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[Meeting minutes of the Senate of The University of British Columbia] 2014-10-15

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 aplaceofmind Vancouver Senate
www.senate.ubc.ca
THE  UNIVERSITYOF  BRITISH  COLUMBIA
VANCOUVER SENATE
MINUTES OF 15 OCTOBER 2014
Attendance
Present: Mr C. Roach (Vice-Chair), Dr K. Ross (Secretary), Dr P. Adebar, Mr T. Ahmed, Dr R. Anstee, Mr A.
Bailey, Dr K. Baimbridge, Mr G. Beales, Dr L. Burr, Mr Casey Chan, Ms Collyn Chan, Ms M. Chartrand, Dr P.
Choi, Dean M. Coughtrie, Ms A. Daulat, Dr W. Dunford, Dr D. Farrar, Dean B. Frank, Ms B. Gershkovitch, Dr J.
Gilbert, Dr F. Granot, Prof. I. Grant, Mr S. Haffey, Dr P. Harrison, Dean J Innes, Dr A. Ivanov, Mrs C. Jeager, Ms J.
Jagdeo, Ms N. Karimi, Ms A. Kessler, Dr B. Lalli, Mr H. Leong, Mr C. Leonoff, Dr P. Loewen, Ms M. Maleki, Dr
P. Marshall, Dr C. Marshall, Mr B. McNulty, Mr D. Munro, Dr C. Naus, Dean M. Parlange, Dr N. Perry, Dr J.
Plessis, Dean S. Porter, DrL. Rucker, Dr C. Ruitenberg, DrB. Sawatzky, DrT. Schneider, Dr S. Singh, DrR.
Sparks, Ms S. Sterling, Dr Richard Tees, Dr K. Thieme, Dr S. Thorne, Dr L. Walker, Dean R. Yada, Mr E. Zhao
Regrets: Prof. A. Gupta (President) Dean G. Averill, Dr S. Avramidis, Ms E. Biddlecombe, DeanM. Bobinski, Dr
B. Craig, Dr A. Dulay, Dr S. Forwell, Dr D. Gillen, Dr C. Godwin, Prof. B. Goold, Chancellor L. Gordon, Dean R.
Helsley, Dr P. Keown, Dr S. Knight, Dr P. Meehan, Ms N. Yahya, Dr L. Nasmith, Dr C. Nislow, Dr I. Parent, Dr G.
Peterson, Dr A. Riseman, Dean S. Shuler, Dean G. Stuart, The Rev. Dr R. Topping, Mr J. Weibe, Dr R. Wilson, Dr
D. Witt.
Recording Secretary: Mr C. Eaton.
Call to Order
The Vice-Chair of Senate, Mr Christopher Roach called the second regular meeting of the
Vancouver Senate for the 2014/2014 academic year to order at 6:06 pm.
Senate Membership
The Registrar introduced Professor Rickey Yada, Dean of the Faculty of Land and Food
Systems, replacing Dean Murray Isman; and Ms Melanie Chartrand, Student Representative for
the Faculty of Education, replacing Ms Elaine Kuo.
Minutes of the Previous Meeting
Ricahrd Tees }        That the Minutes of the Meeting of 17 September
Aaron Bailey 2014 be adopted as corrected.
Corrections: Elaine Kwo as seconder for
amendment on page 8 in place of Claudia
Ruitenberg, Katja Thieme was present, two
typographical errors on page 10 (flipped and
noting in place of filliped and nothing).
Approved
Vol. 2014/15 14/15 - 02 -1
 Vanc ouver Senate 14/15-2
Minutes of 15 October 2014
Curriculum Committee
JOINT PHD PARCHMENTS
The Committee Chair, Dr Peter Marshall, presented.
Peter Marshall } That Senate approve a two parchments production
Lawrence Walker method for students of joint PhD programs as set out
in the policy and procedures described below;
and,
That, subject to the policy and procedures below, the
Faculty of Graduate and Postdoctoral Studies and
the Registrar be granted delegated authority to
develop and approve the language, format, and
layout of parchments for graduands of joint PhD
programs."
Senator Marshall outlined the dual degree parchment proposal. He indicated that UBC preferred
a two parchment approach, but there are a few partner institutions that preferred one parchment
and so this policy would allow for both options.
Approved
DOCTOR OF MEDICINE (MD) CURRICULUM RENEWAL
See Appendix A: MD Curriculum Renewal
Peter Marshall } That the revised Doctor of Medicine undergraduate
Kenneth Baimbridge program, new course code, and new and revised
courses brought forward by the Faculty of Medicine
be approved.
Senator Marshall introduced the proposal noting that it had been in development for several
years. He noted that last year, Senate approved the program revision in principle, and before
Senate today was the final proposal. He advised that he would propose one amendment to
address an emergent situation: a student who was 16 was recently admitted to the program and in
light of this, the Faculty had reconsidered the need for its current regulation requiring that a
graduate be at least 21 years of age.
AMENDMENT
 Vanc ouver Senate 14/15-3
Minutes of 15 October 2014
Peter Marshall } That the words "be at least 21 years of age, " be
Graham Beales struck from page 33 of the proposal.
Amendment
Approved
With consent of Senate, Executive Associate Dean Education, Dr David Snadden; and Director
of Curriculum, Dr Sandra larvis-Selinger, spoke to the proposal.
Dr Snadden advised that the primary impetus for the curriculum renewal project was that
accreditors noted that the faculty's curriculum was at risk of becoming outdated; to move the
MD curriculum forward a major engagement process was undertaken - before Senate was the
results.
Dr larvis-Selinger advised Senate on the spiralled, competency-based, curriculum model
proposed.
Senator Zhao noted that Senator Chung was on his way over from Vancouver General Hospital
to speak to the proposal. On behalf of MD students he thanked the Faculty for keeping students
involved in the process. He asked how, with the spiral curriculum, topics jumped from weeks to
week, the longitudinal curriculum would be integrated with the spiral model.
Dr Snadden advised that they were moving to case-based curriculum. It will be
presentation-based, as it was felt that this would more closely model what students would
see in practice. He agreed that some students had voiced a concern about the curriculum
"jumping around" too much; however, the Faculty has found that students can forget
material if it is not reinforced frequently, and thus the spiral model was proposed.
Senator Zhao noted that students were presently registered in the Winter Session; under the new
curriculum they will be registered year round.
Dr larvis-Selinger noted that they worked with Enrolment Services on the proposal to
mitigate any complications with the year-round registration; student fee structures and
loan eligibility would not change.
Dr Snadden noted that they were very cautious around fee implications and loan
eligibilities.
Senator Zhao asked if they could speak more towards portfolios being proposed.
Dr Snadden replied that we are exploring portfolios because residents and practitioners
will also be doing similar activities, and it seemed advantageous to introduce MD
students to them earlier in their medical educations. Further, the portfolio system would
give students ways of demonstrating, and the Faculty ways of assessing competencies
that are difficult to test via examination.
 Vanc ouver Senate 14/15-4
Minutes of 15 October 2014
Senator Harrison noted that the Faculty's stated academic performance evaluation system and
specific requirements were vague.
Dr larvis-Selinger noted that in terms of courses, all courses are required and the
schedule is locked. Additionally, a promotions committee reviewed all student files for
promotion from year to year.
Dr Snadden added that the faculty also had a detailed assessment policy for each course
and that there are objective structured exams set.
Senator Harrison clarified that it was not the course information but rather the vague language
around demonstrating competency he was interested in.
Dr Snadden stated that there were certain competencies, such as professionalism, that
needed to be demonstrated across the entire curriculum rather than in a particular course.
Senator Chang asked about the DMD and its relationship with the MD. He noted that courses
and credits were changing and how that will work.
Dr Snadden replied that Dentistry was also reviewing its curriculum. The current shared
curriculum will be split and Dentistry will be developing its own courses for the shared
materials.
Approved as
Amended
Student Awards Committee
See Appendix B: Awards Report
The Committee Chair, Mr Graham Beales, presented.
Graham Beales } That Senate accept the awards as listed and forward
Philip Loewen them to the Board of Governors for approval; and
that letters of thanks be sent to the donors.
Senator Beales advised that $31 500 in funding was being made available for 10 new awards this
month, and that 8 existing awards were being amended.
Approved
Nominating Committee
The Committee Chair, Dr Richard Tees, presented.
 Vanc ouver Senate 14/15-5
Minutes of 15 October 2014
APPOINTMENTS OF SENATORS TO COMMITTEES AND OTHER BODIES
Richard Tees } That Dean Michael Coughtrie andDr Robert Sparks
Philip Loewen be appointed to the President's Advisory Committee
for the Extension of the Appointment of the Vice-
Provost Health;
That Dr Bonita Sawatzky be appointed to the Senate
of Regent College from 15 October 2014 to 31
August 2017 and thereafter until replaced;
That the following persons be appointed to the
Senate Ad Hoc Committee on Flexible learning:
Dr Kenneth Baimbridge
Dean Blye Frank
Dr Paul Harrison
Dr Peter Marshall
Dr Ingrid Parent
Dr Richard Tees
Dr lawrence Walker
Mrs Carol Jaeger
Mr Aaron Bailey (student)
Mr Daniel Munro (student)
Mr Christopher Roach (student);
That Ms Aliya Daulat and Mr Eric Zhao be
appointed to the Senate Ad Hoc Committee on
Mental Health and Wellbeing; and
That Mr Eric Zhao be appointed to fill a vacancy on
the Senate Admissions Committee from 15 October
2014 to 31 March 2015 and thereafter until replaced.
Approved
SENATE STUDENT AWARDS COMMITTEE TERMS OF REFERENCE AND QUORUM
Richard Tees } "That the terms of reference for the Student Awards
Philip Loewen Committee be
amended as follows:
1. To recommend awards, fellowships, scholarships,
exhibitions, bursaries and prizes to Senate for
approval, to report to Senate on matters of policy
 Vancouver Senate
Minutes of 15 October 2014
14/15-6
under discussion by the Committee, and to make
recommendations to Senate with respect to
regulations and policies for
awards
2. To advise Enrolment Services and the Faculty of
Graduate and Postdoctoral Studies on matters of
policy relating to awards, fellowships, scholarships,
exhibitions, bursaries and prizes; and That the
quorum for the Student Awards Committee be
amended from four (4) voting members to five (5)
voting members.
Approved
SENATE AD HOC COMMITTEE ON STUDENT MENTAL HEALTH AND WELLBEING
MEMBERSHIP AND REPORTING
Richard Tees
Anne Kessler
That Dr. Jenny Phelps be appointed to the Senate Ad
Hoc Committee on Student Mental Health and
Wellbeing; and
That the direction to the Ad Hoc Committee on Student
Mental Health and Wellbeing to report back to Senate
by October 2014, as resolved by Senate on 14 May
2014, be amended to provide for a report by November
2014. "
Approved
Other Business
Adjournment
There being no further business, the meeting was adjourned at 6:41 pm.
 Vanc ouver Senate 14/15-7
Minutes of 15 October 2014
Appendix A: MD Curriculum Renewal
FACULTY OF MEDICINE
Revised program:
MD>Introduction;
MD>Admission;
MD>Academic Regulations;
MD>Degree Requirements;
New Course Code:
MEDD - Doctor of Medicine
New Courses:
MEDD 410 (3) Transition into Medical Education;
MEDD 411(14) Foundations of Medical Practice I;
MEDD 412 (14) Foundations of Medical Practice II;
MEDD 419 (8) Foundations of Scholarship and Flexible Enhanced Learning I;
MEDD 421 (14) Foundations of Medical Practice III;
MEDD 422 (14) Transition into Clinical Education;
MEDD 429 (5) Flexible Enhanced Learning II;
MEDD 431 (48) Clerkship;
MEDD 439 (4) Flexible Enhanced Learning III;
MEDD 441(4) Senior Elective;
MEDD 442 (4) Senior Elective;
MEDD 443 (4) Senior Elective;
MEDD 444 (4) Senior Elective;
MEDD 445 (4) Senior Elective;
MEDD 446 (4) Senior Elective;
MEDD 448 (13) Transition into Postgraduate Education and Practice
 Vanc ouver Senate 14/15-8
Minutes of 15 October 2014
Appendix B: Awards Report
New Awards:
Henry C. BELHOUSE Scholarship in Science - A $3,000 scholarship has been made
available through an endowment established by Diana L. Belhouse (BA 1947, LLB 1973), to
honour the memory of her husband, Henry C. Belhouse (University of Alberta, BSc '41
honours). The award is available to an outstanding student in the one-year intensive Diploma in
Meteorology program, or a graduate student in Atmospheric Sciences, or a 4th year student in
the Faculty of Science whose studies involve: physics, applied mathematics, or atmospheric
sciences. Candidates must be Canadian citizens who have demonstrated an ability to think
creatively and outside the box through projects related to their studies. Henry was a brilliant
physicist ahead of his time with his creativity and innovation. During his career as Head of the
Instrumentation Branch of the Meteorological Service of Canada, Henry's many successful
projects included: the design and installation of Automatic Weather Stations, setting up the
weather radar system across Canada, and his innovative design of a digital altimeter, which won
international acclaim. The award is made on the recommendation of the Department of Earth,
Ocean and Atmospheric Sciences and, in the case of a graduate student, in consultation with the
Faculty of Graduate and Postdoctoral Studies. (First Award Available in the 2014/2015 Winter
Session)
GUTTMAN-DALES Award in Voice - A $1,000 award is offered by Prof. Nancy Hermiston
in honour of Dr. Irving Guttman, CM., O.B.C. (DLit 2009) and Mr. Robert Dales, to celebrate
their many contributions to opera. Dr. Guttman played a pivotal role in bringing opera to
Western Canada. He established companies in Edmonton, Winnipeg, and Vancouver, and over
the course of more than four decades worked with, and brought to, Canada the world's most
accomplished directors, conductors and singers who continue to support and mentor young
artists and champion up-and-coming singers. The award is made to a talented student majoring in
voice opera on the recommendation of the Chair of the Voice & Opera Division at the School of
Music, and in the case of graduate students, in consultation with the Faculty of Graduate and
Postdoctoral Studies. The student's promise as an operatic singer is the most important criterion
for the award. (First Award Available in the 2013/2014 Winter Session)
ITCC Award for Cardiovascular Research Excellence in Adult Cardiology - A $1,000
award has been made available through an endowment established by the International Taoist
Church of Canada to support an adult cardiology resident or clinical fellow in recognition of the
successful publication of research findings in the field of adult cardiology or presentation at a
national or international conference. Recognizing the need to support the next generation of
cardiologists, the International Taoist Church of Canada wishes to establish this award to support
research excellence in the field of cardiology at the University of British Columbia. The award is
made on the recommendation of the Faculty of Medicine, in consultation with the UBC Division
of Cardiology. (First Award Available in the 2014/2015 Winter Session)
ITCC Award for Cardiovascular Research Excellence in Pediatric Cardiology - A $1,000
award has been made available through an endowment established by the International Taoist
Church of Canada to support a pediatric cardiology resident or clinical fellow in recognition of
the successful publication of research findings in the field of pediatric cardiology or presentation
 Vanc ouver Senate 14/15-9
Minutes of 15 October 2014
at a national or international conference. Recognizing the need to support the next generation of
pediatric cardiologists, the International Taoist Church of Canada wishes to establish this award
to support pediatric research excellence in the field of cardiology at the University of British
Columbia. The award is made on the recommendation of the Faculty of Medicine, in
consultation with the UBC Divisions of Cardiology and Pediatric Cardiology. (First Award
Available in the 2014/2015 Winter Session)
ITCC Award in Humanitarianism - A $1,000 award has been made available through an
endowment established by the International Taoist Church of Canada to support a cardiology
resident or clinical fellow in recognition of demonstrated moderation, compassion and humility
in community service and/or volunteerism. The International Taoist Church of Canada wishes to
establish this award in support of cardiology trainees who emulate the core values of Taoism.
The award is made on the recommendation of the Faculty of Medicine in consultation with the
UBC Division of Cardiology. (First Award Available in the 2014/2015 Winter Session)
Carley "Kitty" Rosaline KENNEDY Memorial Leadership Award for Aboriginal Students
- A $1,000 award has been made available through an endowment established by the School of
Kinesiology, in memory of Carley "Kitty" Rosaline Kennedy. In Kitty's words, "Follow your
heart but let your body lead the way and BE the health for the life you want to live." The award
is for a third or fourth year Aboriginal student in the School of Kinesiology who has
demonstrated inspirational leadership in their community and in Aboriginal programs at UBC.
To be considered, students need to be registered in any courses or the Co-op program in the
School of Kinesiology. The award is made on the recommendation of the School of Kinesiology.
(First Award Available in the 2014/2015 Winter Session)
Robert H. LEE Award in Opera - A $2,500 award is offered by Dr. Robert H. Lee, CM, OBC
and Mrs. Lily Lee to support outstanding singers in the UBC Opera Ensemble. The award is
made on the recommendation of the Chair of the Voice & Opera Division within the School of
Music, and in the case of a graduate student, in consultation with the Faculty of Graduate and
Postdoctoral Studies. (First Award Available in the 2014/2015 Winter Session)
Tony and Marissa PENA Entrance Award - A $1,000 award has been made available through
an endowment established by the Pena Family Foundation (Tony and Marissa Pena) to support
undergraduate students entering UBC who have demonstrated academic excellence, with
preference given to students with involvement in the Filipino community through volunteering
and/or community service. Candidates must be a Canadian citizen or a permanent resident.
Financial need will also be taken into consideration. The award is renewable for up to three years
and only one student may receive this award each year. The award is made on the
recommendation of Enrolment Services. (First Award Available in the 2015/2016 Winter
Session)
SPITZ Family Entrance Award for Aboriginal Students - A $10,000 award is offered by the
Spitz Family to a female Aboriginal student entering the Bachelor of Commerce program, with
preference given to candidates coming from remote communities in BC.
 Vancouver Senate 14/15 -10
Minutes of 15 October 2014
Community involvement and financial need will be considered. The award may be renewed until
graduation from the B.Com. program, provided the recipient remains in good academic standing.
The award is made on the recommendation of the Sauder School of Business. (First Award
Available in the 2015/2016 Winter Session)
SPITZ Transfer Award for Aboriginal Women - A $10,000 award is offered by the Spitz
Family to a female Aboriginal student entering the Bachelor of Commerce program from a post-
secondary institution other than UBC, with preference given to candidates coming from remote
communities in BC. Community involvement and financial need will be considered. The award
may be renewed until graduation from the B.Com. program, provided the recipient remains in
good academic standing. The award is made on the recommendation of the Sauder School of
Business. (First Award Available in the 2015/2016 Winter Session)
Previously-Approved Awards with Changes in Terms or Funding Source:
#962 Ray Cole and Perkins + Will Entrance Scholarship in Architecture - A $2,400
scholarship has been made available through the Busby Cole Entrance Scholarship in
Architecture Endowment Fund established by Peter Busby, Perkins + Will and Dr. Ray Cole,
Professor at the University of British Columbia, for a student entering the Masters of
Architecture program in the School of Architecture and Landscape Architecture. The student
must have demonstrated a strong commitment to sustainable design principles through their past
education, work experience or community activities and wish to expand on these through their
studies in architecture at UBC. The award is made on the recommendation of the School of
Architecture and Landscape Architecture, in consultation with the Faculty of Graduate Studies
and Postdoctoral Studies.
How amended: included original name of the endowment fund in the description;
improved language around the award criteria.
#1537 KPMG Scholarship - A scholarship of $1,500, the gift of KPMG, is awarded to a
student with high standing in the Sauder School of Business who is proceeding to a further year
of study in the School and who has a particular interest in Accounting. In making the award,
consideration is given to extra-curricular activities or work experience, character and general
academic record of the student. The award is made on the recommendation of the Sauder School
of Business.
How amended: updated the faculty name and added the recommending body.
#1592 KPMG Scholarship in Accounting - A scholarship of $1,500 has been made available
by KPMG in memory of Thomas A. Cook, B.Comm., FCA. The scholarship is awarded to a
student entering his/her final year who has obtained a high standing in Intermediate Financial
Accounting and demonstrated strong extra-curricular involvement within the university or
community. The award is made on the recommendation of the Sauder School of Business.
How amended: updated the recommending body from Faculty of Commerce to Sauder
School of Business, as well as improvements to the syntax of the description.
 Vanc ouver Senate 14/15-11
Minutes of 15 October 2014
#3276 Donna Gibson Memorial Prize - A $225 prize has been made available through an
endowment established by family, friends and colleagues of Donna Gibson who, at the time of
her death, was a Research Associate in Health Care and Epidemiology. The award is made on the
recommendation of the School of Population and Public Health to a M.Sc. graduating student
with the highest grade after completion of the required course.
How amended: updated name of recommending body.
#4519 Rachel J. Maclean Prize in Social Work - A $1,000 prize is offered in honour of Rachel
I. Maclean by her family. Rachel worked on behalf of children and families for many years. The
prize is awarded to a Social Work student focusing on practice with children and families. The
award is made on the recommendation of the School of Social Work and, in the case of a
graduate student, in consultation with the Faculty of Graduate and Postdoctoral Studies.
How amended: removed donor's name to add a more generic reference to the family of
Rachel J. Maclean, and added biographic information; improved language around the
adjudication criteria.
#5686 Casiro Family Island Medical Program Award - Awards totalling $1,000 have been
made available through an endowment established by the Casiro family to support students in
financial need in the Island Medical Program who are the first in their immediate family to
pursue a career in medicine. The awards are made on the recommendation of the Faculty of
Medicine, in consultation with the Island Medical Program and the University of Victoria
Division of Medical Sciences Awards Committee.
How amended: changed name of the recommending body within the Island Medical
Program at UVic.
#6454 Audain Foundation Graduate Fellowship - Fellowships totalling $45,000 have been
made available through an endowment established by the Audain Foundation for graduate
students in the Critical and Curatorial Studies Program. The awards are made on the
recommendation of the Faculty of Arts, in consultation with the Faculty of Graduate and
Postdoctoral Studies.
How amended: removed reference to the specific number of fellow ships available to give
greater flexibility in the number and dollar value of the award available.
#6588 Rev. Dr. Bernard J. O'Connor Scholarship - Scholarships totalling $9,000 are offered
by the J.D. Ferguson Historical Research Foundation in honor of Fr. Bernie O'Connor, who was
a lifelong collector who specialized in the specie of pre-Confederation Canada. The awards are
available to graduate students in the second or subsequent year(s) of study whose research or
thesis is focused on any one of the following areas of inquiry: monetary history; the history of
banks and banking; fine art and money, such as the iconography on coins, medals, and paper
money; the history of collections and collecting; the curatorship of coins, medals, tokens, paper
money, and other financial instruments; Aboriginal practices of exchange including, but not
restricted to, the function and role of trade silver, treaty medals, and the fur trade; numismatics;
 Vancouver Senate 14/15 -12
Minutes of 15 October 2014
metallurgy and money. The awards are made on the recommendation of the Faculty of Graduate
and Postdoctoral Studies.
How amended: added donor's name and expanded the research/thesis focus to increase
the pool of candidates.

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