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[Meeting minutes of the Senate of The University of British Columbia] 2006-03-22

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Enrolment Services
Senate and Curriculum Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
students.ubc.ca/senate
Vancouver Senate
MINUTES OF MARCH 22, 2006
Attendance
Present: President M. C. Piper (Chair), Dr. A. McEachern (Chancellor), Vice-President L.
A. Whitehead, Dr. P. Adebar, Mr. B. Ahmadian, Dr. B. Arneil, Mr. B. Aujla, Dr. J. D.
Berger, Dr. G. Bluman, Dean M. A. Bobinski, Dr. P. T. Brady, Dr. J. Brander, Mr. E. Cheung, Dr. L. Chui, Ms. J. Collins, Dr. E. Dean, Dr. J. Dennison, Ms. G. Eom, Dr. D. Fielding, Dr. C. Friedrichs, Ms. M. Friesen, Mr. C. Funnell, Dean N. Gallini, Mr. T.
Gerschman, Principal J. H. V. Gilbert, Ms. T. Gillespie, Mr. C. L. Gorman, Dr. S. Gray-
ston, Dr. L. Gunderson, Dr. P. G. Harrison, Associate Vice-President J. Hutton, Dr. R.
Irwin, Dean M. Isaacson, Dean pro tem. M. Isman, Mr. J. Jawanda, Mr. R. Lowe, Dr. M.
MacEntee, Dr. P. L. Marshall, Dr. A. McAfee, Dr. W. McKee, Dr. D. McLean, Ms. L.
McLean, Mr. W. McNulty, Mr. J. Mergens, Dean D. Muzyka, Ms. I. Noohi, Dr. D. Pater-
son, Dean J. Saddler, Dr. J. Sarra, Ms. E. Segal, Associate Vice-President & Registrar B. J.
Silzer (Secretary), Dr. B. Stelck, Dr. S. Thorne, Dean R. Tierney, Dr. M. Upadhyaya, Dr.
R. Wilson, Dr. R. A. Yaworsky, Dean E. H. K. Yen, Mr. D. Younan, Dr. J. Young.
Regrets: Dr. N. Banthia, Prof. C. Boyle, Dr. H. Burt, Dr. W Dunford, Dr. W Fletcher, Dr.
I. Franks, Ms. E. Gibson, Dean E Granot, Dr. R. Helsley, Dean pro tem. G. Ingram, Dr. J.
Johnson, Ms. W King, Dr. S. B. Knight, Dr. B. S. Lalli, Dr. P. Orchard, Dr. P. Potter, Ms.
C. Quinlan, Mr. B. Simpson, Dean R.Sindelar, Dr. D. Steyn, Dean G. Stuart, Mr. M.
Tung, Dr. D. Weary, Dr. R. Windsor-Liscombe.
Recording Secretary: Ms. L. M. Collins.
Call to Order
Senate Membership
DECLARATION OF VACANCY
The Secretary declared a vacancy for one faculty representative from the Faculty of Commerce and Business Administration to replace resigning Senator Dr. Daniel Granot.
Vol. 2005/2006 87
 Vancouver Senate 05-06 - 88
Minutes of March 22, 2006
Minutes of the Previous Meeting
Dean Isaacson l     That the minutes of the meeting of February
Ms. Eom J     22, 2006 be adopted as circulated.
Business Arising From the Minutes
CENTRE FOR GLOBAL TRANSPORTATION STUDIES
Referring to p. 05-06 - 78 of the Minutes of Senate, Dr. MacEntee reminded members of
Senate that he had requested that the proposal to establish a Centre for Global Transportation Studies be forwarded to the Interim Budget Committee for review prior to implementation. There was discussion about whether the Chair would accept a motion to
amend Senate's approval of the Centre to make implementation contingent upon Budget
Committee review. In response to a request from Interim Budget Committee Chair Dr.
Brander, Dean Isaacson agreed to forward a copy of the proposal to the Interim Budget
Committee.
Remarks from the Chair and Related Questions
PRESIDENT DESIGNATE DR. STEPHEN TOOPE
President Piper referred to the recent announcement that Dr. Stephen Toope was to
become UBC's 12th President, effective July 1, 2006. Speaking on behalf of the University
community, President Piper extended warmest congratulations and welcome to Dr. Toope
and expressed appreciation to the Board of Governors for making the appointment unanimously. Dr. Toope had visited both the Vancouver and Okanagan campuses on March
22, the day of the announcement.
 Vancouver Senate 05-06 - 89
Minutes of March 22, 2006
Remarks from the Chair & Related Questions, continued
Principal Gilbert      l     That Senate record its appreciation for the
Mr. Gorman J     exceptional job done by the Presidential
Search Committee in selecting Dr. Toope as
UBC's next President.
Carried.
NOBEL LAUREATE DR. CARL WIEMAN
The President drew attention to the recent announcement that Dr. Carl Wieman, winner
of the 2001 Nobel Prize in Physics, had accepted a UBC faculty appointment effective January 1, 2006. In addition to his impressive research acumen, Dr. Wieman was known for
his exceptional dedication to teaching and had received many teaching awards. Dr. Wie-
man's faculty colleagues at both campuses had expressed excitement about this news.
INAUGURAL COUNCIL OF SENATES MEETING
The President reported that the Council of Senates had held its first meeting on March 17,
2006 in Vancouver. The President described the meeting as an exciting historic event. The
Council planned to meet four times per year, and both Senates could expect regular
reports about decisions taken by the Council.
At its first meeting, the Council had approved its own rules and procedures, interim elections regulations, and an affiliation agreement with the En'owkin Centre.
ALUMNI EVENTS AND TRIP TO OTTAWA
The President described recent successful alumni events and a President's Circle event for
donors in Toronto. The President also travelled to Ottawa to meet with members of the
federal government to discuss federal support for research activities. President Piper
described these meetings as very productive.
 Vancouver Senate 05-06 - 90
Minutes of March 22, 2006
Remarks from the Chair & Related Questions, continued
STUDENT SENATORS
The President presented certificates of appreciation for Student Senators completing their
terms on March 31, 2006. President Piper acknowledged their dedication to the governance of UBC as an institution, one of the most important aspects of participating in the
University community. The following students received certificates:
Mr. Edward Cheung;
Mr. Birinder (Sunny) Aujla;
Ms. Jennifer Collins;
Ms. Ida Noohi;
Ms. Elizabeth Segal;
Ms. Lianne McLean;
Mr. Cameron Funnell;
Mr. Diaa Younan;
Mr. Jasdeep Jawanda;
Mr. Tommy Gerschman;
Mr. Michael Tung;
Mr. Bijan Ahmadian;
Ms. Torill Gillespie;
Ms. Emma Gibson.
The Secretary noted that Mr. Philip Orchard and Ms. Gina Eom had been reelected to
Senate for the 2006/07 term.
From the Board of Governors
Vice-President Whitehead confirmed that the Board of Governors had accepted the recommendations of Senate in approving the following items:
1.  Senate Meeting of November 16, 2005
• Curriculum from the Faculty of Graduate Studies;
• Change in Name for the BC Research Institute for Children and Women's
Health;
• Establishment of the Chair in Wood Building Design and Construction;
the Canadian Cancer Society Research Chair in Primary Prevention of
Cancer; and the University of British Columbia Chair in Patient Safety.
 Vancouver Senate 05-06 - 91
Minutes of March 22, 2006
From the Board of Governors, continued
2. Senate Meeting of December 14, 2005
• New Awards;
• Curriculum from the Faculties of Applied Science, Arts, Commerce &
Business Administration, Dentistry, and Graduate Studies.
3. Senate Meeting of January 25, 2006
• Department of Dermatology and Skin Science;
• Change in Name for the Centre for Women's Studies and Gender Relations.
COMMUNICATIONS BETWEEN SENATE AND THE BOARD OF GOVERNORS
Vice-President Whitehead reported that was in discussion with the Senate Agenda Committee about the optimal procedure for reporting matters from the Board to Senate. He
noted that he, as Vice-President, Academic, had an official role in submitting certain Senate items to the Board of Governors for approval. Dean Isaacson indicated that the
Agenda Committee would report on Board/Senate communications at the April meeting.
MASTER OF FOOD SCIENCE
Vice-President Whitehead reported that the Agenda Committee had requested information about the status of one particular item: the Master of Food Science. The Vice-President confirmed that the program had been approved by the Board of Governors after
considerable discussion. The President and Vice-President had indicated to the Board of
Governors that Senate was considering issues related to student recruitment by third parties. Although the program was approved by the Board, Vice-President Whitehead had
decided not to proceed with the Master of Food Science for the 2006-2007 academic year
because the program could not operate without the third-party recruiter.
 Vancouver Senate 05-06 - 92
Minutes of March 22, 2006
Admissions Committee
Dr. Berger presented the reports, as Chair of the Committee.
CALENDAR CHANGES ON ADMISSIONS
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
The Committee had circulated the following proposals:
1. Bachelor of Education (Secondary) Business Education Program: change to admission
requirements;
2. Bachelor of Education (Modern Languages Concentration and Major): addition of
Korean as an acceptable discipline for admission to the Elementary option and to the
Secondary Teaching Field requirements;
3. Applicants following the American secondary school curriculum: addition of SAT 1 or
ACT + Writing as a requirement for admission.
Dr. Berger l     That the admissions proposals be approved
Dean Tierney J     as circulated.
Carried.
NEW EXCHANGE PARTNERSHIP AGREEMENT
The Committee had circulated for information a summary of a new student mobility
agreement with the University College London.
INTERIM REPORT ON THIRD-PARTY STUDENT RECRUITMENT
Senate received for information the following interim report on third-party student
recruitment. Dr. Berger stated that the Committee was to deliver its final report in May
2006.
Interim Report on Third-Party Student Recruitment
Guidelines are being developed by a Subcommittee of the Senate Admissions
Committee.
Subcommittee Members:
 Vancouver Senate 05-06 - 93
Minutes of March 22, 2006
Admissions Committee, continued
Dr. Barbara Arneil, Associate Professor, Political Science
Dr. James Berger (Chair), Associate Head/Professor, Zoology
Mr. Mark Crosbie, Legal Counsel, Office of the University
Counsel
Dr. Tim Durance, Professor and Director of Food, Nutrition and
Health, Faculty of Land and Food Systems
Dr. Michael MacEntee, Professor, Dentistry
Mr. Brian Silzer, Associate Vice-President and Registrar, Enrolment Services
Dr. Don Wehrung, Executive Director, International Student Initiative and Professor, Sauder School of Business
Summary
The subcommittee received its charge from the Senate: to investigate third party
recruiting, develop a recommendation on the use of third part recruiters, and provide guidelines for the use of third party recruiters at UBC.
The subcommittee met monthly during January, February and March, 2006.
Input was requested from Dr. Craig Klafter, Associate Vice President, International, and Ms. Jenny Phelps, Director, Student Academic Services, Faculty of
Graduate Studies.
Three options were initially discussed:
a. UBC should not employ third-party agents (for degree programs)
b. UBC may employ third-party agents (for degree programs), with constraints
c. UBC should invest in opening offices on the ground in a desired market
area.
In the course of their deliberations, the subcommittee decided to reject option "a"
on the grounds that third party recruiting can be a useful and efficient tool in the
internationalization of the campus.
Option "c" was rejected as well, on the grounds that UBC does not have the
resources (human, legal, or financial) to invest in opening offices across the
world.
The subcommittee recommends option "b" above. It was felt that the use of third
party recruiters for degree programs could be explored on a program-by-program
basis as long as consideration was given to the challenges of this type of business
relationship with outside parties.
Guidelines were developed with the following goals in mind:
• to protect and promote UBC's reputation worldwide,
• to minimize foreseeable risks in dealing with third party recruiters,
 Vancouver Senate 05-06 - 94
Minutes of March 22, 2006
Admissions Committee, continued
• to protect any individual degree program from becoming dependent on
an individual recruiter for its viability, and
• to protect students from unscrupulous recruiting practices.
The subcommittee's guiding principle was the definition of UBC's relationship
with the recruiting agency. The recruiting agency's role is to
• introduce UBC programs to interested students,
• advise students of UBC's acceptance criteria,
• arrange contact between UBC staff and the potential applicants.
A preliminary set of general guidelines were developed with that definition in
mind. However, the Senate Admissions Committee decided that further discussion should take place with Enrolment Services staff and with the Faculty of
Graduate Studies. There remain a variety of unresolved policy issues related to the
implementation of the proposed guidelines for undergraduate and graduate student recruiting. Thus, the Senate Admissions Committee asks that the presentation of the final recommendations be deferred to the May meeting of Senate.
Respectfully submitted,
James D. Berger
Chair, Admissions Committee
Agenda Committee
Dean Isaacson presented the reports, as Chair of the Committee.
REFERRALS TO THE COUNCIL OF SENATES: ADJUSTMENTS TO THE RULES AND
PROCEDURES OF SENATE
The Committee submitted the following report.
The Agenda Committee has been advised by the University Counsel that the Senate's proposal to have the Council of Senates' Rules and Procedures drafted in
such a way that prohibits matters to be considered by the Council of Senates
unless a Senate refers them with a supermajority conflicts with the powers of the
two Senates under the University Act. As such, a restriction of this nature can
only be put into place by a provision being added to the Senate's Rules and Procedures.
Although we note that the requested supermajority in the report was three-quarters (3/4), we recommend to Senate that the supermajority in the Senate's rules be
two-thirds (2/3) in concordance with the general provision in Robert's Rules that
a standing rule (including one requiring 3/4) can be suspended by a 2/3 vote, and
thus a 3/4 requirement for anything in those Rules is superfluous.
 Vancouver Senate 05-06 - 95
Minutes of March 22, 2006
Agenda Committee, continued
We further recommend that such a requirement upon the Senate would only be
fair if the Okanagan Senate established a similar rule in due course. As such, the
following amendment to the Rules and Procedures of Senate is proposed, with the
proviso that the requirement for the Okanagan Senate to take the same action not
take effect until the adjournment of the March meeting of Senate:
New Sections under 3.7:
1. To refer any matter to the Council of Senates requires a vote of 2/3rds in the
affirmative of those present and eligible to vote. This section shall have no
effect unless the Okanagan Senate establishes and maintains a rule to the same
effect.
2. Sections 3.5.4 and 3.5.5 notwithstanding, no motion to refer any matter to
the Council of Senates may be considered by Senate unless notice of motion
has been made at the previous meeting of Senate.
3. If notice of motion to refer to the Council of Senates has been made under Section 2, the Agenda Committee shall be responsible for considering and making a recommendation to the Senate by its next meeting on the disposition of
the motion, except in such cases where notice of motion is given by a committee of Senate.
Dean Isaacson l     That the Rules & Procedures of Senate be
Principal Gilbert      J     amended as proposed by the Agenda
Committee.
DISCUSSION
There was discussion about the effective date for the proposed changes. Dean Isaacson
stated that the approval of the changes would not prevent Senate's consideration of an
item later on the present meeting agenda. There was consensus that any motion to refer a
matter to the Council of Senates would require a two-thirds majority in the affirmative to
carry, effective immediately.
The motion was
put and carried.
 Vancouver Senate 05-06 - 96
Minutes of March 22, 2006
Agenda Committee, continued
SYSTEM-WIDE ACADEMIC POLICY DEVELOPMENT
See also Appendix A: System-Wide Academic Policy Development.'
The Committee had circulated a joint Okanagan-Vancouver report that proposed a process for creating and revising academic policy in a multi-campus system without frequent
referral of matters to the Council of Senates. Dean Isaacson stated that it was preferable
in most cases for the two campuses to agree on common policy, but that there would be
cases where separate policies were desirable. The proposed process saw discussion taking
place at the Senate Committee level. The Committee recognized that the creation of separate policies in some areas, e.g., policies that would require the development of a new Student Information System, would have significant resource implications.
Dean Isaacson l     That the report on System-Wide Academic
Principal Gilbert      J     Policy Development be adopted; and
That such adoption be subject to the
adoption of the Report by the Okanagan
Senate.
DISCUSSION
In response to a question from Dr. McAfee, Dean Isaacson stated that minor differences
of opinion between the two campuses could be resolved at the Senate Committee level.
Failing such resolution, a Senate could opt to refer a matter to the Council of Senates for
decision. Principal Gilbert stated that, once an item was referred to the Council of Senates, Councillors would expect each other to consider the best interest of the system as a
whole, rather than the needs of one campus.
The motion was
put and carried
•
 Vancouver Senate 05-06 - 91
Minutes of March 22, 2006
Agenda Committee, continued
STUDENT REPRESENTATIVE TO THE VANCOUVER SENATE FROM THE FACULTY
OF EDUCATION
Note: The full text of this proposal is not included in the Minutes. Copies are available
from the Assistant Registrar, Senate & Curriculum Services.
The Committee had circulated a proposal to add the following text to the Regulations for
Student Elections to Governing Bodies:
That in the event of the vacancy of the student senator from Education, that the
senate permit an elected student from the Faculty of Education will serve as
interim student senator from education until the next student senator from education is elected;
And that the name of the interim senator be given to senate by the Education Student Association in May of the previous Academic Year in the event that the Education Student Association expects a vacancy for the remainder of the term of
office.
Dean Isaacson l     That Senate approve the proposed changes
Mr.Brady J     to the Regulations for Student Elections to
Governing Bodies.
STATUS REPORT ON ISSUES OF BROAD ACADEMIC INTEREST
Dean Isaacson gave a brief status report on the collection of items of broad academic
interest by the Agenda Committee for future discussion at a meeting of Senate. Dean
Isaacson reminded Senators that this process had been first proposed by the Senate
Review Committee. The Agenda Committee had been delighted to receive approximately
10 submissions, and was in the process of assessing the topics and considering whether to
refer them to a Committee for some preparatory work prior to Senate discussion. Examples of topics were funding for doctoral students and the future of interdisciplinarity at
UBC.
 Vancouver Senate 05-06 - 98
Minutes of March 22, 2006
Curriculum Committee
As Chair of the Committee, Dr. Marshall presented a proposal to reactivate and modify a
master's degree program.
Dr. Marshall l     That the Senate approve the re-activation
Dean Isaacson J     and change in program to the Master of
Engineering in Clinical Engineering
program in the Faculty of Applied Science.
DISCUSSION
In response to a question from a Student Senator, Dean Isaacson confirmed that the program would focus on practical applications.
"he motion was
;
put and carried.
Elections Committee
APPEAL DISPOSITION
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
As Chair of the Elections Committee, Dean Bobinski had circulated for information the
Committee's reasons for decision with respect to an appeal of the 2006 Election of the
Student Representatives to the Board of Governors.
Student Awards Committee
NEW AWARDS
Please see also Appendix B: New Awards.'
 Vancouver Senate 05-06 - 99
Minutes of March 22, 2006
Student Awards Committee, continued
As Chair of the Committee, Dr. Bluman had circulated a list of new awards.
Dr. Bluman l     That the awards listed be accepted and
Dr. Marshall J     forwarded to the Board of Governors for
approval, and that letters of thanks be sent
to the donors.
Carried.
Tributes Committee
As Chair of the Committee, Dr. Thorne presented the reports.
CANDIDATES FOR EMERITUS STATUS
The Committee recommended the following candidates for emeritus status:
• Ms. Clarissa Green: Associate Professor Emerita of Nursing;
• Dr. Barbara Ann Hilton: Professor Emerita of Nursing;
• Dr. Carolyn E. Johnson: Assistant Professor Emerita of Audiology & Speech Sciences;
• Dr. Moritaka Matsumoto: Associate Professor Emeritus of Art History, Visual Art and
Theory.
Dr. Thorne l     That Senate accept the recommendation of
Dr. R. Harrison        J     the Tributes Committee with respect to
emeritus status.
Carried.
MEMORIAL MINUTE FOR DR. WILLIAM A. WEBBER
The Committee had circulated the following memorial minute.
WILLIAM A. WEBBER, MD, FRSPC, LLD (hon.)
Bill Webber was a unique and special colleague. He was associated with UBC for
55 years as a student, faculty member, Dean, Associate Vice-President and Professor Emeritus. Bill was an outstanding student in the Faculty of Arts and Sciences
and Medicine. Following his graduation from Medicine in 1958 and an internship
at the Vancouver General Hospital, he did a two-year postdoctoral research program in Renal Physiology at Cornell Medical School. In 1961 he returned to UBC
as an Assistant Professor in the Department of Anatomy. His career focused on
teaching, research and administration. He taught Microscopic Anatomy, the
 Vancouver Senate 05-06 -100
Minutes of March 22, 2006
Tributes Committee, continued
study of Histology, for 44 continuous years to medical, dental and graduate students. He was a popular and highly respected teacher and mentor to the first-year
students and a great role model as a scholar, friend and compassionate human
being.
Bill's administrative leadership surfaced in 1968 when he became President of the
Faculty Association, and expanded in 1971 when he became the Associate Dean
of Medicine. Six years later he was appointed Dean of Medicine and served in
that capacity for 13 years. The Faculty of Medicine doubled in size in its student
enrolment, faculty and physical facilities during his tenure as Dean. His leadership and administrative talents were outstanding, and he guided the Faculty to a
prominence of excellence in Canada. In 1990 he was appointed Associate Vice-
President for Faculty Relations, and served in that capacity for six years. During
this time he also served as the Coordinator for the Health Sciences for three years
and continued his full teaching load in the Department of Anatomy.
Bill retired in 1999 and became associated with the Association of Professors
Emeriti. He served on the Executive Committee and became President in 2003.
UBC was a major part of Bill Webber's life. He was involved with many areas of
campus life, including serving on Senate from 1966 to 1975 as both a Faculty and
Joint-faculties representative and as an ex-officio member as Dean from 1977 to
1990. He further contributed to the governance of the University by serving as an
elected Faculty representative on the Board of Governors for three years from
December 1974 to July of 1977 when he resigned upon appointment as Dean of
Medicine. He was involved in several areas of student extracurricular activities
including athletics, social activities and professional development. Bill was also
active in his professional community, in Provincial medical affairs and commissions, and as a national leader in Medical Education and Training Programs. He
was a remarkable man and a beloved friend and colleague to numerous faculty,
staff and students. He will be sorely missed and long remembered on the Campus
and in the community.
Bill is survived by his wife of 48 years, Marilyn, and their three children: Susan,
Eric and Geordie and their families, including seven grandchildren.
Dr. Thorne l     That the Memorial Minute for Dr. William
Mr. Gerschman J     A. Webber be entered into the Minutes of
Senate and that a copy be sent to the family
of the deceased.
Carried.
 Vancouver Senate 05-06 -101
Minutes of March 22, 2006
UBC Degrees for OUC Graduates: Referral to the Council of Senates
Ms. McLean had circulated a discussion paper containing the recommendation that Senate refer to the Council of Senates the matter of the granting of UBC degrees to graduates
of Okanagan University College that had been approved in principle by the Okanagan
Senate on February 17, 2006.
In response to Ms. McLean's discussion paper, the Agenda Committee had undertaken
consultation with the Policies and Procedures Committee of the Okanagan Senate and
had circulated a report for the information of Senate about the background and context
for the Okanagan Senate decision.
The President, as Chair of Senate, requested advice from Senate about whether Senate
should entertain a motion to refer the matter to the Council, particularly in light of the
policies Senate had approved earlier on the agenda regarding referrals to the Council of
Senates and System-Wide Academic Policy Development. Citing the document on System-
Wide Policy Development, which stated that the Chair of Senate may invite a representative from the other Senate when a system-wide matter is discussed, President Piper
expressed concern that she had not yet had the opportunity to invite Acting Deputy Vice-
Chancellor Dr. Richard Tees to speak to the matter. President Piper expressed the opinion
that it would be important for the Vancouver Senate to hear Dr. Tees' perspective before
taking a decision on referral, and asked Senate to consider delaying consideration of the
item until the April 2006 meeting.
Dean Isaacson expressed concern about setting a precedent for referrals to the Council by
one Senate or the other. He urged Senate to be cautious in considering whether to make a
referral, and agreed with the President that it would be wise to seek input from a representative of the Okanagan Senate before proceeding.
 Vancouver Senate 05-06 -102
Minutes of March 22, 2006
UBC Degrees for OUC Graduates: Referral to the Council of Senates, continued
Mr. Mergens pointed out that there were members of the Okanagan Senate present,
including Dean Isaacson. President Piper agreed, but reiterated the importance of the particular viewpoint of the Acting Deputy Vice-Chancellor. Dean Muzyka and Principal Gilbert concurred with the President.
In response to a request by Ms. Eom, President Piper confirmed that it would be appropriate to invite Ms. McLean to attend the meeting of Senate at which this item was to be
discussed if Ms. McLean were no longer a member of Senate when the new term for Student Senators began on April 1, 2006.
After considering the discussion, the President requested that the item be postponed to the
April 19, 2006 meeting of Senate. Senate acquiesced without challenge.
Other Business
IMPLEMENTATION OF REVIEW OF SENATE RECOMMENDATIONS
Mr. Brady reminded Senators that almost one year had passed since the Senate Review
Committee had delivered its recommendations, and that several Committees and individuals had since been assigned responsibility for implementation. He requested a status
report on implementation of the recommendations at the April 19, 2006 meeting of Senate. President Piper requested that the Agenda Committee consider Mr. Brady's request in
preparing the following meeting agenda.
Adjournment
There being no further business, the meeting was adjourned. The following regular meeting of Senate was scheduled for 7:00 p.m. on Wednesday, April 19, 2006.
 Vancouver Senate 05-06 -103
Minutes of March 22, 2006
APPENDIX A: SYSTEM-WIDE ACADEMIC POLICY DEVELOPMENT
This is a joint report of the Okanagan Policies and Procedures Committee and the Vancouver Agenda Committee for the consideration of both Senates. It has been prepared in
anticipation of the ongoing development and modification of many academic policies by
either or both Senates, bearing in mind that some policies may be common to both campuses whereas others may not.
The two committees jointly recommend each Senate's respective approval of this report.
Each Senate's approval will be subject to the approval of the other Senate.
BACKGROUND
UBC's transition from a single-campus, single-Senate university to a dual-campus university with two Senates and a Council of Senates has raised many questions regarding the
development and modification of academic policies at the two campuses, and the extent
to which these may be common to both campuses or may differ from one campus to the
next.
In this document, "policy" refers to various academic matters that fall under the jurisdiction of the Senates such as:
• Admissions criteria and related practices
• Curricula, programs and degrees
• Grading systems and related practices
• Course crediting and contact hour regulations
• Graduation requirements and approval of degree recipients
• The naming and powers of academic units, including faculties, schools, departments,
colleges, centres, and institutes
• Student awards criteria, and approval of individual awards
• Criteria relating to honorary degree recipients and emeritus faculty, and approval of
individual recipients
• Academic Year, including term dates, withdrawal dates, and examination dates.
It is noted that Faculty-specific policies are excluded from current consideration,
although the designation of those policies that may or may not be Faculty-specific is also
a matter for Senate consideration.
As each Senate develops and amends policies, it is appropriate that the two Senates reach
a common understanding of the corresponding principles and procedures. This report is
intended to provide a framework for such considerations.
PRINCIPLES
The following principles are proposed:
 Vancouver Senate 05-06 -104
Minutes of March 22, 2006
Appendix A: System-Wide Academic Policy Development, continued
1. Although common policies are preferred to the extent possible for reasons of uniformity, cohesiveness and administrative efficiency, each Senate may wish to develop or
amend policies reflecting the needs and environment of its own campus.
2. Consistent with the recommendations of the two campus-based ad hoc Committees to
Consider the Establishment of the Council of Senates, it is preferred that referrals to
the Council of Senates be minimized, and that any differences of opinion with respect
to policies at both campuses are resolved at the level of the committees of the two Senates, or by the two Senates themselves.
3. Each Senate recognizes the jurisdiction of the other Senate with respect to the approval
of academic policies at that campus, but nevertheless may raise matters with the other
Senate, either through committee consultation or through a referral to Council, if it
views that there may be implications of a particular policy approval on the UBC system.
4. Since different policies at each campus may have administrative and/or budgetary
implications, the Registrar should be consulted on those policies that may not be
approved jointly by both Senates.
PROCEDURES REGARDING NEW OR AMENDED POLICIES
Reflecting the above principles, the following are proposed procedures relating to the
development or amendment of academic policies. It is expected that these procedures will
evolve with time and experience, but these appear to be a reasonable starting point.
1. A policy is normally initially developed or amended in draft form by a Senate committee. That committee will determine whether or not the policy in question may possibly
be system-wide.
2. Where a new or amended policy may be system-wide, a draft policy statement is normally sent to the corresponding committee of the other Senate for consultation and for
that committee's consideration with respect to its own Senate. As well, the Registrar
would be consulted because of possible administrative and/or budgetary implications.
Various procedures may be used to facilitate this consultation and collaboration. This
process may result in the following:
a. a joint report from the two committees may be developed;
b. each committee may develop a separate report;
c. one committee may elect not to pursue the matter.
Case (a). In the case of a joint report, this is sent to both Senates for approval,
without amendment. Each Senate may: (i) approve the report, without amendment and subject to the approval of the other Senate; (ii) refer the report back,
with reasons, for further consideration; or (iii) may reject the report with respect
to implementation on its own campus.
Case (b). In the case of two separate reports, each Senate may consider the relevant report in the usual way: (i) approve the report, with or without amendments;
 Vancouver Senate 05-06 -105
Minutes of March 22, 2006
Appendix A: System-Wide Academic Policy Development, continued
(ii) refer the report back for further consideration, with reasons; or (iii) reject the
report.
Case (c). In the case of one report proceeding to a single Senate, that Senate may
consider the report in the usual way.
It is noted that policies in effect prior to December 2005 apply to UBC O, unless otherwise specified by the IAGB or the Okanagan Senate. A Senate committee may bring forward an amendment to such policies at any time, and if the policy may possibly be
system-wide, then it would consult with its counterpart committee to consider the matter.
Notwithstanding the various outcomes indicated above, each Senate may elect to refer a
matter to the Council of Senates associated with the approval of a policy by the other
Senate. To assist in the matter of referral to the Council of Senates matters that have been
considered by the other Senate, the following additional aspects are proposed:
1. Each Senate should have timely access to the other Senate's minutes. This will normally be facilitated by the agenda of all Senate meetings making reference to the other
Senate's website that contains minutes and materials.
2. It is intended that the Rules and Procedures of each Senate be modified to anticipate
referrals to the Council of Senate by a Senate. These should reflect Principle 2 above,
whereby referrals to the Council of Senates are minimized, and should not be undertaken in a spontaneous or trivial manner. Reflecting this, it is intended that any matter
intended for referral not coming from a committee of Senate should first be directed
to the Agenda / Policies and Procedures Committee for consultation with its counterpart, consideration and reporting back to its Senate at the next meeting of Senate. The
Chair of Senate may invite a representative of the other Senate to be present and speak
to the matter. Subsequently, there would be a motion to refer to the Council, and the
corresponding vote to refer will require a 2/3 majority of those present and eligible to
vote.
Finally, to assist in maintaining clear records of policy development, the Secretariat to the
Senates shall maintain a list of all policies, including an indication of those that are common and those that differ at the two campuses.
The Committee is grateful to Lisa Collins for her contributions to this report.
Respectfully submitted,
Michael Isaacson
Chair, Agenda Committee
 Vancouver Senate 05-06 -1(
Minutes of March 22, 2006
APPENDIX B: NEW AWARDS
AMERICAN Concrete Institute, B.C. Chapter Award: A $1,000 award is offered by the American
Concrete Institute, B.C. Chapter to a student entering fourth year in Civil Engineering or a graduate student in Civil Engineering who has shown interest and academic achievement in concrete materials and
structures. Candidates are required to provide to the Department Scholarship Chair by May 30 a five
hundred word essay on future trends in concrete materials and structures, as well as one supporting reference letter from either a faculty member or work supervisor in the concrete or related industry. The
award is made on the recommendation of the Department of Civil Engineering and, in the case of a graduate student, in consultation with the Faculty of Graduate Studies. (First award available for the 2006/07
Winter Session)
Gail BELLWARD Scholarship in Pharmaceutical Sciences: Scholarships, totalling $1,000, have been
endowed by alumni and friends of Gail Bellward for undergraduate and graduate students in the Faculty
of Pharmaceutical Sciences. The awards are made on the recommendation of the Faculty. (First award
available for the 2006/07 Winter Session)
George Bror BOVING Memorial Prize in Botany: A $500 prize has been endowed by Denise M.
Fiala in memory of her father, George Bror Boving, for an outstanding student in Botany. A native of
Sweden and a McGill graduate (B.S.A.1916), George Boving joined UBC's Agronomy Extension
Department in 1918. His examination results in Botany as an undergraduate reflected his life-long love
of this subject and, from 1949 until his retirement, he served as head gardener at UBC's Botanical Garden. The award is made on the recommendation of the Department of Botany. (First award available for
the 2005/06 Winter Session)
CANFOR Corporation Scholarship in Forestry: A $1,150 scholarship is offered by CANFOR Corporation to an outstanding undergraduate student in the Wood Products Processing Program. Preference is
given to students who have graduated from secondary schools located outside the Greater Vancouver
Regional District and the Capital Region District. The award is made on the recommendation of the Faculty of Forestry. (First award available for the 2006/07 Winter Session)
COSMOS International Graduate Travel Award: A $5,000 travel award has been endowed by Dr.
Daniel Pauly and The University of British Columbia for a deserving international graduate student who
needs support for research or field work to be conducted in their region or country of origin. In adjudicating the award, first preference is given to students associated with the UBC Fisheries Centre, second
preference to students in resource management, third preference to students in zoology, and fourth preference to those in forestry. The award is made on the recommendation of the UBC Fisheries Centre in
consultation with the Faculty of Graduate Studies. (First award available for the 2006/07 Winter Session)
Karen HAWKINS Memorial Scholarship in Education: A $1,000 scholarship to honour the memory
of Karen Lynn Nimmo Hawkins has been endowed by her family, friends and colleagues for students in
 Vancouver Senate 05-06 -107
Minutes of March 22, 2006
Appendix B: New Awards, continued
the Faculty of Education. Karen was an outstanding educator and inspirational leader with remarkable
abilities to empower her students to discover, develop and share their unique talents. The award is made
on the recommendation of the Faculty. (First award available for the 2005/06 Winter Session)
William and Nona HEASLIP Leadership Award: Two awards of $15,000 each are offered by Bill and
Nona Heaslip to undergraduate students entering their second year of study in the Faculty of Arts. In
selecting recipients, consideration is given to financial need, strong academic performance (minimum
70% average), and community involvement. The award is renewable for an additional two years or until
a first undergraduate degree is obtained (whichever is the shorter period). Candidates interested in this
award should contact the Dean of Arts' Office for information. The awards are made on the recommendation of a selection committee within the Faculty of Arts. (First awards available for the 2007/08 Winter
Session)
Harry L. KOSTMAN Memorial Entrance Scholarship in Commerce: A $5,000 scholarship has been
endowed by Mrs. Henrietta Kostman and her daughter, ludith Kostman, in honour of the 75th anniversary of Harry L. Kostman's (B.A. 1930) graduation from UBC. Born and educated in Vancouver, Mr.
Kostman was the first in his family to receive a university degree. He opened his first retail store in Vancouver in 1935 and was the founding president of Sally Shops, a ladies' retail clothing store, which later
expanded into a national company. The scholarship is awarded to an outstanding student who is a Canadian citizen entering first year in the Sauder School of Business. The scholarship is renewable for a further three years, subject to the student maintaining scholarship standing in a full-time B.Com. Program.
(First award available for the 2006/07 Winter Session)
LAW Foundation Award: Awards totalling $100,000 are offered by the Law Foundation of British
Columbia to undergraduate students in the LL.B. Program, with $40,000 of the total allocated to students
entering first year, $30,000 to students entering second year and $30,000 to students entering third year.
Up to 20 percent of the first-year support may be allocated to discretionary applicants and aboriginal students. The awards, adjudicated on the basis of financial need and academic merit, are made on the recommendation of the Faculty of Law in consultation with the Office of Student Financial Assistance and
Awards. The maximum level of support to any one recipient of an award from this fund may not exceed
$2,500 per academic year. (First awards available for the 2005/06 Winter Session)
George W. LEROUX Memorial Scholarship: Scholarships totalling $20,000 have been endowed
through a bequest by Georgia Michele Leroux for students in the Faculty of Medicine who have demonstrated an interest in and an aptitude for the field of surgery. The awards are made on the recommendation of the Faculty. (First awards available for the 2006/07 Winter Session)
Ian ROBERTSON Thunderbird Swimming Award: One or more awards, which may range from a
minimum of $500 each to the maximum allowable under athletic association regulations, are offered to
outstanding members of the Thunderbird Swim Team in any year of study. Awards are made on the rec-
 Vancouver Senate 05-06 -108
Minutes of March 22, 2006
Appendix B: New Awards, continued
ommendation of the President's Athletic Awards Committee for students who have demonstrated leadership skills and maintained good academic standing. (First award available for the 2006/07 Winter
Session)
Peter SCHAUB CHSPR Memorial Award: A $500 award has been endowed in memory of Peter
Schaub by the Centre for Health Services and Policy Research, with supplemental contributions from
friends and colleagues. The award is given to an undergraduate student with good academic standing in
the Department of Geography who has demonstrated advanced skills in cartography and geographic
information systems as well as a talent for the creative visualization of spatial data. Preference is given to
candidates who have shown a commitment to using geographic data to improve the human condition in
fields such as health, social conditions, early childhood education or related areas. The award is made on
the recommendation of the Department. (First award available for the 2005/06 Winter Session)
Barbara SCHRODT Award in Human Kinetics: A $1,000 award has been endowed by Barbara
Schrodt for an undergraduate student entering the second, third or fourth year in the School of Human
Kinetics, with preference for a student who has been an outstanding playing member of a women's field
hockey team at UBC and is taking courses related to teaching physical and health education. If, in any
year, there is no student who fulfills the preferred criteria, the award is given to a student who is an outstanding playing member on any women's athletics team. The award is made on the recommendation of
the School in consultation with the Intercollegiate Coordinator, Department of Athletics. (First award
available for the 2006/07 Winter Session)
UNIFEED Graduate Fellowship: Two fellowships of $20,000 each are offered by the Unifeed Division
of Agricore United to graduate students with thesis research projects associated with dairy cattle. The
awards are restricted to Canadian citizens or Permanent Residents and are made on the recommendation
of the Faculty of Land and Food Systems, in consultation with the Faculty of Graduate Studies. (First
awards available for the 2006/07 Winter Session)
UNIVERSITY of British Columbia Medal in Food, Nutrition and Health: A medal is awarded
annually to the student standing at the head of the graduating class in the Bachelor of Science (Food,
Nutrition and Health). The award is made on the recommendation of the Faculty of Land & Food
Systems. (First award available for the 2005/06 Winter Session)
WYETH Consumer Healthcare Leadership Award in Dentistry: A $500 award and a plaque are
offered by Wyeth Consumer Healthcare to a student graduating from the D.M.D. Program in the Faculty
of Dentistry. In addition to academic merit, consideration is given to leadership skills, involvement in
student affairs and/or commitment to community service. The award is made on the recommendation of
the Faculty. (First award available for the 2005/06 Winter Session)
WYETH Consumer Healthcare Leadership Award in Pharmacy: A $500 award and a plaque are
 Vancouver Senate 05-06 -109
Minutes of March 22, 2006
Appendix B: New Awards, continued
offered by Wyeth Consumer Healthcare to a student graduating from the B.Sc.P Program in the Faculty
of Pharmaceutical Sciences. In addition to academic merit, consideration is given to leadership skills,
involvement in student affairs and/or commitment to community service. The award is made on the recommendation of the Faculty. (First award available for the 2005/06 Winter Session)
Previously-Approved Awards With Changes in Terms or Funding Source:
Awards 01783 - British Columbia Dental Association Award (revised description): A $5,000 award is
offered by the British Columbia Dental Association to a fourth year student who has achieved high academic standing (top third of class) and demonstrated outstanding leadership and community service.
Candidates must be current members of the Association. The award is made on the recommendation of
the Faculty of Dentistry.
How amended: This award was formerly a $500 graduating prize for a student member of the donor's
organization, based strictly on the candidates' academic record over the four-year D.M.D. program. The
donors have increased the value tenfold to $5,000 and have converted the former prize to a service
award, based on leadership and community service, as well as good academic standing. The name of the
organization has changed from the Association of Dental Surgeons of B.C. to the B.C. Dental Association.

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