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[Meeting minutes of the Senate of The University of British Columbia] 1992-04-22

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 THE   UNIVERSITY    OF   BRITISH    COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF APRIL 22, 1992
Attendance
Present: President D. W. Strangway (Chairman), Chancellor L. R. Peterson, Vice-
President D. R. Birch, Mr. J. D. Adler, Mr. S. Alsgard, Dr. A. P. Autor, Mr. J. A. Banfield,
Mr. S. W. Baumber, Miss K. Bentsen, Dean C. S. Binkley, Dr. L. L. Bongie, Dr. M. A.
Boyd, Dr. D. M. Brunette, Mr. B. D. Burgess, Mr. R. Bush, Dr. D. G. A. Carter, Professor
E. A. Carty, Dr. T. S. Cook, Mr. N. A. Davidson, Dr. K. Dawson, Dr. J. D. Dennison, Dr.
G. W. Eaton, Dr. A. J. Elder, Miss C. J. Forsythe, Mr. Mr. Y. L. Fulmer, Mr. M. A.
Fuoss, Mr. E. B. Goehring, Dean J. R. Grace, Dr. S. E. Grace, Dr. R. D. Guy, Dr. M. M.
Klawe, Mr. O. C. W. Lau, Dr. S. C. Lindstrom, Mr. S. Lu, Dr. D. M. Lyster, Dr. H.
McDonald, Dean J. H. McNeill, Mr. W. B. McNulty, Dean A. Meisen, Dr. L. Paszner,
Ms. B. M. Peterson, Professor R. S. Reid, Dr. P. Resnick, Dean J. F. Richards, Dean P. B.
Robertson, Mr. M. M. Ryan, Mr. A. J. Scow, Mr. C. M. Sing, Dr. C. E. Slonecker, Dr. L.
de Sobrino, Mr. M. Sugimoto, Mr. G. A. Thom, Dr. W. Uegama, Dr. J. Vanderstoep, Dr.
J. M. Varah, Dr. D. A. Wehrung, Dr. R. M. Will, Dr. D. Ll. Williams, Mr. E. C. H. Woo,
Ms. N. E. Woo, Dr. W. C. Wright, Jr.
Regrets: Mr. D. A. Anderson, Professor P. L. Bryden, Dr. R. L. Chase, Dr. S. Cherry,
Dean M. A. Goldberg, Dr. S. W. Hamilton, Rev. J. Hanrahan, Dean M. J. Hollenberg,
Dr. M. Isaacson, Dr. J. G. T. Kelsey, Mr. D. K. Leung, Dean M. P. Marchak, Dean B. C.
McBride, Dr. J. A. McLean, Dr. A. G. Mitchell, Dr. R. J. Patrick, Dr. G. G. E. Scudder,
Dean N. Sheehan, Dean C. L. Smith, Dr. R. C. Tees, Dr. L. J. Stan, Dr. A. Van Seters, Mr.
L. Waldman.
Senate membership
i) Declaration of Vacancy (University Act, section 35(6))
Mr. S. W. Mak - student representative of the Faculty of Applied Science
 Vancouver Senate 10305
Minutes of April 22,1992	
Senate membership
ii)        Introduction of Student Senators
The Chairman introduced and welcomed to Senate the following student
senators, elected to serve on Senate for one year from April 1, 1992 to March
31, 1993 (one representative elected by each Faculty + five members at-large):
Agricultural Sciences: Mr. D.'A. C. Boulton, Second Year Agricultural Sciences
Applied Science: Mr. J. Skorpil, Third Year Applied Science
Arts: Miss K. Bentsen, Fourth Year Arts
Commerce &c Business Administration:    Mr. M. A. Fuoss, Second Year Commerce &
Business Administration
Dentistry: Mr. B. D. Burgess, Third Year Dentistry
Education: Mr. J. D. Adler, First Year Education
Forestry: Mr. S. W. Baumber, Third Year Forestry
Graduate Studies: Mr. E. B. Goehring, Ph.D. Candidate in Geography
Law: Mr. L. Waldman, Combined M.B.A./LL.B. program
Medicine: Mr. S. H. Lu, Second Year Medicine
Pharmaceutical Sciences:     Mr. E. C. H. Woo, Third Year Pharmaceutical Sciences
Science: Mr. C. M. Sing, Third Year Science
Members at-large:
Mr. D. A. Dyment, Fourth Year Science
Miss C. J. Forsythe, Third Year Arts
Mr. Y. L. Fulmer, First Year Arts (pre-Commerce)
Mr. O. C. W. Lau, Third Year Science
Mr. D. K. Leung, Third Year Applied Science
 Vancouver Senate 10306
Minutes of April 22,1992	
Minutes of the previous meeting
Minutes of the previous meeting
Mr. Thom i        That the minutes of the seventh regular
Dr. Resnick J       meeting of Senate for the Session 1991-92,
having been circulated, be taken as read and
adopted.
Carried.
Business Arising from the Minutes
SENATE NOMINATING COMMITTEE MEMBERSHIP (P.10289)
Two student vacancies on the Senate Nominating Committee had been declared at the
previous meeting.
Mr. Orvin Lau and Mr. Lome Waldman were nominated to fill the vacancies.
Mr. Fulmer l        That nominations close.
Mr. Goehring J
Carried.
There being no further nominations, Mr. Lau and Mr. Waldman were declared elected.
Chairman's Remarks and Related Questions
President Strangway referred briefly to the budget situation for 1992- 93 and stated that it
would be a difficult year in terms of the choices that would have to be made in view of
the basic budget handed down by the provincial government.
 Vancouver Senate 10307
Minutes of April 22,1992	
From the Board of Governors
Ms. Peterson referred to a letter dated March 26th, circulated to all faculty, which listed a
number of buildings that will go ahead, and asked why Phase I of the Library was not on
the list. President Strangway responded that the list was for buildings that are funded by
the government capital program. Since the funds for the Library are to come from fund-
raising and matching funds it was not on the list.
From the Board of Governors
NOTIFICATION OF APPROVAL IN PRINCIPLE OF SENATE RECOMMENDATIONS
subject to the following proviso (where applicable) i.e. that none of the programs be
implemented without formal reference to the President; and that the Deans and Heads
concerned with new programs be asked to indicate the space requirements, if any, of such
new programs.
i.      Curriculum proposals from the Faculties of: Agricultural Sciences (with the
exception of the Landscape Architecture proposals), Applied Science, Arts (with
the exception of German 403), Commerce and Business Administration (with the
exception of the statement that transfer students must also achieve a satisfactory
score on the LPI), Forestry (curriculum and a new program in Conservation,
Recreation and Natural Areas Management subject to satisfactory consultation
with Biology), and Graduate Studies (with the exception of the Forestry proposals).
(pp.10229 55)
ii.      Enrolment quotas and controls for 1992/93 (pp.10271 73)
iii.      Proposal of the Faculty of Pharmaceutical Sciences to establish a Chair in
Pharmacy Administration, (p. 10279)
iv.      Enrolment quota of 150 new students in the first year of the B.Sc. (Agr.) program.
(pp.10291-2)
v.      Proposal of the Faculties of Agricultural Sciences and Arts that the administrative
responsibility for the School of Family and Nutritional Sciences be transferred
from the Faculty of Arts to the Faculty of Agricultural Sciences as of April 1, 1992.
(pp.10294-5)
Reports of Committees of Senate
ADMISSIONS COMMITTEE
Dr. Will, Chair of the Committee, presented the report.
 Vancouver Senate 10308
Minutes of April 22,1992	
Reports of Committees of Senate
Principles and Guidelines prepared by the British Columbia Council on Admission and Transfer
Dr. Will explained to Senate that in 1976 Senate had approved guidelines on transfer
credit which had been developed under the auspices of the old Academic Council. Over
the past two years, the British Columbia Council on Admission and Transfer, with
representation from UBC, had been working on those guidelines, and had produced a
revised statement.
The Committee recommended approval of the document Principles and Guidelines (see
Appendix A), on the understanding that the intention of the second paragraph of
Guideline 7 is not to request the universities to establish specific and separate enrolment
quotas for each college offering one-of-a-kind programs. Correspondence with the
Council on this point suggests the appropriateness of this proviso. Dr. Will stated that the
Committee's interpretation of the wording was that the universities were being
encouraged to establish particular quotas with particular colleges with respect to some of
the professional programs, which would mean that a student could be admitted from one
college with a lower grade point average than a student from another college because of
the quota. He stated that UBC's policy was to establish a quota and to take the best
students that apply and the University had therefore taken a strong stand on this issue.
Correspondence from the Council indicated that the universities were not being asked to
do this but that they were being given the opportunity if they so wished. The Committee
had therefore recommended approval with the proviso stated above.
 Vancouver Senate
Minutes of April 22,1992
10309
Reports of Committees of Senate
Dr. Will
Dr. Wehrung
That the Principles and Guidelines of the
British Columbia Council on Admission and
Transfer be approved, subject to the proviso
that the intention of the second paragraph of
Guideline 7 is not to request the universities to
establish specific and separate enrolment
quotas for each college offering one-of-a-kind
programs.
Carried.
FACULTY OF FORESTRY - PROPOSED ENROLMENT QUOTAS FOR 1992-93
The Committee recommended approval of the following quotas:
Course
Credits
B.S.F., B.Sc. (Forestry)
(Combined first year admission)
65
B.Sc. (Natural Resources Conservation)   20
(New program for 1992-93)
TOTAL
85
Dr. Will
Dr. Guy
That the enrolment quotas for programs in the
Faculty of Forestry be approved.
Carried.
SCHOOL OF SOCIAL WORK - REVISED ENROLMENT QUOTA
An enrolment quota of 60 was approved by Senate at the February 19, 1992 meeting. Dr.
Will explained that this was now considered not to be an appropriate
 Vancouver Senate 10310
Minutes of April 22,1992	
Reports of Committees of Senate
number and that the School wished it to be changed to 75, which is ten less than last
year's quota.
Dr. Will l        That the enrolment quota for the School of
Dr. Bongie i        Social Work be revised from 60 to 75.
Carried.
PROPOSAL FOR A REVISION OF ADMISSION POLICY RELATING TO STUDENTS
ENTERING THE UNIVERSITY DIRECTLY FROM GRADE 12
Dr. Will referred to a study done by Walter Sudmant, who is in charge of the University's
statistics, which indicated that the number of courses used in calculating gradepoint
averages (GPA) could be reduced. As a result of that study an ad hoc committee was
established and the report of that committee was distributed to the respective Faculties
and was subsequently considered by the Senate Admissions Committee. It was
recommended in the report that UBC should in fact follow the lead of a number of other
universities by reducing the number of courses required for calculation of the GPA. Before
recommending that the current policy be changed, however, the Admissions Committee
wished to be sure that such a change would in fact attract those students who will
perform best at UBC. Dr. Will stated that this would require further study, including a
careful monitoring of the records of 1992-93 applicants, before an appropriate minimum
could be established. Dr.
 Vancouver Senate 10311
Minutes of April 22,1992	
Budget Committee
Will urged members of Senate to consider the material circulated very carefully over the
summer prior to consideration in the fall. The material (see Appendix 'B') includes a table
showing the four grade 12 subjects from which it is proposed that the GPA be calculated
for each of the Faculties, should the results of the monitoring of the records of the 1992-
93 applicants indicate that this method of calculating the GPA is appropriate.
Budget Committee
Dr. Wehrung, Chair of the Committee, presented the following report which had been
circulated for information:
This report summarizes the work of the Committee during the period from April
1991 through March 1992. The Committee met 14 times during this period and
discussed a wide variety of issues pertaining to the budget of the University and the
impact of those issues on the academic operation.
The Committee had access to large amounts of information for its deliberations
including:
UBC Mission Statement and Academic Plan
FY 1990/91 Operating Budget
FY 1990/91 Financial Statements
1992/93 Budget Requests to Provincial Government regarding Operating Grant
(Joint Submission of The University President's Council), "Access for All"
Program, Teacher Education Expansion Program, and University/College Program
1992/93 Budget Planning Cycle and Instructions to Deans and Academic and
Administrative Service Units regarding Their 1992/93 Operating Budget Requests
 Vancouver Senate 10312
Minutes of April 22,1992	
Budget Committee
Historical Time Series Data for UBC and Selected Canadian Universities on:
General Purpose Operating Expenditures
General Purpose Operating Income
Tuition Fees for UBC
Provincial Funding of British Columbia Universities Faculty and
Non-Faculty Salaries
Student/Faculty Ratios
Historical Time Series Data for UBC by Faculty/Department on:
Objects of Expense
Faculty and Student Demographics
Faculty Retirement Schedules
Academic and Staff Budgeted Positions
Class Sizes
FTE Students and Enrolment
Sponsored Research
Listed below are summaries of some of the major topics on which the Committee
advised the President during the past year:
a. Green College
The Committee reviewed the report of the Advisory Committee to Establish
Policies for Green College. Discussion focused on the implications to the
operating budget for this new initiative. The President indicated that Green
College would be funded by an endowment that was being set up for it, and his
intention was that there would be no charges incurred to the operating budget
for its operation. The Committee endorsed this intention that Green College be
self- financing.
b. Inter-University Comparisons of Research Expenditures
The Committee reviewed some statistics and graphs that compared UBC
research expenditures from national granting agencies with research
expenditures from other Canadian universities. The data showed that UBC
exceeds the national average in research grant expenditures per faculty member
by 40 percent in the case of NSERC grants, by 15 percent for MRC grants, and
by 58 percent for SSHRC grants. These relative positions continue to hold even
when size of university is taken into consideration via graphical plots of the
data.
 Vancouver Senate 10313
Minutes of April 22,1992	
Budget Committee
c. Class Size Comparisons by Faculties and Departments
The Committee reviewed the distribution of class sizes within each Department
and Faculty. Discussion focused on the budgetary implications of very small
classes and the justification for large numbers of small classes in selected
academic units. Within the University at large, 25% of class sections during
1989/90 had 10 or fewer students, with two Faculties having in excess of 40%
of their sections having 10 or fewer students. The estimated median section size
during 1989/90 exceeded 33 in four Faculties and fell below 15 in two
Faculties. This issue was explored in our discussions under item 1. below.
d. Methodology for Counting Graduate Students
Funding for graduate students both within UBC Departments and Faculties and
across the Provincial universities is linked to the numbers of graduate students.
The Committee discussed the pros and cons of several different methods for
counting graduate students during the year. General agreement was reached on
an acceptable method that will be implemented within UBC and across the
Provincial universities.
e. 1990/91 Year End Financial Position and Financial Statements
In June 1991 the Vice-President Finance first informed the Committee that the
University faced a deficit of about $2.4 million in its operating budget. Later
this deficit was reduced to $2.1 million. Discussion focused on the reasons for
the shortfall and whether any of these could have been foreseen and/or
prevented.
The Committee passed the following motion:
"That a comparison of budget with actual performance be provided to the
Senate Budget Committee before the end of the calendar year in each fiscal
year."
The President's Office will endeavour to provide this comparison for the
current fiscal year as requested.
The Committee expressed concern about the year-end deficit in the Centre for
Continuing Education, but was assured that this deficit would be a first charge
to this unit in the following fiscal year.
 Vancouver Senate 10314
Minutes of April 22,1992	
Budget Committee
f. FY 1991/92 Operating Budget
Various aspects of the proposed operating budget for FY 1991/92 were
discussed in very general terms over a period of several months, including the
priorities and principles that should guide budgetary considerations. More
intensive discussions of the budget were held at a series of meetings in June,
July, and September 1991.
During these meetings the President's Office proposed that the budget
reductions that were required should be covered by making an across- the-
board reduction to each of the vice-presidents. Within each vice- presidential
area of responsibility the reductions could vary among units.
The Committee reaffirmed its previously stated position that budgetary
increases, reallocations, and reductions should be differentiated — both among
the vice-presidents and among the units reporting to each vice-president.
These discussions culminated in a meeting of the Committee on 18 September
1991 at which the Committee passed the following motion:
"The Committee endorses the President's 1991/92 budget strategy with the
following reservations:
1. Reductions should have been differentiated among vice-presidents and a
greater degree of differentiation reflected in the reductions proposed
within each vice-president's portfolio.
2. Reductions proposed among the Faculties should have been made with
greater attention paid to the expenditure dollars per weighted full- time
equivalent ratios.
3. Larger reductions should have been applied to 'administration' because
it is assuming an ever-increasing proportion of the operating budget."
g. Jointl992/93 Operating Budget Planning Cycle
The President discussed with the Committee the proposed budget- planning
cycle for FY 1992/93 and where the Committee's input could be useful in this
process. The Committee advised the President's Office in general terms at the
meetings prior to this submission and will review this submission subsequently
with a view toward next year's submission.
h.  Joint Submission of The University Presidents' Council
The Committee discussed the President's submission to the Ministry of
Advanced Education, Training, and Technology (joint with the Presidents of
Simon Fraser University and the University of Victoria) regarding Provincial
funding for FY 1992/93, and advised the President of the Committee's views.
 Vancouver Senate 10315
Minutes of April 22,1992	
Budget Committee
i.    Tuition Fee Strategy
The Committee reviewed the President's tuition fee strategy over a 3- year time
horizon (1991/92, 1992/93, and 1993/94) which it had endorsed during 1991
and which had been approved by the Board of Governors. This strategy raised
tuition fees by 4.5% plus the inflation rate for each of these three years.
Discussion focused on the budgetary implications of a possible tuition freeze
for 1992/93 based on the election platform of the new Provincial government.
j.    Student/Faculty Ratios
The Committee discussed an analysis of undergraduate student to faculty ratios
prepared by the budget office. This analysis compared these ratios across UBC
Departments and Faculties and their counterparts at Canadian universities.
Student/faculty ratios in some academic units appear to be lower at UBC than
at many comparable Canadian Universities. Discussion focused on whether
UBC should develop a strategy for bringing these ratios into line over time by
changing faculty complements or enrolment in selected academic units.
k.   "Access for All" Funding
The President's Office discussed with the Committee its strategy for funding
from the Provincial government's "Access for All" program, including its desire
to obtain funding for 742 undergraduate students who were unfunded during
1990/91.
The strategy of the President's Office included a sharing of resources among
relevant Faculties, graduate student financial support, and infrastructure costs.
A modified formula for this sharing arrangement was proposed for 1992/93
that would decrease the percentage of Access funding allocated to
infrastructure costs from 30% to 25%. In previous years the remaining 70%
was split equally between graduate student support and the Faculties.
In order to provide advice regarding the distribution of Access funding, the
Committee needs accurate information on graduate enrolment patterns in each
Department and Faculty. This information has been difficult to obtain in the
past because of difficulties in agreeing upon a methodology for counting
graduate students. The Committee will continue its discussions of the
relationship between the distribution of Access funding and growth in graduate
enrolment.
 Vancouver Senate 10316
Minutes of April 22,1992	
Budget Committee
1.    Discussion of Individual Faculty and Non-Faculty Units
Rather than discussing all budgetary units within the University, the Committee
decided to focus its efforts on more in-depth discussions of selected Faculty and
non-Faculty units. A poll of Committee members identified the Faculties of
Agricultural Sciences, Dentistry, and Forestry for in-depth discussions as well as
the non-Faculty units of the Development Office, Community Relations, and
Information Systems Management.
The administrative heads of each of these units were invited to meet with the
Committee to discuss the activities of their units and their budgetary
implications. The purpose of examining particular units is to provide a greater
understanding of the relationship between the activities of the unit and its
funding levels. An extensive list of questions from Committee members was
sent to each administrative head before the meetings. Some of these meetings
have already been held and the rest will be completed during the Spring. These
meetings have been valuable to the Committee in understanding aspects of
individual budgetary units that cannot be fully reflected in statistical
summaries.
Concluding Statement
The role of the Senate Budget Committee is to advise the President regarding
the preparation of the operating budget. The Committee notes that its advice
was sought regarding a wide variety of budgetary issues during the past year. In
a number of instances, this advice was sought after key decisions had been
made rather than involving the Committee as full partners in reaching current
decisions. Therefore, the Committee's advice generally does not influence these
decisions directly, but is an input into future budgetary decisions. The
Committee, in collaboration with the President's Office, is continuing to make
progress toward ensuring that consultation and advice take place in a timely
manner throughout the year.
The Committee recommends that the President ensure funding be allocated in
such a manner so as to maintain the strength and quality of academic programs
of the University to the greatest extent possible. Should budget reductions be
required, the Committee recommends that they be implemented via
differentiated cuts that fall more heavily on non-Faculty units than Faculty
units.
In response to a query, Dr. Wehrung stated that the Committee did not intend, by
indicating that the cuts should fall more heavily on non- Faculty units than Faculty units,
that this included the Library which is neither a Faculty or non-Faculty unit. Speaking
 Vancouver Senate 10317
Minutes of April 22,1992	
Budget Committee
as Chair of the Senate Library Committee, Dr. Grace suggested that as the Budget
Committee had recommended that funds be allocated in a manner which would ensure
that the strength and quality of academic programs be maintained, it should also be
looking very closely at the ability of the Library to deliver support for those programs.
Attention was drawn to the statement that in a number of instances advice was sought
after key decisions had been made. Dr. Wehrung explained that, for example, in the case
of submissions to the government, the Committee was informed after they had been
submitted. The Committee therefore simply discussed the strategy and debated some of
the issues and hoped that in future the Committee would have some input prior to
decisions being made.
A brief discussion followed in the role of the Committee and its inability to determine
whether the advice given to the President had been taken. Dr. Dennison pointed out that
the University Act states that the committee shall "assist" the President in the preparation
of the university budget, and in his view this meant a cooperative effort where the
President with the assistance of the Committee produces the budget.
In response to further queries, Dr. Wehrung stated that even though the committee
members had had a number of spirited debates over the budget, they did feel that they
were working towards a common end. However, obviously the President and Vice-
Presidents had the broader interests of the University to consider.
 Vancouver Senate 10318
Minutes of April 22,1992	
Library Committee
Library Committee
Dr. Grace, Chair of the Committee, presented the following report which had been
circulated:
The Senate Library Committee met seven times during the 1991-92 year.
Discussion focussed on the challenges facing the Library, and several librarians
made presentations to the Committee on topics of particular interest.
Special presentations to the Committee included reports on the collections budget
(A. Jeffreys), the University Archives Report (C. Hives), the Electronic Data
Library development proposal (H. Colenbrander), and the situation of Inter-
Library Loans at UBC (H. Keate).
There was lively, at time intense, discussion of the following general matters: the
University Librarian's draft of her Annual Report to Senate, the Library's draft
document on a strategic plan (an executive summary of which was subsequently
published in UBC Reports for 9 January 1992), building plans of Phases I and II of
the Library, library technology and automation, Inter-Library Loans policies, the
Librarian's 1992-93 Budget Submission, and policies regarding fines for late or
non-return of library books and materials. Unanimous endorsement was given to
the policy that students and faculty have borrowing privileges suspended for failure
to return materials within 10 days of a call-in notice. The Committee gave serious
attention to the erosion of the Library's operating budget and the immediate
consequences for acquisitions, as well as the long-range consequences for Library
collections.
The topics of special concern to the Committee were:
1. the urgent need for new library space,
2. Inter-Library Loans policy, and
3. erosion of the Library's acquisitions budget.
1.        To assist its consideration of the Phase I and II Library Building Plan, the
Senate Library Committee requested a background brief on the Library's space
crisis. Suzanne Dodson, library Facilities and Preservation Manager, prepared the
document that is appended* for Senate's information. Ms. Dodson's brief
underscores the Committee's concern that Phase I "falls far short of the space
required to replace the Main Library Building". *(see Appendix 'C')
Although the Library, the Senate Library Committee, and the university
community have repeatedly been assured that the maintenance of a great research
library is in the university administration's "first priority," Phase I is not expected
to be ready until 1995 and the planning for Phase II is not scheduled to begin until
circa 2000. The 1990 estimate for building
 Vancouver Senate 10319
Minutes of April 22,1992	
Library Committee
Phase II is $40 million, with inflation built in. The Senate Library Committee
expressed deep concern over both the late date to begin planning for Phase II and
the dollar figure estimated for the building. Due to the fact that the Library is
already acutely short of storage, shelving and work space, there is growing concern
that the Library will not be able to meet the research demands of the future or help
UBC attract the best students. The Committee, therefore, again urges Senate and
the university administration to "fast-track" the new library buildings with special
funding initiatives that do not place the library in direct competition with other
units on campus.
2. Inter-Library Loans (ILL) is a crucial operation in the Library, especially at
a time of major cancellation of serials (see #3 below). It is also a costly one, and
the library is considering ways of reducing costs without jeopardizing access to
essential research material not owned by the Library. Various options were
discussed by the Senate Library Committee such as an increase in lending fees, a
charge to UBC ILL borrowers for the xeroxing of journal articles, reallocation of
library funds, and the streamlining of ILL operations. Further discussion and
consultation within the Library and the university community will take place, and
the Senate Library Committee will continue discussion of this matter in the Fall of
1992.
3. The item of immediate and most urgent concern to the Senate Library
Committee is the erosion of the Library's acquisitions budget. According to the
most up-to-date analysis of the Library's Acquisitions budget, the % of the
University's operating budget for library acquisitions has dropped steadily from
2.3% in 1987-88 to 2.1% in 1991-92. This drop coincides with a rapid increase in
the subscription rates for scholarly journals and in the price of monographs. With
a projected inflation rate of 12% to 15% over the next three years, the real
purchasing power of the Library's acquisition dollars has been very seriously
weakened. As a direct result of these combined factors, the Library is planning to
cancel serials subscriptions by $100,000 in 1992-93, $600,000 to $800,000 in
1993-94, and $600,000 to $800,000 in 1994-95. A $100,000 cut to serials
represents the cancellation of approximately 500 titles.
Clearly, a decision to cancel serials on this scale will have devastating effects on
some academic programs and will cause long-term damage to library collections
that is difficult to estimate today.
In response to this alarming situation, the Senate Library Committee presents the
following motion to Senate for approval:
Motion: That Senate urge the Board of Governors to increase the Library's
acquisitions budget, from the current 2.1% of the University's operating budget,
by annual increments of .1% for the next two years, beginning in 1992-93, in
order to restore the budget to its 1987-88 level of 2.3%.
 Vancouver Senate
Minutes of April 22,1992
10320
Nominating Committee
Dr. Grace stressed the deep concern of the Committee with regard to the ability of the
Library, both in terms of its budget and in terms of its building space, to continue to
deliver and support not just present students and faculty, but also future students and
faculty, as well as the needs of the province.
In response to a query, Dr. Grace confirmed that the stacks had been tethered, as
recommended by Senate.
Dr. Grace
Dr. Resnick
That Senate urge the Board of Governors to
increase the Library's acquisitions budget,
from the current 2.1% of the University's
operating budget, by annual increments of .1%
for the next two years, beginning in 1992-93,
in order to restore the budget to its 1987-88
level of 2.3%.
Carried.
Nominating Committee
Dr. Elder, Chair of the Committee, presented the following recommendations to fill
student vacancies on Senate Committees:
Academic Building Needs:
Mr. C. M. Sing
Mr. E. C. H. Woo
Academic Policy:
Mr. O. C. W. Lau
Mr. D. K. Leung
replacing Ms. J. Lahey
replacing Mr. L. Waldman
continuing member
replacing Mr. M. L. Hanik
 Vancouver Senate
Minutes of April 22,1992
10321
Nominating Committee
Admissions:
Mr. C. M. Sing —
Mr. D. A. Dyment    —
Agenda:
Mr. D. A. Dyment    —
Mr. M. A. Fuoss      —
Appeals on Academic Standing:
Mr. Y. L. Fulmer —
Mr. D. K. Leung —
Mr. E. B. Goehri      —
Budget:
Mr. E. B. Goehring —
Mr. E. C. H. Woo    —
Continuing Education:
Mr. L. Waldman      —
Curriculum:
Miss K. Bentsen —
Mr. B. D. Burgess —
Miss C. J. Forsythe —
Mr. Y. L. Fulmer —
Elections:
Mr. J. D. Adler —
Extracurricular Activities:
Miss C. J. Forsythe  —
Mr. J. Skorpil
replacing Miss K. Bentsen
replacing Ms. E. Onno
replacing Mr. C. Fung
replacing Mrs. S. K. Prpic
replacing Miss K. Bentsen
continuing member
continuing member
continuing member
replacing Miss C. L. Rankel
replacing Mr. J. Jacob
replacing Mr. S. W. T. Mak
replacing Ms. E. Onno
continuing member
replacing Miss R. Walia
replacing Mr. S. W. T. Mak
replacing Ms. E. Onno
—       replacing Miss S. Sterling
Liaison with Post-Secondary Institutions:
Mr. M. A. Fuoss      —       replacing Mr. E. B. Goehring
Student Appeals on Academic Discipline:
Mr. S. W. Baumber —       replacing Mr. M. L. Hanik
Mr. S. H. Lu —        continuing member
Mr. J. Skorpil —       replacing Mr. J. Jacob
 Vancouver Senate
Minutes of April 22,1992
10322
Biomedical Research Centre transfer to UBC
Student Awards:
Mr. M. A. Fuoss      —
Mr. D'A. Boulton    —
Tributes:
Mr. S. W. Baumber —
Mr. E. B. Goehring —
University Library:
Mr. J. D. Adler —
Mr. B. D. Burgess —
Mr. Y. L. Fulmer —
replacing Mr. C. Fung
replacing Mr. J. Jacob
replacing Ms. J. Lahey
continuing member
replacing Mr. S. W. T. Mak
replacing Miss C. L. Rankel
replacing Miss S. Sterling
Ad Hoc Committee on University Residences:
Mr. S. W. Baumber —       replacing Mrs. S. K. Prpic
Miss C. J. Forsythe  —        continuing member
Mr. D. K. Leung       —        continuing member
Dr. Elder
Dr. Cook
That the recommendations of the Nominating
Committee be approved.
Carried.
Biomedical Research Centre transfer to UBC
The following proposal for the transfer of the Biomedical Research Centre to UBC had
been circulated:
The Biomedical Research Centre is a research unit located on the UBC campus
which was established as a corporation in 1985. It contains 37,000 gross square
feet of research space which is currently occupied by seven scientists and 70
support staff. The research work is fundamental and biomedical in nature with
emphasis in the fields of cancer biology and immunology. External research
funding is currently at a level of $2 million. On March 13, the Minister of
Advanced Education, Training and
 Vancouver Senate
Minutes of April 22,1992	
Biomedical Research Centre transfer to UBC
10323
Technology, the Honourable Dr. Thomas Perry, announced that the Biomedical
Research Centre would be transferred to UBC on April 1st, with an adequate
operating budget for each of the next three years, which would then be rolled into
the UBC budget on and ongoing basis.
Following is a proposal to Senate to accommodate the transfer which reflects the
agreement between the University and the Minister:
1. The unit will be set up within UBC and operate according to the model
established for the Biotechnology Laboratory and accordingly, to reflect this
parallel arrangement and the new start for the unit, shall be renamed the
Biomedical Research Laboratory (BRL). The Biomedical Research Laboratory
shall be a part of UBC in all respects once the transfer is formally approved by
the University. The BR Centre Ltd., as a corporate entity, shall also be retained
for such a period of time as necessary in order to facilitate the winding up of its
business arrangements.
2. As a general rule, decisions in respect of faculty, staff, the administration and
the finances of BRL will be made according to University procedures.
3. A President's Advisory Committee, comprised of the Deans of Medicine
(Chair), Science, Dentistry and Pharmaceutical Sciences, will advise the Provost
and the President on matters of budget and policy relating to the Laboratory.
4. A Search Committee for the Director of the Biomedical Research Laboratory
shall be set up and in recommending an appointment, shall follow closely the
approved UBC procedures for a President's Advisory Committee on the
Selection of a Department Head. The Committee shall be comprised of:
Dean of Science (Chair)
Deans of Medicine, Dentistry and Pharmaceutical Sciences
Two faculty members from the BRL to be selected by the faculty in the BRL
One graduate student from Science or Medicine
One faculty member each from Medicine (clinical) and Science (basic) who
are not in the BRL
One member external to UBC (consultant)
One member from the faculty of Simon Fraser University
One UBC faculty member from the B.C. Cancer Agency
The position shall be widely advertised and applications shall be sought both
internally and externally.
5.  The Director of the BRL will be responsible for the management (including
the funds) of the BRL in a manner analogous to the Head of a Department
and shall report to the Dean of Medicine who reports to the Vice-President,
Academic and Provost.
 Vancouver Senate 10324
Minutes of April 22,1992	
Biomedical Research Centre transfer to UBC
6.  A Scientific Advisory Committee (the Visiting Committee) will be
established by the President, on the recommendation of the President's
Advisory Committee, which shall consult with the Director, once appointed,
and the faculty of the BRL before making its recommendations. The
members of the Committee will be scientists of international stature and will
include outstanding scientists from the Canadian scientific community. The
Committee shall visit the BRL no less than once a year and shall provide a
report to the President who will make it available to the Advisory
Committee, the Director and the faculty of the BRL.
Dean Robertson i        That Senate approve the establishment of the
Dean McNeill J        Biomedical Research Laboratory on the terms
outlined in the proposal, and that the proposal
be referred to the Graduate Council for review
with a report to be brought to Senate within
six months.
Carried.
Dr. Autor pointed out that re-naming the Centre the "Biomedical Research Laboratory
(BRL)" could cause some difficulties. She stated that the Biomedical Research Centre had
established itself scientifically and academically under that name, both nationally and
internationally. As the unit would be referred to as "BRL", she thought that Senate
should know that "BRL" in molecular biology circles stands for "Bethesda Research
Laboratory" and that this would therefore cause enormous problems. In addition, Dr.
Autor stated that the majority of the members of the Biomedical Research Centre
favoured retaining that name.
IN AMENDMENT:
Dr. Autor l        That the proposal be approved, with the
Mr. Sing J       exception of the proposed name.
Carried.
After further discussion, the motion, as
amended, was put and carried.
 Vancouver Senate 10325
Minutes of April 22,1992	
Other Business
Other Business
CONFLICT OF INTEREST
Dr. Resnick drew the attention of Senate to a letter published in the Vancouver Sun
questioning the appointment of the Dean of Forestry to the Board of Directors of West
Fraser Timber Co. Ltd. Dr. Resnick asked for information on the position of the
University with regard to the matter of conflict of interest.
President Strangway responded that before accepting the appointment, the Dean had
discussed the matter with him and that they had reviewed the existing conflict of interest
policy and found that there was no conflict in this case.
Dean Binkley stated that he did not see this appointment as a conflict of interest but as a
central and necessary responsibility to provide academic leadership to a professional
faculty. He informed Senate of some of the other positions that he had accepted in an
advisory capacity which he felt was a way of serving the province of British Columbia.
President Strangway informed Senate that the University was in the process of developing
a further defined policy, preliminary details of which had been published in UBC Reports
in order to give those concerned an opportunity to comment.
Adjournment
The meeting adjourned at 9.45 p.m.
Next Meeting
The next regular meeting of Senate will be held on Wednesday, May 20, 1992.
 Vancouver Senate 10326
Minutes of April 22,1992	
Appendices
Appendices
APPENDIX A'
Principles and Guidelines on Transfer - p. 10326.
APPENDIX B'
Proposal for the Revision of Admission Policy and Criteria for Students Entering Directly
from Secondary School - pp. 10327-10329.
APPENDIX C
Background Information on the Urgent Need for a New Main Library - pp. 10330-10333.
Note: The full text of these reports is not included in the Minutes.  Copies are available
from the Associate Registrar - Senate and Curriculum Services. Many reports are also
available on the Vancouver Senate website at www.senate.ubc.ca.

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