Adebar,
Mr. B. Ahmadian, Dr. B. Bemmels, Dean M. A. Bobinski, Dr. C. Boyle, Dr. L. Brinton,
Dr. M. Cameron, Dr. J. Carolan, Dr. E. Dean, Dr. J. Dennison, Mr. M. Edgar, Ms. G.
Eom, Dr. D. Fielding, Ms. M. Friesen, Dean N. Gallini, Ms. E. Gibson, Principal J. H. V.
Gilbert, Ms. T. Gillespie, Dr. D. Granot, Dean F. Granot, Dr. L. Gunderson, Mr. S.
Haffey, Dean J. Hepburn, Associate Vice President J. Hutton, Dr. R. Irwin, Dean M.
Isaacson, Dr. R. Kerekes, Dr. B. S. Lalli, Dr. V. LeMay, Mr. J. Liu, Ms. D. Loo, Mr. R.
Lowe, Dr. P. L. Marshall, Ms. S. Martz, Mr. W. McNulty, Mr. J. Mistry, Dr. P. Mosca,
Dr. D. Paterson, Mr. G. Paton, Mr. D. Riendl, Mr. J. Rogers, Dr. A. Rose, Dr. H. J.
Rosengarten, Dr. J. Sarra, Dr. C. Shields, Associate Vice President & Registrar B. J. Silzer,
Dean R. Sindelar, Dr. B. Stelck, Dr. D. Steyn, Mr. N. Taylor, Dr. R. C. Tees, Dr. J.
Thompson, Dr. S. Thorne, Ms. M. Tull, Mr. D. Verma, Dr. R. Wilson, Dr. R. Wilson, Dr.
R. Windsor-Liscombe, Mr. D. Yokom, Mr. D. Younan.
Regrets: Mr. R. Affleck, Dr. J. D. Berger, Mr. P. T. Brady, Dr. J. Brander, Dr. P. G.
Harrison, Dr. R. Harrison, Dr. J. Johnson, Dr. S. B. Knight, Ms. P. Liu, Mr. T. P. T. Lo,
Dr. M. MacEntee, Dr. K. MacQueen, Dean D. Muzyka, Dean M. Quayle, Ms. C.
Quinlan, Dr. B. Rodrigues, Dean J. Saddler, Dean G. Stuart, Dean R. Tierney, Dr. H. van
Vuuren, Vice President L. A. Whitehead, Dr. R. A. Yaworsky, Dean E. H. K. Yen.
Recording Secretary: Ms. L. M. Collins.
Vol. 2004/05 04/05-116
 Vancouver Senate 04/05 -117
Minutes of March 23,2005	
Call to Order
Call to Order
Change to Meeting Agenda
The President reported that Agenda Item 8: Brief Oral Report on Distance Education &
Technology Transition had been withdrawn, and stated that the Agenda Committee was
to consider whether to place the item on a future Senate meeting agenda.
Minutes of the Previous Meeting
Dr. Tees l        That Senate adopt the Minutes of the Meeting
Dr. Rosengarten i        of February 23, 2005 as circulated.
Carried.
Remarks from the Chair and Related Questions
BC COMMUNITY ACHIEVEMENT AWARD TO MR. WILLIAM MCNULTY
The President announced that Convocation Senator Mr. William McNulty had recently
been honoured with a 2005 BC Community Achievement Award for his many years of
service to the City of Richmond, BC High School Sports, BC athletics, Athletics Canada,
the Rotary Club and the University of British Columbia. The President offered her
congratulations on behalf of Senate. Members of Senate applauded.
ANONYMOUS GIFT IN SUPPORT OF MENTAL HEALTH RESEARCH
The President announced that the University had recently received a generous gift from an
anonymous donor in the amount of $10 million in support of research in the area of
mental health. The provincial government had matched the donation, for a total
endowment of $20 million. The funds were to be used to support three new chairs as well
as graduate student participation in conferences. The President expressed gratitude on
behalf of the Faculty of Medicine, and indicated that the larger community would
certainly benefit from this gift.
 Vancouver Senate 04/05 -118
Minutes of March 23,2005	
Remarks from the Chair and Related Questions
TREK 2010: A GLOBAL JOURNEY
A final printed copy of Trek 2010: A Global Journey, along with the 2005 - 2006
Operational Timetable had been circulated to members of Senate. The President offered
her congratulations to everyone who had worked in support of making this vision
document a reality. The President had hosted a successful launch event for Trek 2010 on
March 10, 2005 at the Chan Centre for the Performing Arts.
UBC OKANAGAN INTERIM ACADEMIC GOVERNING BODY
The President reported that the first meeting of the Interim Academic Governing Body
(IAGB) for UBC Okanagan, a Committee of Senate created in February 2005, had held its
first meeting in Kelowna on March 22, 2005. The President described this first meeting as
an historic occasion for university governance and as significant for British Columbia and
Canada. The IAGB had approved rules and procedures for its own operation, had
established several sub-committees, and had adopted the following motion:
That the Interim Academic Governing Body express its appreciation to the University of
British Columbia Senate for establishing the Interim Academic Governing Body and for
delegating the necessary powers to manage the academic governance of UBC Okanagan until
such time as the Okanagan Senate is constituted.
The President felt privileged to serve as Chair at the meeting, and thanked members of
Senate who had given so generously of their time by serving on the IAGB. The President
also thanked Dean Michael Isaacson and Ms. Lisa Collins for their work in support of
IAGB operations.
STUDENT SENATORS COMPLETING THEIR TERMS
The President presented certificates to student representatives of Senate who were to
complete their terms on March 31, 2005. The President recognized their contribution to
the governance of the University, remarking that the devotion of time to further the
develop-
 Vancouver Senate 04/05 -119
Minutes of March 23,2005	
From the Board of Governors
ment of UBC as an institution constituted a significant gift. President Piper encouraged
the departing Senators to consider candidacy for election as Convocation Senators at
some point in the future. The Student Senators completing their terms were:
Mr. Jitesh Mistry
Mr. Matthew Edgar
Ms. Sarah Martz
Mr. Gregory Paton
Ms. Marnee Tull
Mr. David Riendl
Mr. Jackie Liu
Ms. Emma Gibson
Mr. Nathan Taylor.
The President welcomed several visiting Student Senators-elect, who were to be officially
introduced at the April 20, 2005 meeting of Senate.
From the Board of Governors
The Secretary notified Senate that the following Senate items had been approved by the
Board of Governors.
NOVEMBER 24, 2004 MEETING OF SENATE
i.      Curriculum proposals from the Faculty of Graduate Studies
ii.      Name change from the Faculty of Agricultural Sciences to the Faculty of Land and
Food Systems
DECEMBER 15, 2004 MEETING OF SENATE
iii.      New Awards
iv.      Curriculum Proposals from the Faculty of Graduate Studies
v.      Merger of the Department of Anatomy and Cell Biology and the Department of
Physiology under the new name of the Department of Cellular and Physiological
Sciences in the Faculty of Medicine.
 Vancouver Senate 04/05-120
Minutes of March 23,2005	
Admissions Committee
Admissions Committee
Note: The full text of the Admissions Committee reports is not included in the Minutes.
Copies are available from the Assistant Registrar, Senate & Curriculum Services.
Dr. Rosengarten presented the reports, as Chair of the Committee.
INTERNET-BASED TOEFL TEST FOR ADMISSION TO GRADUATE STUDIES
Dr. Rosengarten had circulated a proposed Calendar entry describing the new generation
Test of English as a Foreign Language (TOEFL) test launch and a new minimum
aggregate score of 80 for admission to the Faculty of Graduate Studies.
Dr. Rosengarten i        That Senate accept the recommendations of the
Dean Granot i       Admissions Committee with respect to TOEFL
scores for admission to the Faculty of
Graduate Studies.
Dr. Gunderson stated that, in 1997 and 2002, the Board of Governors of the Canadian
Psychological Association had approved statements urging universities to refrain from
using the TOEFL test for admissions purposes. Post-secondary institutions had been
known to employ the TOEFL score as a primary screening tool during the admissions
process, constituting a serious disadvantage for refugees and other new immigrants to
Canada. Furthermore, research had demonstrated that the TOEFL score was a poor
predictor of academic success. Ms. Tull, a member of the Admissions Committee, stated
that while she appreciated Dr. Gunderson's comments, she remained in support of the use
of TOEFL scores as one way for the University to maintain acceptable standards of
English competency.
The motion was
put and carried.
 Vancouver Senate 04/05-121
Minutes of March 23,2005	
Agenda and Nominating Committees
NEW EXCHANGE PARTNERSHIPS
The Admissions Committee had circulated brief descriptions of the following new student
exchange partnerships for the information of members of Senate:
1. Universita Di Bologna;
2. University of Ljubljana;
3. Universitat Pompeu Fabra.
Agenda and Nominating Committees
Chairs Principal John Gilbert and Dean Michael Isaacson presented the following report.
AD HOC SENATE COMMITTEE TO CONSIDER THE UBC COUNCIL OF SENATES
The establishment, role, functioning and membership of the proposed UBC Council of
Senates were outlined to Senate at its January 2005 meeting. It is expected that the
Council will be created in the Fall 2005, after the establishment of the UBC Okanagan
Senate. The creation of this Council will have an impact on the roles, responsibilities,
rules and procedures of the UBC Vancouver Senate, and therefore Senate needs to
consider and modify these as appropriate. As well, it is appropriate for the Senate to
consider and make recommendations on various aspects of the roles, responsibilities,
rules and procedures of the Council of Senates itself. It is proposed that Senate
establish an ad hoc committee to consider and make recommendations relating to
these matters.
Therefore, the Agenda and Nominating Committees now propose the following
motion:
That an ad hoc committee of Senate be established to undertake consideration of
various aspects of the proposed UBC Council of Senates and to make
recommendations thereon to the Senate at its September 2005 meeting, and that the
terms of reference and membership of the committee be as given below.
Terms of Reference
Mandate
To consider and make recommendations relating to the establishment of the UBC
Council of Senates, including recommendations relating to the roles, responsibilities,
rules and procedures of both the Vancouver Senate and the Council of Senates. The
Committee may make recommendations that Senate propose to the University that it
seek amendments to the University Act [RSBC 1996] and/or its associated regulations,
following its amendment by the University Amendment Act.
Council of Senates Membership
It is desirable that the membership of the Council of Senates reflect approximately the
membership of the UBC Vancouver Senate
 Vancouver Senate 04/05-122
Minutes of March 23,2005	
Agenda and Nominating Committees
with respect to the relative representation of student senators, convocation senators,
and faculty members, and that some consideration be given to the terms of Council
members. Therefore, the Committee is requested to review and make
recommendations relating to the membership of the Council.
Senate Committees
It is anticipated that the terms of reference, membership and operation of some
standing committees of Senate (e.g. Budget Committee) will be impacted by the
creation of the Council of Senates. Therefore, the Committee is requested to review
and recommend such changes relating to the standing committees of Senate.
Review of Materials
As part of its work, the Committee may review the University Act [RSBC 1996] (both
as it is currently in force and as it will be amended by the University Amendment Act),
as well as the Rules and Procedures of Senate.
Consultation
As part of its work, the Committee may consult the with University Counsel, and as
well with the UBC Okanagan Interim Academic Governing Body, with respect to a
harmonization of corresponding recommendations that may be brought forward by
that body.
Reporting
The Committee is requested to present an interim report at the May 2005 meeting of
Senate with respect to a recommendation, if considered essential, that Senate propose
to the University that it seek certain amendments to the University Act. The
Committee is requested to present a final report to Senate, including recommendations
to be brought to Senate for approval, at its September 2005 meeting.
Committee Membership
The following are proposed as members of the Review Committee:
1. Principal John H. V. Gilbert, Chair
2. Dr. James Berger (Faculty of Science)
3. Dr. James Brander (Faculty of Commerce & Business Administration)
4. Dr. Janis Sarra (Faculty of Law)
5. Ms. Gina Eom (Student Senator)
6. Dr. Ronald Yaworsky (Convocation Senator)
 Vancouver Senate 04/05-123
Minutes of March 23,2005	
Agenda Committee
February 2005 Notice of Motion
Senate will recall that Dr. Ronald Yaworsky gave notice of a motion relating to the
Council of Senates at the February 2005 meeting of Senate. Because the present
document will accomplish the same objectives as Dr. Yaworsky's notice of motion, he
has agreed to withdraw it.
Respectfully submitted,
Michael Isaacson
Chair, Agenda Committee
John Gilbert
Chair, Nominating Committee
Dean Isaacson i        That an ad hoc committee of Senate be
Principal Gilbert J        established to undertake consideration of
various aspects of the proposed UBC Council
of Senates and to make recommendations
thereon to the Senate at its September 2005
meeting, and that the terms of reference and
membership of the committee be as given
above.
Dean Isaacson pointed out that the UBC Okanagan Interim Academic Governing Body
had created a corresponding subcommittee at its inaugural meeting on March 22, 2005.
Mr. Mistry expressed general support for the creation of such a committee by the Senate,
and recognized the efforts of Student Senators Ms. Gina Eom and Ms. Torill Gillespie to
bring forward issues related to the establishment of the Council of Senates. Members of
Senate applauded.
The motion was
put and carried.
Agenda Committee
CORRECTION TO JANUARY 2005 MINUTES OF SENATE
As Chair of the Committee, Dean Isaacson had circulated the following notice of
correction to the Minutes for the information of members of Senate.
 Vancouver Senate 04/05-124
Minutes of March 23,2005	
Tributes Committee
Correction to January 19. 2005 Minutes of Senate
Subsequent to Senate's approval of the Minutes of the meeting of January 19, 2005,
the University Counsel has proposed a correction to the Minutes. The Agenda
Committee has endorsed the proposed correction and hereby submits the correction to
the Minutes for information.
Page 04-05 - 66, University Counsel Presentation on UBC Okanagan, last paragraph,
first bullet:
University Amendment Act: Changes Applicable to UBC Only
The addition of six new members to the Board of Governors representing UBC
Okanagan, including three government appointees, one faculty member, one student,
and one staff member.
Rationale
Mr. Hubert Lai, University Counsel, has clarified that, of the six new members to the
Board of Governors, the three government appointees will not represent UBC
Okanagan, whereas it is the three elected positions (one faculty member, one student
and one staff member) that will represent UBC Okanagan.
Tributes Committee
REGALIA FOR BACHELOR OF MIDWIFERY
As Chair of the Committee, Dr. Thorne had circulated the following proposed regalia for
the Bachelor of Midwifery:
Maroon satin hood lining and green cord trim.
Dr. Thorne l        That Senate accept the recommendations of the
Principal Gilbert J        Tributes Committee with respect to regalia for
the Bachelor of Midwifery.
Dr. Thorne acknowledged the efforts of Dr. Robert Woollard and Prof. Elaine Carty in
guiding the midwifery program through its development to the first class of graduates in
May 2005.
The motion was
put and carried.
 Vancouver Senate 04/05-125
Minutes of March 23,2005	
Adjournment
Adjournment
There being no further business, the meeting was adjourned. The following regular
meeting of Senate was scheduled for 7:00 p.m. on Wednesday, April 20, 2005.

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