THE UNIVERSITY OF BRITISH COLUMBIA UBC Vancouver Senate Secretariat Senate and Curriculum Services Enrolment Services 2016-1874 East Mall Vancouver, BC V6T 1Z1 www.senate.ubc.ca Vancouver Senate MINUTES OF SEPTEMBER 17, 2008 Attendance Present: President S. J. Toope (Chair), Mr. B. J. Silzer (Secretary), Dr. R. Anstee, Dr. K. Baimbridge, Dean M. A. Bobinski, Ms. H. Boyd, Dr. B. Cairns, Acting Dean S. Cock- croft, Mr. G. Costeloe, Dr. B. Craig, Mr. G. Dew, Ms. A. Dulay, Dr. W. Dunford, Mr. P. Edgcumbe, Vice-President D. Farrar, Dr. D. Fielding, Mr. B. Frederick, Ms. M. Friesen, Dean N. Gallini, Mr. R. Gardiner, Mr. C. L. Gorman, Dr. S. Grayston, Dr. D. Griffin, Dr. W. Hall, Dr. P. G. Harrison, Ms. D. Herbert, Dr. R. Irwin, Dean M. Isman, Dr. A. Ivanov, Dr. B. Lalli, Ms. H. Lam, Mr. A. Lee, Mr. D. Leung, Mr. A. Lougheed, Dr. P. L. Marshall, Dr. W. McKee, Mr. R. McLean, Mr. W. McNulty, Mr. C. Meyers, Mr. A. Mohan, Dr. G. Oberg, Ms. B. Osmond, Dr. K. Patterson, Dean S. Peacock, Ms. A. Peterson, Dr. J. Plessis, Dr. T. Ross, Dr. L. Rucker, Ms. A. Shaikh, Dean C. Shuler, Ms. L. Silvester, Dr. S. Singh, Dr. R. Sparks, Dr. B. Stelck, Mr. D. Verma, Mr. A. Wazeer, Dr. R. Windsor-Liscombe, Dr. T. Young. Guests: Mr. T. Blair, Ms. S. Fielding, Associate Vice-President T. Patch, Dr. D. Sylvester. Regrets: Dr. Y. Altintas, Principal M. Burgess, Dean B. Evans, Dr. W. Fletcher, Dr. S. B. Knight, Dr. D. Lehman, Dr. P. Loewen, Mr. B. MacDougall, Ms. S. Morgan-Silvester (Chancellor), Dean D. Muzyka, Principal L. Nasmith, Dr. C. Orvig, Mr. G. Podersky- Cannon, Dean J. Saddler, Dean R. Sindelar, Dean G. Stuart, Mr. R. Taddei, Dr. S. Thorne, Dean R. Tierney, Dr. M. Vessey, Mr. B. W. Wang, Dr. P. Ward, Dr. R. Wilson, Dr. R. A. Yaworsky, Ms. M. Young. Recording Secretary: Associate Secretary Ms. L. M. Collins. Call to Order The first regular meeting of the Vancouver Senate for the 2008 - 2011 triennium was called to order. Vol. 2008/2009 Vancouver Senate 08/09 - 2 Minutes of September 17, 2008 Adoption of Meeting Agenda Mr. McNulty l That the meeting agenda be adopted as Mr. Leung J circulated. (Carried by consent. Senate Membership INTRODUCTION OF SENATORS The Secretary had circulated a Senate membership list. Members introduced themselves. NOMINATING COMMITTEE MEMBERSHIP: FACULTY Mr. Silzer announced that the following faculty members had been acclaimed as elected as members of the Nominating Committee. Dean Murray Isman Dr. David Fielding Dr. Peter Marshall Dean Dan Muzyka Dr. Sally Thorne Dr. Rhodri Windsor-Liscombe NOMINATING COMMITTEE MEMBERSHIP: NON-FACULTY, NON-STUDENT In response to an earlier call for nominations, the Secretary had received three nominations for two seats on the Nominating Committee designated for non-faculty, non-student Senators. The secretariat conducted an election at the meeting and the results were as follows: Mr. Dean Leung — 43 votes (elected); Mr. Christopher L. Gorman - 36 votes (elected); Mr. Gerry Podersky-Cannon — 29 votes. Vancouver Senate 08/09 - 3 Minutes of September 17, 2008 Senate Membership, continued VICE-CHAIR ELECTION In response to an earlier call for nominations, the Secretary had received two nominations for the position of Vice-Chair of the Vancouver Senate. The secretariat conducted an election at the meeting and the results were as follows: Dr. Rhodri Windsor-Liscombe — 36 votes (elected); Mr. Blake Frederick — 23 votes. Minutes of the Previous Meeting Mr. McNulty l That the minutes of the meeting of May 14, Dr. Rucker J 2008 be adopted as circulated. (Carried by consent. Business Arising From the Minutes CONSISTENCY OF DISCIPLINARY PENALTIES (pp. 07/08 202-3) Recalling the May 2008 report of the Committee on Student Appeals on Academic Discipline, the President provided an update on the activities of the President's Advisory Committee on Student Discipline. President Toope noted that Dr. Charles Slonecker had recently been appointed as chair of the President's Advisory Committee. Dr. Slonecker had been advised of the concerns raised by the Senate Committee about consistency in disciplinary penalties, and the President was confident that the President's Advisory Committee would pay very close attention to this aspect of its work. The President added that he would also continue to monitor the situation. Remarks from the Chair and Related Questions PRESIDENTIAL GOALS Prof. Toope shared with the Senate an overview of his personal goals as President for the following year, and indicated that more detailed information would be available after his Vancouver Senate 08/09 - 4 Minutes of September 17, 2008 Remarks from the Chair and Related Questions, continued scheduled September 25 report to the Board of Governors. Key goals were grouped into the following areas: 1. Government relations — the top priority, particularly at the provincial level. The President observed that the universities had not been at the forefront of this provincial government's agenda, particularly during the second term of office. President Toope stated that his position as Chair of The University Presidents' Council (TUPC) of British Columbia would offer an additional opportunity to focus in this area. 2. Strategic planning renewal process. The President looked forward to robust consultation with the wider community, including the Senate, leading to a renewed strategic plan by late 2009. The President noted that the renewed plan would need to be more definitive than a set of ambitions, as it would be used to guide budgetary decisionmaking. 3. Enhancing the student learning experience. The President identified Lasting Education, Achieved & Demonstrated (LEAD) and Student Horizons in Education (SHINE) as key initiatives in this area. 4. Creation of a major development campaign. Due to changing funding dynamics in Canada, universities like UBC would need to increase their reliance on philanthropy to ensure a margin of excellence. Although the Board of Governors had not yet approved the establishment of a major campaign, proposal planning had begun in several Faculties. 5. Renewal of the Administration & Finance vice-presidential portfolio. Significant changes had been designed to ensure the development of a transparent budget that was clearly linked to strategic academic goals. The President drew attention to the connections between his goals in the areas of government relations, capital development, strategic planning, and financial administration. PLANNING GROUPS AND CONSULTATION PROCESSES The President reported briefly on each of the following: • An external and internal consultation process that would lead to the articulation of an Aboriginal Strategic plan; • The recent establishment of a President's Advisory Committee on Sustainability, chaired by Dr. John Hepburn; • A consultation process on the proposal that UBC apply to join the National Collegiate Athletic Association (NCAA), Division II. Dean Daniel Muzyka and Associate Vice- President Marie Earl were co-chairs of the consultation committee. The President assured Senators that this item would come to Senate for discussion. Vancouver Senate 08/09 - 5 Minutes of September 17, 2008 Remarks from the Chair and Related Questions, continued In response to a question from Mr. McLean, President Toope confirmed that there would be student representation on a variety of working groups formed under the President's Advisory Committee on Sustainability. Dr. Windsor-Liscombe suggested that connections between this committee and the creative and performing arts also be considered. BUDGET REDUCTION The President gave an update on the status of discussions between the University and the provincial government with respect to the 2008/2009 budget reduction of 2.6 percent. President Toope clarified that the reduction had been applied to anticipated increases in funding, rather than as a cut to the University's existing operating grant. Although the President was unable to report that the University had satisfactorily resolved the situation, discussions with the Premier, the Minister of Advanced Education, and other government representatives were continuing. PROVINCIAL GOVERNMENT LETTERS OF EXPECTATION The President recalled the government letters of expectation (GLEs) that the Ministry of Advanced Education had sent to public post-secondary institutions in British Columbia during the previous academic year. The letters had been requested by the Treasury Board and were similar to letters traditionally delivered by the provincial government to health authorities. While the letters purported to define the relationship between the government and the universities, all BC universities viewed them as infringing upon institutional autonomy and none of the research-intensive universities had signed the first draft. A second draft of the letter was viewed as more cooperative in tone, and some institutions had already signed. The Chair of the UBC Board of Governors had also agreed to sign, but planned to include a covering letter requesting that the government reconsider the entire process. Vancouver Senate 08/09 - 6 Minutes of September 17, 2008 Remarks from the Chair and Related Questions, continued On a positive note, the President was pleased to report that the provincial government appeared to clearly recognize the importance of differentiation between research-intensive universities and other institutions in the province. He noted that the senate was one area of such differentiation, as the new special purpose teaching universities had councils without the statutory authority of senates. CHANCELLOR SELECTION AND THE UNIVERSITY ACT Recalling the May 2008 Senate resolution about the selection of the Chancellor and proposed changes to the University Act (pp. 07/08 181-4), Mr. Frederick requested an update. The President confirmed that he had forwarded a letter to the provincial government as requested by the Senate. It appeared that the government had taken the letter under advisement but had decided to proceed to amend the University Act as originally planned. From the Board of Governors The Senate received for information confirmation that the following items approved by the Vancouver Senate had been subsequently approved by the Board of Governors as required under the University Act. Senate Meeting of March 26, 2008 Curriculum Proposals from the Faculty of Applied Science The change in name of the Department of Curriculum Studies to the Department of Curriculum and Pedagogy Senate Meeting of April 16, 2008 Curriculum Proposals from the Faculties of Applied Science, Commerce and Business Administration, Arts, Graduate Studies (Arts, Commerce and Business Administration) Student Awards Vancouver Senate 08/09 - 7 Minutes of September 17, 2008 From the Board of Governors, continued Senate Meeting of May 14, 2008 Curriculum Proposals from the Faculties of Arts, Forestry, Graduate Studies (Applied Science, Arts, Education, Fand and Food Systems and Science) and Science New program Master of Dental Science/Diploma in Endodontics put forward by the Faculty of Dentistry Student Awards Admissions Committee Dr. Paul G. Harrison presented the report on behalf of the Committee. BC ENGLISH 12 FIRST PEOPLES The Committee had circulated a proposed Calendar entry that would permit students to present English 12 First Peoples as an alternative to English 12 as an approved examinable course for admission. Dr. P. G. Harrison l That Senate approve the revised Calendar Dr. Rucker J entry on Admission Requirements for Applicants Following the BC/Yukon Secondary School Curriculum regarding BC English 12 First Peoples, effective for the 2009 admission cycle and thereafter. BC ADULT GRADUATION DIPLOMA The Committee had circulated a proposed revised Calendar entry that would allow applicants who had completed the BC Adult Graduation Diploma to meet the English Requirement for admission to first year of an undergraduate degree. Dr. P. G. Harrison l That Senate approve the revised Calendar Dr. Fielding J entry on Applicants Following the BC/ Yukon Secondary School Curriculum: British Columbia Adult Graduation Diploma, effective for the 2009 admission cycle and thereafter. Carried. Vancouver Senate 08/09 - 8 Minutes of September 17, 2008 Admissions Committee, continued BACHELOR OF SCIENCE IN NURSING The Committee circulated a proposed revised Calendar entry on admission to the Bachelor of Science in Nursing to reflect miscellaneous changes to processes and deadlines. Dr. P. G. Harrison l That Senate approve the revised Calendar Dr. Rucker J entry on admission to the Bachelor of Science in Nursing program, effective for the 2009 admission cycle and thereafter. DISCUSSION In response to a question from Ms. Silvester about how applicants would be notified of the changes, Dr. Hall indicated that the School of Nursing website outlining the application process would be updated very quickly after Senate approval. AMENDMENT BY CONSENT In response to a suggestion from Dr. Lalli, the following sentence on page 8 was revised to read (change in bold): "It is important that applicants are aware of these prior to applying for admission to the nursing program." The motion to approve the amended Calendar entry was put and carried. ACCESS STUDIES AND TRANSFER CREDIT The Committee had circulated a proposal to revise the Calendar entry on Transfer Credit for Access Studies for applicants to the Faculty of Graduate Studies to clarify that courses transferring to a graduate program were not also used as a basis for admission to the graduate program. Dr. P. G. Harrison l That Senate approve the revised Calendar Dr. Windsor- J entry on Transfer Credit for Access Studies. Liscombe } Carried. Vancouver Senate 08/09 Minutes of September 17, 2008 Curriculum Committee Committee Chair Dr. Marshall presented the report. PROPOSALS FROM THE FACULTY OF EDUCATION AND THE FACULTY OF COMMERCE & BUSINESS ADMINISTRATION See also, Appendix A: Curriculum Summary.' AMENDMENTS BY CONSENT Dr. Marshall noted that the admissions statement for the dual degree in Education and Science had been revised in several places by the Admissions Committee to remove reference to "provisional admission" and that, with the permission of Senate, those changes would be entered into the final version prior to submission to the Calendar. The amendment of the proposals to reflect these changes was approved by consent. Dr. Marshall l That the new and changed courses and Mr. Frederick J programs brought forward by the Faculties of Education and Commerce & Business Administration be approved. Nominating Committee Committee Chair Dr. Windsor-Liscombe presented the reports. MEMBERSHIP OF COMMITTEES OF SENATE The Committee had circulated a proposed roster of committee assignments for all Senators except Student Senators. Dr. Windsor-Liscombe noted that at least one Senator had expressed concern about their assignments, and stated that some changes could be accommodated in future. Senators seeking adjustments to their committee assignments were Vancouver Senate Minutes of September 17, 2008 08/09 - 10 Nominating Committee, continued asked to send a written request to Dr. Windsor-Liscombe, copied to Associate Secretary Ms. Lisa Collins. Dr. Windsor- Liscombe Mr. McNulty That Senate approve the membership of the Committees of Senate for the 2008 - 2011 triennium as circulated. ADJUSTMENTS TO SENATE COMMITTEES FOR STUDENT SENATORS The Nominating Committee had circulated proposed adjustments to committee assignments for Student Senators. Dr. Windsor- Liscombe Mr. Leung That Senate approve the changes to the membership of Committees of Senate as circulated. Carried. Tributes Committee MEMORIAL MINUTE As Committee Secretary, Mr. Silzer read the following memorial minute for a former Senator who had recently passed away. William Lancelot Holland William Lancelot Holland laid the foundations for the study of Asia at the University of British Columbia. He founded the Department of Asian Studies at UBC in 1961 and his leadership and dedication established UBC as a leading centre for research on Asia. The foundation built during his tenure has lead to a wide recognition of the Department of Asian Studies as one of the finest of its kind in North America. He was the chief architect and coordinator of the research program for the Institute of Pacific Relations, initiating ground-breaking studies in economics, social and political history. In the difficult years of the depression and war, he established a tradition of independent, critical scholarship on current issues in Asia. The Institute's publications constituted the major resource when Washington, at the outbreak of World War II, sought information on contemporary East Asia. Vancouver Senate 08/09-11 Minutes of September 17, 2008 Tributes Committee, continued Dr. Holland developed teaching and research at UBC, while carrying the responsibility as editor of Pacific Affairs, the leading journal on contemporary Asia. At the Department of Asian Studies, he attracted internationally distinguished Asian scholars as teachers, researchers and visiting lecturers. Dr. Holland served the UBC Senate as a representative of the Joint Faculties from 1967 to 1969 and in 1989, was awarded an honorary Doctor of Laws from the University. In 2003, he established the William L. Holland Prize for the best article published each year in Pacific Affairs. Hailed as "Canada's Dean of Asian Studies," Dr. Holland influenced a generation of Canadian students. His qualities of integrity, respect and generosity won Bill Holland the affection and admiration of the University community and assures an affectionate place in the memories of his colleagues, students and all those who have been fortunate beneficiaries of his ethical, intellectual and administrative legacies. Dr. Windsor- l That Senate approve the Memorial Minute Liscombe J for William Lancelot Holland, that it be Dr. P. G. Harrison entered into the Minutes of Senate and a copy be sent to the family of the deceased. LCarried by unanimous consent. Reports from the Provost and Vice-President, Academic Vice-President Farrar presented the reports. UBC RESPECTFUL ENVIRONMENT STATEMENT Upon request from the Vice-President, the Chair recognized Mr. Tom Patch, Associate Vice-President, Equity. Vice-President Farrar had circulated the UBC Statement on Respectful Environment for Students, Faculty, and Staff, as well as a backgrounder on personal harassment. The following is and excerpt from the Vice-President's covering memorandum to the Senate: The University is committed to providing an environment for working, learning, and living in which respect, civility, diversity, opportunity and inclusion are valued. In recent years, personal harassment and bullying have been recognized as problems that can seriously affect the work environment. Universities, like other Vancouver Senate 08/09 - 12 Minutes of September 17, 2008 Reports from the Provost & Vice-President, Academic, continued organizations, are not immune to the problem. Addressing the problem requires a clear expression of commitment and an education program to support that commitment. The Equity Office and Human Resources have developed a UBC Statement on Respectful Environment for Students, Faculty, and Staff. The Statement has been reviewed by the Committee of Deans and by the Executives at UBC Vancouver and UBC Okanagan. It will be forwarded, for information, to the Board of Governors and the Okanagan Senate at their respective meetings in September. The Action Plan provides for rolling out the Statement and evaluation of its effectiveness by the President's Advisory Committee on Equity, Discrimination, and Harassment over the next six months. In due course, the Committee will report its evaluation and recommendations to the Executive, the Board, and the Senates. DISCUSSION Associate Vice-President Patch provided some background on the Statement, which had been developed in response to concerns that UBC did not seem to be effectively addressing the issues of bullying and harassment. To ensure its success, the Statement had to be able to be implemented quickly and amended easily. Significant institutional support would be required to implement the Action Plan. Associate Vice-President Patch noted that some funding had been secured to begin work on the Action Plan. First steps included hiring a dedicated staff member, Ms. Julia McLaughlin, and providing training for other people. Additional funding would be required for full implementation, including the evaluation component. Dr. Anstee expressed the opinion that the University was a "rough and tumble" place, and that rude behaviour was part of the character of the institution. He asked about the intended outcome of the Statement in such an environment. Associate Vice-President Patch responded that, while he agreed that the University was not always a perfectly civil place, the University should also respect that the ability to tolerate rudeness varies from person to person. The Statement provided a mechanism for people who were unable or unwilling to tolerate excessive rudeness. Vancouver Senate 08/09 - 13 Minutes of September 17, 2008 Reports from the Provost and Vice-President, Academic, continued Mr. Dew noted that the Communications Roll Out section of the Action Plan appeared to assume that student governments were able to communicate information efficiently to all students. He suggested that the scope of student government was somewhat limited, and that additional mechanisms to reach students might be helpful. Associate Vice-President Patch stated that he would welcome suggestions. President Toope stated that the University planned to establish an Ombuds Office, and that perhaps that office could assist. Mr. Frederick and Dr. Windsor-Liscombe spoke in support of the Statement. In response to a question about the expected timeline for resolution of a concern about harassment, Associate Vice-President Patch stated that each situation was different — some could be resolved through one telephone call, while others required mediation over a period of time and the engagement of external consultants. A Student Senator suggested that resources available to students through the AMS be referenced in the Action Plan. Associate Vice-President Patch said he welcomed suggestions for greater collaboration. President Toope expressed his support for the statement and thanked the presenters. CHARLES A. LASZLO CHAIR IN BIOMEDICAL ENGINEERING The Vice-President had circulated a proposal to establish a new chair. Vice-President l That Senate approve the establishment of Farrar J the Charles A. Laszlo Chair in Biomedical Dr. Rucker Engineering in the Faculty of Applied Science, made possible by funding from Drs. Charles and Doreen Laszlo. Vancouver Senate 08/09 - 14 Minutes of September 17, 2008 Reports from the Provost and Vice-President, Academic, continued DISCUSSION In response to a question from Dr. Dunford about the selection process for the Chair, the President stated that hiring would follow standard UBC practice. In response to a question from Dr. Lalli, Acting Dean Cockcroft confirmed that the total endowment for the Chair was $2.5 million, including $500 000 from the Faculty of Applied Science. The President stated that the share of funding provided by the donors and the University varied from chair to chair. The motion was put and carried. Proposed Agenda Items None. Other Business None. Adjournment There being no further business, the meeting was adjourned. The following regular meeting of the Senate was scheduled to take place on Wednesday, October 15, 2008. Vancouver Senate 08/09 - 15 Minutes of September 17, 2008 APPENDIX A: CURRICULUM SUMMARY Faculty of Commerce & Business Administration NEW COURSE BAMA514 Faculty of Education NEW AND CHANGED PROGRAMS Alternative Degree Credit > UBC-Ritsumeikan Academic Exchange Program > Academic Program Bachelor of Education (Secondary) / Bachelor of Science (Physics or Math)1 NEW COURSES LLED 200, LLED 210, LLED 211, LLED 212, LLED 213, LLED 220, LLED 221, LLED 222, LLED 223, LLED 421, LLED 455. 1. Approved with amendments to the admissions statement.
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Title | [Meeting minutes of the Senate of The University of British Columbia] |
Publisher | [Vancouver : University of British Columbia Senate] |
Date Created | 2008-09-17 |
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University of British Columbia |
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FileFormat | application/pdf |
Language | English |
Identifier | UBC_Senate_Minutes_2008_09_17 |
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University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2020-04-27 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from the University of British Columbia Senate: http://senate.ubc.ca/ |
DOI | 10.14288/1.0390177 |
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