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[Meeting minutes of the Senate of The University of British Columbia] 1996-03-20

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 THE   UNIVERSITY    OF   BRITISH    COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF MARCH 20, 1996
Attendance
Present: President D. W. Strangway (Chair), Vice-President D. R. Birch, Mr. S. Arnold, Dr. A. P.
Autor, Mr. J. A. Banfield, Dr. J. D. Berger, Dean C. S. Binkley, Dr. A. E. Boardman, Mr. J. Boritz,
Dr. D. M. Brunette, Dr. D. G. A. Carter, Ms. L. Chui, Dr. D. H. Cohen, Dr. T. S. Cook, Dr. M.
G. R. Coope, Ms. J. Dzerowicz, Mr. D. G. Geros, Dr. J. H. V. Gilbert, Mr. E. B. Goehring, Dean
M. A. Goldberg, Dean J. R. Grace, Dean M. J. Hollenberg, Dr. M. Isaacson, Dr. J. G. T. Kelsey,
Mr. D. Khan, Professor V. J. Kirkness, Dr. S. B. Knight, Ms. L. Lam, Mr. A. Lau, Mr. T. Lau, Mr.
C. Lim, Dr. S. C. Lindstrom, Mr. S. Lohachitranont, Mr. R. W. Lowe, Dr. D. J. MacDougall,
Dean M. P. Marchak, Dean B. C. McBride, Dr. M. D. Morrison, Dr. R. J. Patrick, Mr. R. L. de
Pfyffer, Professor M. Quayle, Professor J. A. Rice, Dr. R. A. Shearer, Dean N. Sheehan, Mr. D.
Shu, Dr. A. J. Sinclair, Dr. C. E. Slonecker, Dean C. L. Smith, Dr. J. R. Thompson, Dr. S. Thorne,
Dr. W. Uegama, Dr. J. Vanderstoep, Mr. D. R. Verma, Dr. E. W. Whittaker, Dr. R. M. Will, Dr.
D. Ll. Williams, Mr. E. C. H. Woo, Dr. W. C. Wright Jr., Dean E. H. K. Yen.
Regrets: Chancellor R. H. Lee, Dr. D. R. Atkins, Dr. S. Avramidis, Dr. J. Barman, Mr. P. T.
Brady, Mr. D. Culhane, Mr. I. Gill, Dr. J. Gosline, Dr. S. E. Grace, Mr. H. D. Gray, Rev. J.
Hanrahan, Dr. M. Levine, Professor P. T. K. Lin, Dr. D. M. Lyster, Dr. M. MacEntee, Dean J. H.
McNeill, Mr. W. B. McNulty, Dean A. Meisen, Mr. A. Pederson, Dr. W. J. Phillips, Mrs. M.
Price, Dr. D. J. Randall, Professor R. S. Reid, Dean J. F. Richards, Dr. H. B. Richer, Ms. C. A.
Soong, Ms. L. M. Sparrow, Dr. L. J. Stan.
Minutes of the previous meeting
Dean McBride l        That the minutes of the sixth regular meeting
Dr. Berger i        of Senate for the Session 1995-96, having been
circulated, be taken as read and adopted.
Carried.
Chair's remarks and related questions
STUDENT MEMBERSHIP
On behalf of Senate, President Strangway expressed thanks and appreciation to the
student senators attending their last meeting. In particular, the President paid tribute to
11386
 Vancouver Senate                                                                                                                        11387
Minutes of March 20,1996	
Chair's REMARKS AND RELATED QUESTIONS
Mr. Brian Goehring, a member of Senate from 1988 to 1996, and to Mr. Emile Woo a
member of Senate from 1992 to 1996, for their service on Senate and the Senate Budget
Committee.
GENERAL PURPOSE OPERATING BUDGET
President Strangway drew attention to recent press reports concerning the tuition fee
increase change, the grant increase cut or add, as the case may be, and inflation. The
President noted that approximately 84% of the University's costs are salaries and benefits,
so inflation costs are almost entirely decided by salary increases. The announcements that
were made were that tuition fees would be frozen, the grant would be frozen, and the
1996/97 federal transfer payment cut of 5% would not be passed on. In addition, there
was a clear statement that salaries would be frozen. The result of these items being frozen
is that the budget change is basically zero. The President stated that the net result for
UBC, although details are still being put together, is that there will be approximately a
1% reallocation in the general purpose core operating budget to meet essential
expenditures. He stated that this was good news compared to what is happening in other
provinces.
President Strangway also noted that: i) there will be a further 5% cut in the federal
transfer payments in 1997/98 and, ii) federal transfer payments for 1998/99 and for
1999/2000, including both tax points and the cash fund, will be frozen; thus no further
cuts are expected in the following two years. In the year after that there will be some
increase in the transfer payment. However, since the federal cut for next year is a further
5%, and because it is unknown at this time whether the province will shield universities
as they did this year, there are still uncertainties.
 Vancouver Senate                                                                                                                        11388
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
In response to a query, the President stated that the intention was that the University
would honour the CUPE agreements.
Reports of Committees of Senate
ACADEMIC POLICY COMMITTEE
Review of Policy on Discrimination and Harassment
Dr. Williams, chair of the committee, reminded Senate that a motion was passed last
October referring the Policy on Discrimination and Harassment to the Academic Policy
Committee for review. It was suggested at that time that it would be premature to refer
the policy until a 12 month review had been completed. Dr. Williams stated that the
committee had now received a copy of that review, a short version of which was
published in the March 7th edition of UBC Reports with some proposed revisions to the
existing policy. The Academic Policy Committee wished to draw this to the intention of
Senate in case members had any comments or reservations that they would like to make
with regard to the policy. Dr. Williams invited members of Senate to address their
comments to him in order to assist the committee in preparing its review of the policy.
ADMISSIONS COMMITTEE
Faculty of Commerce and Business Administration - exchange program
Dr. Will, chair of the committee, presented the report. The committee recommended
approval of an exchange program with Seoul National University, Korea.
 Vancouver Senate                                                                                                                        11389
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
Dr. Will l        That the exchange program between the
Dean Goldberg i       Faculty of Commerce and Business
Administration and Seoul National University
be approved.
Carried.
Proposed changes to the Calendar Statement on Admissions
The committee recommended approval of proposed changes to the admissions section of
the Calendar under "Undergraduate Admissions". Dr. Will stated that the committee had
updated this section of the Calendar but that there was only one change in terms of
regulations. Under the heading General Admission Requirement, the following sentence
had been added: "In the case of applicants with more than 60 credits of prior study, the
admission average is calculated on the basis of the most recently completed 60 credits."
Dr. Will explained that the regulation allows students with a very low academic record in
initial post-secondary efforts to put that behind them if they had improved their
performance in their later period. He stated that there are also students with more than
60 credits who initially get very high grades, possibly in another field, who could meet the
grade point average for admission despite the fact that performance in the most recent
grades earned was below the average required for admission. The change will put these
students on the same basis as the majority of students with prior study who have 60 or
fewer credits. Dr. Will then highlighted some of the other revisions proposed by the
committee.
Dr. Will l        That the proposed revisions to the admissions
Dr. Shearer i       section of the Calendar be approved.
Carried.
 Vancouver Senate                                                                                                                        11390
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
CONTINUING STUDIES COMMITTEE
Proposed revision to the policy on the establishment of Certificate Programs at UBC
Proposed revisions to the policy on the establishment of Certificate Programs had been
referred back to the committee at the January meeting. Dr. Vanderstoep, chair of the
committee, presented the following revised report which contains amended guidelines in
response to queries raised at the January meeting:
Preamble
Continuing education at The University of B.C. is undertaken by several Faculties who
oversee discipline-specific programs, and by Continuing Studies. It is the purpose of
this document to amend and to amplify the definition of University Certificate
Programs approved by the University Senate in 1977, and to parallel the amended
policy for Diploma programs approved by Senate in March, 1994.
The 1977 policy was unclear about the role of Senate in the approval of Diploma and
Certificate programs, and focused specifically on programs that consisted entirely of
degree-credit courses. The amended policy for Diploma programs clarified the
requirement of Senate approval for these programs comprising mainly degree-credit
courses. Under this additional amendment, Certificate programs will consist primarily
of certificate-credit courses and approval will rest with the academic units and
Faculties. By limiting approval to the departmental or Faculty level with monitoring
by the Senate Committee on Continuing Education, the revised policy responds to the
need for a high level of market-place responsiveness and flexibility in the development
of workplace-oriented programs.
It is understood that both Faculties and Continuing Studies are mandated to develop
and offer Certificate programs; the degree to which the units collaborate is subject to
mutual agreement. All programs developed by Continuing Studies will be subject to
approval from appropriate Faculties. Faculties may determine their own internal
policies for the approval of Certificate programs undertaken within their auspices, and
in regard to the role of member departments in the approval of programs undertaken
by other Faculties or Continuing Studies.
We ask the Senate to approve the policy revision, subject to a review process to be set
five years after the date of approval.
In summary, the new policy differs from the 1977 document in two respects:
 Vancouver Senate                                                                                                                        11391
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
1. Certificate programs should now consist primarily of certificate-credit courses.
This change is based upon the rationale that Faculties and Continuing Studies
are capable of developing academically rigorous certificate-credit courses
offered in a format compatible with the needs of adult learners and employers.
These courses may be offered at a university academic level appropriate for the
Certificate program and need not be restricted to first and second year levels.
2. Each program will be reported to the Senate Committee on Continuing Studies
and Senate through the regular reports of Continuing Studies and the Faculties.
However, Senate will not be involved in the formal approval of Certificate
programs. To ensure that academic standards and integrity are consistent with
the University overall, all programs must be approved by the academic units
involved in their development and offering or the Associate Vice-President of
Continuing Studies, as appropriate. Faculties may establish their own
additional internal approval procedures.
Guidelines for the Establishment of Certificate Programs
(Amendments to 1977 Guidelines for the Establishment of Diploma and Certificate
Programs)
I. Definition of a Certificate Program
1) A Certificate program should normally consist of specialized, certificate-credit
courses offered at a university level. It may also draw from regular University
degree-credit courses. Student assessment in certificate-credit courses should be
consistent with University standards.
2) The program of study should be equivalent to a minimum of one-half, and a
maximum of one-full year of university study.
3) Minimum admission requirements should be secondary school graduation with
some exceptions made for mature students. Normal admission requirements
may require some post-secondary education or professional work experience.
II. Criteria for the Establishment of Certificate Programs
1)  A program should be initiated only if the subject matter is appropriate to
university-level teaching and research. Programs may be established
collaboratively among academic units and Continuing Studies, and may include
collaborative partners external to the University.
 Vancouver Senate                                                                                                                        11392
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
2) A program should have clearly defined educational objectives and may be
oriented toward a career or professional standing; it should not be a set of
courses to screen candidates for a graduate degree.
3) A program should be developed and maintained under the guidance of an
advisory committee consisting of at least one representative from each of the
appropriate academic units and may also include, as appropriate,
representatives from Continuing Studies, other academic institutions,
employers, professional associations, labour groups, community professionals
and other interested parties.
4) The role of the program advisory committee is to undertake and/or review
proposed programs with respect to: curriculum, program format, evaluative
procedures, admissions criteria, assessment of internal and external resources
(including library collections and students services), financial feasibility, and
market demand.
III. Program Approval Process
1) The proposed Certificate program is approved in principle by Deans or Unit
Heads of those Faculties or departments involved in the planning process or the
Associate Vice-President of Continuing Studies, as appropriate. Designated
members of the respective Faculties or departments are assigned to the program
advisory committee. Faculties may establish their own internal approval
processes in addition to the process outlined in this policy. Programs under
development should be reported to the Senate Committee on Continuing
Studies.
2) Upon approval by the advisory committee, the program proposal is forwarded
to appropriate Deans and Department Heads or the Associate Vice-President of
Continuing Studies, as appropriate, for final approval.
IV. Program Administration
Implementing and maintaining appropriate administrative policies and procedures,
student support services, financial administration, promotion and marketing are
the responsibility of the unit which has consented to administer the program.
Academic units are encouraged to work with Continuing Studies in this regard.
V. Program Review Process
To ensure continuing quality and relevance, each program is subject to review by
Continuing Studies and/or the academic unit(s) offering the program within a
specified time period not exceeding five years.
 Vancouver Senate                                                                                                                        11393
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
VI. Awarding of Certificates
Graduates of Certificate programs are not conferred a certificate or diploma by the
Senate or the Registrar of the University, and will not attend congregation.
However, graduates will receive a certificate signed by appropriate officers of the
University.
Dr. Vanderstoep l        That Senate adopt the revised guidelines for
Dr. Uegama i        ^e establishment of Certificate Programs as
outlined in items I, II, III, IV, V and VI.
Dr. Vanderstoep reported that the committee had made minor changes in wording to
items I. and II. of the proposed guidelines but that item III., Program Approval Process,
had undergone a significant change in wording. He pointed out that paragraph (1) of item
III. now provides for Deans or Unit Heads of those Faculties or Departments involved in
the planning process to be involved in the approval process. When the program originates
with, and is delivered primarily by, people and staff from Continuing Studies, the
Associate Vice-President of Continuing Studies will have final approval. However, in most
cases academic units will still be involved and they will approve the involvement of
departments in the delivery of programs.
Other changes to the 1977 guidelines include a requirement that programs under
development be reported to the Senate Committee on Continuing Studies. Dr.
Vanderstoep said that he anticipates that an annual report will be submitted to Senate
detailing all the programs in Continuing Studies. Such a report would include the
certificate programs delivered by Continuing Studies and the various academic
 Vancouver Senate                                                                                                                        11394
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
departments. Referring to the clause on Program Administration, Dr. Vanderstoep noted
that academic units are encouraged to work with Continuing Studies. Dr. Vanderstoep
then drew attention to item VI. which states that graduates of certificate programs are not
conferred a certificate by the Senate or the Registrar but they will receive a certificate
signed by appropriate officers of the University, which could be a Dean or Department
Head, or both.
Dr. Vanderstoep stated that the most significant change to the guidelines is that certificate
programs will consist primarily of certificate-credit courses, although regular degree-credit
courses could be used, whereas the previous guidelines provided for degree-credit type
courses usually at first and second year level.
In summarizing the report, Dr. Vanderstoep stated that the proposed changes will make
the approval process faster and enable the development of programs that are responsive
to the market demand to be delivered effectively and efficiently.
Dr. MacDougall pointed out that under section 36(h) of the University Act, Senate has
specific instructions about the approval of programs, namely that it has the power to
grant degrees, including certificates of proficiency. Also, under section 39(d), Faculties can
determine the courses of instruction, subject to the approval of Senate. This legislation
was drafted on the basis that Senate would be the ultimate approving authority of courses
of instruction, certificates, diplomas and degrees offered within the University. Dr.
MacDougall suggested that the motion should be amended to ensure that the proposals
are brought to Senate for approval.
 Vancouver Senate                                                                                                                        11395
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
Dr. Will agreed with Dr. MacDougall's interpretation of the University Act stating that
Senate is responsible for standards even if it is not involved in the awarding of certificates.
Referring to the wording of item VI. Dr. Will asked if there were to be two types of
diploma programs, one approved by the Senate and the other by Continuing Studies
Dr.Vanderstoep responded that all diploma programs are approved by Senate and that it
was not the intention that there would be two different programs. The wording was
meant to convey that graduates of Certificate programs would not be given a credential
by Senate.
Dean Goldberg spoke in favour of the proposal stating that it was important that the
approval process be decentralized to some extent to allow the University the flexibility it
requires in order to respond more quickly to societies needs. Dr. Carter also spoke in
favour of the proposal. He said that it was extremely important, given the present
environment and pace of change, that UBC be capable of responding quickly to the
broader public that it serves.
In response to queries by Dean Grace, Dr. Vanderstoep stated that the use of the word
"should" was intentional in that it provides the flexibility considered necessary by the
committee. With regard to the meaning of one-half year of study, Dr. Vanderstoep
confirmed that this meant one-half of an academic year, not a calendar year.
 Vancouver Senate                                                                                                                        11396
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
Vice President Birch stated that there was no doubt that Senate approves all degree
programs and all diploma programs. The point of the proposal before Senate was to
differentiate between diploma and certificate programs in order to provide for a degree of
flexibility which would be extremely helpful both to the institution and many of the
clients that the various Faculties serve. Vice President Birch pointed out that any degree-
credit course offered in a certificate program will have had Senate approval, so quality
assurance measures are built into that. He also pointed out that the Senate Committee on
Continuing Studies will be reporting to Senate on the certificate programs approved
which will give Senate an opportunity to comment and revise the policy if necessary.
Dr. Vanderstoep stated that requiring the Associate Vice President of Continuing Studies
to bring proposals to Senate for approval would cause a great deal of delay and problems
with flexibility.
In response to a query by Mr. Lohachitranont, Dr. Vanderstoep stated that the use of
degree-credit courses would have the potential of affecting the availability of those
courses to regular students in degree programs and that would have to be taken into
consideration in developing certificate programs.
Dr. Kelsey spoke in support of the proposed guidelines stating that certificate programs
are quite different from diploma programs as far as intent, scope and nature are
concerned. He said that Senate was being asked to approve the concept
 Vancouver Senate                                                                                                                        11397
Minutes of March 20,1996	
Reports OF COMMITTEES OF SENATE
of certificate programs rather than engage in detailed approval of each program. Dr.
Kelsey pointed out that each program will be reviewed within five years and that
presumably Senate will receive reports from the committee at regular intervals.
In commenting on the proposal, Dr. Uegama stated that the process would be delayed by
more than a month if programs had to be brought to Senate for approval. He stressed
that the needs of the community were changing and therefore the practice of establishing
curriculum that remains unchanged for several years is no longer viable. He realized,
however, that judgements about what is appropriate for the University to be delivering
were best made by the Faculties that teach those subjects rather than a bodythat is
broader than that. He stated that the people interested in certificate programs were from
professional groups, scientific groups, and technical organizations; therefore most of the
programs will be offered by Faculty units rather than Continuing Studies. Any of the
programs that the Continuing Studies unit offers will most likely be done in concert with
Faculties.
Dr. Will asked if students taking certificate programs that include degree-credit courses
will require university admission. The Registrar responded that every student registered in
a credit course is entitled to receive a transcript if they complete the course. However, in
the case of a student in a certificate program that transcript would make it clear that the
student had been admitted only to the certificate program. He assumed that this was an
item that must be resolved when the
 Vancouver Senate 11398
Minutes of March 20,1996	
CA Professorship in Accounting
certificate program is being put together. If the program anticipates using credit courses,
then the admission standards referred to in the report would be judged to be appropriate
to ensure that the students in the program could take the course and would have the
appropriate preparation to do so. Dr. Will said he was talking about academic standards,
not the processing of paper. He stated that the academic standard of whether a student
can participate in a credit course is determined by the Senate through the Admissions
Office, rather than someone not subject to Senate.
IN AMENDMENT:
Dr. MacDougall
Dr. Cook
That the proposal be amended to provide for
review of the certificate programs by Senate.
Lost.
The original motion
was put and carried.
TRIBUTES COMMITTEE
Congregation Ceremonies
A list of Congregation Ceremonies and Honorary Degree Presentations had been
circulated for information.
CA Professorship in Accounting
It was stated in the material circulated that The Chartered Accountants' Professorship in
Accounting is to be funded by the Chartered Accountants' Education Foundation of
British
 Vancouver Senate 11399
Minutes of March 20,1996	
Centre for Advanced Wood Processing
Columbia. The professorship will enable the Faculty to attract and/or retain a senior
accounting scholar, one of whose major functions will be to provide a strong continuing
bridge to the accounting profession, particularly to the oldest body, the Institute of
Chartered Accountants of British Columbia.
Dean Goldberg l        That the establishment of The CA
Dr. Boardman J        Professorship in Accounting be approved.
Carried.
Centre for Advanced Wood Processing
Dean Binkley explained that the proposal to establish a Centre for Advanced Wood
Processing arose out of a review of the Department of Wood Science and through an
initiative called the National Education Initiative on the Canadian Wood Processing
Industry. This review also resulted in the establishment of the Wood Processing B.Sc.
program recently approved by Senate. Dean Binkley explained that the centre will be
responsible for supporting the undergraduate degree program through its maintenance of
facilities for teaching and research, and through its support of the co-operative education
program. The centre will have a research and development initiative and a continuing
studies initiative. Funding for the centre will be provided through grants from the federal
government, Forest Renewal BC, and the Ministry of Skills, Training and Labour for the
construction cost components of the activity.
Dean Binkley l        That the establishment of the Centre for
Dean Goldberg i       Advanced Wood Processing be approved.
Carried.
 Vancouver Senate 11400
Minutes of March 20,1996	
Other BUSINESS
Other business
ADMISSIONS
Dr. Cook, referred to a news report about the failure of UBC's admissions officers to
respond to a CBC request for information about the denial of admission to a student from
an alternative school. Dr. Cook thought that this would have been an excellent
opportunity for UBC to explain to the public the standards that exist, and in doing so
inform the alternative school of the necessity for them to have their students write
provincial examinations so they are not limited to enter UBC or other universities in the
province.
The Registrar responded that when CBC made their enquiry, the Associate Registrar for
Admissions was not on campus. However, a message to call another admissions officer
was left for the reporter but the reporter did not call back. He said that there was no
reluctance on the part of the Admissions Office to talk to the reporter. The Registrar
stated that he might not have given the reporter the advice Dr. Cook suggested because
there is a clause in the Calendar that reads "Excellent students who do not meet all of the
published admission requirements may be considered for admission in exceptional cases
by the Dean of the Faculty or the Dean's designate." This particular case had been
referred to the Faculty of Arts in 1995, and the Faculty had chosen not to use this
particular provision. Whether the decision was made on the basis of its inappropriateness,
or the excellence of the student, the Registrar was not in a position to say.
Dr. Will commented that anyone going to an alternative school should be aware of the
requirements for admission to UBC and should not be disappointed if they choose not to
get the credential for admission. He stated that many students are doing home
 Vancouver Senate 11401
Minutes of March 20,1996	
Other BUSINESS
studies but that does not preclude them from writing the provincial examination. Dr. Will
stated that concern for how students are likely to succeed is one of the reasons for having
a credential. Also, because of limited enrolment, it is important that there is a fair system
in place which ensures that students are assessed more or less on the same basis, and a
credential does that.
POLITICAL SCIENCE
In response to a query by Ms. Dzerowicz, Dean Grace stated that Dr. Elkins, Acting Head
of the Department of Political Science, had prepared a report and a summary of the work
that had taken place in the Department of Political Science over the past few months. He
explained that there were reports from three working groups that had been looking at
various aspects of the department's offerings in the graduate area, the most relevant being
a report on the whole question of equity. The report is now before the department and
they will be voting on the various recommendations. A report dealing with curriculum
matters and a report dealing with management and social areas have been dealt with
already by the department.
In response to a further query, Dean Grace stated that Political Science graduate students
had formed a society which is participating in the activities of the various groups, and
that the working groups had input from undergraduate and graduate students during the
preparation of the reports, although some students chose not to participate in the process.
 Vancouver Senate 11402
Minutes of March 20,1996	
Adjournment
Adjournment
The meeting adjourned at 9:05 p.m.
Next meeting
The next regular meeting of Senate will be held on Wednesday, April 17, 1996.

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