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[Meeting minutes of the Senate of The University of British Columbia] 2013-04-17

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 a place Of mind Vancouver Senate
MINUTES OF 17 April 2013
Present: Prof. S.J. Toope (President and Chair), Ms L.M. Collins (Secretary), Dr K. Baimbridge, Dr J. Belanger,
Dean M.A. Bobinski, Principal H. Brock, Dr L. Burr, Mr C. Chan, Dr G. Chapman, Dr P. Choi, Prof. B. Craig, Dr
W. Dunford, Mr P. Edgcumbe, Dr D. Farrar (Provost and Vice-President, Academic), Mr D. Fernandez, Dean B.
Frank, Ms V. Goyal, Dr S. Grayston, Mr S. Haffey, Rev. Dr M. Hagemoen, Dr. W. Hall, Dr P. Harrison, Ms J.
Jagdeo, Ms N. Karimi, Ms A. Kessler, Dr U. Kumar, Dr B.S. Lalli, Mr J. Lee, Mr C. Leonoff, Dr P. Loewen, Mr T.
MacLachlan, Ms K. Mahal, Ms M. Maleki, Dr F. Marra, Ms N. Marshall, Dr P. Marshall, Dr W McKee, Mr W.
McNulty, Dr D. O'Donoghue, Dr I. Parent, Dr K. Patterson, Dean S. Peacock, Dr N. Perry, Dr J. Plessis, Dean pro
tem. W. Riggs, Dr A. Riseman, Ms T. Rosseel, Dr L. Rucker, Ms T. Shum, Dr S. Singh, Dr R. Sparks, Ms S.
Sterling, Dr S. Thorne, Mr D. Verma, Dr M. Vessey, Dr L. Walker, Dr R. Windsor-Liscombe, Dr R. Winter, Dr D.
Regrets: Mr T. Ahmed, Dr R. Anstee, Dean G. Averill, Mr G. Beales, Ms E. Biddlecombe, Dean M.A. Bobinski,
MrB. Caracheo, Rev. Dr S. Farris, Prof. B. Goold, Dean pro tem. E. Hall, DeanR. Helsley, Dean J. Innes, DeanM.
Isman, Dr I. Ivanov, Dr S. Knight, Dr P. Leung, Prof. B. MacDougall, Ms M. McKenna, Ms S. Morgan-Silvester,
Principal L. Nasmith, Ms M. Patton, Dean pro tem. S. Porter, Mr M. Prescott, Dr R. Reid, Dean C. Shuler, Dr D.
Simunic, Dr B. Stelck, Dean G. Stuart, Mr M. Thorn, Dr R. Wilson.
Guests: Dr S. Bates, Mr M. Hunter, Mr T. Jefferson, Dr A. Kindler, Dr A. Redish, Mr C. Roach, Mr J. Yang.
Recording Secretary: Mr C. Eaton.
Tributes Committee
Michael Shaw was born in the West Indies and came to Canada in 1943. He received a Bachelor
of Science (Honours Botany) from McGill University in 1946 and Master of Science and Doctor
of Philosophy degrees in Botany and Plant Pathology from Macdonald College of McGill in
1947 and 1949, respectively. Following a period as a National Research Council Postdoctoral
Fellow in Cambridge, England, Dr. Shaw joined the Department of Biology at the University of
Saskatchewan as an Assistant Professor in 1950 and became Professor and Head of the
Department in 1961. An active scientist, Dr. Shaw conducted research on the physiology and
biochemistry of the host-parasite relations of rust fungi on wheat and flax. The severe epidemic
of wheat rust in the prairies in the 1950's had prompted Dr Shaw to undertake research on this
important disease.
In 1967 Dr. Shaw came to UBC as Dean of the Faculty of Agriculture and served as Dean until
his appointment as Vice-President, Academic in 1975. During his deanship the Faculty name
was changed to the Faculty of Agricultural Sciences and the Faculty experienced considerable
growth and development. His philosophy was that faculties of agriculture should continue to
Vol. 2012/13 12/13 - 1
 Vancouver Senate 12/13 - 2
Minutes of 17 April 2013
expand because of the vital importance the discipline in the area of food production. His early
concern about agriculture as an ecosystem led to the agro-ecosystem approach forming a framework for the curricula in the Faculty. In addition to his UBC activities he was active in national
scientific and academic associations. He initiated the formation of the Association of Faculties of
Agriculture in Canada and was President of this group in from 1974 to 1975.
During his career, he achieved international recognition as a plant pathologist, making
pioneering contributions to research on the physiology and biochemistry of host-parasite
relationships. As both dean and vice-president, Dr. Shaw brought vision and commitment to his
years of academic service. He encouraged the creation of many new programs and he supported
funds for university programs in the interior and the north of BC that enhanced access for
students from the entire province. His leadership and administration were grounded in the
highest academic standards and what was best for UBC students and for the province.
Dr Shaw retired in 1989 after a distinguished association of 22 years with UBC and was named
University Professor and Dean Emeritus. In recognition of his service to the University and to
agricultural science a scholarship fund was established in his name. In retirement he maintained
an active interest in agricultural research and in academic affairs.
Dr Shaw received several prestigious honours and distinctions. Particularly noteworthy were his
election to the Royal Society of Canada in 1962, the honorary Doctor of Science from his alma
mater, McGill University (1975) and the Royal Society of Canada's Flavelle Medal, their highest
award for research achievements in the biological sciences (1976). For his substantial
international impact in the world of plant sciences and his contribution to the University, Dr.
Shaw was awarded an honorary Doctor of Science by UBC in 2003.
The Senate sends its condolences to Dr. Shaw's family and friends.
Sally Thorne }        That Senate approve the Memorial Minute for Dr
Joseph Belanger Michael Shaw, that it be entered into the Minutes
of Senate, and that a copy be sent to the family of
the deceased.
Martin Wedepohl was born in Pretoria, South Africa in 1933. He matriculated from Grey
College, Bloemfontein, South Africa in 1949. In 1953 he graduated with a Bachelor of Science
(Engineering) cum laude from the University of the Witwatersrand in Johannesburg.
He joined the British General Electric Company (GEC) in 1954 as a graduate apprentice and
from 1954 to 1957 was with A. Reyrolle and Company as a research engineer. During this time
he developed the world's first transmission line protection system based on emerging transistor
technology. He was awarded a Doctor of Philosophy for this work by the University of
Manchester Institute of Science and Technology (UMIST) in 1957. In 1964, he was appointed to
 Vancouver Senate 12/13 - 3
Minutes of 17 April 2013
the Department of Electrical Engineering at UMIST, going on to serve as chair of the department
from 1969 to 1974.
In 1974 he became Professor and Dean of Engineering at the University of Manitoba. He was
appointed to the Board of Manitoba Hydro Electric Corporation in 1975 and became Vice
Chairman and pro tem Chairman from December 1978 to October 1979. During his term in
Winnipeg he helped establish the Manitoba High Voltage Direct Current Research Laboratory
and the Manitoba Micro Electronics Institute. In recognition of his outstanding contribution and
service to the Manitoba Hydro Electric Board, Dr. Wedepohl was the recipient of the Award of
the Bison by the Government of Manitoba.
In 1979, Dr. Wedepohl was appointed Dean of the Faculty of Applied Science at UBC, a post he
held until 1985. During this time he was chairman of the task force which prepared a report for
the government of British Columbia on major expansion of the University's School of
Engineering. He was also chairman of the planning committees which specified the new mining
engineering building and the building for the western division of the Pulp and Paper Research
Institute of Canada. After completing his term as dean, he continued on as a professor in the
Department of Electrical Engineering until 1997.
He was appointed to the board of the British Columbia Hydro Electric Corporation from 1980 to
1984 and chairman of the energy sub-committee of that board. He served as a member of the
Science Council of British Columbia from 1981 to 1985 and a member of the Arts, Science and
Technology Council of British Columbia from 1982 to 1985. He was faculty advisor and sponsor
to a team of UBC students who won first prize in the Innovative Vehicle Design Competition at
Dr. Wedepohl authored more than 30 papers in the Proceedings of the Institution of Electrical
Engineers (IEE) in London and the Institute of Electrical and Electronic Engineering (IEEE) in
New York. He was a Fellow of the Institution of Electrical Engineers in London and of the
Engineering Institute of Canada.
The Senate expresses its condolences to Dr. Wedepohl's family and friends.
Sally Thorne }        That Senate approve the Memorial Minute for Dr
Lance Rucker LeonhardMartin Wedepohl, that it be entered into
the Minutes of Senate, and that a copy be sent to
the family of the deceased.
Senate Membership
 Vancouver Senate 12/13 - 4
Minutes of 17 April 2013
The Registrar pro tem. Introduced the new and returning student representatives to Senate for
them term from 1 April 2013 to 31 March 2014:
Mr Graham Beales
Ms Tanya Shum
Mr Barak Caracheo
Mr Cole Leonoff
Mr Jared Lee
Ms Melanie McKenna
Ms Veni Goyal
Ms Julienne Jagdeo
Mr Mark Prescott
Mr Tom MacLachlan
Mr Casey Chan
 Vancouver Senate 12/13 - 5
Minutes of 17 April 2013
Ms Melissa Patton
Ms Mona Maleki
Mr Philip Edgcumbe, Medicine
Ms Nina Karimi, Arts
Ms Anne Kessler, Arts
Ms Kiran Mahal, Science
Ms Natalie Marshall, Graduate Studies
Vice-Chair of Senate
The Secretary announced that Senators Edgcumbe and Haffey had been nominated to Service as
Vice-Chair of Senate, each candidate then spoke in favour of their candidacy, and ballots were
distributed to Senators with the results to be tabulated and announced later in the meeting.
Minutes of the Previous Meeting
Katharine Patterson } That the Minutes of the Meeting of 20 March 2013
Lawrence Burr be adopted as corrected.
• diversify in place of diversity on page 8
• Discussion in place of information under
Proposed Agenda Items.
Business Arising from the Minutes
The President noted that Senator Loewen had requested a discussion at Senate following the
email message on the Flexible Learning Initiative that was distributed at the request of the
Provost. Professor Toope stated that he understood that message was to highlight and support
those initiatives brought forward at the faculty, departmental, and faculty member level. He had
asked the Provost to further report on this matter for Senate's information.
 Vancouver Senate 12/13 - 6
Minutes of 17 April 2013
The Provost noted that student learning was our first commitment in Place and Promise: we set
as goal to increase the quality and impact of our teaching and to strengthen and support student
success, and UBC has been working on these goals for the past 4 years. Dr Farrar noted that
there were 9 commitments in Place and Promise and each of these is rolled out in a different
way; some, such as the Aboriginal strategy, have been organized by a cohesive group, but for
student learning this is something that happens at the faculty, department and faculty member
level. Rather than developing a set strategy for Student Learning, his office was and planned to
work to support what was going on across the entire University.
Dr Farrar suggested that those who followed the New York Times will be aware of the growing
phenomena of Massive Open Online Courses (MOOCs). He noted that UBC has a long history in
online and distance learning; the difference now is the massive/open part, and how technology is
changing our world. Dr Farrar then referenced Coursera (a Stanford-based online consortium
UBC has joined) and Computer Science's example (our first MOOC, with over 175 000 enrolled
and nearly 8000 completions), and outlined how MOOCs could differ from UBC's more
traditional distance educational offerings, including adjustments to assessments and vast
differences between enrolment and complection numbers. The Provost informed Senate that he
and the President had recently attended a two day conference on the effect of MOOCs at the
University of Pennsylvania; from that and other experiences he expressed his belief that UBC's
best option was not to focus on offering MOOCs, but rather to take the technology used for them
and apply it to our own classrooms (whether traditional, flipped or blended learning
environments) so that students can better apply what they learn outside of class within class.
The Provost noted for Senate that his office would continue to engage and work with the Senate
Teaching & Learning and Academic Policy Committee on the academic implications for these
Senator Dunford asked if the University was expected to make or lose money on these
Dr Farrar replied that UBC was not interested in free courses; we are interested in using
learning from these to improve our programs. Increasingly departments are coming to us
to talk about first year programming and how we can use this to improve how we offer
them. We do have a commitment to lifelong learning and so may put some courses
through Coursera but MOOCs are not our primary interest.
Senator Loewen opined that UBC had many shared goals but to hear of these things in an after-
the-fact manner was problematic for Senate. He noted that UBC had over 40 000 students for
whom we have shared responsibilities, and greater consultation around these initiatives with
Senate was needed. He noted that a report was produced for the Provost's office on our Flexible
Learning Initiatives and asked if it would be shared with Senate.
The Provost agreed to share the report with any interested Senators but advised that the
document was incomplete and very early.
 Vancouver Senate 12/13 - 7
Minutes of 17 April 2013
Senator Singh noted that he supported the flexibility in time space and pedagogy that these
initiatives offered, but asked for assurances that any additional funding to support these programs
would not be to the detriment of other operations.
The Provost assured the senator that money was not being taken away from other
initiatives to support flexible learning.
Senator Riseman asked if we had considered a model where the information was free but the
transcript cost money.
Dr Farrar replied that several different models were in use. US universities would reframe
this as a question of assessment; American schools would assess how much learning
you'd done already and deliver the rest of the program to you at a reduced cost. The
Provost opined that this was not likely something UBC would be interested in.
Senator Baimbridge asked other than information technology support, what resources would
faculty members need to participate and what was available?
The Provost replied that he had asked the Centre for Teaching, Learning, and Technology
to think about how they could better support faculty and departments in this area.
With permission of Senate, the Director of the Centre, Dr Simon Bates advised
that new technology was not necessarily needed; although high tech was the norm
in MOOCs there were many ways to expose students to information ahead of time
so we can make more productive use of class time.
The Provost further suggested that students seemed to like both high and low
technology methods, but that the middle ground did not seem as supported.
Senator Harrison advised that it would be critical for the discussions and development of these
courses to involve students, especially as we would be asking them to use their time devoted to
learning differently.
The Provost replied that students have asked us to do that and we recognize that we need
to be more communicative with them about how learning may change
Senator Mahal noted that as we start to look to move more content online we need to consider
what this does for the student experience and how this affects the campus community and
atmosphere. She asked if there there been thoughts to invest more in campus technology so
students don't have to carry around laptops, noting that existing computer facilities were in high
Senator Windsor-Liscombe described this as the desiting of a formerly locally based way of
learning. He asked if the geopolitical ramifications had been considered.
 Vancouver Senate 12/13 - 8
Minutes of 17 April 2013
The Provost replied that Thomas Friedman of the New York Times presented at the
Pennsylvania conference and he noted the impact of these kinds of technologies on the
newspaper industry. A decade ago there was a sense that this technology would harm
smaller papers but the Times thought itself immune. That newspaper of course has been
majorly affected. There are huge issues in higher education around the world; the cost of
education is becoming prohibitive and a number of issues here could be disruptive for
The President noted that he had a slightly different perspective on MOOCs; he did not believe
that MOOCs will be as disruptive as believed. He suggested that it was difficult to discern any
profound transformations from the hype. Professor Toope advised that at this year's Davos
conference, he and the presidents of several other universities agreed that we had to take
something that we can learn from this and use it to benefit our own students in helping them
learn better. The President suggested that as this area was moving quickly we needed to find a
way to differentiate the "noise" from the benefits of blended learning for our students.
Dr Farrar noted that our Computer Science MOOC had students from almost every country in
the world, but that the topic did not necessarily have to be technical - the University of
Pennsylvania taught a course on Emily Dickenson to several hundred students versus their usual
The President concluded by noting that MOOCs seemed to work as discrete courses but that he
had not yet seen a way where they could work as full programs.
International College
The Provost advised Senate that Vantage College was the name selected by the University
Executive for the International College approved by Senate last month.
Remarks from the Chair
The President noted for Senate that recently the Federal Government had restored $37M cut from
the granting councils; however, NSERC's $15M recapitalization had $12M of that go towards
college and community innovation. He advised that there was a reference made by the
Government towards a review of the Indirect Cost of Research that he hoped was in response to
our, Toronto, and McGill's requests for this to be revisited given that Canada pays far less
towards indirect costs than Australia, the US, or most of Europe. For international education, the
President noted that the MIT ACS Global Link program will see $13 million in funding over 2
years, and for the first time the federal government will support Canadian students going abroad.
Professor Toope advised Senate that a mediation session between UBC and the Faculty
Association was held over the past weekend but no agreement could be found; 3 days have been
set aside for arbitration at the start of June.
The President noted that he recently spoke at a meeting of the Board of Governors of the
University of Alberta with the Minister of Advanced Education for Alberta. He noted that there
 Vancouver Senate 12/13 - 9
Minutes of 17 April 2013
was a high degree of uncertainty for higher education funding across Canada and that the
University of Alberta recently received an unexpected 7.3% budget cut.
As an update to Start an Evolution, the President advised that we have raised $213 million this
year (and are now at $1.1 billion towards the campaign total) and had 45095 alumni engaged this
Senator Baimbridge asked if we have specifically addressed the question of operating grants with
the Tricouncils. He suggested that the CIHR cut-off levels have become absurd.
The President advised that we make this point constantly - and supported by statistics -
but without success.
Senator Hall asked if we have raised the issue of PHD student funding. In category A it wass
13% and B is 14%; she opined that we cannot support students at those rates.
Professor Toope replied that we have advised that we are dramatically underperforming
compared to the EU, Australia and the US; we produce far fewer PHDs and master
students. The unfortunate response is that outside of academia there is a very low
premium on having a PhD in Canadian salary structures and thus it is not supported.
From the Board of Governors
The President confirmed that the following items approved by the Vancouver Senate were
subsequently approved by the Board of Governors as required under the University Act:
Senate Meeting February 13, 2013
• Curriculum proposals from the Faculties of Applied Science, Arts, Dentistry, Graduate
Studies (Arts, Education, Forestry, Law, Medicine, and Science), Land and Food Systems
and Law
• New program - Master of Laws in Taxation
• Student Awards
Senate Meeting March 20, 2013
• Curriculum proposals from the Faculty of Graduate Studies (Applied Science)
• Name Change from the Faculty of Graduate Studies to the Faculty of Graduate and
Postdoctoral Studies effective July 1, 2013
• Establishment of the UBC International College effective May 1, 2013
• Disestablishment of College of Interdisciplinary Studies effective October 1, 2013
• New program - Master of Urban Design
• Student Awards
Admissions Committee
 Vancouver Senate 12/13 -10
Minutes of 17 April 2013
See Appendix A: Admissions Summary
The Chair of the Senate Admissions Committee, Dr Robert Sparks, presented.
Robert Sparks } That Senate approve changes in admission
Rhodri Windsor-Liscombe requirements for applicants to graduate
programs in Sociology (Doctor of Philosophy
and Master of Arts), effective for admission to
the 2013 Winter Session and thereafter;
That Senate approve changes in admission
requirements for applicants to graduate
programs in Forestry (Doctor of Philosophy,
Master of Science, Master of Applied Science
and Master of Forestry), effective for admission
to the 2013 Winter Session and thereafter; and
That Senate approve the proposed calendar
entry on readmission to the Bachelor of Applied
Science program, effective for the 2013 Winter
Session and thereafter.
Dr Sparks briefly outlined the nature of each of the proposals.
Robert Sparks } That Senate approve the policy entitled
Lance Rucker. Essential Skills and Abilities for the Pharmacy
Programs 'for students in the Bachelor of
Science in Pharmacy program.
Dr Sparks explained the nature of the essential skills document, noting that it was modelled on a
similar document, technical standards, prepared by the Ontario medical schools and that our own
Faculty of Medicine has a similar document. The idea is to have applicants fully understand the
 Vancouver Senate 12/13 -11
Minutes of 17 April 2013
scope of practice in pharmacy as the Bachelor of Science in Pharmacy is an entry-to-practice
Vice-Chair of Senate
The President announced that Mr Philip Edgcumbe was elected vice-chair of Senate for a term of
one (1) year.
Joint Report of the Admissions and Curriculum Committees
The Chair of the Senate Curriculum Committee, Dr Peter Marshall, presented.
Peter Marshall }        That Senate approve the new dual degrees
Katharine Patterson option for the Master of Public Health and
Master of Science in Nursing.
Dr Marshall explained that these were not new programs; this is just an opportunity for students
to complete both programs with efficiencies in the required credits.
Curriculum Committee
See Appendix B: Curriculum Summary
The committee chair, Dr Peter Marshall, presented.
Peter Marshall }        That the new courses, changed courses, new
William Dunford subject codes, and program changes brought
forward by the Faculties of Applied Science, Arts,
Education, Forestry, Graduate and Postdoctoral
Studies (Arts), Pharmaceutical Sciences, and
Science be approved.
Dr Marshall briefly outlined the package presented for Senate's consideration.
 Vancouver Senate
Minutes of 17 April 2013
Nominating Committee
See Appendix C: Presidential Search Committee Terms of Reference
The Committee Chair, Dr Rhodri Windsor-Liscombe, presented.
Rhodri Windsor-Liscombe       } That Senate approve the procedures for the
Lance Rucker recommendation and selection of candidates for
President of The University of British Columbia
as attached, with the understanding that
"faculty member " as used therein shall
continue to be defined as set out in the
University Act.
Dr Windsor-Liscombe explained that his committee and their Okanagan counterpart had met
jointly to consider and recommend the Board's proposal for the next Presidential Search. He also
took the opportunity to thank the current President for his service to the academy.
Student Awards Committee
See Appendix D: Awards Summary
Dr Sue Grayston, Chair of the Student Awards Committee, presented.
Sue Grayston
Lawrence Burr
} That Senate accept the awards as listed and
forward them to the Board of Governors for
approval; and that letters of thanks be sent to
the donors.
A senator asked how many Major Entrance Scholarships would be offered; The Registrar pro
tem. agreed to have this information for the next meeting.
Report from the Provost
 Vancouver Senate 12/13 -13
Minutes of 17 April 2013
The Provost, Dr David Farrar, presented for information. He noted that the Senate and Board had
policies relating to external reviews; the document circulated was to assist faculties and his office
for their implementation.
Senator Dunford noted that the document set out guideline for external reviews to occur
infrequently; if we were serious wouldn't we do an annual review?
With permission of Senate, Vice-Provost Kindler advised the review frequency had to be
balanced between the cost incurred and benefits found.
Senator Dunford followed by noting that some UK universities had less intensive but
more frequent external reviews.
Senator Loewen expressed his appreciation for review summaries being brought forward to
Senate annually.
Senator Baimbridge noted that we moved away from making this a policy but expected it to be
mandatory. Why are we not making these guidelines formal requirements?
Vice-Provost Kindler replied that the Academic Policy Committee had considered
updating our policy in 2007 but upon consideration decided that we needed guidelines on
policy implementation rather than changes to the policy itself.
Senator Baimbridge noted that follow up on reviews was often not forthcoming. He suggested
that UBC needed a 2 year review to report back to the Provost on the steps taking to implement
an action plan developed in response to a review.
Senators generally agreed with Senator Bainbridge's suggestion.
Senator Mahal noted that section 3.6 talked about formal advising, was there any interest in
adding student well being metrics to things being considered.
The Provost replied that we are working with Planning and Institutional Research to have
a much more robust set of metrics in this area.
Vice-Provost Kindler replied that we have had some discussions about concerns with
metrics driving behavior. Numbers may not reflect quality or value of experiences.
Senator Thorne spoke in favour of Dr Kindler's comments and noted that
colleagues around the world were being negatively affected by the inappropriate
use of metrics. Academic units should propose their own ways of measuring
student wellbeing.
Senator Vessey asked under whose auspices these reviews occur.
 Vancouver Senate 12/13 -14
Minutes of 17 April 2013
Associate Registrar Eaton replied that the Senate directed that they occur.
Senator Peacock noted that the largest reason why reviews did have their recommendations
implemented was due to resources.
There being no further business, the meeting was adjourned at 8:23 pm.


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