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[Meeting minutes of the Senate of The University of British Columbia] 2009-03-25

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
Vancouver Senate
MINUTES OF MARCH 25, 2009
Attendance
Present: Prof. S. J. Toope (Chair), Ms. L. M. Collins (Acting Secretary), Dean T. Aboul-
nasr, Dr. R. Anstee, Dr. K. Baimbridge, Dr. J. Brander, Principal M. Burgess, Dr. B.
Cairns, Mr. G. Costeloe, Mr. D. Dance, Dr. J. Dennison, Mr. G. Dew, Ms. A. Dulay, Dr.
W. Dunford, Dr. D. Farrar (Provost), Dr. S. Farris, Dr. D. Fielding, Ms. M. Friesen, Dean
N. Gallini, Mr. C. Gorman, Dr. S. Grayston, Dr. W. Hall, Dr. P. G. Harrison, Mr. S.
Heisler, Ms. D. Herbert, Dr. A. Ivanov, Dr. B. S. Lalli, Dr. D. Lehman, Mr. D. Leung, Dr.
P. Loewen, Mr. A. Lougheed, Mr. B. MacDougall, Dr. P. L. Marshall, Dr. W. McKee, Mr.
R. McLean, Mr. W. McNulty, Mr. C. Meyers, Ms. S. Morgan-Silvester (Chancellor),
Principal L. Nasmith, Dr. G. Oberg, Dr. C. Orvig, Dr. K. Patterson, Dean S. Peacock, Dr.
J. Plessis, Dr. A. Riseman, Dr. T. Ross, Dr. L. Rucker, Dean C. Shuler, Ms. L. Silvester, Dr.
S. Singh, Dr. B. Stelck, Dean G. Stuart, Dr. S. Thorne, Dean R. Tierney, Dr. M. Upadhyaya, Mr. D. Verma, Dr. M. Vessey, Mr. B. Wang, Mr. A. Wazeer, Dr. R. Windsor-Liscombe, Dr. R. Yaworsky, Dr. T. Young.
By invitation: Ms. M. Aucoin, Dr. A. Kindler, Dr. G. Poole, Mr. W Sudmant, Mr. H. Wallace.
Regrets: Mr. B. J. Silzer (Secretary), Dr. Y Altintas, Ms. K. Aminoltejari, Dean M. A.
Bobinski, Ms. H. Boyd, Dr. B. Craig, Dean B. Evans, Mr. B. Frederick, Mr. R. Gardiner,
Dr. R. Irwin, Dr. S. B. Knight, Ms. H. Lam, Mr. A. Mohan, Dean D. Muzyka, Dr. B.
Osmond, Ms. A. Peterson, Mr. G. Podersky-Cannon, Dean J. Saddler, Ms. A. Shaikh,
Dean R. Sindelar, Dr. R. Sparks, Mr. A. Warbinek, Dr. P. Ward, Dr. R. Wilson, Ms. M.
Young.
Recording Secretary: Ms. L. M. Collins
Call to Order
The President called to order the seventh regular meeting of the Vancouver Senate for the
2008/2009 Academic Year.
Vol. 2008/2009
102
 Vancouver Senate 08/09 - 103
Minutes of March 25, 2009
Minutes of the Previous Meeting
}
Dr. Windsor- l     That the minutes of the meeting of February
Liscombe J     25, 2009 be adopted as circulated.
Dr. Anstee
DISCUSSION
There were numerous corrections to the attendance section forwarded to the Recording
Secretary. Senators were reminded to sign the attendance sheet.
The corrected
minutes were
adopted by
Remarks from the Chair and Related Questions
INTERCAMPUS RELATIONSHIPS
The President reported that the UBC executive had recently received a report from a task
force to examine the relationship between the two UBC campuses. Task force membership
had included the Deputy Vice-Chancellor, the Provost & Vice-President, Academic, the
Associate Vice-President, Human Resources, and the Vice-President, Students. The group
had recommended making a distinction between units or people acting on behalf of a particular campus as compared to acting on behalf of the UBC system. Some reporting relationships also needed to be clarified. The President described this discussion as very
productive.
ABORIGINAL STRATEGIC PLAN IMPLEMENTATION
The President drew attention to the Aboriginal Strategic Plan (available through the UBC
Aboriginal portal at http://aboriginal.ubc.ca). A working draft of the Plan had been
posted on the website in October 2008. A revised version had been submitted to President
Toope in January 2009, and implementation had already begun.
 Vancouver Senate 08/09 - 104
Minutes of March 25, 2009
Remarks from the Chair & Related Questions, continued
The following had been identified as immediate priorities for the UBC system:
• Communications strategy;
• Recruitment of Aboriginal graduate students;
• Financial support for Aboriginal students in undergraduate and professional programs;
and
• Faculty recruitment and support (for Indigenous faculty and those conducting work in
Indigenous research areas).
Additional priorities had been identified for each of the two campuses.
SUSTAINABILITY PLAN
The President described activity underway toward developing a sustainability plan to be
completed by September 2009. Dr. John Robinson had been named chair of a University-
wide committee to consider sustainability issues from an academic perspective. Ms. Char-
lene Easton and Dr. Peter Dauvergne had been named as Vice-Chairs. The sustainability
strategy would consider in part the UBC Farm and the south campus. Once completed,
the new Centre for Interactive Sustainability (CIRS) was expected to be one of the greenest buildings in the world. Prof. Toope noted that a separate committee had been charged
with operational issues related to sustainability.
Prof. Toope stated that the sustainability plan was one of several plans that would inform
the development of the strategic plan that would ultimately replace Trek 2010. Parts of
the larger strategic plan would come to Senate for discussion in the near future.
CERTIFICATES OF APPRECIATION
On behalf of Senate, Prof. Toope presented certificates of appreciation to Student Senators completing their electoral terms on March 31, 2009. Senators applauded.
 Vancouver Senate 08/09 - 105
Minutes of March 25, 2009
UBC 2010 Olympic and Paralympic Games Update
Dr. Farrar introduced guest speaker Ms. Michelle Aucoin, Director, UBC 2010 Olympic
and Paralympic Games. The assembly recognized Ms. Aucoin. The Recording Secretary
confirmed that copies of the PowerPoint presentation would be available upon request
from the Senate secretariat.
Ms. Aucoin stated that, as the 2010 Winter Olympic and Paralympic Games approached,
the extent of opportunities and impacts was becoming clearer. She gave an overview of
information available to date, noting that she hoped to return to Senate to give an update
in the fall of 2009. Presentation highlights included the following:
• The UBC 2010 Olympic and Paralympic Games Secretariat reported to the Vice-President, External, Legal, and Community Relations and was responsible for (among other
things) integrating and activating collaboration for campus-wide initiatives; and identifying and creating opportunities for students, staff, faculty and alumni to engage in
the Olympics and Paralympics.
• Two key venues would be the UBC Thunderbird Arena at the Point Grey campus as the
venue for women's ice hockey and men's ice sledge hockey and an international media
centre at Robson Square.
• The impact at UBC would be felt for much longer than the period of the Games themselves. Parts of the University would be affected for all of Term 2 of the 2009/2010
Winter Session, with security ranging from limited to high throughout the period.
• Most Faculties — Medicine and Dentistry were exceptions — would observe a two-week
midterm break in February 2010.
• Anticipated campus impacts included increased occupancy in student residences,
increased demand for food and other services, protests, increased security, and
increased media presence.
• Anticipated impacts at the UBC Thunderbird Arena concerned parking, road closures,
directional changes and rerouting, and other issues related to the presence of a security
perimeter.
• Emerging priority issues concerned security, accessibility, and transit.
• Additional travel time would be necessary during the Games. The public was being
advised to leave cars at home and to rely on transit during the Games. Additional transit service would be made available.
 Vancouver Senate 08/09 - 106
Minutes of March 25, 2009
UBC 2010 Olympic and Paralympic Games Update, continued
• UBC Career Services had agreed to consolidate volunteer and employment opportunities for students and alumni.
• One of several significant learning opportunities was the Olympic Games Impact
Assessment, a seven-year project.
DISCUSSION
In response to a question from Mr. Dance about the impact on students in the Faculties of
Medicine and Dentistry, Ms. Aucoin stated that traveling around the city would constitute
a challenge for both students and faculty. Medicine planned to videorecord some of the
present year's classes in the event that they would need to be used during the Olympic
year.
Mr. Wazeer stated that he lived in the fraternity village, and that fraternity members from
across North America would likely visit during the Games period. He asked about security restrictions, given the proximity of the fraternities to the arena. Ms. Aucoin was hopeful that area residents would not notice extreme changes as they went about their daily
business. She expected that the focus of security activity would be in and around the
venue itself rather than on residents. The UBC RCMP detachment was responsible for
public safety outside the Olympic security perimeter as as many as 7,000 spectators
entered and exited the arena for each event. Prof. Toope noted that UBC would be given
very little opportunity to influence security rules.
Mr. Costeloe asked whether student groups had been consulted about UBC planning for
the Games. Ms. Aucoin replied that she understood that the Alma Mater Society had not
felt adequately consulted. Some very valuable conversations had since taken place, and
the University had committed to ongoing consultation.
In response to a question from Ms. Silvester, Ms. Aucoin noted that large segments of the
student community were very excited about opportunities for engagement during the
 Vancouver Senate 08/09 - 107
Minutes of March 25, 2009
UBC 2010 Olympic and Paralympic Games Update, continued
games. She cited as an example a recent email message from a high school student in Winnipeg who planned to visit Vancouver during the Games and was looking for opportunities to be involved.
In response to a question from Mr. Lougheed, Ms. Aucoin reported that Housing and
Conferences had decided that subletting of residence rooms would not be permitted.
While Housing had agreed to use a generous interpretation of what constituted a "guest",
residents themselves would also need to be present and responsible.
Dr. Hall stated that she would be engaged in ongoing research projects at the time of the
Games, and that links between UBC researchers and the community were critical for project success. She asked how best to plan ahead in order to assure deliverables during the
Games period. Ms. Aucoin cited the Travel Smart Know Before You Go program as one
possible resource and also offered a subsequent conversation with Dr. Hall about specific
project needs.
Mr. McLean asked about strategies for communication with students, suggesting that
broadcast email messages would have limited effect. Ms. Aucoin stated that the communications team was considering broad based strategies that could include email, Face-
book, and Twitter in an effort to be accessible to students. She asked Student Senators to
offer their advice about how to best communicate with students.
Referring to the expectation for increased occupancy in residences, Mr. Dew asked about
legal, health, and safety issues. Ms. Aucoin agreed that all of these issues would need to
be discussed, both for the residences and on campus generally. Visitors to campus would
seek access to food services and washrooms, as well as telephones and computers.
Ms. Aucoin invited Senators to forward any additional questions for response at a later
date.
 Vancouver Senate 08/09 - 1(
Minutes of March 25, 2009
Admissions Committee
Committee member Dr. Harrison presented the reports.
ENGLISH LANGUAGE ADMISSION STANDARD
The Committee had circulated a proposal to modify the English Language Admission
Standard in two ways:
1. To stop accepting the computer-based version of the TOEFL test because this test had
not been available since 2006; and
2. To raise the minimum internet-based TOEFL score by one point for each of the component areas in reading, writing, listening and speaking, and from a minimum composite score of 86 to 90.
Dr. Fielding l     That Senate approve the revised calendar
Dr. Rucker J     entry on the English Language Admission
Standard for undergraduate admission,
effective for entry to the 2010 Winter
Session and thereafter.
DISCUSSION
In response to a question from Mr. Wazeer, Dr. Harrison reported that although the
Admissions Committee might look at Language Proficiency Index requirements in future,
it had not done so to date. He noted that the current proposal had originated with one of
five working groups established within the Admissions Committee. Additional proposals
were expected as each of the groups completed its work.
The motion was
•
put and carried
ENROLMENT TARGETS 2009/2010
The Committee recommended to Senate for approval undergraduate enrolment targets
for the 2009/2010 academic year for each Faculty, division and year level. The material
circulated showed targets for new and continuing students as both head counts and full-
 Vancouver Senate 08/09 - 109
Minutes of March 25, 2009
Admissions Committee, continued
time equivalents (FTEs), together with comparative actual and target numbers from the
previous year.
The proposed enrolment targets had been reviewed by the Provost & Vice-President Academic and the Committee of Deans.
Dr. Harrison l     That Senate approve the 2009/2010
Dr. Fielding J     enrolment targets, as per section 27(2)(r) of
the University Act.
DISCUSSION
The assembly recognized Mr. Walter Sudmant, Director, Office of Planning and Institutional Research, to answer a question from Dr. Loewen about an incongruence between
UBC Vancouver's internal targets and provincial government targets. Mr. Sudmant
explained that over the previous two decades, UBC graduate enrolments had been
allowed to grow without commensurate increases in provincial funding. The University
had managed this by reallocating undesignated undergraduate growth as graduate
growth, even though graduate student spaces were far more expensive. The President
added that, while the University had received some new funded graduate spaces, the
shortfall had not yet been recovered. Dr. Brander reminded Senators that the strategy to
intentionally over enroll with respect to graduate students had been approved by the Senate.
he motion was
put and carried.
Agenda Committee
Committee member Dr. Nasmith presented the report.
 Vancouver Senate 08/09 - 110
Minutes of March 25, 2009
Agenda Committee, continued
CALL FOR SUBMISSIONS: ISSUES OF BROAD ACADEMIC INTEREST
The following is an excerpt from the report for information circulated by the Agenda
Committee.
The Agenda Committee of the Vancouver Senate hereby issues a call for submissions of items of broad academic interest for possible inclusion on a future Senate
meeting agenda.
Why do we do this? The following recommendation of the ad hoc Committee to
Review Senate was accepted by the Senate on November 16, 2005:
That at least one Senate meeting per year include a thorough
consideration of selected broad academic issues, that the
Agenda Committee canvas the University community for appropriate topics, that once a topic is selected, the Agenda Committee has a position paper prepared so that the discussion is
centred and productive. The Agenda Committee should allocate
one or two members of Senate the task of leading the discussion
pertaining to the designated subject. The whole University community should be invited to attend these meetings.
Once the topics have been collected and prepared, the Agenda Committee will
include one or two such topics on Senate meeting agendas where space is available over the following year.
This call will also be circulated to Vice-Presidents, Associate Vice-Presidents,
Deans, Associate Deans, and other selected academic administrators with the
request that they circulate further as they deem appropriate. It would be appreciated if Senators would also promote this opportunity within your units.
Please forward submissions to Ms. Lisa Collins, Associate Registrar, Senate &
Curriculum Services, (Lisa.Collins@ubc.ca) no later than Friday, April 10, 2009.
Submissions may be up to 300 words (approximately one page) in length and
should include commentary about why the academic community would find the
topic worthy of discussion.
The Agenda Committee will deliver a progress report to Senate at its May 2009
meeting.
DISCUSSION
There was some discussion about the Review Committee's recommendation that the
entire University community be invited to attend meetings where these items were to be
discussed. Ms. Collins noted that many items of interest could be discussed during the
public portion of a regular meeting rather than at a single special meeting.
 Vancouver Senate 08/09-111
Minutes of March 25, 2009
Agenda Committee, continued
It was agreed that, although the Review Committee had suggested setting aside one meeting each year, the Agenda Committee would recontour Senate discussions at regular meetings by adding items to otherwise light meeting agendas.
Curriculum Committee
Committee Chair Dr. Marshall presented the report.
See also Appendix A: Curriculum Summary.
Dr. Marshall l     That the new and changed courses,
Mr. Heisler J     programs and degree parchments brought
forward by the Faculties of Applied Science,
Forestry, Graduate Studies (Pharmaceutical
Sciences and Science), and Pharmaceutical
Sciences be approved.
Carried.
Dr. Marshall reported that the Committee was considering how it might modify its regular reports to Senate to make them more interesting to Senators. The President noted that
the brief motions before the Senate each month represented a great deal of work by the
Committee and the Faculties and Schools.
Student Awards Committee
Committee Chair Dr. Stelck presented the report.
NEW AWARDS
See also Appendix B: New Awards.'
Dr. Stelck l     That the awards be accepted as listed and
Principal Nasmith    J     forwarded to the Board of Governors for
approval; and that letters of thanks be sent
to the donors.
 Vancouver Senate 08/09 - 112
Minutes of March 25, 2009
Student Awards Committee, continued
AMENDMENT
Dr. Stelck noted that it was necessary to amend the description for the R. Grant INGRAM
Memorial Scholarship in Oceanography to account for the fact that UBC offers an honours program (but not a major) in oceanography. The following amendment was accepted
by unanimous consent:
Circulated version: "...enrolled in the Oceanography major."
Amended to read: "...undertaking studies in oceanography."
The motion to
approve the new
awards (as
amended) was put
and carried.
Teaching & Learning Committee
Committee Chair Ms. Friesen presented the report. At Ms. Friesen's request, the assembly
recognized Committee members Dr. Gary Poole and Dr. Anna Kindler.
Ms. Friesen spoke briefly about the background of the proposal, suggesting that the policy supported interdisciplinarity by encouraging students to try out less familiar subject
areas as part of their coursework toward a degree. Students would be permitted to select
the Credit/D/Fail (Cr/D/F) grade type for up to 12 credits of elective coursework over the
course of a direct-entry undergraduate degree. Students would be permitted to select Cr/
D/F for up to six credits in any one session. If approved, the policy stipulated that a review
take place two years after implementation. The policy was proposed for implementation
by the 2010 Winter Session, i.e., June 2010 registration for courses beginning in September 2010.
Ms. Friesen l     That the proposed Policy on Credit/D/Fail
Mr. Costeloe J     Standing be approved as set out in the
attached document entitled "Policy on
Credit/D/Fail Standing".
 Vancouver Senate 08/09 - 113
Minutes of March 25, 2009
Teaching & Learning Committee, continued
DISCUSSION
Mr. Dew asked why the Committee proposed making this grade type available to undergraduate students but not graduate students. Dr. Kindler confirmed that, although the
current policy would only apply to direct-entry undergraduate programs, the Committee
could develop an analogous policy for graduate students and submit it for Senate
approval at a later date. There was agreement that Question 4 in the FAQs should be
reworded for clarification.
AMENDMENTS BY CONSENT
1. The second sentence in Item 4 in the policy was amended to add the following phrase
(in bold): "The deadline to opt in or out of fe* Credit/D/Fail standing..."
2. The first line in Item 6 in the policy was amended such that the first appearance of the
word "students" was modified to appear in the possessive, rather than in the plural.
3. Item 10 in the policy was amended to read, "Tuition fees would be unaffected by the
grading option chosen."
DISCUSSION ON MAIN MOTION, CONTINUED
Dr. Dunford suggested that the University should allow students to sit in on courses without being assessed tuition fees or granted credit. There was some discussion about options
for students to audit courses under existing policies and the related restrictions. Dr. Harrison noted that course loads in some programs were too heavy to support very much
auditing of courses. Ms. Friesen pointed out that students wishing to audit a course would
require permission of the instructor.
In response to question, Dr. Kindler stated that students opting for Cr/D/F grading would
need to meet course pre- and co-requisites in the same way as other students.
Dr. Dunford noted that, while the policy specified that the University would not notify the
instructor that a student had opted for C/D/F grading, students themselves might tell their
instructors. He suggested that language prohibiting such disclosure be added to the policy.
 Vancouver Senate 08/09-114
Minutes of March 25, 2009
Teaching & Learning Committee, continued
Dr. Harrison asked about provisions for oversight of programs opting in or out of Cr/D/
F grading. He suggested that some criteria be made explicit. Ms. Friesen was hopeful that
most direct-entry programs would opt in, but acknowledged that programs could opt out
if they wished. Dr. Kindler noted that some professional programs had requirements that
might make Cr/D/F grading impossible for their students, and that the Committee
thought that this decision was best left up to Faculties themselves. Dr. Harrison stated that
the policy, despite careful effort and many revisions, remained unclear about exactly what
constituted an elective course. He noted that in some programs, very few courses would
qualify as electives under the policy, meaning that students would have fewer choices than
it would first appear.
Mr. Wazeer stated that the AMS Council was in support of the policy, but that the Senate
Student Caucus hoped that the policy could have been made effective for courses beginning in September 2009 as opposed to 2010. He noted that the Committee had received
a submission from Enrolment Services that seemed to indicate that implementation of this
new Senate policy would need to wait in queue with other systems development projects.
He suggested that implementation of a Senate policy should be top priority for Enrolment
Services.
The assembly recognized Mr. Hugh Wallace, Director of Student Systems, Enrolment Services. Mr. Wallace reported that implementation of the policy would require modification
of 13 separate modules of the Student Information System. If Enrolment Services were to
begin implementation efforts immediately following approval, it would be impossible to
ensure that the new feature would have been tested sufficiently to assure a smooth release
in September 2009. Mr. Wallace stated that, given the amount of work to be done, it
would constitute a challenge to have the Cr/D/F grade type in place for the 2010 Winter
Session. Ms. Collins confirmed that the implementation of Senate decisions was a top pri-
 Vancouver Senate 08/09-115
Minutes of March 25, 2009
Teaching & Learning Committee, continued
ority for Enrolment Services and that many of the projects already in the development
queue had resulted from Senate and Faculty decisions. She added that effective dates set
by Senate were taken very seriously by Enrolment Services, and that it was therefore better to express concern prior to approval rather than let a Senate-imposed deadline pass
unmet.
Mr. Costeloe described his own experience as a biology/humanities student when he
enrolled in a physics course in relativity and quanta. He had barely passed the course, but
had appreciated the once-in-a-lifetime opportunity to explore outside the normal bounds
of his program. He stated that students already had some opportunity to explore under
current policies, but that many students made safe course choices that would boost their
grade averages. He acknowledged that the proposed policy was not perfect, but expressed
his support for the policy as a large step forward. Mr. Costeloe expressed pride in UBC's
continual innovation, citing creative thinking around sustainability and student evaluations of teaching as two student-led examples.
In response to a question from Mr. Wang, Ms. Friesen confirmed that the policy would be
reviewed two years following its implementation and that the University could judge the
policy's relative success at that time.
There was some discussion about which programs would be eligible under the policy as
written. Dr. Hall stated that this option would not be open to students in the Bachelor of
Science in Nursing because there were no elective courses in the program. Dr. Fielding
indicated that Bachelor of Science in Pharmacy students might wish to participate. Mr.
Eaton explained that although the current policy was not applicable to Pharmacy students, the Faculty could consider adjusting its academic regulations to add Cr/D/F grading
as an option.
 Vancouver Senate 08/09-116
Minutes of March 25, 2009
Teaching & Learning Committee, continued
Mr. Lougheed asked about the maximum number of credits allowed to be taken on a Cr/
D/F basis over the course of an undergraduate degree program. While 12 credits represented four three-credit courses or 10 percent of a 120-credit degree program, some programs had higher credit loads and many courses in the Faculty of Science were worth four
credits.
MOTION TO AMEND
Mr. Lougheed l     That the credit maximum listed in Item 1 of
Mr. McLean J     the proposed policy be amended from 12 to
14.
Discussion
Dr. Harrison drew attention to the fact that this change would mean that some students
would be permitted take five courses on a Cr/D/F basis rather than four because there
were many one- and two-credit courses at the University.
Dr. Kindler stated that it was intended that the maximum be set at approximately ten percent of a typical undergraduate degree program. The Committee was aware that some
programs required more than 120 credits.
The motion to
amend was put
and failed.
DISCUSSION ON MAIN MOTION, CONTINUED
Student Awards Committee Chair Dr. Stelck asked about ramifications for average calculation for student awards. He pointed out that awards averages were currently based on
27 credits. Eligibility for awards would increase if awards were to be calculated on the
basis of 21 credits for some students. Mr. Eaton stated that the Committee had considered
the possibility that grade averages would increase slightly, but added that the full effect
would not be known for several years following implementation. There was agreement
 Vancouver Senate 08/09-117
Minutes of March 25, 2009
Teaching & Learning Committee, continued
that the impact of the new policy on awards eligibility should be identified as an issue to
be considered when the policy was reviewed.
Dr. Anstee requested further rationale for the "D" being included in the grade type, and
expressed the opinion that a "D" seemed punitive to students. Ms. Friesen replied that the
Committee had considered pass/fail instead of Cr/D/F, but had been convinced by student
input that students would work harder and would appreciate the opportunity to distinguish themselves from those who had only marginally passed. Dr. Kindler stated that,
with the D in place, a grade of Credit was stronger evidence of student success in a course.
There was some discussion about whether the University should eventually consider
broadening the percentage range for a grade of D.
MOTION TO AMEND
Dr. Anstee l     The the proposed policy be amended to
Dr. Cairns J     remove the "D" from Credit/D/Fail.
Discussion
In response to a question from Dr. Rucker, Ms. Collins stated that the back of the student
transcript would define grade types and ranges however they might be set by Senate.
Dr. Vessey suggested that retaining the D might provide faculty with some reassurance
that students were not enrolling in their courses as an easy way out.
The motion to
amend was put
and failed.
DISCUSSION ON MAIN MOTION, CONTINUED
There was discussion about what would happen when a student transferred programs. Dr.
Anstee pointed out that students in the Faculty of Science were not permitted to repeat
courses for higher standing. He envisioned a scenario where the proposed policy might
 Vancouver Senate 08/09 - 118
Minutes of March 25, 2009
Teaching & Learning Committee, continued
appear to force a Faculty to permit a student to repeat a course under a different grade
type. Dr. Kindler stated that students seeking to transfer from one program to another
would likely be motivated to reveal their percentage grades in order to qualify for transfer.
She added that some receiving programs might also choose to accept a Cr/D/F grade to
meet a program requirement.
Dr. Harrison pointed out that it was customary for instructors in some courses to post
percentage grades on Web CT Vista, and that some students would unavoidably see their
percentage grades this way.
SUBSIDIARY MOTION BY CONSENT
At the suggestion of Dr. Yaworsky, the assembly accepted the following motion by consent:
That the Teaching & Learning Committee, in consultation with the Academic
Policy Committee and the Curriculum Committee, present a report to Senate in
October 2012 on the implementation of the Policy on Credit/D/Fail Standing,
including student uptake, number of eligible courses as designated by the Faculties and Schools, effects on awards and averages, any other implications that
should be brought to Senate's attention, and any necessary recommendations for
changes.
VOTE ON MAIN MOTION
The main motion
was put and
carried.
Adjournment
There being no further business, the meeting was adjourned. The following regular meeting of the Senate was scheduled for Wednesday, April 15, 2009.
 Vancouver Senate 08/09 - 119
Minutes of March 25, 2009
APPENDIX A: CURRICULUM SUMMARY
Faculty of Applied Science
Degree parchment change
Faculty of Forestry
NEW COURSE
FRST 432 (3)
Degree parchment change
Faculty of Graduate Studies
PHARMACEUTICAL SCIENCES
PROGRAM CHANGE
Doctor of Pharmacy > Changes to first-year course list
NEW COURSE
PHAR 506 (6)
SCIENCE
COURSE CHANGES
BOTA 549 (18)
ZOOL549(18)
NEW COURSE
EOSC 515 (1)
Pharmaceutical Sciences
NEW COURSE
PHAR 456 (3)
 Vancouver Senate 08/09 - 120
Minutes of March 25, 2009
APPENDIX B: NEW AWARDS
DEL CAN Corporation Graduate Bursary: Two bursaries of $1,000 each are offered by
Delcan Corporation in memory of the contribution made by Mr. Joe Cunliffe, OC. to
engineering in British Columbia. The bursaries are awarded to graduate students in civil
engineering with demonstrated need for financial assistance. (First awards available for
the 2009/10 Winter Session)
DELCAN Corporation Undergraduate Bursary: Two bursaries of $1,000 each are
offered by Delcan Corporation in memory of the contribution made by Mr. Joe Cunliffe,
OC. to engineering in British Columbia. The bursaries are awarded to undergraduate
students in civil engineering with demonstrated need for financial assistance. (First
awards available for the 2009/10 Winter Session)
Kenneth and Keith William HALEY Memorial Bursary in Forestry: Two bursaries of
$500 each are offered in memory of Kenneth Haley and his son, Keith William Haley
(B.S.F. 1979). Kenneth Haley dedicated his life to protecting B.C. forests as a Forest
Ranger and fought many large fires in the Alberni Ranger District, including the Tay
River Fire. Keith William Haley pursued his short career in the forestry sector until his
untimely death in a tragic car accident as a result of icy road conditions. These two bursaries honour Ken and Keith's unwavering commitment to Forestry and are awarded to
students with demonstrated financial need who are pursuing a degree in Forestry. (First
awards available for the 2009/10 Winter Session)
HB LANARC Sustainability Award in Landscape Architecture: A $1,000 award is
offered by HB Lanarc to a student entering the second or third year in the Landscape
Architecture Program. Preference is given to a student who has demonstrated outstanding design creativity and commitment to addressing sustainability, community well-being
and resilience issues such as climate change, water management, ecosystem biodiversity,
sustainable food systems, resource management and other related issues. The award is
made on the recommendation of the Landscape Architecture Program, School of Architecture and Landscape Architecture in consultation with the Faculty of Graduate Studies.
Jerry HEDDINGER Leadership Award in Food Science: A $700 award has been
endowed by Jerry Heddinger for a third or fourth year student in Food Science who demonstrates outstanding student leadership in class, campus life or community. The award
is made on the recommendation of the Department of Food, Nutrition and Health in the
Faculty of Land and Food Systems. (First award available for the 2009/10 Winter Session)
Werner and Hildegard HESSE Fellowship in Ornithology: Fellowships totaling $10,000
have been endowed through a bequest by Werner Hans Hermann Hesse for graduate students engaged in ornithological research projects. The awards are made on the recommendation of the Department of Zoology in consultation with the Faculty of Graduate
Studies. (First award available for the 2009/10 Winter Session)
R. Grant INGRAM Memorial Scholarship in Oceanography: A $1,000 scholarship has
 Vancouver Senate 08/09 - 121
Minutes of March 25, 2009
Appendix B: New Awards, continued
been endowed by the family, friends and colleagues of Grant Ingram, an internationally
renowned Arctic oceanographer, UBC professor and administrator, who shared his passion and enthusiasm for the study of oceans with many aspiring students and scientists.
Grant was a distinguished scholar widely recognized for his achievements in Arctic
oceanography, and his dedication to students and great sense of adventure were an inspiration to all. The scholarship is granted to a top undergraduate or graduate student
undertaking studies in oceanography. The award is made on the recommendation of the
Department of Earth and Ocean Sciences and, in the case of a graduate student, in consultation with the Faculty of Graduate Studies. (First award available for the 2009/10
Winter Session)
Reginald PALLISER-WILSON Scholarship: Scholarships totaling $3,400 have been
endowed through a bequest by Joy Gertrude Palmer Helders for students majoring or
honouring in Mathematics. The awards are made on the recommendation of the Department of Mathematics. (First awards available for the 2009/10 Winter Session)
Previously-Approved Awards With Changes in Terms or Funding Source:
None

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