Open Collections

UBC Publications

UBC Publications

UBC Publications

[Meeting minutes of the Senate of The University of British Columbia] 1994-02-16

Item Metadata

Download

Media
senmin-1.0390182.pdf
Metadata
JSON: senmin-1.0390182.json
JSON-LD: senmin-1.0390182-ld.json
RDF/XML (Pretty): senmin-1.0390182-rdf.xml
RDF/JSON: senmin-1.0390182-rdf.json
Turtle: senmin-1.0390182-turtle.txt
N-Triples: senmin-1.0390182-rdf-ntriples.txt
Original Record: senmin-1.0390182-source.json
Full Text
senmin-1.0390182-fulltext.txt
Citation
senmin-1.0390182.ris

Full Text

 THE   UNIVERSITY    OF   BRITISH    COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF FEBRUARY 16, 1994
Attendance
Present: Vice-President D. R. Birch (Chair), Mr. S. Alsgard, Dr. A. P. Autor, Dr. S. Avramidis, Mr.
J. A. Banfield, Dr. J. Barman, Dr. A. E. Boardman, Mr. P. T. Brady, Dr. D. G. A. Carter, Ms. L.
Chui, Mr. W. F. Dick, Mr. M. A. Fuoss, Dr. J. H. V. Gilbert, Mr. E. B. Goehring, Dean M. A.
Goldberg, Dr. J. Gosline, Dean J. R. Grace, Rev. J. Hanrahan, Mr. B. Horner, Dr. M. Isaacson,
Mr. A. Janmohamed, Dr. J. G. T. Kelsey, Dr. S. B. Knight, Mr. H. H. Leung, Dr. M. Levine, Mr.
R. W. Lowe, Dr. D. M. Lyster, Dr. M. MacEntee, Dr. R T. A. MacGillivray, Dean M. P.
Marchak, Dean B. C. McBride, Mr. R. S. McNeal, Dean J. H. McNeill, Mr. W. B. McNulty,
Dean A. Meisen, Mr. R. L. de Pfyffer, Mrs. M. Price, Professor M. Quayle, Mr. A. A. Raghavji,
Dr. D. J. Randall, Professor R. S. Reid, Professor J. A. Rice, Dr. H. B. Richer, Mr. M. G. Schaper,
Dr. R. A. Shearer, Dean N. Sheehan, Dr. C. E. Slonecker, Dean C. L. Smith, Ms. L. M. Sparrow,
Ms. S. J. Spence, Dr. S. Thorne, Dr. W. Uegama, Dr. J. Vanderstoep, Mr. D. R. Verma, Dr. D. A.
Wehrung, Dr. R M. Will, Mr. C. A. Woods.
Regrets: President D. W. Strangway, Chancellor R. H. Lee, Dr. J. D. Berger, Dean C. S. Binkley,
Dean pro tem. M. A. Boyd, Dr. D. M. Brunette, Dr. D. H. Cohen, Dr. T. S. Cook, Dr. M. G. R.
Coope, Dr. G. W. Eaton, Dr. S. E. Grace, Ms. C. L. Greentree, Dean M. J. Hollenberg, Mr. F. B.
N. Horsburgh, Mr. G. Kettyle, Dr. S. C. Lindstrom, Dr. D. J. MacDougall, Mr. P. R. Marsden,
Dr. H. McDonald, Dr. R. J. Patrick, Rev. W. J. Phillips, Dean J. F. Richards, Ms. C. A. Soong, Dr.
L. J. Stan, Dr. R C. Tees, Dr. E. W. Whittaker, Dr. D. Ll. Williams, Mr. E. C. H. Woo, Dr. W. C.
Wright, Jr.
Senate membership
REPLACEMENT
Vice-President Birch welcomed to Senate Mr. Des R. Verma, Convocation Senator
replacing Mr. David Anderson.
Minutes of the previous meeting
Dr. Shearer l        That the minutes of the fifth regular meeting of
Mr. Goehring i        Senate for the Session 1993-94, having been
circulated, be taken as read and adopted.
10729
 Vancouver Senate 10730
Minutes of February 16,1994
Business arising from the Minutes
Dr. Will drew attention to page 10701 and noted that the words "universities' councils'
should read university colleges, and that on page 10702, after the words "Italian 11",
(District #41) should be inserted.
The motion, with the corrections
noted, was put and carried.
Business arising from the Minutes
CREDIT FOR HIGH SCHOOL CALCULUS COURSES
A revision to the Calendar statement on Credit for High School Calculus Courses,
approved at the previous meeting, had been circulated. It was stated in the material that
the entry will appear in the Admission section of the Calendar rather than the Faculty of
Science section since the Admission section is a more logical place to describe a process
that will normally begin prior to admission. It was also explained that the third paragraph
of the previous statement had been revised to indicate to other universities and colleges
that the credit given for high school calculus courses would be referred to as challenge
credit, and that this would be shown on the transcript by the notation "CH". The revised
statement is as follows:
All prospective UBC students who have completed or who are registered in a calculus
course in secondary school (Locally Developed Calculus (LD Calculus), AP Calculus
AB, or IB Mathematics (subsidiary or higher)) will be allowed to write a Mathematics
100 exam. A student passing this exam will be able to obtain credit for Mathematics
100 with the grade obtained appearing on the student's UBC transcript.
Those students already eligible for credit because of AP or IB scores will keep this
eligibility regardless of the exam score and can waive the exam grade and/or credit.
Other students who are not satisfied with their grade may waive the exam grade but
will then not receive credit.
Application may be made to the UBC Mathematics Department to write the
Mathematics 100 examination prior to entering UBC from secondary school. Only
one attempt is permitted. After registering in a UBC degree program a student may
apply to the Mathematics Department to receive credit for Mathematics 100. The
UBC transcript will show challenge credit for Mathematics 100 with the grade
obtained appearing on the transcript.
 Vancouver Senate 10731
Minutes of February 16,1994
Business arising from the Minutes
UBC CLASSROOMS
Vice-President Birch referred to recent discussions concerning the possibility that some
portion of conference revenue might go toward enhancing the condition of some of the
classrooms on campus as a quid pro quo for the use of those facilities in conference
activities, particular in the May to August period. He stated that this matter had been
discussed by the Senate Budget Committee and asked Dr. Wehrung, chair of the
committee, to comment.
Dr. Wehrung informed Senate that the committee unanimously passed the following
motion as part of its advice to the President:
The University's administration should examine the issue of conference generated
revenues with a view to considering diversion of a portion of them to classroom
facility enhancement. As part of this examination, the University's administration
should also examine the quality of instructional facilities to be set aside for
conferences, as well as policies relating to the booking of classrooms for conferences.
ST. JOHN'S COLLEGE
Dr. Shearer noted that at the previous meeting the President had drawn attention to St.
John's College, stating that information would be circulated to Senate. Dr. Shearer stated
that, in the meantime, he had received a copy of some promotional literature which
suggests that there is a substantial academic involvement between St. John's College and
UBC. This includes graduate fellowships reserved for St. John's College students and
graduate degrees being offered. Dr. Shearer had also heard suggestions that St. John's
College would be putting on short courses which are by nature continuing education. He
stated that the relationship between UBC and St. John's College ought to be brought to
Senate for consideration rather than for information .
Vice President Birch stated that material concerning St. John's College had been submitted
to Graduate Council for information, and that this material had subsequently
 Vancouver Senate 10732
Minutes of February 16,1994
Business arising from the Minutes
been mailed to members of Senate. Vice President Birch confirmed that any academic
questions concerning St. John's College would be discussed in Senate.
In responding to Dr. Shearer's comments, Dean Grace, Chair of the Planning Committee
for St. John's College, stated that, unfortunately, he had not seen the final copy of the
"promotional material" referred to by Dr. Shearer prior to its distribution. Dean Grace
assured Senate that the intent was that St. John's College would not give its own degrees,
they would be UBC degrees, and that the admission standards to enter the university for
students living in St. John's College would be the same as for other students entering the
same graduate programs. Dean Grace stated that he had been assured that the material
referred to would not be distributed again without careful revision.
EDUCATION ABROAD PROGRAMS
Mr. Horner, student senator, referred to the list of Education Abroad partner institutions
approved at the previous meeting. He expressed concern at what he perceived as the
mediocrity of the institutions with which UBC is aligned. He asked what scope the
Admissions Committee had in determining the appropriateness of these partner
institutions, and why so few students benefit from these programs. He also asked whether
departments might develop better exchanges if they took the initiative.
Dr. Will responded that the Admissions Committee was involved in the process approving
but not selecting the proposed partner institutions. The committee's task was to approve
the proposed list but sometimes it had had less information than might be desirable. He
agreed that some of Mr. Horner's points were quite valid.
Vice-President Birch asked Dean Goldberg to comment on the experience of the Faculty
of Commerce and Business Administration concerning Education Abroad programs.
 Vancouver Senate 10733
Minutes of February 16,1994
Chair's remarks and related questions
Dean Goldberg responded that the Faculty looked for the best institution in each country.
After three years of negotiations, the Faculty had just concluded an arrangement with the
University of Tokyo and was in the process of negotiating with three other institutions.
He informed Senate that the Faculty is part of a consortium called Programs International
Management, which is European based, and that this organization ranks the institutions
in each western European country, allowing only the best ones to become members of this
consortium. The Faculty has only one exchange agreement in North America because it
wishes those taking part in exchange programs to experience cultures other than their
own.
Vice President Birch stated that the general principle of aligning with the top institutions
in a country had been followed very carefully in recently concluded agreements. He stated
that the question of whether individual departments should be solely involved in the
selection process was debatable. Over the past twenty five years the university had been
trying to work its way out of some of the agreements that departments had entered into
with mediocre institutions.
Chair's remarks and related questions
There were no remarks from the chair.
From the Board of Governors
Notification of approval in principle of Senate recommendations - subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President; and that the Deans and Heads concerned with new
programs be asked to indicate the space requirements, if any, of such new programs.
i.      Awards (p.10690)
ii.      Curriculum proposals from the Faculties of Arts, Commerce and Business
Administration, Education, Forestry, Medicine, and the Schools of Human
Kinetics and Rehabilitation Sciences, (pp.10691-6)
 Vancouver Senate 10734
Minutes of February 16,1994
Reports of Committees of Senate
Reports of Committees of Senate
ACADEMIC POLICY COMMITTEE
Fees for part-time Graduate students
The following report on Fees for part-time Graduate students had been circulated for
information:
In November 1993, President Strangway sought input and advice from your Senate
Academic Policy Committee with respect to a proposal entitled "Annual Graduate
Student Tuition." The essence of the proposal was to establish a fee system (which is
common in many universities) in which graduate students pay a full annual tuition for
each year they are registered towards a degree. This was discussed by the Academic
Policy Committee at its meeting on November 29, 1993. At that time, concern was
raised regarding the possibility such a change would act as a barrier to part-time
Masters students.
A sub-committee was struck to look at this question. A copy of a report from that
sub-committee, chaired by John Grace, was discussed and approved at the January
17th, 1994 meeting of the Senate Academic Policy Committee. Since fees are decided
by the Board of Governors rather than the Senate and, since the report was advice to
the President, we are providing a copy of the Academic Policy Committee's advice to
the Senate for information, rather than for a debate and adoption. Note that the
advice, if adopted by the Board, would lead to some significant changes in the way
that part-time Masters students are defined for fee purposes.
REPORT OF A SUB-COMMITTEE OF THE SENATE ACADEMIC POLICY
COMMITTEE:
Fees for Part-time Graduate Students
UBC allows graduate students in most Master's programs to pursue their studies by
either full-time or part-time study. This permits students with full-time jobs, family
responsibilities, or special circumstances to undertake or continue graduate programs
at a slower pace than would be possible if they were to be full-time students.
There are currently two quite different methods by which graduate students can be
considered to be part-time:
a) For official B.C. government counting purposes (used to calculate FTE head
counts), all doctoral students are considered full-time. Master's students are
considered full-time when registered in a thesis or when taking two or more
courses exclusive of a thesis. Part-time Master's students are defined as those
taking only one course, exclusive of a thesis.
b) For fee purposes, Master's students are considered to be part- time if they elect
Schedule B. This Schedule allows them to pay fees at a lower rate on the
expectation that they will proceed at a slower rate and will not make full use of
university facilities. They are then not eligible for scholarships, TA's and
student housing. The minimum program (i.e. cumulative) fee paid by those on
Schedule B is greater than that under Schedule A.
 Vancouver Senate 10735
Minutes of February 16,1994
Reports of Committees of Senate
The current fee schedules for Master's students have been finely balanced in an effort
to provide equity between them and to discourage whole-scale transfers back and
forth. The Registrar's Office finds the current system relatively easy to administer.
While the possibility of a credit-based fee system for graduate students (as practiced at
a number of other universities) was discussed by the subcommittees, such a system
would be difficult to devise in a fair manner at UBC.1 In seeking to allow fairly for
part-time students within a system where continuing fees no longer are considerably
less than fees in the early stages at present,2 it seems important: (i) to define part-time
status more clearly, if possible introducing greater congruence between (a) and (b)
above; (ii) to modify the current fee schedule system rather than propose a major
change.
The number of credits in Master's programs ranges from 30 to over 100. In addition, there are many 0-credit
thesis-like project/essay courses requiring considerable work and supervision.
Current Schedule A fees drop after 2 years from $2027 to $1163 and then to $1084 in a fifth year. For Schedule
B, the current fee level is $1163 per year for 4 years and then $1084 in a 5th year. All students on an extension (6th
or 7th year) currently pay $1521 per year, while those on leave pay $239 per year.
Proposed Definition of Part-time Graduate Student
For purposes of fee assessment, a graduate student would be defined as being part-
time in any 4-month period if she/he satisfies both of the following criteria:
1. The student is registered in a Master's program that allows part- time study.3
2. The student has signed a declaration, to be countersigned by a department head or
graduate advisor, specifying that he/she:
(a) is working in paid employment more than twelve hours a week or has heavy
family (e.g. parental) responsibilities or has other special circumstances (e.g.
health factors) which restrict the time available for study;
(b) understands that the maximum time allowed for the program (B4 on page 160
of Calendar) applies to part-time as well as full-time students;
(c) understands that she/he is not eligible for scholarships, teaching assistantships,
research assistantships or student housing while part-time;
(d) will not have assigned desk space at the university.
Proposed Fee Schedule
The fee for a part-time student would be 60% of the corresponding fee for a full-time
student in the corresponding period.4 The minimum program fee would be set at three
installments (one year) of full-time fees for any student who is only
 Vancouver Senate 10736
Minutes of February 16,1994
Reports of Committees of Senate
full-time and would be equivalent to six installments (two years) of part-time study.5
The corresponding minimum fees should be published in the Calendar each year.
Continuing fees and extension fees would be at the same level as first year fees (full- or
part- time).
To illustrate the new fee schedule, consider several cases, assuming that the base (full-
time) fee of $2027 were to remain in place.
3 Those that do not allow part-time study (Calendar, page 160) are currently Chemistry, Combined M.BA./LL.B.,
Community and Regional Planning, Creative Writing, Engineering Physics, Family Studies, Fine Arts (M.F.A.),
Human Nutrition, Library and Archival Studies, Neuroscience, Oceanography, Pathology, Physics, Physiology, and
Surgery.
4 This is essentially the current ratio in years 1 and 2.
5 The minimum program fee for full-time students would be the same as at present, whereas the Schedule B
minimum fee is currently equivalent to nine installments.
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Fees
(Now)
FT
20276
(2027)
FT
FT
4054
(4054)
FT
FT
FT
FT
8108
(6222)
FT
FT
FT
FT
FT
FT
12162
(8827)
PT
PT
24326
(3489)
PT
PT
PT
PT
4826
(4652)
PT
PT
PT
PT
PT
PT
7297
(7257)
FT
PT
PT
4459
(4353)7
FT
FT
PT
PT
6489
(6380)7
FT
PT
PT
PT
PT
6892
(6600)7
Note that full-time students would pay the same as currently if they finished in two
years or less, while paying substantially more if continuing beyond this. Genuine part-
time students would pay slightly more than at present (at most 4.6% more), with the
increase in their fees protected because they make limited use of university facilities.
The minimum program fee would be appreciably lower, however, for part- time
students.
Under the proposed scheme, there would be no Schedule A or B and no separate
continuing extension fee; instead all graduate students would pay a full-time, part-time
or on-leave fee for all terms from initial registration until graduation or abandoning
the program. The resulting system would be somewhat simpler than at present.
 Vancouver Senate 10737
Minutes of February 16,1994
Reports of Committees of Senate
The sub-committee recognizes that this definition will be unlikely to be significantly
more congruent with the method of counting for government purposes than the
current fee scheme. It favours finding a means of giving credit to the major essay
required in programs without thesis (currently awarded 0 credits in most cases) as a
means of ensuring that UBC is credited with the work to supervise and mark these
students and to properly recognize considerable effort on the part of the students on
their major essays.
Finally, the President's Annual Graduate Student Tuition proposal would be improved
in that genuine part-time students would not be unduly financially punished for
extending their studies beyond 4 years. The proposed more stringent conditions for
registering in any year as a part-time student are needed to prevent abuses in
registration by those who are really full-time but wish to take advantage of lower part-
time fees.
6 Minimum program or cumulative fee.
7 Assumes that student would have been permitted to switch from Schedule A to B.
Dean Grace, who was presenting the report in the absence of Dr. Tees, chair of the
committee, stated that although fee matters go the Board of Governors, there were some
academic implications concerning the definition of part-time and full-time students about
which the committee felt Senate should be informed.
Dr. Shearer expressed surprise that this matter had been referred to a committee of
Senate. He stated that the only Senate committee legislated to give advice to the President
was the Senate Budget Committee. However, since the committee had agreed to consider
the proposal he found it even more surprising that the document had come to Senate for
information only when it contained academic policy issues in terms of part time versus
full time students.
Dean Meisen drew attention to the statement that the possibility of a credit-based fee
system was not considered a viable approach in setting fees for graduate students because
the number of credits in Master's programs ranges from 30 to
 Vancouver Senate 10738
Minutes of February 16,1994
Reports of Committees of Senate
over 100, and the fact that there are many 0-credit courses. He suggested that the Faculty
of Graduate Studies should examine whether the credits associated with Master's
programs measure the weights of these programs appropriately. He also suggested that
perhaps the 0-credit projects might be changed into courses which carry finite credit.
Dean Meisen thought that if these aspects were sorted out it might be relatively
straightforward to create a credit based fee system for graduate students that would apply
equally well to students studying on a part-time as well as a full-time basis.
Dean Grace responded that Master's degrees at UBC have very different levels of activity
and cover different amounts of material. Despite the extremes in the range of credits
required for the various Master's degrees, the Faculty of Graduate Studies felt that the
Master's degree was warranted for the work required. As far as the 0-credit courses are
concerned Dean Grace stated that he had recently referred that question to the Faculty of
Graduate Studies Policy Committee.
In response to a query by Dr. Vanderstoep, Vice President Birch stated that there were no
fundamental academic questions in the report. He noted that a variety of definitions
existed for full-time and part-time students for several different purposes. However, in
order to apply an equitable change to the fee structure, the clarification between full-time
and part-time students had become essential. With regard to the input by the Academic
Policy Committee, Vice President Birch noted that, in accordance with its terms of
reference, the committee can either deal with policy matters or determine whether there is
an appropriate committee of Senate to which they should be referred. The Committee
decided that even though the matter
 Vancouver Senate 10739
Minutes of February 16,1994
Reports of Committees of Senate
before Senate was not primarily a Senate matter, if it were asked to give advice to the
President it should inform Senate about the nature of the advice given. He stated that
there was still time for input from members of Senate before the proposal is submitted to
the Board of Governors.
In response to a question by Dr. Wehrung as to whether the proposal could be considered
by the Budget Committee prior to the March Board meeting, Vice President Birch stated
that he would bring this to the attention of the President.
Dr. Autor stated that the Senate Curriculum Committee had discussed the matter of 0-
credits for the thesis-like essay and would like to see this issue resolved. Dean Grace
responded that he anticipated that a proposal concerning this matter would come before
Senate in the fall.
Revisions to the General Academic Regulations section of the Calendar
The following Revisions to the General Academic Regulations section of the Calendar had
been circulated:
These revisions are proposed to make various entries in the General Information
section of the Calendar consistent with the changes in the Faculty of Arts section and
to reflect changes in the routine for absence due to sickness and injury. No change is
proposed in entries not referred to below. Page numbers refer to the 1993/94
Calendar.
1.  Medical, Emotional or Other Problems (page 30)
Replace with the following:
Academic Concession
The University encourages all students to complete their course work and
degree programs. Students who are suffering from medical, emotional or
other problems which may adversely affect their attendance or performance
in a course or program must notify the Office of the Dean of their Faculty
or Director of their School, as well as their instructors, as soon as possible.
Students who wish to request academic concession must apply to the Office
of the Dean or Director as close as possible to the time their attendance is
adversely affected. The University, in considering these requests or any
appeals of decisions on academic concession, will not normally take into
account untimely notifications. When a student requests academic
concession he or she will be asked to provide such evidence as is deemed
 Vancouver Senate 10740
Minutes of February 16,1994
Reports of Committees of Senate
appropriate. If there is a medical problem the student should submit a
Statement of Illness obtained from the Student Health Service or the
attending physician. The student may be asked to provide additional
information. Academic concessions are granted only by the Dean or
Director and are a privilege not a right. Among the academic concessions
that may be granted are permission to drop a course (see "Change of
Registration"), aegrotat standing or deferred standing (see "Grading
Practices") and withdrawal from the university (see "Withdrawal").
If permission is given to drop a course it will be removed from the student's
record. Any refund of fees will be in accordance with normal policy (see
"Refund of Fees").
Students in good academic standing who are permitted to withdraw from
the University may apply to re-enrol in the program from which they
withdrew. Application to re-enrol must be made by the published
application deadline for the program. A student permitted to withdraw may
be told the time period during which an application to re-enrol will be
permitted. A medical certificate may be required to satisfy the University
that the student is ready to continue studies.
In addition to acting in accordance with this general policy students should
also observe the specific provisions on "Examinations" below, and on
"Routine Regarding Absence Due to Sickness or Injury" (see index under
"Student Health Service")
2.   Change of Registration (page 30)
For greater clarity and to conform with the usage in the Faculty of Arts section, move
all the material in "Withdrawal" that refers to dropping courses to "Change of
Registration". This entry would then read:
Change of Registration
Except in special circumstances a one-term course may be added or dropped
from a student's program only within the first two weeks of the course and
a two-term course within the first three weeks. If a course is dropped during
these periods no record of the registration in the course will appear on the
student's academic record.
Students may withdraw from courses at any time up to the end of the sixth
week (all the material in the present "Withdrawal" relating to
withdrawal from courses within the "W" period follows unchanged, ending
with) Normally a student may not withdraw from a course more than
once.
 Vancouver Senate 10741
Minutes of February 16,1994
Reports of Committees of Senate
A student must be registered in all courses....(all wording from the last two
paragraphs of the existing entry "Change of Registration" follows
unchanged, ending with)....in which the student is enrolled.
3. Examinations (page 30)
Revise the third paragraph to read:
Other tests are held at the discretion of the instructors and Faculties
concerned. All prescribed examinations are mandatory. Students who miss
an examination either in December or April because of medical, emotional
or other problems should apply as soon as possible to the Dean of their
Faculty or the Director of their School for academic concession (see
"Academic Concession" above).
4. Grading Practices (page 31)
Replace the existing final paragraph with wording from the Faculty of Arts entry:
Aegrotat standing (AEG) allows a student credit for a course even though
he or she has not completed the course requirements due to medical,
emotional or other difficulties. This standing is awarded only if the course
instructor and the Dean agree that the student has demonstrated his or her
capacity to deal with the course material satisfactorily. When AEG standing
is awarded a letter grade is assigned. This will be converted to the minimum
percentage for that category for the calculation of averages.
Add a new final paragraph with wording from the Faculty of Arts entry:
Deferred Standing (SD) may be granted when a student has a valid reason
for not completing course requirements as scheduled and when he or she
does not qualify for Aegrotat standing. Students granted Deferred Standing
in Winter Session courses must complete all outstanding course
requirements by August 24 following. Students granted Deferred Standing
in Summer Session courses must complete all outstanding work by
December 23 following. Students granted Deferred Standing are responsible
for making satisfactory arrangements with their instructors for completion
of outstanding course requirements. If a student fails to complete deferred
requirements by the dates specified the Deferred Standing will be replaced
with a grade or standing that reflects requirements completed in the course.
Students unable to meet the specified deadlines because of further medical,
emotional or other difficulties must make an additional application for
Academic Concession no later than August 31 for Winter Session courses or
December 31 for Summer Session courses following the original deferral.
5. Deferred Examinations (page 31)
Delete this entry. It is superseded by the new wording in Grading Practices above.
 Vancouver Senate 10742
Minutes of February 16,1994
Reports of Committees of Senate
6. Advancement Regulations (page 32)
Revision is required if this entry is to be consistent with the provisions adopted by the
Faculty of Arts (other Faculties have had regulations that were different from those
outlined in the current entry for some time). Revise this entry as follows:
Advancement Regulations
Advancement regulations vary among Faculties and are described in the
Faculty sections of this Calendar.
General regulations applicable to all Faculties are:
1. except in special cases, or where the Faculty provides otherwise, no
student may repeat a course more than once.
2. each Faculty has regulations on advancement. Students who do not
meet the required standard in any session will be assigned Failed
standing and required to discontinue or withdraw.
3. a student in a year of study which may normally be taken in the first
or second year following secondary school graduation who is
assigned Failed standing will be required to either discontinue for at
least one year or withdraw.
4. courses which are not for credit toward the student's degree or
diploma program will not be included when a student is considered
for advancement.
5. students who are assigned Failed standing in one Faculty may
transfer to another Faculty if they meet the advancement and
admission requirements of the second Faculty.
6. students who have been required to discontinue or withdraw may be
readmitted subject to the regulations of the Faculty which they wish
to enter.
7. a student at any level of University study who fails for a second time
will be required to withdraw from the University. After a period of at
least one year an appeal for permission to re-enrol will be
considered. Such an appeal will be granted only after the appeal has
been reviewed and approved by the Dean of the Faculty concerned.
A negative decision by the Dean may be appealed to the Senate
Admissions Committee.
7. Withdrawal (page 32). This entry would include only the last two paragraphs of
the present entry:
Withdrawal
When TELEREG is available undergraduate students may withdraw
from the University (all present wording follows unchanged,
ending with) A student who does not complete formal withdrawal
procedures will be liable for all assessed fees until such procedures
are completed.
 Vancouver Senate
Minutes of February 16,1994
10743
Reports of Committees of Senate
Withdrawal for Unsatisfactory Conduct
The Senate of the University may require (all present wording
follows unchanged, ending with) in the interests of the student
and/or the University.
8.  THE STUDENT HEALTH SERVICE
Routine Regarding Absence due to Sickness and Injury (page 43)
Revise to read:
1. Students who are absent from December or April examinations must
submit a Request for Academic Concession form to the Dean of their
Faculty or Director of their School as soon as possible. These forms
are available from the Dean's or Director's office. The request should
be accompanied by a Statement of Illness form completed by either
the Student Health Service or the attending physician.
Academic concessions are granted only by the Dean or Director (or
their delegate) and are a privilege not a right. The student may be
asked to provide additional information.
2. Students absent at other times because of illness should report their
absence to their instructors. If they wish to request academic
concession they should follow the procedure outlined in 1. above."
Dr. Gilbert l        That the revisions to the General Academic
Mr. Horner J        Regulations section of the Calendar be
approved.
Carried.
Classification of Students
The following clarification of the Calendar statement on unclassified students was
circulated at the meeting for information:
Revise the second paragraph of Unclassified to read as follows (added sentence shown
in italics):
Unclassified students will not receive transfer credit since they are not in a program to
which credit can be transferred. Unclassified credits will not be transferred to graduate
programs. Students with a failed year...
ADMISSIONS COMMITTEE
Enrolment quotas for 1994-95
The following enrolment quotas for 1994-5 had been circulated:
 Vancouver Senate
Minutes of February 16,1994
10744
Reports of Committees of Senate
Faculties
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
Arts
1st Year
1st Yr Synala Prg
1500
1500
1500
1500
1500
1450
1450
10*
2nd Year
450
450
450
450
450
450
450
yd  & 4th Year
300
300
300
300
300
300
300
Ag. Sc.
Landscape Arch.
n/a
n/a
n/a
n/a
n/a
125
125
25*/+
Applied Science
1st Year
450
450
450
450
450
450
450
2nd Year
n/a
n/a
n/a
n/a
512**
513**
513**
Architecture
45
45
45
45
45
45
45
Audiology & Speech Sc.
25
25
30
30
30
30
30
Commerce & Bus.Admin.
Yearl
390
395
395
395
395
360
360
Year 2
100
100
Dentistry
DMD
40
40
40
40
40
40
40
B.D.Sc. ('92 NewPrg)
-
-
-
-
10
10
10
Education
B.Ed (Elem. 12mth)
225
290
414
336
350
216
216***
B.Ed. (Elem 2yr)
144
108*/***
B.Ed (Sec.)
165
220
320
355
355
355
355***
B.Ed. (Elem.) NITEP
30
30
30
30
30
30
30
Family & Nutritional Sc.
n/a
n/a
36
36
36
36
50*
Forestry
BSF 1st Year
B.Sc. (Nat.Res.Cons)
1st Yr
n/a
n/a
n/a
n/a
65
20
65
20
65
20
Human Kinetics
1st Year
n/a
65
65
65
65
65
65
2nd Year
n/a
60
60
60
60
60
45*
3rd Year
n/a
45
45
45
45
45
60*
Law
240
240
240
240
240
180
180
Library Archival & Info.
St.
60
57
62
70
70
70
70
Medicine
120
120
120
120
120
120
120
Music
1st Year
67
62
60
56
250
250
250
2nd & 3rd Year
33
32
44
30
Global
Global
Global
4th Year
-
-
-
-
Enrolment
Enrolment
Enrolment
Nursing
80
160
160
160
160
160
160
Pharm Sc.
140
140
140
140
140
140
140
Rehabilitation Medicine
O.T.
30
35
35
35
35
35
35
PT
30
35
35
35
35
35
35
Science
1st year
1400
1312
1312
1312
1200
1100
1100
2nd year
250
250
3rd year
150
150
Social Work
Post B.A. 1st year
35
35
30
Post B.A. 2nd year
35
55
50
-
-
-
-
B.S.W.
30
12
30
85
75
75
65*
* Denotes changes
** Denotes total 2nd year enrolment including new admissions
* * * Final numbers dependent on Teacher Expansion Funding
+ Not previously included
 Vancouver Senate 10745
Minutes of February 16,1994
Faculty of Graduate Studies
Dr. Will, chair of the committee, noted that the Faculty of Arts had introduced a new
program. It was hoped that the Synala Program would increase the number of First
Nations students entering the Faculty of Arts. The students would require a gradepoint
average of 3.0 and the LPI, which is required of all students. He also noted that:
Landscape Architecture had proposed a quota of 25; the Faculty of Education, due to
funding cut-backs, had changed the quota for the 2 year B.Ed, elementary program from
144 to 108; the School of Family and Nutritional Sciences had increased their quota from
36 to 50, 25 in each of the Dietetics Program and the Home Economics Program, and the
School of Social Work had reduced their quota from 75 to 65 due to a decrease in
teaching faculty.
Dr. Will l        That the enrolment quotas for 1994/95 be
Dean Sheehan J        approved.
Carried.
AD HOC COMMITTEE ON UNIVERSITY ORGANIZATION
Dr. Shearer, Chair of the committee, reported that the committee was continuing its work
along the lines indicated at the previous meeting.
Faculty of Graduate Studies
ESTABLISHMENT OF AN INSTITUTE FOR ADVANCED STUDIES
It was stated in the material circulated that the Institute provides an opportunity for the
University which could, if well planned and managed, enrich UBC academically in the
future. With the aid of a generous endowment from Peter Walls, the Institute of Advanced
Studies is intended to provide operating budget support to enhance academic excellence at
UBC. Approximately $1 million in operating funds will be available beginning in 1996,
with some start-up funding to initiate activities in the intervening period.
 Vancouver Senate 10746
Minutes of February 16,1994
Faculty of Graduate Studies
A Coordinating Committee was established in early 1992 and drafts of its report were
widely circulated, with the 7th draft published in the October 28, 1993 UBC Reports for
comment. The proposed operating model provides for:
a) the salary and support of one internationally recognized intellectual leader with
sufficient breadth to have an impact on several disciplines;
b) thematic concentrations to be approved at the rate of approximately one per
year to encourage advanced intellectual activity bringing together faculty,
graduate students and others as appropriate from UBC and elsewhere to
address significant topics or themes of common interest. Items to be funded to
make UBC the world centre of activity in the theme area for the period of
funding include travel funds; honoraria and stipends for UBC faculty members;
expenses for workshops, symposia and lectures; subsidies for publication costs;
stipends or salaries of graduate students, postdoctoral fellows or other research
assistants to work on the theme; secretarial support; special events to bring
together participants;
c) occasional lectures, seminars and other events of wide interest and intellectual
value to the campus.
In its early stages, the Institute is expected to work closely with Green College as a base of
operations. The first competition for a thematic concentration will be held in 1994, with a
closing date for applications of June 15, 1994.
Dean Grace l        That the proposal to establish an Institute for
Dean Smith i       Advanced Studies be approved.
In response to a query by Dr. Richer concerning the membership of the selection
committee Dean Grace stated that the funding did not lend itself at all well to physical
sciences that require equipment, therefore the emphasis was on humanities, social science,
mathematics, computer science, and theoretical aspects of science.
After further discussion, the
motion was put and carried.
REPORT ON THE IMPLEMENTATION OF GREEN COLLEGE
A report on the implementation of Green College had been circulated for information.
 Vancouver Senate 10747
Minutes of February 16,1994
Faculty of Medicine
In speaking briefly to the report Dean Grace stated that the College underwent a difficult
start because of substantial construction delays. However, since January the situation had
improved.
Mr. Horner, a resident of Green College, commented that the construction delays had
been very frustrating. He thanked Dean Grace for his efforts in attempting to alleviate the
problems. Although it was stated in the material circulated that the remaining facilities
wre scheduled for completion by February 25, 1994, Mr. Horner informed Senate that
this date had been pushed back to the end of March. The problem seemed to be that
Campus Planning are not able to deal with the contractors. He hoped that the university
would ensure that students taking up residence in St. John's College would not suffer the
same experience as students at Green College.
Vice President Birch stated that the contractors had been overly optimistic about the
opening date for Green College. He stated that the university recognized that this had
been a source of great frustration and appreciated the support, goodwill and tolerance of
those involved.
Faculty of Medicine
CHANGE IN NAME OF THE DEPARTMENT OF PATHOLOGY TO THE DEPARTMENT
OF PATHOLOGY AND LABORATORY MEDICINE
It was explained in the material circulated that the proposed name was more inclusive of
the subspecialties which represent the Laboratory Medicine discipline. It was stated that
there is considerable focus on integration and communication between Anatomic
Pathologists, Medical Microbiologists, Medical Biochemists, Hematopathologists,
Neuropathologists and General Pathologists and that a sense of inclusiveness meant quite
a lot to individuals in the field.
 Vancouver Senate
Minutes of February 16,1994
10748
Faculty of Science
Dr. Slonecker
Dr. MacGillivray
That the proposal to change the name of the
Department of Pathology to the Department
of Pathology and Laboratory Medicine be
approved.
Carried.
ESTABLISHMENT OF AN INSTITUTE FOR CHILD AND FAMILY HEALTH RESEARCH
It was explained in the material circulated that the Executive Cmmittee of the Faculty of
Medicine, the Vice President Research and the Provost had reviewed and approved the
establishment of an Institute for Child and Family Health Research. It was stated that it
was not, strictly speaking, an academic unit of the sort usually characterized as an
institute within the university. It is chiefly intended as a mechanism for facilitating
collaborative research undertaken by members of The University of British Columbia and
the British Columbia Children's Hospital. The Director of Research at BC Children's
Hospital will also be appointed as an Assistant Dean within the Faculty of Medicine to
ensure close coordination by the Dean.
Dr. Slonecker
Dr. MacGillivray
That the proposal to establish an Institute for
Child and Family Health Research be
approved.
Carried.
Faculty of Science
ESTABLISHMENT OF A CENTRE FOR BIODIVERSITY RESEARCH
Dean McBride spoke briefly to the proposal, stating that it would allow the Faculty to
focus a number of activities onto an area that it is very important both from an academic
and public perspective.
Dean McBride
Dean Goldberg
That the proposal to establish a Centre for
Biodiversity Research be approved.
Carried.
 Vancouver Senate 10749
Minutes of February 16,1994
Other business
Other business
NOTICE OF MOTION
Dr. Gilbert gave notice of the following motion:
"That Senate establish a ways and means committee."
In response to a query by Dr. Will, Dr. Gilbert explained that the intent of the motion
was to examine ways and means of communicating information on the activities of Senate
to those faculty members who do not receive copies of the Senate minutes. Dr. Gilbert
recalled that many years ago the Information Office used to distribute a summary of
Senate proceedings to all faculty members. Dr. Gilbert also noted that there was no
provision for secretarial assistance for most Senate committees. In the case of the Library
Committee the work was done by the staff in the Librarian's Office. Dr. Gilbert thought
that this should be the responsibility of Senate. He felt that those who chair Senate
committees would agree that Senate should assume the responsibility for its committees,
not department heads who are already pushed to keep their budgets down.
Adjournment
The meeting adjourned at 9:00 p.m.
Next meeting
The next regular meeting of Senate will be held on Wednesday, March 16, 1994.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            data-media="{[{embed.selectedMedia}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
https://iiif.library.ubc.ca/presentation/cdm.senmin.1-0390182/manifest

Comment

Related Items