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[Meeting minutes of the Senate of The University of British Columbia] 2000-09-13

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 Lhe University  of  British  Columbia
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF SEPTEMBER 13, 2000
Attendance
The First Regular Meeting of the Senate of the University of British Columbia for the Session
2000/01 was held on Wednesday, September 13, 2000 at 8:00 p.m. in Room 102, George F.
Curtis Building.
Present: President M. C. Piper (Chair), Vice-President B. C. McBride, Dean F. S. Abbott, Dr. P.
Adebar, Mr. R. Affleck, Dr. J. D. Berger, Dean J. Blom, Mr. P. T. Brady, Mr. P. T. Burns, Dean J.
A. Cairns, Ms. E. J. Caskey, Mr. T. C. Y. Chan, Ms. J. Dennie, Ms. K. Gammon, Dr. J. H. V.
Gilbert, Dr. R. Goldman-Segall, Dr. D. Granot, Dean F. Granot, Dr. S. W. Hamilton, Ms. M.
Hassen, Dr. P. E. Harding, Dr. J. Helliwell, Ms. J. Hutton, Dean M. Isaacson, Mr. J. Kondopulos,
Dr. B. S. Lalli, Dr. V. LeMay, Ms. P. Liu, Mr. T. P. T. Lo, Dr. M. MacEntee, A/Dean J. A.
McLean, Dr. W. R. McMaster, Mr. W. B. McNulty, Ms. V. G. Mirehouse, Dr. P. N. Nemetz, Dr.
G. N. Patey, Dr. J. Perry, Dr. W. J. Phillips, Mr. G. Podersky-Cannon, Mr. H. Poon, Dr. H. J.
Rosengarten, Mr. A. F. Sheppard, Dr. D. Sjerve, Dr. C. E. Slonecker, Dr. B. Stelck, Dr. R. C. Tees,
Dr. J. R. Thompson, Dean R. J. Tierney, Mr. D. Tompkins, Dean A. Tully, Mr. D. R. Verma, Mr.
D. Visser, Ms. K. Wilker, Dr. R. J. K. Wilson, Dr. R. A. Yaworsky, Dean E. H. K. Yen.
Regrets: Dr. W. L. Sauder (Chancellor), Dr. R. W. Blake, Dr. H. M. Burt, Dr. D. Fisher, Mr. H.
D. Gray, Mr. E. Greathed, Dr. A. G. Hannam, Rev. T. J. Hanrahan, Dr. C. Jillings, Dr. D. D.
Kitts, Dean M. M. Klawe, Dr. S. B. Knight, Mr. R. W. Lowe, Ms. Y. Lu, Dr. D. M. Lyster, Dr. P.
L. Marshall, Dean D. Muzyka, Dr. T. F. Pedersen, Dean M. Quayle, Ms. C. Quinlan, Dr. V.
Raoul, Ms. K. Riecken, Dr. K. Schonert-Reichl, Dr. C. Shields, Ms. L. M. Sparrow, Mr. B.
Warren, Dr. D. Ll. Williams.
Senate Membership
NEW MEMBER: EX OFFICIO
Dr. Rod J. K. Wilson, President, Regent College
Vol. 2000/01 12471
 Vancouver Senate 12472
Minutes of September 13,2000
Minutes of the Previous Meeting
President Piper introduced Dr. Wilson. The President also welcomed Ms. V. Grace
Mirehouse, appointed by the Lieutenant-Governor. Although Ms. Mirehouse had been a
member of Senate for several months, she had previously been unable to attend meetings.
Minutes of the Previous Meeting
Dr. Tees l        That the minutes of the meeting of May 17,
Mr. McNulty i       2000 be adopted as circulated.
Carried.
Business Arising from the Minutes
BUDGET COMMITTEE TERMS OF REFERENCE (PP. 12448-50)
The Nominating Committee had circulated the following report for the information of
Senate.
The following notice of motion was referred to the Nominating Committee at the May 17,
2000 meeting of Senate (Minutes of Senate, pp. 12448-9):
'That the following charge to the Senate Budget Committee be adopted as its third
term of reference:
3.   To consider, in response to requests from the Vice President, Academic and
Provost, and in cooperation with the appropriate Deans or Directors, the
budgetary implications of all "Statements of Intent" from Faculties or Schools
planning new degree programs, and to report any unresolved concerns directly
to the President and to Senate.'
The current procedure for dealing with Letters of Intent evolved from a motion made by
the Vice President, Academic and Provost (and approved by the Senate) at the October
1996 meeting of Senate, namely:
'That a School, Faculty (or Faculties) considering a new degree program be permitted
(encouraged) to put forward a statement of intent together with a rationale for the
offering of such a program at UBC and that the Vice President Academic and Provost
be authorized to convene a joint meeting of the Committee of Deans and the Senate
Budget Committee from time to time to consider statements of intent to develop new
programs.' (Minutes of Senate, p.11530, motion carried p. 11531)
The Senate Nominating Committee will seek the advice of the President's Advisory
Council with the intent of clarifying the internal procedures appropriate both to the
approval of Letters of Intent and to an assessment of the impact of new programs on
existing resources. The Nominating Committee will then report back to Senate.
Dr. David Ll. Williams (Chair)
 Vancouver Senate 12473
Minutes of September 13,2000
Business Arising from the Minutes
Dr. Rosengarten presented the report on behalf of the Nominating Committee. He read
the two terms of reference for the Budget Committee: (1) to meet with the President and
assist in the preparation of the University budget; and (2) to make recommendations to
the President and to report to Senate concerning academic planning and priorities as they
relate to the preparation of the University budget. Dr. Rosengarten explained that the
mandate to examine the budgetary implications of new programs was implicit in the
second term. Because statements of intent to develop new programs had not always
included all of the information sought by the Budget Committee, the Budget Committee
had proposed that this responsibility be made explicit.
The Nominating Committee, which had been charged with reviewing terms of reference
for Senate Committees, proposed to seek the advice of the President's Advisory Council
before reporting back to Senate. Dean Isaacson remarked that the people most closely
involved in the approval of statements of intent were the Committee of Deans, the
Associate Vice-President, Academic Planning, the Associate Vice-President, Academic
Programs, and suggested that it might be more appropriate to consult with this group
rather than with the President's Advisory Council. Dr. Rosengarten stated that the
President's Advisory Council had been chosen because its ex-officio membership included
both the Deans and the Chair of the Budget Committee. Furthermore, the mandate of the
President's Advisory Council included providing advice to the President on matters of
policy.
Dr. MacEntee, as Chair of the Budget Committee, stated that the introduction of the
proposed third term of reference had not been intended as an attempt to assume new
powers, but rather as a way to clarify the process for new program approval. Several
Faculties had brought new programs forward to Senate for approval during the previous
academic year without having first satisfied the requirements of the Budget Committee
and of Senate. Dr. MacEntee reiterated the
 Vancouver Senate 12474
Minutes of September 13,2000
Remarks from the Chair and Related Questions
Committee's desire to clarify the process in cooperation with the Vice-President,
Academic and the Associate Vice-President, Academic Programs.
Prof. Sheppard l        That the proposed third term of reference for
Dr. Tees i        the Budget Committee be referred to the
Senate Nominating Committee so that the
Nominating Committee may seek advice and
report back to Senate.
Carried.
Remarks from the Chair and Related Questions
CANADA FOUNDATION FOR INNOVATION (CFI)
The President announced with pride that UBC had been extraordinarily successful in the
recent second round of competition for funding through the Canada Foundation for
Innovation. UBC had secured over $40 million in funding for 19 projects. This $40
million, combined with the $28 million secured for a project in partnership with the BC
Cancer Agency, positioned UBC first among Canadian universities. President Piper
congratulated the researchers, scholars, and academic units who had worked
tremendously hard on their applications. Dr. David Dolphin, former Acting Vice-
President, Research and Dr. Indira Samarasekera, Vice-President, Research had provided
strong leadership to this group of applicants.
The President stated that the total $68 million from the second round, coupled with the
$23 mil-lion secured in the first round of competition, would hopefully trigger over $90
million in matching funds from the provincial government. An additional $45 million
would be raised by UBC, for a total in excess of $225 million in funding for UBC research
over the following 18 to 24 months. President Piper noted that almost every Faculty had a
project approved, and described the array of projects as a tribute to UBC's research
excellence and incredible scholarship.
 Vancouver Senate 12475
Minutes of September 13,2000
Remarks from the Chair and Related Questions
CANADA RESEARCH CHAIRS
The President reported on the status of the 160 positions to be acquired over the
following five years through the Canada Research Chairs program. Many members of the
UBC community had worked over the summer to establish UBC's research plan and to
identify research clusters. The UBC institutional research plan had been filed by August
30th, and the first detailed applications were to be submitted to Ottawa by September
15th. An internal committee, chaired by Dr. David Dolphin, had diligently reviewed these
applications to ensure their success. President Piper thanked Vice-President Barry
McBride, Dr. Derek Atkins, Vice-President Indira Samarasekera, and all of the Deans for
creating such an innovative research plan.
2001/02 BUDGET
The President outlined the budgetary planning process for the 2001/02 fiscal year at both
the federal and provincial levels. Advanced Education Minister Graeme Bowbrick met
with the President at UBC on September 12, 2000 to discuss budgetary issues. The final
budget request for the 2001/02 year was to be submitted to Victoria late in 2000. The
President remarked that UBC had been encouraged by the 2000/01 budget and that the
University would seek to build upon the previous year's success. Priorities would include
closing the gap between funding for universities in British Columbia as compared to other
provinces, increasing access, and retaining UBC's competitiveness by reflecting an
appropriate cost of living index in the budget.
Encouraging news at the federal level included a significant funding injection through the
Canada Health and Social Transfer (CHST). Although the CHST had been promoted
primarily as funding for health care, the President stated that this new funding may also
be used in support of social programs and post-secondary education. UBC was also
continuing to lobby the federal government to fund both the direct and indirect costs of
research.
 Vancouver Senate 12476
Minutes of September 13,2000
From the Board of Governors
INSTALLATION OF THE PRESIDENT OF THE UNIVERSITY OF TORONTO
President Piper reported that she would be unable to attend the October 11, 2000 meeting
of the Senate because she had been invited to attend the October 12th installation of Dr.
Robert Birgeneau as President of the University of Toronto. President Piper had been
chosen to represent all Canadian universities by giving an address at the installation, and
stated that she would be pleased to extend UBC's best wishes to a university for which we
have tremendous respect.
From the Board of Governors
Notification of approval in principle of Senate recommendations: subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President, and that the Deans and Heads concerned with new programs
be asked to indicate the space requirements, if any, of such new programs.
i.      Curriculum proposals from the Faculties of Applied Science, Forestry, and
Science (pp. 12395-6)
ii.      The Certificate in Bioinformatics (p. 12395)
iii.      New Awards (pp. 12396-7 and p. 12416)
iv.      Curriculum proposals from the Faculties of Agricultural Sciences, Arts,
Graduate Studies, and Medicine (pp. 12437-42)
Admissions Committee
ADMISSION OF SECONDARY SCHOOL APPLICANTS FROM OUTSIDE OF CANADA
Dr. Berger presented the following report on behalf of the Committee:
Admission of Secondary School Applicants from Outside of Canada
(UBC Calendar, 2000/2001, Page 42)
Motion: 'In accordance with the existing admission policy of the university, additional
academic criteria, such as achievement in standardized tests, results from national or
international competitions, or compelling evidence of outstanding leadership, may be
considered when evaluating undergraduate applicants from secondary schools who have
studied full-time outside of Canada for at least one year immediately prior to UBC admission.'
Rationale: A common metric of comparison for admission decisions is difficult to establish for
applicants studying outside of Canada. Growing pressure on our admissions exacerbates this.
The minimum average for undergraduate admission from secondary school to UBC is 67%.
However, given restrictions on places for domestic, the actual minimum average for admission
is significantly higher, and this
 Vancouver Senate 12477
Minutes of September 13,2000
Admissions Committee
admission average has risen over the past several years for most Faculties. Currently domestic
applicants and applicants studying abroad must meet the same competitive average, an
average determined principally by the grades of domestic applicants and the availability of
spaces. There is growing concern that the linked nature of domestic and international
admission averages may be working to disadvantage some excellent inter-national applicants.
This is especially the case when we are comparing applicants from different schools across
different countries.
With this policy in place, additional admission criteria could be considered when assessing
undergraduate applicants, including both international and Canadian applicants, who will be
evaluated for admission based on their performance or achievements while studying abroad in
the years prior to UBC admission. This would allow us to take advantage of national or
international standardized comparisons or indicators, including attributes that are valued in
outstanding , which are not perfectly reflected in grade performance. The policy would cover
only applicants who have been studying abroad for at least the academic year immediately
prior to their application to UBC. This policy change would widen the number of assessment
criteria to be used in admission decisions about applicants studying abroad.
Background: Current UBC policy provides for the admission of undergraduate based on
criteria broader than admission averages alone.
'Academic criteria are the bases of admission for the majority of applicants offered admission
but additional criteria may be used in some programs in the selection of a limited number of
qualified . Programs to which admission may be based on both academic and other criteria are
identified in the faculty and school entries. For the 2000/2001 Academic Year, the Faculties of
Applied Science and Forestry will be admit-ting on the basis of both academic and other
criteria.' UBC Calendar, Statement on Admissions Policy (p. 33).
As this indicates, Senate has approved proposals for the use of criteria in addition to the
currently approved admission averages.
In addition to school grades and courses completed, Faculties would use some subset of the
following kinds of criteria in admitting applicants who have been studying abroad:
Standardized national/international tests:    Scholastic Assessment Test (SAT)
American College Testing (ACT)
US National Merit Scholarships
National Standardized Exams
International/national competitions: Olympiads (Math, Physics, Chem.)
Euclid, ARCT
Outstanding leadership: Student Government
Community Achievement
Creative Performance
 Vancouver Senate 12478
Minutes of September 13,2000
Admissions Committee
Innovative Achievements
Other Rank in Class
Target Group: This policy would apply to undergraduate applicants to UBC, including both
international and Canadians, who had studied full-time outside of Canada at the secondary
school level for at least the academic year immediately prior to their application to UBC (i.e.,
completing the equivalent of Grade 12 in another country), and who will be evaluated based
on their performance and achievements while studying out-side Canada.
Assessment and Decisions: Currently all prospective undergraduates apply to UBC by
submitting applications to the Admissions office. For applicants in the target group who do
not qualify for admission under current arrangements, either one or both of the following (at
the discretion of the Faculty) could happen under the proposed admission procedures:
A Faculty could agree on broader based conditions which, if met, would satisfy admission
(e.g., a SAT score above 1400 when a candidate has graduated from high school (with a set
minimum average), has completed the prerequisite courses for UBC admission, and has met
UBC's English proficiency standard). Such admission would then be handled through the UBC
admissions office.
A Faculty could have referred to it, for its consideration, the full application file. Using
broader based admission criteria, the faculty may then decide to admit a limited number of
these applicants.
Monitoring: To ensure that who have been admitted based on their performance or
achievements while studying abroad continue to meet high standards of performance, our
Planning and Institutional Research group would closely monitor the academic achievements
of all admitted under this policy change.
Timing: This policy, if approved, would take effect for September 2001 admissions. Calendar
Wording (added to page 42, under Secondary School Applicants from Out-side of Canada):
'Additional academic criteria, such as achievement in standardized tests, results from national
or international competitions, or compelling evidence of outstanding leadership, may be
considered when evaluating undergraduate applicants from secondary schools who have
studied full-time outside of Canada for at least one year immediately
 Vancouver Senate
Minutes of September 13,2000
12479
Admissions Committee
prior to UBC admission.'
Dr. Berger l        That, in accordance with the existing
Dean Granot J       admission policy of the university, additional
academic criteria, such as achievement in
standardized tests, results from national or
international competitions, or compelling
evidence of outstanding leadership, may be
considered when evaluating undergraduate
applicants from secondary schools who have
studied outside of Canada for at least one year
immediately prior to UB C admission.
Mr. McNulty expressed support for the proposal, and asked whether the same courtesies
outlined in the proposal would be extended to secondary school applying from within
Canada. Dr. Berger responded that each Faculty has its own policy, and that the size of a
given Faculty was a factor in the ability to consider additional criteria. Mr. McNulty
suggested that the Admissions Committee examine whether broader based admission
could be implemented in some of the larger Faculties, such as Arts and Science. Dean
Tully responded that the Faculty of Arts had been in discussion about how to extend this
policy to a larger number of students, and added that certain programs within the Faculty
of Arts have already done so, e.g. the individual performing arts. Dean Granot pointed
out that broader based admission was not mandatory, and that some departments had
chosen not to evaluate on broader criteria. Dean Cairns stated that broader based
admission had been an integral part of Medicine admissions for several years.
The motion was
put and carried.
 Vancouver Senate
Minutes of September 13,2000
12480
Nominating Committee
Nominating Committee
VICE-CHAIR OF SENATE
Dr. Rosengarten
Dr. Tees
That Dr. John H. V. Gilbert be appointed as
Vice-Chair of Senate for the term from
September 13, 2000 to August 31, 2001.
The motion was
put and carried.
There being no other nominations, the President declared nominations to be closed.
SENATE COMMITTEE MEMBERSHIP
The Nominating Committee recommended the following appointments to the Committees
of Senate:
Academic Policy
Dr. B. Stelck
Appeals on Academic Standing   Dr. R. Goldman-Segall to replace Dr. C. E. Slonecker
Library
Ms. K. Riecken
Tributes
Dr. H. M. Burt
Dr. Rosengarten
Dean Isaacson
That the Senate approve the recommendations
of the Nominating Committee with respect to
Senate Committee membership.
Dr. Rosengarten pointed out that the circulated material had included Mr. McNulty's
name in error, and that it should be deleted from the list.
The motion was
put and carried.
Tributes Committee
MEMORIAL MINUTE FOR NEAL ROTAN HARLOW
Please see 'Appendix A: Memorial Minute for Neal Rotan Harlow.'
Dr. Helliwell
Dr. McBride
That the memorial minute for Neal Rotan
Harlow be entered into the Minutes of Senate.
 Vancouver Senate 12481
Minutes of September 13,2000
Reports from the Vice-President, Academic and Provost
Carried.
Reports from the Vice-President, Academic and Provost
ADVANCED MATERIALS AND PROCESS ENGINEERING LABORATORY (AMPEL)
[N.B. The text of this proposal is not included in the Minutes. Copies are available from
the Manager, Secretariat Services.]
Vice-President McBride    l        That Senate recognize the Advanced Materials
Dean Isaacson i        and Process Engineering Laboratory as a
research laboratory of the University of British
Columbia.
Vice-President McBride described AMPEL as a consortium of scientists and applied
scientists of like interests. AMPEL had proven to be a very effective way of promoting
research in the area, and Dr. McBride proposed to give the Laboratory official status by
recognizing it as a UBC research laboratory.
In response to a query from Mr. Affleck, Vice-President McBride explained that AMPEL
had a director and a research program, but did not have undergraduate or graduate
teaching programs. Recognition was intended to bring this entity to the attention of
Senate, but it may or may not assist in attracting research funding.
In response to a query from Dr. Tees, Vice-President McBride stated that he was
uncertain why the proposers had chosen to recognize AMPEL as a research laboratory,
rather than as an institute or a centre. He cited the Biotechnology Laboratory as one other
similar example of this naming convention and governance structure.
 Vancouver Senate 12482
Minutes of September 13,2000
Preliminary Enrolment Figures
In response to a query from Mr. Podersky-Cannon, Vice-President McBride stated that
the recognition of AMPEL would serve to consolidate research activity, but would not
entail additional library resources or additional faculty hiring.
The motion was
put and carried.
Preliminary Enrolment Figures
[N.B. The text of this report is not included in the Minutes. Copies are available from the
Manager, Secretariat Services.]
As Registrar, Dr. Spencer had circulated three reports showing preliminary enrolment
figures for the 2000/01 academic year. He explained that total undergraduate full-time
equivalent (FTE) enrolment excluding International Student Initiative students was 294
FTE fewer than the target that was established at the beginning of the enrolment process.
He expressed the opinion that this gap would be reduced to approximately 150 FTE
fewer than the target by late March 2001, when enrolment statistics were to be submitted
to the provincial government. On average, students had registered in a slightly smaller
number of credits in 2000/01 as compared to 1999/2000. Students had also returned in
slightly lower numbers than predicted. Extra students had been admitted very close to
beginning of the Winter Session to compensate for the lower return rate, but total FTE
enrolment had still fallen short of the target.
Dr. Spencer also stated that International Student Initiative enrolment had increased by
153 FTE, while international regular undergraduate enrolment had decreased by 84 FTE,
which gave a net increase of 69 FTE or 8%.
 Vancouver Senate 12483
Minutes of September 13,2000
Tributes Committee - in camera
In response to a query from Mr. Brady, Dr. Spencer and Dean Tierney clarified that the
quota of 416 listed for the BEDE 12 month program in the Faculty of Education also
included the BEDE 2 year and the NITEP programs. Of the quota of 416, 407 FTE places
had been filled.
Tributes Committee - in camera
HONORARY DEGREE CANDIDATE
Dr. Helliwell explained that honorary degree candidates are normally brought to Senate
in late fall for presentation of the degrees during the subsequent year. In the case of Mr.
Kalke, a valued retiring member of the Board of Governors, the Tributes Committee felt
that it would be better to bestow this honour as closely as possible to his retirement in
March of this year.
Dr. Helliwell l        That Mr. Harold Kalke be granted a Doctor of
Dr. Slonecker J        Taws (honoris causa) at the November 2000
convocation.
Dr. Helliwell explained that honorary degree candidates are normally brought to Senate
in late fall for presentation of the degrees during the subsequent year. In the case of Mr.
Kalke, a valued retiring member of the Board of Governors, the Tributes Committee felt
that it would be better to bestow this honour as closely as possible to his retirement in
March of this year.
The motion was
put and carried.
 Vancouver Senate 12484
Minutes of September 13,2000
Appendix A: Memorial Minute for Neal Rotan Harlow
Appendix A: Memorial Minute for Neal Rotan Harlow
Neal Rotan Harlow
1908-2000
Neal Harlow, U.B.C.'s fourth University Librarian, died at his home in Los Angeles on
July 13, 2000, at the age of 92.
He was born in Columbus, Indiana, and attended schools in Shelby, Nebraska, Pueblo,
Colorado and Stockton, California. He attended California State University in Fresno,
Santa Ana Junior College and the University of California at Los Angeles, from which he
graduated in 1932 with a B.A. in Education. A year later he earned a graduate Certificate
in Librarianship from the University of California at Berkeley. He pursued further studies
while working and completed requirements for an M.A. from the University of California
in 1949.
In 1934 he began his professional career as a junior librarian in the Bancroft Library at
Berkeley, and there developed a life-long interest in the early history and cartography of
California. Subsequently he worked as a senior librarian at the California State Library in
Sacramento before returning to the University of California at Los Angeles in 1945 as the
head of its Gifts and Exchanges Division. In 1947 he was given the assignment of
establishing and directing that University's first Special Collections Division. In 1950 he
was promoted to Assistant University Librarian with particular responsibility for planning
the expansion of library buildings on the campus. It was also in 1950 that his first book
was published: The Maps of San Francisco Bay from the Spanish Discovery to the
American Occupation.
He was appointed University Librarian at U.B.C. from August 1, 1951, succeeding Leslie
W. Dunlap (July 1949 - January 1951). President Norman A. Mackenzie accurately
described Harlow as "Ever affable, quick of wit, imaginative and hard working." Harlow
immediately became active simultaneously on many fronts. Feeling that the role of the
Library in the University needed definition, he drew up a Senate Policy on the University
Library, which was approved by Senate on February 13, 1952. He followed this with a
proposal for new terms of reference for the Senate Library Committee, and these were
adopted on May 13, 1952.
His foremost priority was always the collections of the Library, and he strove to increase
the acquisitions budget both from the University's resources, but also from grants and
donations from foundations and individuals. He established close relationships with the
library's benefactors through an organization he created: the Friends of U.B.C. Library.
Most prominent among the Friends were Walter Koerner and H.R. MacMillan, who
could always be counted upon for special assistance. For example it was through the
Friends that Koerner made it possible for the Library to acquire two notable collections:
the Thomas Murray Collection (1958) of Canadiana, and the P'u Pan Collection (1959).
 Vancouver Senate 12485
Minutes of September 13,2000
Appendix A: Memorial Minute for Neal Rotan Harlow
Every year under Harlow's administration the rate of acquisition increased, and he
predicted correctly that the size of the collection would double in a decade. He was
therefore also safe in predicting the urgent need for the expansion of the Library by the
addition of a south wing. An initial gift from Walter Koerner led to further grants from
the Canada Council and the Province of B.C. Planning for the addition commenced in
1957, and the building was opened in the fall of 1960.
The new Walter Koerner Wing allowed Harlow to follow through on another of his
initiatives, the improvement of reference services. Where there had been a single Reference
Division, the Library now offered specialized Divisions for the Humanities, Social
Sciences, Fine Arts, Science, and Special Collections. A separate College Library catering
to students in their first two undergraduate years - the precursor of the later Sedgewick
Undergraduate Library - was established. The Library also contained in its Biomedical
Library the core of the future Woodward Library.
Harlow also sought to improve the staffing situation of the Library, which was
experiencing unacceptable rates of turnover. Salaries were improved at the same time as
the establishment was increased to deal with the expansion of collections and services. At
this time there was a general shortage of trained librarians in Western Canada, and the
only two English-language schools in Canada were in the East. Harlow was instrumental
in establishing in April 1956 a joint committee of the University, the B.C. Public Library
Commission, and the British Columbia Library Association to study the situation and
make recommendations. The committee's report in March 1957, recommending the
establishment of a library school at U.B.C. within three years, was ushered through
Senate, the Board and the concerned Faculties. The School of Librarianship was launched
in the fall of 1961.
Throughout his years at U.B.C. he was active in library and community organizations in
both Canada and the U.S. He was the Secretary of the Projects Committee of the Leon
and Thea Koerner Foundation for five years. He served on the Board of the Pacific
Northwest Bibliographical Centre from 1954 to 1957; was a member of the National
Research Council's Advisory Board on Scientific and Technical Information from 1958 to
1961; and was a member of many library associations, such as the American Library
Association, the Pacific Northwest Library Association, the British Columbia Library
Association, and the Bibliographical Society of Canada. Never a passive joiner, he served
on the Executive Board of the American Library Association and on its Committee on
Accreditation from 1959 to 1963. He was the President of the Canadian Library
Association in 1960/61 in which capacity he led a delegation to the Minister for Public
Works, lobbying for the construction of a new building for the National Library of
Canada. In his Presidential Year he also launched an Inquiry Into the State of Library
Service in Canada, a national self-study which resulted in an overall assessment of
Canadian libraries of all types at the beginning of the sixties.
Just at the point that so many of his initiatives had come to fruition, Harlow surprised his
colleagues by resigning on June 30, 1961 to take up a new career as a library educator,
accepting an appointment as the Dean of the Graduate School of Library Service, Rutgers
University. He
 Vancouver Senate 12486
Minutes of September 13,2000
Appendix A: Memorial Minute for Neal Rotan Harlow
retired on June 30, 1969.
Returning to Los Angeles, he renewed his research into early California history, and
produced in addition to many articles a number of books: Maps and Surveys of the
Pueblo Lands of Los Angeles (1976); The City of Angels and the City of Saints (1978);
California Conquered: War and Peace on the Pacific, 1846-1850 (1982); Maps of the
Pueblo Lands of San Diego, 1601-1874 (1987).
A proponent of fine printing and bookmaking, Harlow was a long time member of the
Book Club of California, the Rounce & Coffin Club and the Zamorano Club. He brought
his enthusiasm for the printer's craft to Vancouver, and while serving on the President's
Committee on University Publications was influential in improving the design of books
and pamphlets bearing U.B.C.'s imprint, utilizing and encouraging the talents of local
typographers. He was among the first to advocate the founding of a true university press.
He was predeceased by his wife Marian in 1989, and is survived by his sister Mary and
two daughters, Diane and Nora.
Basil Stuart-Stubbs
August 2000

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