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[Meeting minutes of the Senate of The University of British Columbia] 2008-03-26

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
Vancouver Senate
MINUTES OF MARCH 26, 2008
Attendance
Present: Dr. R. Windsor-Liscombe (Vice-Chair), Ms. L. M.Collins (Associate Secretary), Dr. P.
Adebar, Mr. T. Ahmed, Dr. B.Arneil, Mr. J. Aulakh, Dr. N. Banthia, Dr. J. D. Berger, Dean M.
A. Bobinski, Prof. C. Boyle, Mr. P. T. Brady, Dr. J. Brander, Dr. M. Bryson, Principal M. Burgess, Dr. H. Burt, Dr. E. Dean, Ms. D. Diao, Dr. W. Dunford, Vice-President D. Farrar, Dr. W.
Fletcher, Ms. M. Friesen, Dean N. Gallini, Dr. S. Grayston, Dr. D. Griffin, Dr. L. Gunderson, Dr.
P. G. Harrison, Dr. R. Harrison, Dean M. Isaacson, Dean M. Isman, Ms. J. Khangura, Mr. T.
Leaver, Mr. D. K. Leung, Mr. R. Lowe, Dr. M. MacEntee, Dr. P. L. Marshall, Dr. W. McKee, Dr.
D. McLean, Mr. W. McNulty, Mr. A. Mohan, Dean D. Muzyka, Mr. R. Pan, Dean S. Peacock,
Mr. L. Powell, Mr. G. Rawle, Ms. E. Rennie, Dr. K. Russell, Ms. A. Shaikh, Dean C. Shuler, Mr.
B. Simpson, Dr. R. Sparks, Mr. R. Taddei, Ms. M. C. Tee, Dr. S. Thorne, Mr. H. Tse, Dr. M.
Upadhyaya, Dr. R. A. Yaworsky, Dr. J. Young.
Guests: Mr. G. Costeloe, Mr. C. Eaton, Mr. B. Frederick, Ms. L. Hume, Ms. M. Maghsoodi, Ms.
A. Mann, Mr. R. McLean, Ms. B. Osmond, Ms. L. Silvester, Ms. G. Vallee.
Regrets: Dr. G. Bluman, Ms. S. Brkanovic, Dr. L. Chui, Dr. J. Dennison, Dean B. Evans, Dr. D.
Fielding, Dr. C. Friedrichs, Mr. C. L. Gorman, Dr. R. Helsley, Mr. A. Ionescu, Dr. R. Irwin, Ms.
W. King, Dr. S. B. Knight, Dr. B. S. Lalli, Mr. A. Lee, Dr. A. McAfee, Dr. T. McDaniels, Principal L. Nasmith, Dr. J. Plessis, Dr. P. Potter, Dean J. Saddler, Dr. J. Sarra, Associate Vice-President B. J. Silzer, Dean R. Sindelar, Dr. B. Stelck, Dean G. Stuart, Dean R. Tierney, President S.
J. Toope, Dr. P. Ward, Dr. D.Weary, Dr. R. Wilson.
Recording Secretary: Associate Secretary Ms. L. M. Collins.
Call to Order
Dr. Windsor-Liscombe called the meeting to order.
Vol. 2007/2008
137
 Vancouver Senate 07-08 -138
Mnutes of March 26,2008
Senate Membership
REPLACEMENT
The Associate Secretary announced that Dr. Michael Burgess, Principal, College for Interdisciplinary Studies, had replaced Principal pro tem. James Thompson as an ex-officio member of the
Senate. Senators welcomed Dr. Burgess.
CERTIFICATES OF APPRECIATION
On behalf of the Senate, the Vice-Chair presented certificates of appreciation to the Student Senators, who were to complete their one-year Senate terms on March 31, 2008.
Minutes of the Previous Meeting
Mr. Rawle ~j     That the minutes of the meeting of February 2 7,
}
Dr. MacEntee )     2008 be adopted as circulated.
DISCUSSION
The assembly accepted the following corrections to the minutes by consent:
1. p. 07-08 113, Attendance: move Dr. A. McAfee from "Regrets" to "Present."
2. p. 07-08 126, Graduate Support Initiative Guidelines, Discussion: append to last sentence of
second paragraph, "of enrolments, not admissions."
The amended
minutes were
adopted
Business Arising from the Minutes
None.
 Vancouver Senate 07-08 -139
Mnutes of March 26,2008
Remarks from the Vice-Chair and Related Questions
2008 HONORARY DEGREE CANDIDATES
The Associate Secretary announced for information that each of the following esteemed individuals had accepted an invitation to attend a 2008 UBC graduation ceremony to accept an honorary
degree.
Margaret-Ann Armour
Thomas R. Berger, OC, OBC
Philippe de Gaspe Beaubien II & Nan-b de Gaspe Beaubien
John Blatherwick
Terry Bourk
Christopher Gaze
Clara Hughes
Norman Jewison
Joan Steitz
John Sulston
Bing Thom
Elie Wiesel
MEETING OF CHAIRS OF STANDING COMMITTEES OF THE SENATE
Dr. Rhodri Windsor-Liscombe announced that the Chairs of Standing Committees of Senate had
planned a meeting with President Toope and Vice-President Farrar to take place on April 17.
Topics were to include the role of the Senate in the governance of the University and community
recognition of Senate service. Dr. Windsor-Liscombe thanked the President and Vice-President
for their willingness to participate.
 Vancouver Senate 07-08 -140
Mnutes of March 26,2008
Admissions Committee
Committee Chair Dr. Berger presented the report.
FACULTY OF GRADUATE STUDIES: ACCESS STUDIES AND TRANSFER CREDIT
The Committee had circulated a proposal to add the following statement to the Faculty of Graduate Studies section of the Calendar:
Transfer Credit for Access Studies
Courses taken as an Access Studies (or non-degree) student may be approved for transfer toward a graduate program with the permission of the Graduate Program and the
Dean of the Faculty of Graduate Studies.
Consistent with standard transfer credit regulations, students are limited to transferring
a maximum of 12 credits or up to 40% of the program credit requirements, whichever is
more, toward their Master's program. No more than six credits of transfer credit may be
at the undergraduate level (300-400). In order to be eligible for transfer, the course(s):
Must be completed with a minimum "B" standing
Must not have been counted toward the completion of another degree or program
Must have been completed no more than 5 years prior to the time the student
commences their degree program
Dr. Berger ~i     That Senate approve the proposed Calendar
Mr. McNulty /    entry on Transfer Credit for Access Studies for
applicants to the Faculty of Graduate Studies.
DISCUSSION
Dr. McKee asked whether grades for courses taken under Access Studies would be counted
toward the student's average for admission to the graduate program. Dr. Berger replied that,
while he was not certain, he assumed that Access Studies courses would not be included in average calculation. Dr. Berger agreed to check into the matter and report back to Senate should his
assumption turn out to be incorrect.
 Vancouver Senate 07-08 -141
Mnutes of March 26,2008
Admissions Committee, continued
In response to a question from Dr. Dunford, Dr. Berger confirmed that the change would have
immediate effect.
The motion was put
and carried.
Agenda Committee
Committee Chair Dean Isaacson presented the reports.
COUNCIL OF SENATES APPROVAL OF AFFILIATION AGREEMENTS
The Agenda Committee had circulated a report describing a recent agreement between the University of Manitoba and Navitas, Inc. for the creation of a private college delivering English language instruction on the University of Manitoba campus. The Canadian Association of
University Teachers (CAUT) had expressed concern about the agreement because the affiliation
agreement had not been submitted for approval by the University of Manitoba Senate. Drawing
attention to several sections of the University Act, the Committee requested that the Senate
affirm that a similar agreement at UBC would require approval by the Council of Senates.
Dean Isaacson ~i     That, in consideration of Sections 37 (1) and
Dr. Young /    38.2 (4) of the University Act, the Vancouver
Senate affirms the view that the engagement of
private corporations or other entities delivering
academic programs using the facilities, name,
coat of arms, or logo of the University, - or
carried out through a legal agreement with the
University- is an affiliation with an institution
of learning, and that therefore the terms of any
such affiliation requires the approval of the
Council of Senates.
 Vancouver Senate 07-08 -142
Mnutes of March 26,2008
Agenda Committee, continued
DISCUSSION
Dr. McLean stated that he found the CAUT report of the situation shocking. He noted great
respect by the Senate for the UBC senior administration, and was optimistic that a similar conflict would not occur at UBC.
In response to questions, Dean Isaacson confirmed that:
1. The motion was consistent with the University Act; and
2. The University Act assigned responsibility for approval of affiliations with institutions of
learning to the Council of Senates, rather than to the Senates.
AMENDMENT
Dr. Brander noted that, while he understood the Council of Senates' role with respect to affiliation agreements, academic building needs were within the purview of the Senate. By consent, the
motion was amended to append the following phrase: "...and the Senate, as applicable."
The amended
motion was put and
carried.
CHANGES TO THE RULES AND PROCEDURES OF SENATE
The Committee had circulated a collection of updates and changes to the Rules and Procedures
of the Vancouver Senate.
NEW SECTION 22(1): REQUIRED VOTE FOR ITEMS ADDED TO A SENATE MEETING
AGENDA
Dean Isaacson ~i     That Senate approve the new Section 22 (i) of
Dr. Bryson /    the Rules and Procedures of the Vancouver
Senate.
Amendment
By consent, the assembly corrected the proposed new Section 22 (i) to read as follows (correction in bold):
 Vancouver Senate 07-08 -143
Mnutes of March 26,2008
Agenda Committee, continued
To approve any matter considered by Senate after being added to the agenda for consideration under Section 20 (c) or (d) requires the approval of two-thirds (2/3rds) of those
present and voting.
The motion to
approve the
amended Section
22 (i) was put and
carried by the
required 2/3 vote.
NEW SECTION 34: STATUS OF MINUTES AND OTHER RECORDS OF SENATE
COMMITTEES
The Committee proposed the addition of the following section:
34. Minutes and other records of Senate committees are restricted to members of the
committee. Others may have access only with the permission of the committee.
a. In the case of discharged committees, permission to access records may be
granted by the Secretary to Senate.
b. This section and Section 33 notwithstanding, a committee may declare any or
all their records to be open for review and their meetings to be open to the
invited guests or the public, provided that the provisions of applicable privacy
legislation are respected.
Dean Isaacson ~i     That Senate approve the new Section 34 of the
Dr. Bryson /    Rules and Procedures of the Vancouver Senate.
Discussion
Senators expressed the following opinions during the debate:
• The default status of minutes and records should be "open," with special action required to
make them "closed," rather than vice versa.
• Each Committee ought to have a discussion about the matter and stipulate the status of Committee records in their Roles & Responsibilities documents that were under consideration by
the Nominating Committee.
• Determination of open vs. closed ought to be by agenda item, rather than by Committee.
• Questions about whether the Agenda Committee was recommending restricting the attendance of guests and observers at Committee meetings.
• Support for the idea that each Committee is unique and that each Committee ought to decide
for itself.
• Further consideration given to whether a distinction should be drawn between access by
members of Senate and access by the general public.
 Vancouver Senate
Mnutes of March 26,2008
07-08 - 144
Agenda Committee, continued
The assembly recognized Mr. Blake Frederick, Student Senator Elect, who indicated that he had
made a formal request to view minutes of Senate Committees that he considered "legislative" in
nature. He further stated that he had requested guest privileges at several Committee meetings,
but that his requests had not been granted. He was not in support of the motion.
Dean Isaacson indicated that the Agenda Committee was quite flexible with respect to the
desired degree of openness, and was most interested in determining the will of the Senate in this
area.
Motion to Refer
Mr. Brady
Mr. Lowe
}
That the proposed new Section 34 be referred to
the Agenda Committee for further
consideration.
The motion to refer
was put and carried.
MISCELLANEOUS RULES CHANGES
Dean Isaacson
Dr. Harrison
Motion to Amend
Mr. Rawle
Dr. Bryson
}
}
That the Rules and Procedures of Senate be
amended as specified in the report of the
Agenda Committee, except for the changes
specified as Sections 22 (i) and 34.
That the proposed amendment to Section 33 be
removed such that the current rule would stand.
The motion to
amend failed.
I
There was consensus that the Agenda Committee should also give further consideration to Section 33, as it was related to the above referral.
 Vancouver Senate 07-08 -145
Mnutes of March 26,2008
Agenda Committee, continued
Discussion on Main Motion, continued
In response to a question from Mr. Brady, Mr. Eaton was recognized by the assembly to clarify
that the "Eight (8) additional representatives of the Convocation" referenced in Section 5(a)
meant the Convocation Senators added by the Senate, in addition to the four required under the
University Act.
The main motion
was put and carried,
with the required
two-thirds vote.
Curriculum Committee
Committee Chair Dr. Marshall presented the reports.
CURRICULUM PROPOSALS FROM THE FACULTY OF APPLIED SCIENCE
Please see also Appendix A: Curriculum Summary.'
Dr. Marshall ~i     That the new and changed courses and
Dean Isaacson /    programs brought forward by the Faculty of
Applied Science be approved.
Carried.
CALENDAR ENTRY ON CREDIT EXCLUSION LISTS
The Committee had circulated a proposed Calendar entry denoting the existence of credit exclusion lists maintained by Faculties.
Dr. Marshall ~j     That the proposed Calendar entry on Credit
}
Ms. Friesen /    Exclusion Lists be approved.
 Vancouver Senate 07-08 -146
Mnutes of March 26,2008
Curriculum Committee, continued
DISCUSSION
In response to a question from Dr. Paul G. Harrison, Dr. Marshall clarified that credit exclusion
lists were applied only to students within a given Faculty, rather than to the courses within a
given Faculty.
The motion was put
and carried.
FACULTY OF SCIENCE: PARCHMENT FOR THE BACHELOR OF SCIENCE
The Committee had circulated a proposal to add information such as student standing, field of
study, and participation in co-operative education to Bachelor of Science parchments.
Dr. Marshall ~i     That the proposed change to the UBC degree
Dr. Young /    parchment for the Faculty of Science be
approved.
DISCUSSION
There was discussion about when the proposed change would take effect. Dr. Paul G. Harrison
stated that, although the Faculty of Science and Enrolment Services had been working on implementation in anticipation of approval, there were some technical and timing challenges that
made it likely that implementation would happen in time for graduation in November 2008.
In response to a question, Dr. Harrison responded that the definition of "with distinction" had
already been approved by the Senate, and that the change would be to have that information
show on the parchment.
There was discussion about whether the revised parchments would be available to students on a
retroactive basis. Dr. Brander asked that the minutes reflect his suggestion that retroactive implementation for graduates who request it should be considered.
The motion was put
and carried.
 Vancouver Senate 07-08 -147
Mnutes of March 26,2008
Curriculum Committee, continued
CHANGES TO CERTIFICATE PROGRAM APPROVAL POLICY
The Committee had circulated proposed changes to the recently approved Certificate Program
Approval Policy.
Dr. Marshall ~j     That the proposed revisions to the Policy on the
}
Dr. Young /    Approval of Certificate Programs be approved.
Tributes Committee
Committee Chair Dr. Thorne presented the report.
CONVOCATION MEMBERSHIP FOR FACULTY EMERITI AND LIBRARIANS
EMERITI
The Committee had circulated a proposal to add both faculty emeriti and librarians emeriti to the
roll of convocation, such that these groups would be able to participate in University elections
and other activities of the convocation.
Dr. Thorne ~i     That, pursuant to section 9(2) of the University
Dean Muzyka /    Act, Senate add to the Roll of Convocation all
persons with current appointments as
Professors Emeriti, Associate Professors
Emeriti, Assistant Professors Emeriti, Senior
Instructors Emeriti, Instructors II Emeriti,
Instructors I Emeriti, General Librarians
Emeriti and Administrative Librarians Emeriti
at the Vancouver campus of the University.
Carried.
 Vancouver Senate 07-08 -148
Mnutes of March 26,2008
Ad-hoc Committee on Writing and Communications Skills
Committee Chair Dr. P. G. Harrison presented the report.
MOTION TO EXTEND COMMITTEE REPORTING DEADLINE
Dr. Harrison explained that the Committee required some addition time to fully consider the budgetary aspects of its draft recommendations.
Dr. P. G. Harrison       ~i     That the reporting deadline of the Ad Hoc
Dr. Brander /    Committee on Writing and Communication
Skills be extended from March 2008 to April
2008.
Reports from the Provost and Vice-President, Academic
Vice-President Farrar presented the reports.
2008/2009 BUDGET UPDATE
Vice-President Farrar have a brief oral report on the status of the 2008/2009 budget. Highlights
were as follows:
• Vice-President Farrar reminded Senators of the previous year's fiscal surplus and structural
deficit, and the related "cash call," as reported to the Senate in November 2007.
• In March 2008, the provincial government had indicated that BC universities were to be allocated a budgetary cut and reduction of student seats.
• Although official amounts had not yet been received from the government, the cut for UBC
Vancouver was estimated at $11.2 million.
• Because there was not sufficient time to consider how best to absorb this cut prior to asking
the Board of Governors to approve the budget, the President had decided to ask the Board to
consider approving a structural deficit.
• If approved, the fiscal surplus would allow for a balanced budget for 2008/2009.
• The General Purpose Operating budget for 2008/2009 was estimated at $685 million, compared to $640 million in 2007/2008. Wage increases and increases in the number of graduate
student seats figured prominently in the increase.
 Vancouver Senate 07-08 -149
Mnutes of March 26,2008
Reports from the Provost and Vice-President, Academic, continued
•   The administration would require some time over the 2008/2009 fiscal year to determine how
best to manage the budget for future years.
DISCUSSION
In response to a question, Vice-President Farrar stated that the University had not yet determined
the optimal strategy for communicating with the provincial government in response to the cut.
Dean Muzyka pointed out that the inflation rate exceeded the Consumer Price Index, increasing
the impact of the cut to approximately five percent. Vice-President Farrar agreed, noting
increases in starting salaries, faculty retention costs, and building maintenance costs as areas that
had not been balanced within the budget.
Dr. Young asked whether it was possible that the government had observed surpluses from previous years and therefore considered UBC able to absorb a budget reduction. Vice-President Farrar replied that, although he was uncertain of the provincial government's reasoning, he was not
in favour of repeatedly reporting surpluses.
In response to a question, Vice-President Farrar confirmed that tuition increases were limited to
two percent by the provincial government. Unless the difference between tuition increases and
cost increases was provided by the provincial government, the University would need to further
adjust its budget.
UBC POLICY #18: APPOINTMENT OF DESIGNATED SENIOR ACADEMIC
ADMINISTRATORS
Vice-President Farrar asked that the Senate consider the draft joint Board of Governors and Senate Policy #18 as an information item to allow time to answer some questions raised by the
Okanagan Senate Nominating Committee. Once both Senate Nominating Committees had
agreed on a common version of the policy, it would be returned to Senate for approval prior to
submission to the Board of Governors for final approval.
 Vancouver Senate 07-08 -150
Mnutes of March 26,2008
Reports from the Provost and Vice-President, Academic, continued
Mr. Ahmed suggested that further consideration be given to whether representatives chosen by
the Senates ought to be limited to faculty members or whether the Senates ought to have more
flexibility in choosing their representatives.
FACULTY OF EDUCATION: NAME CHANGE FOR DEPARTMENT OF
CURRICULUM STUDIES
Vice-President ~i     That Senate approve the change of name from
Farrar /    the Department of Curriculum Studies to the
Mr. Taddei Department of Curriculum and Pedagogy,
effective April 1, 2008.
DISCUSSION
In response to a question from Dr. Gunderson, Vice-President Farrar stated that he expected that
the proposed change would not entail additional costs.
The motion was put
and carried.
Proposed Agenda Items
None.
Other Business
PROPOSAL TO EXPAND UBC'S PASS/FAIL SYSTEM: REFERRAL TO TEACHING
AND LEARNING COMMITTEE
Upon recommendation of Ms. Khangura, the assembly recognized Mr. Brendon Goodmurphy as
a guest speaker. Ms. Khangura and Mr. Goodmurphy gave an overview of a student-led initiative
to develop a policy that would allow undergraduate students to choose pass/fail grading for elective courses. The goals of the policy would be to improve the undergraduate experience, encourage academic exploration, de-emphasize marks, and reduce academic pressures.
 Vancouver Senate 07-08 -151
Mnutes of March 26,2008
Other Business, continued
Because the students were aware that their draft proposal required further study, they requested
that the matter be referred to the Teaching and Learning Committee.
Ms. Khangura ~i     That the Senate refer the proposal to expand
Dr. R Harrison /    UBC's Pass/Fail system, as described by
Student Senator Ms. daspreet Khangura, to the
Teaching and Learning Committee for further
study and consultation with other individuals
and committees as appropriate,
and
That the Senate direct the Committee to provide
a preliminary report back to the Senate in
regard to its progress not later than the May
2008 meeting of the Senate
and
That the Senate direct the Teaching and
Learning Committee to provide in its
preliminary report specific recommendations
regarding continuity of Senate inquiry on this
matter (in consideration of the August, 31 2008
end-of-term for Senate committees).
DISCUSSION
Mr. Lee spoke in favour of the proposal, describing it as beneficial for interdisciplinarity.
Mr. Brady spoke in favour of the motion to refer, noting that it would be very helpful for the
Teaching and Learning to receive details about similar policies in place at other institutions. Mr.
Brady suggested that the students also provide the Teaching and Learning Committee with a
summary of consultations conducted to date.
 Vancouver Senate 07-08 -152
Mnutes of March 26,2008
Other Business, continued
Dean Muzyka spoke in favour of the motion to refer, and asked that the Committee consider how
well similar policies were working at other institutions. He noted that the policy in place at the
Wharton School was considered to be problematic.
Ms. Tee spoke in favour of the ideas behind the proposal, noting that honours/pass/fail grading
in the Doctor of Medicine program emphasized collegiality over competitiveness. She suggested
that the Committee consider honours/pass/fail (instead of strictly pass/fail) as one way to recognize student effort.
Dr. Bryson, Chair of the Teaching and Learning Committee, thanked the students for their effort
and innovation. She indicated that the Committee's preliminary report would anticipate many of
the issues raised and would provide a conceptual roadmap for eventual policy development. In
response to a question, Dr. Bryson stated that she felt that the Teaching and Learning Committee
was the appropriate Committee to undertake this work because the students' proposal made specific references to student engagement and assessment. Dr. Paul G. Harrison, Chair of the Academic Policy Committee, agreed that the referral to the Teaching and Learning Committee was
appropriate, and was hopeful that the Academic Policy Committee would also be involved in
parts of the discussion.
Dr. Dunford suggested that the Committee's discussion be broadened to cover other issues
related to grading, including the current policy on auditing courses.
In response to a question, Mr. Goodmurphy confirmed that further exploration would be necessary to answer questions about the potential affect of the policy on future eligibility for admission to graduate or post-baccalaureate programs.
Dr. Adebar requested clarification about what the students meant by "electives", i.e., courses not
required for but taken as part of the degree or courses taken in addition to the 120 (or more) cred-
 Vancouver Senate 07-08 -153
Mnutes of March 26,2008
Other Business, continued
its required for the degree. Ms. Khangura agreed that it would be necessary to clarify this definition.
The motion to refer
was put and carried.
Tributes Committee ~ in camera
Dr. Thorne presented the report.
CANDIDATE FOR HONORARY DEGREE
In closed session, the Tributes Committee circulated a recommendation to grant an honorary
degree to one candidate. Dr.Thorne reported that the Committee was very pleased to make the
recommendation and noted that it came in addition to the usual group of candidates for honorary
degrees considered by the Senate each fall.
The Senate
accepted the
recommendation of
the Tributes
Committee to grant
an honorary degree.
 Vancouver Senate 07-08 -154
Mnutes of March 26,2008
APPENDIX A: CURRICULUM SUMMARY
Faculty of Applied Science
PROGRAM CHANGE
Bachelor of Applied Science: Degree Requirements, English Requirements, Engineering Communication Competency Test
NEW AND CHANGED COURSES
APSC 263 (3)
APSC 201 (3)
CHBE 482 (3)
CHBE 486 (3)
MTRL 356 (3)
MTRL 442 (3)
MTRL 471 (3)
MTRL 475 (3)
MTRL 485 (3)
Faculty of Applied Science (School of Architecture and Landscape Architecture)
NEW COURSE
ENDS 404 (3)

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