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[Meeting minutes of the Senate of The University of British Columbia] 2008-05-14

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
Vancouver Senate
MINUTES OF MAY 14, 2008
Attendance
Present: Dr. R. Windsor-Liscombe (Vice-Chair), Associate Vice-President B. J. Silzer (Secretary), Dr. P. Adebar, Dr. N. Banthia, Dr. J. D. Berger, Dr. G. Bluman, Dean M. A. Bobinski, Ms.
H. Boyd, Prof. C. Boyle, Mr. P. T. Brady, Dr. M. Bryson, Mr. G Costeloe, Dr. E. Dean, Dr. J.
Dennison, Dr. W. Dunford, Mr. P. Edgcumbe, Dean B. Evans, Vice-President D. Farrar, Dr. C.
Friedrichs, Ms. M. Friesen, DeanN. Gallini, Mr. C. Gorman, Dr. P. G. Harrison, Dr. R. Harrison,
Dr. R. Irwin, Dean M. Isaacson, Dean M. Isman, Dr. S. B. Knight, Dr. B. S. Lalli, Mr. A. Lee,
Mr. D. Leung, Mr. A. Lougheed, Mr. R. Lowe, Dr. M. MacEntee, Dr. P. L. Marshall, Dr. A.
McAfee, Dr. W. McKee, Dr. D. McLean, Mr. R. McLean, Mr. W. McNulty, Principal L.
Nasmith, Dr. B. Osmond, Dean S. Peacock, Dr. J. Plessis, Dean C. Shuler, Ms. L. Silvester,
Dean R. Sindelar, Dr. R. Sparks, Dr. B. Stelck, Dr. S. Thorne, Dean R. Tierney, Dr. M.
Upadhyaya, Mr. A. Wazeer, Dr. D. Weary, Dr. R. A. Yaworsky, Dr. J. Young.
Guests: Mr. T. Ahmed, Vice-Provost A. Kindler, Mr. G. Podersky-Cannon.
Regrets: President S. J. Toope, Dr. B. Arneil, Dr. J. Brander, Principal M. Burgess, Dr. H. Burt,
Dr. L. Chui, Mr. D. Dance, Dr. D. Fielding, Dr. W. Fletcher, Mr. B. Frederick, Dr. S. Grayston,
Dr. D. Griffin, Dr. L. Gunderson, Dr. R. Helsley, Mr. A. Ionescu, Ms. W. King, Dr. T.
McDaniels, Mr. A. Mohan, Dean D. Muzyka, Ms. A. Peterson, Dr. P. Potter, Dr. K. Russell,
Dean J. Saddler, Dr. J. Sarra, Ms. A. Shaikh, Mr. B. Simpson, Dean G. Stuart, Mr. R. Taddei, Mr.
B. W. Wang, Dr. P. Ward, Dr. R. Wilson.
Recording Secretary: Associate Secretary Ms. L. M. Collins.
Call to Order
Vice-Chair Dr. Windsor-Liscombe called the meeting to order.
Vol. 2007/2008
179
 Vancouver Senate 07-08 -180
Mnutes of May 14,2008
Minutes of the Previous Meeting
Dr. McKee ~j     That the minutes of the meeting of April 16,
}
Mr. McNulty /    2008 be adopted as circulated.
CORRECTION
The first paragraph of page 07-08 170 of the minutes was corrected to replace Mr. McLean's
name with that of Mr. Costeloe.
'
he minutes were
adopted as
corrected.
v
Business Arising from the Minutes
PROVINCIAL BUDGET CUTS TO POST-SECONDARY EDUCATION
In light of the April 2008 motion expressing Senate's disapproval for provincial government cutbacks to post-secondary education (p. 07-08 171), Mr. Brady asked for an update on discussions
between the University and the provincial government. Vice-President Farrar responded that the
President and the Government Relations office had been communicating frequently with government officials, but that there had been no maj or change to the budgetary situation. The University
had not yet received official confirmation of the amount of the budget reduction for the 2008/
2009 fiscal year. Vice-President Farrar agreed to follow up to ensure that the Senate motion had
been conveyed to the government.
Remarks from the Vice-Chair and Related Questions
CERTIFICATES OF APPRECIATION FOR SENATORS
Dr. Windsor-Liscombe presented certificates of appreciation for Senators completing their terms
on Senate. It was noted that, because some elections were not yet complete, some Senators
receiving certificates could be re-elected to serve another term. Particular mention was made of
the following Senators with exceptional service records:
 Vancouver Senate 07-08 -181
Mnutes of May 14,2008
Remarks from the Vice-Chair and Related Questions, continued
Dean Michael Isaacson (18 years);
Dr. James Berger (15 years);
Mr. Patrick Brady (15 years);
Mr. Robert Lowe (15 years);
Dr. Michael MacEntee (15 years); and
Dr. Perry Adebar (12 years).
Candidates for Degrees
Dr. P. G. Harrison       ~i     That the candidates for degrees and diplomas,
Mr. C. L. Gorman        /    as recommended by the Faculties and Schools,
be granted the degrees and diplomas for which
they were recommended, effective May 2008,
and that a committee composed of the Registrar,
the appropriate Dean, and the Chair of the
Vancouver Senate be empowered to make any
necessary adjustments.
The motion was put
and unanimously
carried.
From the Council of Senates
COUNCIL OF SENATES ELECTIONS COMMITTEE: PROPOSED CHANGES TO
THE CHANCELLOR SELECTION PROCESS
Elections Committee Chair Dr. Yaworsky presented the following report.
As Senate may be aware, our provincial government has introduced Bill 34, The University Amendment Act and scheduled it for second reading (May 1, 2008).
The provision that affects UBC relates to the selection of the Chancellor. Bill 34 proposes to amend the University Act such that the Chancellor will no longer be elected by
the Convocation, but rather he/she "is to be appointed by the Board of Governors on
nomination by the alumni association and after consultation with the council [of senates]".
The Elections Committee believes that this provision and its implementation are inappropriate for a number of important reasons, and accordingly, we feel it appropriate that
this issue be brought to the attention of both Vancouver and Okanagan Senates.
First, our university's convocation is significantly broader than the group represented by
the Alumni Association - our convocation includes not only alumni, but faculty, librar-
 Vancouver Senate 07-08 -182
Mnutes of May 14,2008
From the Council of Senates, continued
ians, senators, and most recently those honoured with emeritus status - all of whom
have now been disenfranchised by the practice of having the Board appointed a chancellor upon the sole nomination of the Alumni Association (who previously did have a
tradition of nominating a candidate, but this candidate was required to stand for election
by the convocation).
Second, the history and tradition of our Chancellor's election runs deep and indeed dates
back to the centenary we now are celebrating - I am informed that the first Chancellor
election was in 1908, between Francis Carter-Cotton and Sir Charles Tupper. For the
next 90 years or so, election turn-out was strong, averaging 20%, although the usual pattern was for a chancellor seeking re-election to stand unopposed, and for an election for
new chancellor, it resulted in what was often an interesting contest.
In the past decade, thousands of people have voted with the size of our convocation doubling over the past 17 years, the percentage of those voting is of course low. In those
years with low turnout, specifically the 1990s, it should be noted that the university significantly reduced the publicity around the election and its nomination process. Nevertheless, over the past three elections the number of votes cast for Chancellor has more
than doubled. In our view, none of the above indicates the need for a replacement of a
long-standing tradition without, at the very least, open discussion and review.
Third, the general practice throughout Canada is for the Chancellor to be elected - either
from their convocations or by their senates; joint senates and board or by a joint council
of various sorts. Only one major institution, Dalhousie, appoints its Chancellor by its
Board alone. The British universities upon whom our structures are based also generally
continue to elect their (vice) chancellors.
Finally, this provision was advanced by the government in the absence of consultation
and communication with our Convocation, our Senates, and critically, our Council Elections Committee. Note that the Elections Committee's Terms of Reference state we
"shall be responsible for recommending to the Council of Senates, in consultation with
the Secretary to the Council of Senates, any rules necessary for nominations, elections,
and voting in any election of the Chancellor."
In summary, our Committee is strongly opposed to this intended change - without consultation and careful consideration at the very least - and thus we are recommending the
 Vancouver Senate
Mnutes of May 14,2008
07-08- 183
From the Council of Senates, continued
following resolution to both the Vancouver and Okanagan Senates for their consideration:
Dr. Yaworsky
Mr. McNulty
}
Whereas the office of Chancellor and its election is an institution
dating back to the founding of UBC and our predecessor
universities; and
Whereas the election of the Chancellor is an important symbol to
many parts of the UBC community - including alumni, faculty,
librarians, senators, and most recently those honoured with
emeritus status - together forming our Convocation and coming
together to select the ceremonial head of our University; and
Whereas the Chancellor is a member of university senates and
serves in an academic role as conferrer of degrees and chair of
the Convocation in addition to its ceremonial position; and
Whereas the autonomy of the University to govern its affairs
should be respected and its internal governance should not be
adjusted externally without thorough study, consultation, and
consideration:
That this Senate resolve to express its concern for the lack of
consultation with the University of British Columbia on the
changes to the manner in which the Chancellor is selected;
And that this Senate further resolve to express its concern for the
changing of an office elected by the Convocation to an office
appointed by the Board of Governors;
And that this Senate further resolve to direct the Secretary of
Senate to inform the Board of Governors, and the other senates
currently under the University Act of the position of the Senate
on this matter;
And that this Senate further resolve to direct the Chair of Senate
to inform the Honourable Murray Coell, Minister of Advanced
Education and Minister Responsible for Research and
Technology, of the position of the Senate on this matter with the
request that he communicate these concerns to others in the
Government of British Columbia.
DISCUSSION
Dr. Yaworsky spoke briefly to the report, emphasizing key points. In response to a question from
Dr. McAfee about whether the Senate ought to request that the Minister take more specific
 Vancouver Senate 07-08 -184
Mnutes of May 14,2008
From the Council of Senates, continued
action, Dr. Yaworsky expressed hope that the government would respond appropriately, once
made aware of the Senate's position.
Dr. Dennison expressed the opinion that the reason for this change was directly related to the
establishment of new universities in the province under the same University Act. The new universities did not yet have an alumni base from which to elect a chancellor.
Ms. Silvester stated that she understood that voter participation had been low in previous elections.
Dr. Thorne spoke in support of the motion, adding that she was confident that the University
already had in place a good process for electing its chancellor and that such a change was therefore unnecessary.
AMENDMENT
By consent, the following was appended to the last paragraph of the motion: "and with the
request that UBC be allowed to continue the practice of electing its Chancellor in the traditional
manner."
T
a
he main motion,
as amended, was
put and carried.
COUNCIL OF SENATES BUDGET COMMITTEE: PROPOSED CHANGE IN
BUDGET COMMITTEE MEMBERSHIP
Committee Chair Dr. Adebar presented the following report.
The Budget Committee has reviewed its operations and the operation of its Okanagan
and Vancouver Sub-Committees over the past few years. It has become apparent that the
original assumption of one UBC budget for which the Committee could advise the president is not the state of affairs that has developed, and that campus-specific budgets will
be the norm. As the Sub-Committees for each campus are based on the full membership
of the Committee from each campus, the current sub-committees are quite small.
 Vancouver Senate 07-08 -185
Mnutes of May 14,2008
From the Council of Senates, continued
The Committee therefore proposes increasing its membership so as to provide the subcommittees with more members and thus the ability to better advise the President and
Academic Vice-Presidents on academic matters relating to the University Budget. We
note that the size of the full committee will be large - 21 members - but note that a great
majority of meetings are sub-committee meetings, and their more manageable memberships of between 10 and 12 people are in line with the previous Senate Budget Committee. For full meetings, 21 is not an unworkable number.
At present, the composition of the Committee is as follows:
44. The Budget Committee shall be composed of:
a. Three (3) Councillors, elected by and from the Council of Senates;
b. Four (4) members of the Okanagan Senate appointed by and from
the Okanagan Senate, who must include at least two (2) faculty members and one (1) student; and
c. Four (4) members of the Vancouver Senate appointed by and from
the Vancouver Senate, who must include at least two (2) faculty
members and one (1) student.
The Committee proposes amending its composition as follows (new text in bold,
removed text struck through):
44. The Budget Committee shall be composed of:
a. Three (3) Councillors, elected by and from the Council of Senates;
b. Four (4) Nine (9) members of the Okanagan Senate appointed by
and from the Okanagan Senate, who must include at least two (2) six
(6) faculty members and one (1) two (2) students; and
c. Four (4) Nine (9) members of the Vancouver Senate appointed by
and from the Vancouver Senate, who must include at least two (2) six
(6) faculty members and one (1) two (2) students.
N.B.: This item will be considered by the Council this June.
Dr. Adebar ~i     That Senate endorse the changes in the Budget
Mr. Lee /    Committee membership specified for above.
Carried.
ORAL ANNUAL REPORT ON THE ACTIVITIES OF THE COUNCIL OF SENATES
BUDGET COMMITTEE
Dr. Adebar stated that, because the Provost & Vice-President, Academic had already provided
detailed information to the Senate about the 2008/2009 budget, the Budget Committee would not
report on that same topic.
 Vancouver Senate 07-08 -186
Mnutes of May 14,2008
From the Council of Senates, continued
The Committee had participated in discussions with the Deputy Provost about the work of the
Steering Committee for Academic Planning Process. Because the work of the two committees
was interrelated, the Budget Committee looked forward to continuing collaboration.
The Budget Committee had also received information about the allocation of proceeds from land
development. The Committee noted its thanks to Mr. Ian Burgess, Associate Vice-President,
Finance, for providing detailed information.
Dr. Adebar noted that the Budget Committee was established under a specific requirement in the
University Act. Ensuring that the Committee was able to meet its obligation to assist the President in preparing the university budget remained challenging for both the Committee and the
executive. The Committee hoped to provide input early enough in the budget process to influence budgetary development, rather than to receive information at the same time as the rest of
the university community.
From the Board of Governors
The Senate received for information confirmation that the following items approved by the Vancouver Senate had been subsequently approved by the Board of Governors as required under the
University Act.
Senate Meeting of February 27, 2008
Curriculum Proposals from the Faculties of Commerce and Business Administration, Graduate Studies (Faculties of Applied Science, Arts, Education, Medicine, and Pharmaceutical Sciences, and the College for Interdisciplinary
Studies) and Pharmaceutical Sciences;
Student Awards;
•      Establishment of the Department of Emergency Medicine within the Faculty of
Medicine;
Enrolment Targets 2008/2009.
 Vancouver Senate 07-08 -187
Mnutes of May 14,2008
Admissions Committee
Committee Chair Dr. Berger presented the reports.
ACADEMIC LEAVE
The Committee had circulated a proposed new policy that would allow a student in good academic standing to take an academic leave for up to two Winter Sessions while maintaining registration eligibility in the same program.
Dr. Berger ~j     That the Senate approve the proposed Calendar
}
Dr. Marshall )     entry on Academic Leave.
Carried.
ADMISSIONS CHANGES TO THE DIPLOMA IN FILM STUDIES AND THE
INTEGRATED STUDIES IN LAND & FOOD SYSTEMS GRADUATE PROGRAMS
Dr. Berger ~i     That Senate approve the revised calendar
Seconded /    entries on admission requirements for
applicants to the Faculty of Arts (Department of
Theatre and Film - Diploma in Film Studies)
and the Faculty of Graduate Studies (Land and
Food Systems -Integrated Studies in Land and
Food Systems graduate programs), effective
September 2008.
Carried.
IMMUNIZATION REQUIREMENTS - FACULTY OF PHARMACEUTICAL
SCIENCES
The Committee had circulated a proposal proposed calendar entry on Post-Acceptance Requirements for applicants to the Faculty of Pharmaceutical Sciences. Prior to the start of all clinical
rotations, students would be required to submit evidence of immunization.
Dr. Berger ~i     That Senate approve the proposed calendar
Dean Sindelar /    entry on Post-Acceptance Requirements for
applicants to the Faculty of Pharmaceutical
Sciences, effective September 2008.
 Vancouver Senate 07-08 -18
Mnutes of May 14,2008
Admissions Committee, continued
Carried.
REVIEW OF UBC UNDERGRADUATE ADMISSION POLICIES: PRINCIPLES OF
EFFECTIVE UNDERGRADUATE ADMISSION TO UBC
The following is an excerpt from the report circulated by the Committee.
At the December 2007 meeting of the Vancouver Senate, the Admissions Committee
was directed to "undertake a review of UBC's undergraduate admission policies with a
view to determining their efficacy in meeting the goals of Trek 2010 and the UBC Academic Plan and report back to the Senate no later than December 2008 with recommendations on any necessary changes". The report presented herein completes the reporting
responsibility delegated to the Admissions Committee. If approved by Senate, the principles presented in the report would guide any subsequent review of admission policies
and practices, and also guide policy-makers as they prepare new admission policies in
the future.
The proposed principles were as follows:
Alignment with UBC's Goals:
Admission policies should ensure that the institution "... attracts and retains the
best undergraduate and graduate students from across BC, Canada and the
world" (Trek 2010). Such students should be predisposed to take advantage of
the opportunities to seek academic challenge, to do research, to develop leadership skills, to do community service, to foster global awareness, and to participate in sports and the fine and performing arts.
Corollary: Policies or practices that discourage the enrolment of
top-quality students should be identified and reviewed.
Corollary: Where two or more principles are in conflict, the resolution should always aim to achieve the overall goals of the University.
Evidence-Based Policy Review:
Admission criteria will be based on knowledge of the strengths and weaknesses of educational systems world-wide and of student performance at UBC.
Corollary: Student achievement at UBC will be used regularly to
review and modify admission policies and practices, and to identify
areas of potential improvement in UBC curricula and pedagogy.
Corollary: The University needs the ability to forecast changes in
demand for programs so that policies can be adapted within this
framework of principles.
 Vancouver Senate 07-08 -189
Mnutes of May 14,2008
Admissions Committee, continued
Excellence of Fit:
Evaluation criteria will aim to identify those applicants who are most likely to
prosper at the University of British Columbia.
Corollary: General university admission criteria shall identify
where possible common core academic requirements for admission
to all undergraduate programs.
Corollary: Admission criteria for specific UBC programs shall be
based on the framework of the general admission criteria.
Corollary: In addition to evidence of academic achievement, diverse
admission criteria may be used (i.e., broader-based admission).
Fairness:
Applicants will not be disadvantaged by the structure (timing, sequencing,
grading schemes) of the educational system followed that provides the basis of
admission.
Corollary: Fair and equitable treatment of applicants does not
require the application of identical policies and practices because to
do so would be to ignore the different educational backgrounds and
needs of prospective students.
Corollary: What is considered sufficient evidence of readiness to
succeed may differ for different academic programs.
Corollary: Grading schemes should not be equated to the BC high
school system unless data on student performance support such a
practice.
Corollary: Applicants who are continuing UBC students wishing to
change program should not be disadvantaged as long as they are in
good academic standing in their current program.
Integrity:
Admission practices should conform to policies.
Transparency:
Admission requirements should be clear and understandable to prospective
students, counsellors, and others who influence student choice.
Corollary: The University will be openly direct in its communication of admission policies and practices.
Timeliness:
An offer will be made in time for the applicant to plan for the transition to UBC
and for UBC to meet its enrolment targets.
 Vancouver Senate 07-08 -190
Mnutes of May 14,2008
Admissions Committee, continued
Corollary: Applicants must know the terms of an offer from UBC in
time to compare it to offers from other institutions and to make reasonable financial and relocation plans for the eventual transition to
UBC.
Corollary: To attract excellent applicants, UBC needs to make most
offers before May 1st, which probably means that final grades cannot
be considered from most educational jurisdictions and systems.
Corollary: Some applicants may be able to present evidence of
readiness for success earlier than others so some offers of admission
may be made much earlier than others using different sets of data.
Comprehensiveness:
The terms of an offer of admission will include space in an academic program,
and space in student housing and financial support when applicable.
Corollary: The application processes and decision timelines for both
entry into academic programs and space in student housing must be
linked because the allocation of student housing spaces must be part
of a larger strategy for effective student recruitment.
Corollary: Offers of admission to an academic program and of
merit-based financial assistance should be made at the same time
based on similar sets of data because the allocation of scholarships
must be part of a larger strategy for effective student recruitment.
Commitment:
An offer of admission will not be revoked unless the applicant does not meet a
minimum set of conditions that are conveyed with the offer.
Corollary: An applicant offered admission will in turn be expected
to make a firm commitment to the university.
Corollary: The minimum conditions for retention of an offer of
admission should be reviewed and modified regularly to ensure that
as many students as possible succeed academically.
Corollary: All direct-entry programs should adhere to a common
minimum set of conditions for retention of offers of admission.
Dr. Berger ~i     That the report of the Admissions Committee on
Mr. Lee /     "Review of UBC Undergraduate Admission
Policies: Principles of Effective Undergraduate
Admission to UBC" be received and that the
principles for effective undergraduate
admission to UBC recommended therein be
approved.
 Vancouver Senate 07-08 -191
Mnutes of May 14,2008
Admissions Committee, continued
AMENDMENTS
The following amendments were accepted by consent:
1. First Corollary under "Alignment with UBC's Goals": replace "discourage" with "encourage."
2. Under "Integrity": replace "should" with "shall."
3. Last sentence of the report: modify to begin, "The Admissions Committee is prepared to
work with Enrolment Services and the Student Awards Committee..."
It was agreed that, in the interest of clarity and consistency, "shall" and "will" were generally
preferred over "should" and "would." The Secretary, in consultation with the Chair of the
Admissions Committee, was directed to review the document and make these replacements
where appropriate.
The following additional amendments were suggested but were not accepted by the assembly.
1. First corollary under "Alignment with UBC's Goals": amend to begin (addition in bold)
"Policies or practices (including entrance scholarship programs)..."
2. Bullet under "Fairness": replace "grading schemes" with "grading criteria."
3. Third corollary under "Fairness": amend to read "Grading criteria of a particular jurisdiction
should be taken into consideration when evaluating applicants."
4. Second corollary under "Comprehensiveness": replace "merit-based financial assistance"
with "entrance scholarships."
DISCUSSION
Dr. Dunford stated that he was not convinced of the need to articulate principles, citing concern
that unsuccessful applicants would use them to make a case against the University. Dr. Dunford
was disappointed with the progress of the Committee, as he had hoped that the Committee would
have identified new methods of evaluating applicants (similar to those in place at the University
of Cambridge) that would effectively replace BC provincial examinations as admission requirements. Dr. Berger expressed his strong support for the principles, adding that he believed the
articulation of principles to constitute the beginning, rather than the end, of discussions in this
area.
 Vancouver Senate 07-08 -192
Mnutes of May 14,2008
Admissions Committee, continued
Dr. Young expressed concern that the following statement, under "Fairness", was too strong:
"Applicants will not be disadvantaged by the structure ... of the educational system followed that
provides the basis of admission."
In response to a question from Dr. Dunford, Dr. Berger confirmed that the proposed principles
would apply only to UBC Vancouver. Dr. Berger stated that he was hopeful that UBC Okanagan
would consider approving a similar set of principles in the future.
Dean Isaacson noted that there remained significant work to be done by the Admissions Committee to review admission policies in light of the above principles. He noted the need for a
mechanism to orient the new Admissions Committee, which was to take office in September
2008, with respect to the work ahead. Dr. P. G. Harrison stated that the Committee acknowledged
that approval of the principles constituted only the first step in an ongoing review process.
The motion to
approve the
amended principles
was put and carried.
Dean Isaacson -\     That the Admissions Committee be directed to
Dr. McLean /    report to the Senate not later than the December
2008 meeting of Senate to follow up on the
review of admission policies, consistentwith the
direction made by the Senate in December
2007.
Carried.
SUSPENSION OF THE RULES & PROCEDURES OF THE VANCOUVER SENATE
Dr. Berger explained that it would be necessary to suspend certain of the Rules and Procedures
of the Vancouver Senate in order to consider the matter of BC provincial examinations as admission requirements for a second time within the same Senate session. The following two developments were offered as rationale for the motion to suspend the rules:
 Vancouver Senate 07-08 -193
Mnutes of May 14,2008
Admissions Committee, continued
1. The approval by the Vancouver Senate of the above Principles of Effective Undergraduate
Admission to UBC; and
2. The Okanagan Senate had recently voted to remove provincial examinations (other than
those required for high school graduation) as admission requirements, effective for applicants to begin studies in September 2009.
Dr. Berger ~i     That Senate suspend any sections in the Rules
Dr. Marshall /    and Procedures of the Vancouver Senate and
Roberts Rules of Order Newly Revised
necessary so as to allow for the consideration of
the matter of provincial examinations as
admission requirements for applicants to UBC
Vancouver following the British Columbia/
Yukon secondary school curriculum.
Carried by the
required two-thirds
vote.
APPLICATION OF PRINCIPLES OF EFFECTIVE UNDERGRADUATE ADMISSION
TO UBC: BC PROVINCIAL EXAMINATIONS AS ADMISSION REQUIREMENTS
The following is an excerpt from the Committee's report:
The Vancouver Senate voted in December 2007 to continue to require BC high school
applicants to write four grade-twelve provincial exams. The UBC V Calendar statement
(http://www.students.ubc.ca/calendar/index.cfm?tree=2.22.63.0') seems clear on first
reading: "The admission average will be calculated on English 12 and the three additional approved examinable Grade 12 courses or the equivalent...All courses must be
completed by June. Final examinations offered by the BC Ministry of Education...must
be written". Applying the newly defined "Principles of Effective Undergraduate Admission to UBC", the Admissions Committee analyzed the policy and found that too many
principles are being violated to support its continuation.
First, although there would be fairness if all admission decisions were made
once the final grades were available for all applicants for all courses, with the
current practice of admitting students in the spring, some applicants are
assessed on a combination of final grades (i.e., school and provincial exam
components) while others are judged on school grades alone simply because of
the nature of the particular school systems they attend.
Second, there is an implied date for admission decisions to be finalized, i.e., in
the summer when the results of the provincial exams written in June become
available, which does not serve the needs of either the applicant in making
plans or the university in managing instructional resources (people and space)
and ultimately in meeting its commitment to government.
 Vancouver Senate 07-08 -194
Mnutes of May 14,2008
Admissions Committee, continued
Third, there is a lack of transparency because there is no indication of how the
marks on the provincial examinations will be used in determining admissibility
to the university. Applicants are left guessing and the lack of certainty could
deter some from pursuing their application.
Fourth, the restriction of the choice of courses to be included in the calculation
of the admission average to only four, all with provincial exams (in itself a
more nebulous requirement now that most of those exams have been made
optional for high school graduation), may be artificially limiting intellectual
exploration in both the schools and the university. As well, some university
programs may be missing a chance to select students who have had a particularly appropriate high school education because the courses involved are not
currently acceptable for admission purposes.
Grades are not final until both the school component and the provincial exam are completed; the provincial exam result counts for 40% of the final grade. All high school students eligible to apply to UBC will complete their courses and write their last provincial
exams in June and the final results become available through the Ministry of Education
sometime in late July or early August. At first glance, the principle of fairness would
seem to dictate that all BC high school applicants be evaluated in the summer when all
of them have comparable sets of final course grades. However, some would argue that
there is unfairness in comparing even those final grades because students are allowed to
repeat a provincial exam, a course, or both in the hopes of raising the grade. Consequently, for some students, final grades reflect the outcome of two exposures to a
course, which disadvantages the applicant who presents grades from only one exposure.
For several years UBC V has attempted in different ways to implement the principle of
timeliness, whereby applicants who report their grades on-line in March and April may
soon afterward receive a "firm" offer of admission (see below for a discussion of what
"firm" might mean to a student). Another group of applicants receives offers in May
after the Ministry of Education reports grades electronically to the Undergraduate
Admissions Office. How fair is the evaluation of applicants' grades in March, April, or
May? Several aspects of the school system contribute to perceived or real unfairness.
First, some students write provincial exams in grade eleven and may therefore have
some final grades to report at the start of their grade-twelve year along with interim (i.e.,
incomplete, school-assessed) grades for other courses. Other students who may have
some final grades to report by March are those attending semestered schools where
courses that started in September are examined in January. However, those same students may not have a grade in a key admission requirement (English 12, for example)
early enough to be considered for the early offers of admission. UBC may be losing
some excellent students because of a rigid adherence to a requirement for grades in specific provincially examinable courses. Finally, a relatively new phenomenon has arisen
whereby students take courses on-line through a Ministry-sanctioned, distributed or distance learning system rather than in a traditional school; which grade is reported to the
Ministry of Education by May has been a source of variability. There are concerns about
the comparability of some of the "school-based" grades being reported from distributed
learning "colleges" to those from regular schools. In summary, the grades on which the
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Mnutes of May 14,2008
Admissions Committee, continued
majority of applicants are assessed are a mixture of interim, final, and repeated grades
so it is difficult to argue that fairness is being achieved.
How the offers of admission made from March to June have been treated by the university in recent years brings us to the principle of integrity, i.e., the concurrence of policy
and practice, and the principle of transparency. Until two or three years ago, most programs set a final cut-off average, and applicants who were offered early admission had
the offer withdrawn if their final grade was below the cut. Some discretion was used,
mainly to achieve the desired final enrolment target. By mid-summer, when final high
school grades are available, most of the students UBC hopes to enrol have already made
a decision to attend elsewhere and so new offers to them are both an affront and an ineffectual tool for enrolment management.
More recently, many programs have put more weight on the principles of commitment
and timeliness, and have become more reluctant to revoke offers unless applicants' final
grades had dropped drastically from the grades on which their early offers were based
(remembering that those grades may have included both final and interim grades). In
effect, the results of the June provincial exams became a much smaller factor in the
decision to admit many students but there has been much variation in the way that students admitted to different programs have been treated. The decision by the Provost's
office in 2007 to ban the practice of revocation of offers to students who maintained the
University's published minimum standards brought these discrepancies into full light.
The resulting change in practice has not been matched by a change in published policy
which still requires that the provincial exam be written. We are now seen to lack nim-
bleness, unable to act with integrity because our published policies do not conform to
our practice, and unable to provide applicants with a transparent process to follow.
Conclusion
The Admissions Committee recommends that the policy of requiring provincial exam
results from BC high school applicants be discontinued for entry beginning in summer
2009 because it restricts UBC's ability to adhere to principles of fairness, timeliness,
integrity, commitment and transparency, all of which should underpin an offer of admission.
Dr. Berger ~i     That the report of the Admissions Committee on
Mr. McNulty /     "Applications of Principles of Effective
Undergraduate Admission to UBC: BC
Provincial Examinations as Admission
Requirements " be received.
Carried.
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Mnutes of May 14,2008
Admissions Committee, continued
Dr. Berger ~i     That the policy of requiring provincial
Dr. McKee /    examination results from BC high school
applicants be discontinued, effective for the
2009 UBC Vancouver admission cycle and
thereafter; and that the corresponding
Calendar statement be approved.
The proposed corresponding Calendar statement read as follows:
Beginning in 2009, applicants will not be required to write the final examinations
offered by the BC Ministry of Education (BC Provincial Examinations) other than those
required for graduation. For admission decisions, BC Provincial Examination results
will be used if the examination result increases the applicant's admission average.
DISCUSSION
In response to a question, Dr. Berger clarified that the new policy would be first effective for
applicants to begin studies in September 2009.
Dean Isaacson spoke in support of the motion. Although he had expressed earlier concerns about
the previous proposal to implement a policy on short notice and in contravention to language in
some letters of offer, he indicated that he was pleased to vote in favour of the present proposal.
Dr. Bluman noted that both the prior approval of the Principles of Effective Undergraduate
Admission and the increased notice to prospective students constituted improvements over the
December 2007 proposal. He expected, however, that mathematics would be the subject most
directly affected by the policy change. Dr. Bluman cited data that students who do not write a
final examination in mathematics typically receive one letter grade lower in MATH 100 (or
equivalent) at university. He predicted that MATH 110 would therefore become a more expensive course for students and the University because it would take some students longer to successfully complete it. He asked Senators to consider whether this change would be fair to
students.
 Vancouver Senate
Mnutes of May 14,2008
07-08- 197
Admissions Committee, continued
MOTIONS TO AMEND
Dr. Bluman
Dr. Knight
Dr. Bluman
Dr. Knight
}
That the Calendar statement be amended to
read as follows:
Beginning in 2009, applicants will only be
required to write the final examinations offered
by the BC Ministry of Education (BC Provincial
Examinations) required for graduation. For
admission decisions, BC Provincial
Examination results will be used if the
examination result increases the applicant's
admission average.
Carried.
}
That the following sentence be added to the
proposed Calendar statement:
"Applicants who intend to take a calculus
course are strongly encouraged to write the
Principles of Mathematics 12 provincial
examination."
Failed.
DISCUSSION ON MAIN MOTION, CONTINUED
In response to a question from a Student Senator, Dr. Berger stated that the Committee was concerned about differences in grading between different jurisdictions, but that no one wished to
unduly penalize applicants. Dr. Berger added that the University would continue to monitor student performance and provide feedback to the Ministry of Education and to individual schools.
PROPOSED AMENDMENT
Mr. Edgcumbe suggested that the following be appended to the main motion:
That the Admissions Committee submit a report no later than April 2009 on the following: the methods by which the undergraduate admissions office changed their selection
procedures now that provincial examinations are no longer required, future challenges
and strategies to ensure the fair assessment of students applying to UBC Vancouver
 Vancouver Senate 07-08 -198
Mnutes of May 14,2008
Admissions Committee, continue
within the context of standardized testing, grade inflation in BC high schools, and BC
high school marks as predictors of success at UBC Vancouver.
Dr. Harrison stated that this topic would form part of the Admissions Committee's ongoing discussion about the newly-approved principles would be reflected in new policies. He expressed
the opinion that an additional motion to this effect was unnecessary. Dr. Berger agreed, noting
that the Admissions Committee was aware that policy adjustments would be necessary over
time.
Mr. Brady suggested that Mr. Edgcumbe's proposal could be considered notice of motion for the
following meeting of Senate so as to allow sufficient time for Senators to read and reflect on the
motion. Dean Tierney urged caution with respect to the proposed amendment, noting that some
of the statements therein appeared to be sweeping and speculative in nature.
There was some discussion about whether applicants from high schools were normally admitted
based on Grade 11 or Grade 12 marks, and how much information was available to UBC in time
to send out early offers of admission.
In response to a question from Dr. McKee, Dr. Berger agreed that it would be necessary to update
the Calendar statement listing examinable high school courses in British Columbia if that list
were to change over time.
The motion was put
and carried.
AFFILIATION AGREEMENT: UBC FACULTY OF EDUCATION NATIVE INDIAN
TEACHER EDUCATION PROGRAM (NITEP) AND THOMPSON RIVERS
UNIVERSITY FACULTY OF EDUCATION
The Committee circulated a draft memorandum of understanding between the Native Indian
Teacher Education Program in the Faculty of Education at UBC Vancouver and the Thompson
Rivers University Faculty of Education. The terms of affiliation had been reviewed by the Council of Senates' Executive Committee in June 2007. The Executive Committee then referred the
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Mnutes of May 14,2008
Admissions Committee, continued
matter to the Vancouver Senate Admissions Committee and the Vancouver and Okanagan Faculties of Education for further consultation. Dr. Berger reported that the Admissions Committee
was satisfied that sufficient consultation had taken place.
Dr. Berger ~i     That the affiliation agreement between the UBC
Mr. Lowe /    Faculty of Education Native Indian Teacher
Education Program and the Thompson Rivers
University Faculty of Education be approved as
specified in the attached Memorandum of
Understanding.
Carried.
ANNUAL REPORT - APPEALS ON APPLICATIONS FOR ADMISSION AND
READMISSION TO PROGRAMS
The Committee had circulated for information a summary of appeals heard between May 1, 2007
and April 30, 2008. Of the 16 student appeals heard, seven had been allowed and nine had been
dismissed.
Committee on Appeals on Academic Standing
ANNUAL REPORT 2007/2008
Committee Chair Dr. Yaworsky had circulated for information a summary of appeals heard by
the Committee between May 2007 and April 2008.
Since the previous report to Senate in May 2007, nine appeals proceeded to Committee hearings,
of which six were dismissed, two were allowed, and one was resolved and withdrawn prior to the
Committee reaching a decision. In addition to these nine appeals, the Committee had been
advised that in the past year an additional 17 appeals had been presented to the Registrar, of
which nine were resolved prior to a Committee hearing; two were dismissed by the Registrar due
to lack of timely prosecution; and six were in progress and are expected to be heard by the Committee in the upcoming months.
 Vancouver Senate 07-08 - 200
Mnutes of May 14,2008
Committee on Appeals on Academic Standing, continued
In its report, the Committee made the following general observations:
The Committee continues to draw to the attention of faculty and departments the importance of following due process in all matters relating to student assessment, promotion
and appeal; of maintaining scrupulous records of course requirements, grade schemes,
and student performance; as well as drawing such regulations and requirements to the
attention of students.
Additionally, the Committee would like to emphasize to faculties and departments the
importance of dealing with these issues and student appeal inquiries in a timely manner.
Dr. Yaworsky expressed his personal thanks to his fellow Committee members for their consistently thoughtful input on student cases.
Curriculum Committee
Please see also Appendix A: Curriculum Summary.'
Committee Chair Dr. Marshall presented the curriculum proposals from the Faculties and
Schools.
Dr. Marshall ~i     That the new and changed courses and
Ms. Friesen /    programs brought forward by the Faculties of
Arts, Forestry, Graduate Studies (Applied
Science, Arts, Education, Land and Food
Systems and Science) and Science be approved.
Carried.
Joint Report from the Admissions Committee and the Curriculum Committee
Curriculum Committee Chair Dr. Marshall presented the joint report.
NEW PROGRAM: MASTER OF DENTAL SCIENCE / DIPLOMA IN ENDODONTICS
Dr. Marshall ~i     That Senate approve the Master of Dental
Ms. Friesen /    Science /Diploma in Endodontics program and
its associated courses as set out in the attached
report.
Carried.
 Vancouver Senate 07-08 - 201
Mnutes of May 14,2008
Admissions Committee and Curriculum Committee, continued
Dr. Marshall ~i     That Senate direct the Academic Policy
Dr. McKee /    Committee to consider the matter of research
thesis-based graduate programs being offered
by the disciplinary faculties under the
provisions of the Senate policy entitled
"Optional Transfer of Professional Graduate
Programs from the Faculty of Graduate Studies
to the Disciplinary Faculties " and to make
recommendations to Senate on any
improvements to that policy if needed.
DISCUSSION
Dr. Marshall emphasized that the Curriculum and Admissions Committees were both very supportive of the new Master of Dental Science / Diploma in Endodontics. The Curriculum Committee was of the opinion, however, that there were some inconsistencies in current policy about
the administration of thesis-based graduate programs that Senate ought to consider for future.
Dean Shuler noted the relatively small size of the Master of Dental Science program, and suggested that the review should focus on all advanced graduate programs, rather than on any particular program.
The motion was put
and carried.
Nominating Committee
Committee member Dean Isaacson presented the report.
ROLES, RESPONSIBILITIES, AND PROCEDURAL DOCUMENTATION FOR
STANDING COMMITTEES
The Committee had circulated for information a statement on committee roles, responsibilities,
and procedures for each of the standing committees of the Senate. Each Committee had drafted
its own statement, in consultation with Nominating Committee and using a template provided.
Dean Isaacson noted the following:
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Nominating Committee, continued
• statements for the Student Awards Committee and the Teaching & Learning Committee had
yet to be drafted;
• the statements were not intended to adjust terms of reference or change the jurisdiction of any
committee;
• the statements would be remain "works-in-progress" for some time.
Committee on Student Appeals on Academic Discipline
Committee Chair Prof. Boyle presented the report.
ANNUAL REPORT ON COMMITTEE ACTIVITIES
The Committee had circulated for information a report on its activities from May 1, 2007
through April 30, 2008. During that time period, the Committee had heard six student appeals.
Five appeals had been dismissed, and one had been allowed in part. The following is an excerpt
from the Committee's report:
Concern Arising Out of Appeals Heard This Year
During the year, Committee members developed a heightened concern about consistency in student discipline. The Committee asked its chair to share this concern with
President Toope, since the President holds the responsibility for imposing student discipline under the University Act. There was a division of opinion among Committee
members about whether to share the concern more broadly, for example, with the Student Advocacy Office, which often represents students in discipline matters. It was
decided to share the concern more publicly via this report to Senate. What follows is the
text of the letter, dated November 6, 2007.
I have been asked by members of the Senate Committee on Student
Appeals on Academic Discipline to write to you with an expression
of concern about consistency in disciplinary penalties imposed on
students under the University Act. It may seem unusual for a body
such as the Senate Committee to communicate directly with the person responsible for decisions which are the subject of appeal. However, I felt that at the very least, as a matter of courtesy, we should not
raise a general concern with Senate without alerting you first. At
best, we may be of assistance to you in carrying out your role under
the Act or in improving the disciplinary system.
The Senate Committee is very conscious of the importance of academic integrity in a university. As well, it is aware of the need for
attention to the varying circumstances of the human beings involved
in the disciplinary process. However, bearing in mind this need for
 Vancouver Senate 07-08 - 203
Mnutes of May 14,2008
Committee on Student Appeals on Academic Discipline, continued
attention to individual circumstances, it feels that there should be a
reasonable level of consistency in the disciplinary actions taken.
Concern about consistency is intermingled with other worries, such
as a lack of transparency and a lack of reasons which could explain
decisions which might otherwise appear inconsistent. A disciplined
student does not have access to all the reports of your Advisory Committee, and even if he or she did, they might not help to explain variations in penalty. Such a student may focus more on a feeling of
being unfairly or arbitrarily treated (rather than on how to improve
his or her moral judgment), but lack the means either to demonstrate
arbitrariness or be reassured that there was been no arbitrary treatment.
Members of the Senate Committee have felt such disquiet on a general level, but have recently encountered what they believe to be
cause for more specific concern in the context of a particular case. A
student who copied code from the internet was given a zero in the
course, a notation and 8 months suspension. Several months later, in
three somewhat similar cases, one of which appeared very similar,
the discipline was simply a zero and letter of reprimand. In the
absence of any information in the relevant reports from your Advisory Committee to assist in distinguishing the cases, or information
about a shift in view about the use of notations and suspensions, the
Committee felt obliged to decrease the period of suspension and
remove the notation. This occurred in spite of the fact that in the past
the Committee has dismissed appeals requesting removal of citations.
Decisions based on concern about lack of consistency rather than on
a principled position on the issue of what responsibility the university has to alert others in the community to academic misconduct are
clearly not satisfactory. The question arises as to how we should
address appeals against notations and suspensions in the future where
they could be seen as reasonable in themselves but, in the absence of
reasons explaining very different disciplinary actions, appear to be
arbitrary.
We do not wish to interfere with how you carry out your statutory
responsibility, but simply to draw our concern to your attention. If
you feel there is assistance we could offer and it is consistent with our
role as an appeal body and a Senate Committee, then of course we
would be willing to offer such assistance.
The incoming Committee on Student Appeals on Academic Discipline may wish to
consider the issue of how to pay attention to individual circumstances while achieving
a reasonable level of consistency.
Prof. Boyle thanked members of the Committee, as well as Ms. Mann of Senate & Curriculum
Services, for their competent work over the previous year.
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Mnutes of May 14,2008
Student Awards Committee
Committee Chair Dr. Bluman presented the report.
NEW AWARDS
See also Appendix B: New Awards.'
Dr. Bluman ~i     That Senate accept the awards as listed and
Dr. Stelck /   forward them to the Board of Governors for
approval; and that letters of thanks be sent to
the donors.
Carried.
Teaching & Learning Committee
Committee Chair Dr. Bryson presented the report.
PRELIMINARY REPORT ON CR/D/F GRADING PRACTICES
The Committee circulated a report on its progress to date and its plans for the future with respect
the March 2008 Senate referral to the Committee. The Committee planned to continue its work
through the summer of 2008. As the current Committee's term was to end on August 31, 2008,
the Committee planned to provide as much information as possible to the subsequent iteration of
the Teaching and Learning Committee, which was to take office in September 2008. Dr. Bryson
encouraged Senators and others interested in this topic to direct inquiries and comments to the
Committee through the Senate secretariat or to contact her directly.
Dr. Bryson ~i     That the Vancouver Senate Teaching and
Mr. Leung /    Learning Committee's Preliminary Report on
Credit/D/Fail Grading Practices be received.
Carried.
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Mnutes of May 14,2008
Tributes Committee
Committee Chair Dr. Thorne presented the reports.
HONORARY DEGREE NOMINATIONS
Dr. Thorne announced that nominations had opened for candidates for honorary degrees to be
conferred in 2009. The deadline for receipt of nominations was September 15, 2008. A revised
nomination form was available at a new Honorary Degrees page at the Vancouver Senate website
at www.senate.ubc.ca/vancouver/honorary.cfm . Dr. Thorne encouraged Senators to review the criteria posted on the website and to consider nominating worthy individuals.
CANDIDATES FOR EMERITUS STATUS
Please see also Appendix C: Emeritus Status.'
Dr. Thorne ~i     That the attached list of individuals for emerita
Ms. Silvester /    or emeritus status be approved and that,
pursuant to section 9(2) of the University Act,
all persons with the ranks of Professors Emeriti,
Associate Professors Emeriti, Assistant
Professors Emeriti, Senior Instructors Emeriti,
Instructors II Emeriti, Instructors I Emeriti,
General Librarians Emeriti and Administrative
Librarians Emeriti be added to the Roll of
Convocation.
MEMORIAL MINUTE FOR DR. JOHN HOB ART MCLEAN ANDREWS
The Committee had prepared the following memorial minute for a former Senator who had
recently passed away.
Dr. John Hobart McLean Andrews was born on May 15, 1926 in Kamloops, British
Columbia. After attending Kamloops High School, he received a Bachelor of Arts in
Physics from the University of British Columbia. Following teacher training, he taught
at various schools across British Columbia in communities such as Squamish and
Salmon Arm. In 1957, he received a doctorate from the University of Chicago in the
 Vancouver Senate 07-08 - 206
Mnutes of May 14,2008
Tributes Committee, continued
field of Education Administration, and soon afterwards joined the University of Alberta
as a Professor of Education Administration.
From 1965 to 1973, Dr. Andrews served as the Associate Director of the Ontario Institute for Studies in Education. Upon his return to British Columbia, he joined UBC as the
Dean of the Faculty of Education, serving as Dean until 1979 and then as Professor until
his retirement in 1985. Dr. Andrews enriched the lives of many UBC students and held
a deep personal and professional commitment to the University and to public education
both in Canada and around the world.
Dr. Thorne ~i     That Senate approve the Memorial Minute for
Dean Tierney /    Dr. dohnHobart McLean Andrews, that it be
entered into the Minutes of Senate, and that a
copy be sent to the family of the deceased.
Carried.
Reports from the Provost & Vice-President, Academic
Vice-President Farrar presented the reports.
UBC POLICY #18: APPOINTMENT OF DESIGNATED SENIOR ACADEMIC
ADMINISTRATORS
Vice-President Farrar had circulated proposed revisions to Policy #18. He explained that this was
one of three appointment policies undergoing revision, and that the policy required approval by
both the Board of Governors and the two Senates.
Vice-President ~i     That the Senate approve the proposed revisions
Farrar /    to UBC Policy #18: Appointment of Designated
Dean Isaacson Senior Academic Administrators.
DISCUSSION
Mr. Lougheed asked about the process for identifying student members of the advisory committee for the selection of a Vice-President, Administration & Finance. Vice-President Farrar noted
that that particular vice-presidential appointment was not addressed in Policy #18, but was covered by another appointment policy that had been sent to the Senate for consultation.
The motion was put
and carried.
 Vancouver Senate 07-08 - 207
Mnutes of May 14,2008
Reports from the Provost and Vice-President, Academic, continued
TEACHING AND LEARNING INITIATIVES
At the request of Vice-President Farrar, the meeting Chair recognized Vice-Provost Anna Kindler, who was the author of a report circulated to the Senate for information. The report gave an
overview of the implementation of the May 2007 Senate Policy on Student Evaluation of Teaching, as well as other teaching and learning initiatives underway both centrally and within the Faculties and Schools.
DISCUSSION
Mr. Brady congratulated the authors of the report, citing excellent progress on the Lasting Education Achieved and Demonstrated (LEAD) initiative, the Centre for Teaching and Academic
Growth, and training programs for teaching assistants.
In response to a question from Dr. Bluman, Vice-President Farrar stated that an electronic tool
for the submission of teaching evaluation data would be made available in the next phase of
implementation. Instructors would also be able to add their own questions, if desired.
In response to a question from Mr. Lee, Vice-President Farrar stated that it had taken longer than
anticipated to analyze the data collected during the first year. The results from term 1 of the 2008/
2009 academic year would be the first to be released to students. He acknowledged that the Alma
Mater Society had expressed disappointment that data from the first year would not be released.
In response to a further question from Mr. Lee, Vice-President Farrar stated that the online model
would support more frequent evaluation by students, including in-term or mid-term evaluation.
Vice-Provost Kindler also drew attention to initiatives in place to support the development of
excellent teaching skills, including specific skill development workshops.
 Vancouver Senate 07-08 - 208
Mnutes of May 14,2008
Reports from the Provost and Vice-President, Academic, continued
In response to a question from Dr. Dunford about concerns raised by the UBC Faculty Association, Vice-President Farrar stated that formal consultation with faculty members, Faculties, and
the Faculty Association would continue during the summer of 2008.
A Student Senator asked whether monetary compensation might increase participation by teaching assistants in training programs. Vice-Provost Kindler noted that there appeared to be more
interest among teaching assistants to participate in programs delivered within Faculties, compared to mandatory centrally delivered training. She was hopeful that a recent change to a more
distributed model would help increase participation rates.
ANNUAL REPORT OF THE INSTITUTE FOR THE SCHOLARSHIP OF TEACHING
AND LEARNING
Vice-President Farrar had circulated for information the annual report of the Institute for the
Scholarship of Teaching and Learning for the period from May 2007 to May 2008.
Vice-President ~i     That the Senate receive for information the
Farrar /    report to Senate on the Institute for the
Mr. Gorman Scholarship of Teaching and Learning, May
2007-2008.
Carried.
Proposed Agenda Items
None.
Other Business
None.
Adjournment
There being no further business, the meeting was adjourned. The following regular meeting of
the Senate was scheduled for Wednesday, September 17, 2008.
 Vancouver Senate 07-08 - 209
Mnutes of May 14,2008
APPENDIX A: CURRICULUM SUMMARY
Faculty of Arts
COURSES
ANTH 428 (3), ANTH 429 (3), CRWR 403 (3/6) D, CRWR 404 (3/6) D, CRWR 414 (3/6) D,
CRWR 415 (3/6) D, CRWR 424 (3/6) D, CRWR 433 (3/6) D, CRWR 434 (3/6) D, CRWR 435
(3/6) D, FNLG 101 (3-12) D, FNLG 102 (3-12) D, FNLG 111 (3-12) D, FNLG 112 (3-12) D,
FNLG 121 (3-12) D, FNLG 122 (3-12) D, FNLG 131 (3-12) D, FNLG 132 (3-12) D, FNLG
141(3-12) D, FNLG 142 (3-12) D, FNLG 151 (3) FNLG 152 (3), FNLG 161 (3), FNLG 162 (3),
FNLG 191 (3/12) D, FNLG 192 (3/12) D
Faculty of Forestry
COURSES
CONS 425 (3), CONS 452 (6)
Graduate Studies: Faculty of Applied Science
COURSES
CIVL 592 (1-6) C, EECE 531 (3), EECE 581 (3), MTRL 571 (3), MTRL 594 (3)
Graduate Studies: Faculty of Arts
COURSES
CRWR 503 (3/6) D, CRWR 504 (3/6) D, CRWR 511 (6), CRWR 514 (3/6) D, CRWR 515 (3/6)
D, CRWR 522 (3/6) D, CRWR 523 (3), CRWR 524 (3/6) D, CRWR 533 (3/6) D, CRWR 534 (3/
6) D, CRWR 535 (3/6) D, CRWR 547 (3-12) C, ECON 557 (3), ECON 562 (3)
Graduate Studies: Faculty of Education
COURSE
EPSE 683
Graduate Studies: Faculty of Land & Food Systems
COURSE
FOOD 510
 Vancouver Senate 07-08-210
Mnutes of May 14,2008
Appendix A: Curriculum Summary, continued
Graduate Studies: Faculty of Science
COURSE
PHYS 520
Faculty of Science
PROGRAMS
B.Sc. Degree Requirements: Dual Degree Program in Science and Education
B.Sc. Mathematics: Dual Degree Program in Mathematics and Education
B.Sc. Physics: Dual Degree Program in Physics and Education
B.Sc Physics: Dual Degree Program in Physics and Education
COURSES
BIOL 423 (3), COGS 303 (3), MATH 110 (6), MATH 180 (4), MATH 184 (4), MATH 256 (3),
MATH 310 (3), MATH 412 (3), PHYS 348 (3), STAT 443 (3)
 Vancouver Senate 07-08 - 211
Mnutes of May 14,2008
APPENDIX B: NEW AWARDS
AMACON-Beasley Graduate Student Prize for Excellence in Urban Planning: Two prizes
of $1,500 each are offered by Amacon Construction to recognize excellence and innovation in
graduate students at SCARP. Students are invited to submit their work for consideration and
may include: a paper, design project, thesis, final project, or video. The work submitted must
have been done while at SCARP, must have an urban planning focus and must demonstrate
innovation. Both Masters and Ph.D. students are encouraged to apply. The awards are made on
the recommendation of the School of Community and Regional Planning in consultation with
the Faculty of Graduate Studies. (First awards available for the 2008/09 Winter Session)
W. Erwin DIEWERT Prize in Applied Economics: A $300 prize has been endowed in
honour of W. Erwin Diewert, an internationally renowned Canadian economist specializing in
problems of Economic Measurement, a Distinguished Professor, a recipient of the Killam Prize,
the Purvis Prize and the Shiskin Memorial Award, and an advisor to statistical agencies of the
U.N., World Bank, European Central Bank, Canada, U.S., U.K. and many other countries. The
prize is offered to an undergraduate student who has written an outstanding paper in Applied
Economics and is made on the recommendation of the Department of Economics. (First award
available for the 2008/09 Winter Session)
W. Erwin DIEWERT Graduate Prize in Applied Economics: A $300 prize has been
endowed in honour of W. Erwin Diewert, an internationally renowned Canadian economist specializing in problems of Economic Measurement, a Distinguished Professor, a recipient of the
Killam Prize, the Purvis Prize and the Shiskin Memorial Award, and an advisor to statistical
agencies of the U.N., World Bank, European Central Bank, Canada, U.S., U.K. and many other
countries. The prize is offered to a student who has written an outstanding Master's thesis in
Applied Economics and is made on the recommendation of the Department of Economics.
(First award available for the 2008/09 Winter Session)
EMAAR Canada Graduate Entrance Scholarship in Architecture: A $2,500 scholarship is offered
by Emaar Canada to a student entering the Master of Architecture Program who places within the top
10% of accepted applicants. Candidates must demonstrate initiative in understanding the practice of
architecture in their application materials. The award is made on the recommendation of the School of
Architecture and Landscape Architecture in consultation with the Faculty of Graduate Studies. (First
award available forthe 2008/09 Winter Session)
FACULTY Women's Club 90th Anniversary Entrance Scholarship: A $1,000 scholarship is
offered by the UBC Faculty Women's Club to celebrate the Club's 90th anniversary in 2008.
The scholarship is awarded to a female student beginning undergraduate studies in Engineering.
The award is adjudicated by the Office of Student Financial Assistance and Awards. (First
award available for the 2008/09 Winter Session)
NOTE: In addition to supporting this new scholarship on an annual basis, the donors have
pledged to build an endowment of $20,000 or more over the next five years in order eventually
to make the award self-sustaining.
John H.V. GILBERT Interprofessional Scholarship: A $1,000 scholarship has been
endowed by friends and colleagues in honour of Dr. John H.V. Gilbert for an outstanding stu-
 Vancouver Senate 07-08-212
Mnutes of May 14,2008
Appendix B: New Awards, continued
dent who, having completed the penultimate year of any undergraduate health or human services degree program, combines academic excellence and demonstrated student leadership in
interprofessional education for collaborative patient centered practice. Activities related to
interprofessional education in all undergraduate years are considered. Candidates must apply to
the College of Health Disciplines and are required to include two signed letters of recommendation, which may be mailed separately or e-mailed from their originator. Original transcripts
must also be submitted. The award is made on the recommendation of a committee chaired by
an individual appointed by the College of Health Disciplines. (First award available for the
2008/09 Winter Session.)
Clay GILLESPIE Rogers Group Financial Bursary: Bursaries totalling $1,000 have been
endowed by Clay Gillespie of Rogers Group Financial to assist undergraduate students in need
of financial support while enrolled at UBC. In adjudicating eligibility, consideration may be
given to candidates' active participation in campus-related extra-curricular activities, including
UBC Athletics Programs. (First awards available for the 2008/09 Winter Session)
LEDCOR Industries Inc. Centenary Scholarship in Accounting and Finance: A $1,000
scholarship has been endowed by Ledcor Industries Inc. for an undergraduate student in the
third or fourth year of a Bachelor of Commerce Program, in either the Accounting or the
Finance Option. The award is made on the recommendation of the Sauder School of Business.
(First award available for the 2008/09 Winter Session)
LEDCOR Industries Inc. Centenary Scholarship in Architecture: A $1,000 scholarship has been
endowed by Ledcor Industries Inc. for a students entering the Master of Architecture Program or Master
of Advanced Studies in Architecture Program. The award is made on the recommendation of the School
of Architecture and Landscape Architecture in consultation with the Faculty of Graduate Studies. (First
award available for the 2008/09 Winter Session) Senate Committee on Student Awards May 2008 Awards page 3
LEDCOR Industries Inc. Centenary Scholarship in Civil Engineering: Two scholarships of
$1,000 each have been endowed by Ledcor Industries Inc., one for a student entering Civil
Engineering and one for an undergraduate student in second, third or fourth year Civil Engineering. The award is made on the recommendation of the Department. (First awards available for
the 2008/09 Winter Session)
LEDCOR Industries Inc. Centenary Varsity Athletic Award: A $1,000 award has been
endowed by Ledcor Industries Inc. for an undergraduate student on a Varsity Team, with preference for a student in Engineering, Architecture or Commerce. The award is made on the recommendation of the President's Athletic Awards Committee to a student who has demonstrated
leadership skills and maintained good academic standing. (First award available for the 2008/09
Winter Session)
Harold D. McLELLAN Chemical Engineering Scholarship: One or more scholarships totalling $1,000 have been endowed by Harold D. McLellan (B.A.Sc. Chem. Eng. 1947) for outstanding students entering Chemical Engineering. The award is made on the recommendation of
the Department of Chemical and Biological Engineering. (First award available for the 2008/09
Winter Session)
OKANAGAN Bar Association Entrance Scholarship in Law: Scholarships totalling $5,000
 Vancouver Senate 07-08 - 213
Mnutes of May 14,2008
Appendix B: New Awards, continued
have been endowed by the Law Foundation of British Columbia, Mr. Wally P. Lightbody, Q.C.
and members of the Okanagan Bar Association for students who have graduated from The University of British Columbia Okanagan with good academic standing, entering the LL.B/Juris
Doctor Program at UBC. The award is made on the recommendation of the Faculty of Law in
consultation with the University of British Columbia Okanagan as and when appropriate. (First
awards available for the 2008/09 Winter Session.)
PLANT Science Graduate Scholarship: One or more scholarships totalling $1,000 have been
endowed for graduate students in the Plant Science Graduate Program in the Faculty of Land
and Food Systems who are working on agricultural and/or horticultural topics. The awards are
made on the recommendation of the Faculty in consultation with the Faculty of Graduate Studies.
(First awards available for the 2008/09 Winter Session.)
Sydney J. RISK Graduate Award in Directing: A $1,000 award is offered by the Sydney J.
Risk Foundation in memory of Western Canada theatre pioneer, Sydney J. Risk, to recognize a
student who shows exceptional promise for a directing career in the theatre. It is awarded to a
promising Directing candidate as they enter their second year of the Master of Fine Arts Program. The award is made on the recommendation of the Department of Theatre and Film in consultation with the Faculty of Graduate Studies. (First awards available for the 2008/09 Winter
Session.)
John SCHILDROTH Memorial Scholarship: A $1,000 scholarship has been endowed in memory of
John Schildroth by family, friends and colleagues at the B.C. Ministry of Agriculture and Lands and at
UBC's Faculty of Land and Food Systems for a graduate or undergraduate student with excellent academic standing in the Faculty of Land and Food Systems who has also demonstrated excellence in a
range of non-academic fields such as community service, student leadership, volunteerism, and athletic
or artistic performance. Preference is given to a graduate student studying food and resource economics,
public policy or a related field. The award is made on the recommendation of the Faculty and, in the case
of a graduate student, in consultation with the Faculty of Graduate Studies. (First award available for the
2008/09 Winter Session)
TOTAL E&P Canada Engineering Scholarship: Two scholarships valued at $5,000 each are
offered by Total E&P to undergraduate students enrolled in the fourth year of Civil, Chemical
(Process or Environmental Option), Geological, Materials, Mining, or Mechanical Engineering.
Candidates must have achieved a minimum 80% overall average and demonstrated an interest
in petroleum or related industries. The award is made on the recommendation of the Faculty of
Applied Science. (First award available for the 2008/09 Winter Session.)
Previously-Approved Awards with Changes in Terms or Funding Source:
None.
 Vancouver Senate 07-08-214
Mnutes of May 14,2008
APPENDIX C: EMERITUS STATUS
RETIREMENTS DECEMBER 31, 2007 TO AUGUST 31, 2008
Last Name, First Name: Emeritus Title as Approved by the Senate
Carty, Elaine: Professor Emerita of Nursing
Chase, Mackie: Program Director Emerita
Dyck, Isabel Jean: Professor Emerita of Occupational Therapy
Ganders, Fred: Professor Emeritus of Botany
Globe, Alexander V: Professor Emeritus of English
Harris, Susan R.: Professor Emerita of Physical Therapy
Johnston, Judith Rae: Professor Emerita of Audiology & Speech Sciences
Kennedy, Susan: Professor Emerita of Environmental Health
Macleod, Elizabeth: Senior Instructor Emerita of Audiology & Speech Sciences
McLean, John A.: Professor Emeritus of Forest Sciences
Perry, Jo Ann: Associate Professor of Nursing
Pinel, John J.: Professor Emeritus of Psychology
Piper, Martha C: President Emerita
Tingle, Aubrey J.: Professor Emeritus of Paediatrics
Trip, Everard: Senior Instructor Emeritus of Biochemistry & Molecular Biology
Vernier, Michel*: Associate Professor Emeritus of Health Care & Epidemiology
Wilkie, Donald M.: Professor Emeritus of Psychology
Wilson, Deborah G: Librarian Emerita
Werner, Walter H.: Associate Professor Emeritus of Curriculum Studies
* Adjustment to Rank-this individual was approved for Emeritus Status by Senate in September
2007 as Clinical Associate Professor

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