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[Meeting minutes of the Senate of The University of British Columbia] 2020-01-22

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 UBC
THE  UNIVERSITYOF  BRITISH COLUMBIA
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Office of the Senate
Brock Hall | 2016 - 1874 East Mall
Vancouver, BC V6T 1Z1
Phone 604 822 5239
Fax 604 822 5945
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF 22 JAjNUARY 2020
DRAFT
Attendance
Present: S. J. Ono (Chair), K. Ross (Secretary), D. Agosti-Moro, T. Ahmed, S. Bates, R.
Boushel, J. Chai, C. Dauvergne, B. Fischer, S. Forwell, J. Gilbert, C. Gilby, A. Gonzalez, S.
Haffey, C. Hakim, P. Harrison, J. M. Holmes, A. Ivanov, P. Keown, A. Kindler, M. Koehoorn,
C. Koenig, C. Krebs, M. Kuus, P. Loewen, P. Marshall, S. Matsui, W. McKee, L. Milroy, A.
Murphy, J. Olson, T. Onifade, N. Pang, S. Porter, N. Rygnestad-Stahl, A. Sheppard, S. Singh, A.
Szeri, A. Tanner, R. Tees, M. Thachuk, S. Thorne, V. Tsang, G. Tsiakos, R. Yada
Regrets: M. Aronson, G. Averill, V. Bungay, J. Burnham, L. Burr, P. Choi, A. Collier, M
Coughtrie, R. Djavanmardi, A. Dulay, G. Faulkner, A. Fisher, B. Frank, I. Frigaard, C. Godwin,
L. Gordon, S. Grayston, J. Greenman, V. Griess, R. Helsley, J. Innes, M. Isaacson, C. Jaeger, D.
Kelleher, P. Keown, H. Leong, K. Lo, D. MacDonald, M. MacDoguall, C. Marshall, B.
McNulty, P. Meehan, S. Ngo, C. Nislow, T. Rogers, J. Shepherd, M. Stewart, L. Stothers, C.
Suriawan, R. Ty, E. Suzman.
Clerk: C. Eaton
Call to Order
The Chair of Senate, Dr Santa J. Ono, called the fourth regular meeting of the Vancouver Senate
for the 2019/2020 Academic Year to order at 6:04 pm.
Minutes of 18 December 2019
Richard Tees
Julia Chai
That the Minutes of the Meeting of 18 December
2019 be adopted as corrected:
Corrections:
Senator Haffey's comments on p. 9 conclude with
"people who wished to speak against a motion"
Motion to postpone not approved on p. 9.
Krebs - substitute emergencies for organizations
on p. 9
2018-01-1
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Approved
President's Remarks
The President and Chair of the Senate, Professor Santa Ono, noted that last week universities
across Canada observed a moment of silence for the victims on Ukrainian International Airlines
Flight 752. He asked for Senate to also observe a moment of silence for those who lost their
lives.
Dr Ono welcomed Dr Nadine Caron as the founding First Nations Health Authority Chair in
Cancer and Wellness. He also noted that, last week, UBC officially opened the renovated and
expanded Biological Science Building.
Tributes Committee
Dr Sally Thorne, Chair of the Senate Tributes Committee, presented.
MEMORIAL MINUTE FOR DR LUIS DE SOBRINO
The Senate Tributes Committee wishes to pay their respects towards Professor Emeritus Luis
Sobrino, who passed on 11 November 2019.
Luis Gonzaga de Sobrino y Sierra was born in Cadiz, Spain on 16 November 1929. On 12 March
1957 he married Margarita (Margara) de la Lastra y Terry, to whom he remained married until her
death in 2002. After deserting from the Spanish Navy, Luis went to the United States in 1957 to
pursue an MSc and PhD in Nuclear Engineering at the Massachusetts Institute of Technology. Upon
completing his Doctorate in 1960, he accepted a teaching position in the Physics Department at the
University of British Columbia, became a full professor in 1968, and remained at UBC until his
retirement in 1995. He served as a Representative of Joint Faculties in the UBC Senate from 1984
to 1993; at various times he also served as the Chair of the Senate Curriculum Committee.
Dr. Sobrino was one of the founders of the UBC's Arts One and later Science One programs, and
was also active in the peace movement as a founding member of the Vancouver Science for Peace
Chapter and as an advisory board member with Physicians for Social Responsibility. He was a well -
regarded teacher and scholar, who certainly influenced departmental decisions. To his family and
friends, the Senate and the University of British Columbia extend their condolences and thanks.
Sally Thorne }        That Senate approve the Memorial Minute for Dr.
Chris Hakim Puis de Sobrino, that it be entered into the
Minutes of Senate, and that copies be sent to the
family of the deceased.
2018-11-2
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Approved
Academic Policy Committee
The Chair of the Senate Academic Policy Committee, Dr Paul Harrison, presented.
CANCER INSTITUTE
Paul Harrison
Richard Tees
That Senate approve and recommend to the Board
of Governors that the British Columbia Cancer
Research Institute be established within the
Faculty of Medicine effective 1 March 2020, as set
out in the attached proposal.
Dr Harrison noted that this would be the last research institute being recommended by the
Academic Policy Committee, as responsibility for centres and institutes was in the process of
being transferred to the Senate Research and Scholarship Committee.
With permission of Senate, Dr Francois Benard presented on behalf of the Faculty of Medicine.
He noted that this would be a research institute with $70-100M in funded research; he advised
that the group had already been functioning de facto as an institute but would like formal
university approval.
The President noted the incredible work of the Faculty in this area and thanked Dr
Benard for his leadership in this proposal.
Approved
PROFESSIONAL MASTERS PROGRAMS
Paul Harrison
Dante Agosti-Moro
That Senate approve the revisions to the Academic
Regulations for Professional Masters 'programs
in the Faculty of Commerce and Business
Administration set out in the attached proposal.
Approved
2018-11-3
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Awards Committee
A member of the Senate Awards Committee, Dr Robert Boushel presented.
AWARDS REPORT
See Appendix A: Awards Report
Robert Boushel }        That Senate accept the awards as listed and
Chris Hakim forward them to the Board of Governors for
approval; and that letters of thanks be sent to the
donors.
Approved
Teaching and Learning Committee
The Chair of the Senate Teaching and Learning Committee, Dr Andre Ivanov, presented.
INTERIM REPORT ON STUDENT EVALUATIONS OF TEACHING
Dr Ivanov introduced Drs Dan Pratt and Simon Bates to present.
Dr Bates advised that this interim report was to present some emerging recommendations as the
working group moved to present its final report later this academic year.
Dr Pratt said that the committee had four working principles: student voices should be heard,
student evaluations of teaching are not judgments of teaching, contextualize the data, and bias
will inevitably exist so we have to mitigate it.
Senator Gonzalez thanked the working group for its efforts.
Senator Thatchuk asked what would come from this process.
Dr Pratt said that eight recommendations have been made. The task of the committee was
to look at student evaluations of teaching and we did make recommendations on how that
could be integrated and interpreted with other evaluations of teaching.
2018-11-4
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Report from the Provost
2019-2020 ENROLMENT REPORT
The Provost, Dr Andrew Szeri, presented.
Dr Szeri highlighted the following data from his presented report:
• 55,802 students (p.30, Table 4) (2% increase over previous year)
• Delivered FTEs are at 40,078. 0% increase (112% of government funded FTE target)
(p.29)
107% undergraduate utilization
144% graduate utilization
• 3.0% of domestic students are Aboriginal (n= 1,207) (p.32)
• 16,098 international students, a 4% increase (27% of undergrad pop 38% of grad) (p. 34,
Table 7)
Dr Szeri noted that there were three focus groups of students he wished to bring to Senate's
attention:
• Youth Formerly in Government Care
There are currently 54 former youth in government care students studying at UBC and receiving
a tuition waiver. This is a 20% increase over last year.
• World University Service of Canada
8 new-to-UBC WUSC students enrolled this year. 38 Students in total on both campuses.
• Vantage College
In 2019/20, students transitioned into; Arts (V campus), Science (V) and Engineering (V and O).
This year there are 235 student in the Arts Vantage stream, 136 in the Science stream and 69 in
the Applied Science stream.
Dr Ono noted the difference between the campuses for out of province students. Is there a trend
for growth within Canada at Vancouver?
With permission of Senate, Vice-Provost Pamela Ratner replied. She said that yes, we
have increased our Canadian recruitment efforts for people outside ofBC. Typically, only
10% of Canadians leave their home province for higher education. On that basis, she
suggested that UBC was doing well.
2018-11-5
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Senator Singh said that in a figure it looked like domestic students have flat lined versus
international and this optically presented challenges. He asked if there was any way to increase
domestic enrolment.
Dr Szeri said that we are faced with a 20% demographic dip for Canadian students.
Overall, we should see a decline in applications but these should be smaller for UBC
given the quality of the institution. Last year, we saw a 3% decline in domestic
applications, which is what we expected. Over the past decade, the admit rate has
hovered around 70-80% and has been constant despite that dip. We have not become any
more or less restrictive to domestic applicants over time.
Dr Singh asked if Simon Fraser or Victoria had similar challenges
Dr Ratner said that we worked collaboratively in the BC system and many were
struggling to meet their targets unlike UBC. In a cooperative spirit we have not exceeded
our targets to their detriment.
Dr Ross aid that applications for this year seemed slightly up.
Senator Holmes said that looking at utilization this year which was 107%; he asked what our
target was.
Dr Ratner said 105%.
Senator Holmes asked what was the cost of being over 100% and if we were creating a
problem?
The Provost said it could be calculated; there was a cost but there was also a
benefit to hundreds of students.
Dr Ross said that it would increase or competitiveness.
Senator Tanner note that degree completion rate for PhDs was heading towards 5 years and what
was being done.
Dean Porter said that it was a complex issue. We are conscious of the factors that are
controllable and those that are not. We do our best to fund students, follow progress
rigorously, but there are some things out of our control.
Dr Tees said that if we overenrolled we do not have government support for those students; this
was a particular issue for graduate students.
Dr Szeri said that it was a matter of a conversation with the government each year.
Graduate funding does not have bespoke funding in BC. Government support for
2018-11-6
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THE   UNIVERSITY OF   BRITISH   COLUMBIA Officeof the Senate
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graduate education, such as Ontario provides, does not have an analogue in BC. Last year
the government did make an appropriation directly for BC graduate student support but
this was one-year funding. We used this as matching funds for Blue and Gold and
doubled it. We have brought this to the government with a request for continuation.
Senator Ty noted that the 6 year completion rate was 80%; he asked what the reasons are for the
20%
Dr Ratner said it was a mixed group. We do have students who have been here for 10
years but are still making progress towards their degrees.
The Registrar said across north America the average was 60%.
Senator Singh noted that doctoral admissions were down and asked why.
The Dean of Graduate and Postdoctoral Studies said that true across Canada.
Other Business
SENATOR HARRISON'S MOTION REGARDING ACADEMIC FREEDOM AND PARTNER
UNIVERSITIES
Paul Harrison }        Given that some universities in China have
Richard Tees specifically removed reference to academic
freedom from their governing documents and
given that UBC Vancouver has student exchange
and other agreements with those institutions, this
Senate requests the Vice-President Academic
and Provost to arrange for a review of such
relationships and report back to Senate by May
2020.
Dr Harrison expressed a concern given media reports and expressed that it would be prudent to
review our relationships to ensure that our people are aware of what was expected at those
institutions.
Senator Agosti-Moro asked if this would extent past those that had just changed their
formal charters.
Senator Harrison said that this motion was directed at those that made formal changes.
2018-11-7
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Senator Kindler expressed a concern with the wording of the motion. She was not sure what was
meant by reviewing; she appreciated that Senator Harrisons motivation was not pointed at
rescinding such agreements. Secondly, she expressed concern that we were reacting to media
reports singling out those institutions without reacting to those institutions around the world that
are also silent on the issue or may have policies that conflict with the idea of academic freedom.
Senator Holmes agreed with Senator Kindler.
J. Maximillian Holmes        }        That "in China" be struck from the motion and
Dante Agosti-Moro that by "by May 2020 " be struck and replaced by
"and report back to Senate with an interim report
by October 2020 and with a final report when
completed."
The Provost said that we have relationships with over 500 universities. He noted that this
amendment would mean tracking down each of their documents and report back by May 2020.
This would be a burdensome task given the expanded scope. We would have to have a lot of
people and may need translations.
Amendment
Approved
Senator Thorne said that she was comfortable with passing the motion if the Provost could
exercise some judgment on what we are reviewing. There is a risk in this conversation in
viewing a statement on academic freedom as a blanket good and that was a problem in a world
where such statements are more complicated.
The Provost asked what we would do with the data. For instance, he asked if we would
strike the agreements from those institutions who made changes.
Dr Harrison said that he hoped that this would make UBC pay attention to the notion of
academic freedom and that our people are well informed of what they are getting
involved with when they work with foreign institutions.
Senator Murphy said that a statement would not tell us everything we needed to know about an
institution. She drew the example of India where policy can differ from practice.
Senator Krebs said that it was important for UBC to consider its values and ensure that these are
shared by those we chose to partner with. How does UBC project its values in the world? When
it comes to academic freedom we do not need to review all agreements - some countries have
constitutional protections for academic freedoms. Policies are also changing rapidly as countries
2018-11-8
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change. Does that mean that we break off a partnership if a university no longer shares our
values? She suggested that we may do so.
Senator Thatchuk said that we have our values and we should be careful how we apply those to
the rest of the world. He suggested that this motion would mean a lot of work without a lot of
value. If people want to go on exchange they can look up these policies and practices themselves.
Senator Kindler spoke against the motion. She would be concerned if we determined our
relationships with other institutions on the basis of whether they had statements or policies they
had on academic freedom. Aside from the possible misalignment between such statements and
actual practices, she also noted that the UBC community should be able to engage not just with
like-minded partners She felt that working with students and scholars from countries or
institutions without such policies would be particularly valuable for them, help expand our
understanding of their experience, and create more meaningful opportunities for expression of
our values than disengaging.
Dr Harrison said that this was to seek information and academic freedom was one of our core
values.
Senator Gilby noted that sending our students abroad may share notions of academic freedom.
Senator Krebs said that this was a review and a collection of data, not a call for specific action.
Senator Holmes said that we are focusing on one very specific value we have at UBC. If we did a
review of agreements for all our values that would be different. He expressed a concern with us
reviewing something and collecting data before we knew what we would do with that
information. He suggested reviewing this to a committee
Dr Tees noted that the original motion had limited scope and was focused.
Senator Matsui said that partnering with UBC was a great honour and gave status to our partners.
Paul Harrison }        Given that some universities have specifically
Richard Tees removed reference to academic freedom from
their governing documents and given that UBC
Vancouver has student exchange and other
agreements with those institutions, this Senate
request the Vice-President Academic and Provost
to arrange for a review of such relationships and
report back to Senate with an interim report by
October 2020 and with a final report when
completed.
2018-11-9
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Approved as
Amended
ASSOCIATE VICE-PRESIDENT RESEARCH
The Chair of the Senate Nominating Committee, Dr Richard Tees, presented a motion from the
floor.
Richard Tees
Paul Harrison
That Dr Robert Boushel andDr Theresa Rogers be
appointed to the President's Advisory Committee for
the Selection of an Associate Vice-President
Research and Innovation.
Report from the Provost
UPDATE ON ACADEMIC RENEWAL
Approved
Sean Haffey
Riley Ty
} That Senate consider this agenda item in camera.
Approved
Adjournment
Seeing no other business, the meeting was adjourned at 8:08 pm.
2018-11-10
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THE   UNIVERSITY OF   BRITISH   COLUMBIA Officeof the Senate
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Appendix A: Awards Report
NEW AWARDS - ANNUAL
Kathleen D. Butler and David Ferguson Centennial Award in Commerce
A $10,000 entrance award has been made available annually through a gift from Kathleen D.
Butler (B. Com. 1992) and David Ferguson for outstanding domestic students entering the
Bachelor of Commerce program directly from secondary school or transferring from another
post-secondary institution. Recipients are academically qualified and would not be able to attend
UBC without financial assistance. In addition to academic merit, consideration is given to
qualities such as leadership skills, community service and recognized extra-curricular
achievement. Subject to continued academic standing, the award will be renewed for a further
three years of study or until the first undergraduate degree is obtained (whichever is the shorter
period). Kathleen and David have three children, and understand that attending university can be
expensive. They created this award to help make education more accessible by easing the
financial burden of an aspiring UBC student. The award is made on the recommendation of the
Centennial Scholars Entrance Award Committee. (First award available for the 2020/2021 winter
session).
CREW Vancouver and Conwest Award for Women in Real Estate
Awards totalling $2,000 have been made available annually through a gift from Commercial
Real Estate Women (CREW) Vancouver and Conwest Group of Companies for domestic female
Bachelor of Commerce students who have achieved good academic standing, demonstrated an
interest in real estate and shown leadership skills through community involvement or
volunteerism. Conwest is a local, privately-owned developer with a 35-year history specializing
in industrial, commercial, and residential projects in Metro Vancouver. This award was created
in remembrance of Lee Hester (Dip. Urban Land Economics 1993), a commercial real estate
broker and member of CREW Vancouver, and in recognition of his work with CREW
Vancouver to empower women in the commercial real estate industry. The awards are made on
the recommendation of the UBC Sauder School of Business. (First award available for the
2020/2021 winter session).
Master of Laws in Taxation Bursary
Bursaries are offered annually by the Peter A. Allard School of Law for graduate students in the
Master of Laws in Taxation (LL.M.(T)) program who demonstrate financial need. Available
funding is determined based on the number of students enrolled in the program. The bursaries are
adjudicated by Enrolment Services.
Benjamin Pham Bursary in Commerce
2018-11-11
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Bursaries totalling $2,000 have been made available annually through a gift from Benjamin
Pham (B. Com. 2002) for students in the Bachelor of Commerce program. Preference will be
given to First Nations, Inuit and Metis students of Canada. Ben Pham would not have been able
to complete his degree without financial assistance and created this bursary to help support
current students in the UBC Sauder School of Business. The bursaries are adjudicated by
Enrolment Services. (First award available for the 2020/2021 winter session).
PREVIOUSLY APPROVED AWARDS WITH CHANGES IN TERMS OR FUNDING
SOURCE
ENDOWED AWARDS
4049 - Dave Brown Memorial Thunderbird Rugby Award
Rationale for Proposed Changes
This award was previously approved as an award for members of the men's rugby team. The
Department of Athletics would like the award to be for members of both the men's and women's
rugby teams to reflect Dave Brown's contributions to rugby at UBC. As discussed with
University Counsel this amendment to the award description is within the stated purpose of the
endowment which is to support awards for student athletes in the rugby program.
Current Award Description
One or more awards, which may range from a minimum value of $500 each to the maximum
allowable under athletic association regulations, have been made available through an
endowment established by UBC Rugby Alumni in memory of UBC Rugby General Manager
Dave Brown, for current or incoming UBC men's rugby student athletes who display exemplary
leadership, strong character and dedication to the sport. This award recognizes Dave Brown's
contributions to the sport of rugby nationally and provincially, and his work in supporting UBC
Rugby in its goal of becoming the premier university rugby program in North America. The
awards are made on the recommendation of the Athletics Award Committee. (First award
available for the 2019/2020 winter session).
Proposed Award Description
One or more awards, which may range from a minimum value of $500 each to the maximum
allowable under athletic association regulations, have been made available through an
endowment established by UBC Rugby Alumni in memory of UBC Rugby General Manager
Dave Brown, for current or incoming UBC men's rugby student athletes who display exemplary
leadership, strong character and dedication to the sport. This award recognizes Dave Brown's
contributions to the sport of rugby nationally and provincially, and his work in supporting UBC
Rugby in its goal of becoming the premier university rugby program in North America. The
2018-11-12
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THE   UNIVERSITY OF   BRITISH   COLUMBIA Officeof the Senate
awards are made on the recommendation of the Head Coaches of the Men and Women's Rugby
Teams, with review and approval by the Athletics Award Committee. (First award available for
the 2019/2020 winter session).
ANNUAL AWARDS
5006 - Spitz Family Transfer Award for Aboriginal Women
Rationale for Proposed Changes
The UBC Sauder School of Business and the donor would like to increase the amount of awards
avaiable. The language used to refer to Indigenous students has also been updated.
Current Award Description
A $10,000 award is offered by the Spitz Family to a female Aboriginal student entering the
Bachelor of Commerce program from a post-secondary institution other than UBC, with
preference given to candidates coming from remote communities in BC. Community
involvement and financial need will be considered. The award may be renewed until graduation
from the B.Com. program, provided the recipient remains in good academic standing. The award
is made on the recommendation of the Sauder School of Business.
Proposed Award Name: Spitz Family Transfer Award for Aboriginal Indigenous Women
Proposed Award Description
A One or more awards is of at least $10,000 each are offered annually by the Spitz Family to a
female Aboriginal student First Nations, Inuit, or Metis students of Canada entering the Bachelor
of Commerce program from a post-secondary institution other than UBC, with preference given
to candidates coming from remote communities in BC. Community involvement and financial
need will be considered. The awards may be renewed until graduation from the B.Com. program,
provided the recipients remains in good academic standing. The awards is are made on the
recommendation of the UBC Sauder School of Business.
2018-11-13

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