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[Meeting minutes of the Senate of The University of British Columbia] 2005-05-17

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 THE UNIVERSITY  OF BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BCV6T1Z1
www.senate.ubc.ca
VANCOUVER SENATE
MINUTES OF MAY 17, 2005
Attendance
Present: President M. C. Piper (Chair), Vice-President, Academic & Provost L. A.
Whitehead, Dr. P. Adebar, Mr. R. Affleck, Mr. B. Ahmadian, Mr. B. Aujla, Dr. B.
Bemmels, Dr. J. D. Berger, Mr. P. T. Brady, Dr. J. Brander, Dr. L. Brinton, Dr. J. Carolan,
Mr. E. Cheung, Ms. G. Eom, Dr. D. Fielding, Ms. M. Friesen, Mr. C. Funnell, Dean N.
Gallini, Mr. T. Gerschman, Ms. E. Gibson, Principal J. H. V. Gilbert, Dr. D. Granot,
Dean F. Granot, Dr. L. Gunderson, Mr. S. Haffey, Dr. R. Harrison, Dean J. Hepburn,
Associate Vice-President J. Hutton, Dr. R. Irwin, Dean M. Isaacson, Dr. J. Johnson, Dr. S.
B. Knight, Dr. B. S. Lalli, Dr. V. LeMay, Ms. D. Loo, Dr. M. MacEntee, Dr. P. L.
Marshall, Ms. L. McLean, Mr. W. B. McNulty, Dean D. Muzyka, Ms. I. Noohi, Mr. P.
Orchard, Dean M. Quayle, Mr. J. Rogers, Dr. H. J. Rosengarten, Dean J. Saddler, Ms. E.
Segal, Dr. C. Shields, Associate Vice-President & Registrar B. J. Silzer, Dr. R. C. Tees, Dr.
J. Thompson, Dean R. Tierney, Mr. M. Tung, Mr. D. Verma, Dr. R. A. Yaworsky, Dean
E. H. K. Yen.
By Invitation: Dean Emeritus P. T. Burns; Dr. A. Kindler, Associate Vice-President,
Academic Planning; Dr. G. Poole, Director, Centre for Teaching & Academic Growth;
Mr. W. Sudmant, Director, Planning & Institutional Research.
Regrets: Chancellor A. McEachern, Dean M. A. Bobinski, Prof. C. Boyle, Dr. M. A.
Cameron, Ms. J. Collins, Dr. E. Dean, Dr. J. Dennison, Ms. T. Gillespie, Dr. P. G.
Harrison, Mr. J. Jawanda, Dr. R. Kerekes, Ms. P. Liu, Mr. T. P. T. Lo, Mr. R. Lowe, Dr.
K. MacQueen, Dr. P. Mosca, Dr. D. Paterson, Ms. C. Quinlan, Dr. B. Rodrigues, Dr. A.
Rose, Dr. J. Sarra, Dean R. Sindelar, Dr. B. Stelck, Dr. D. Steyn, Dean G. Stuart, Dr. S.
Thorne, Dr. H. van Vuuren, Dr. R. Wilson, Dr. R. Windsor-Liscombe, Mr. D. Younan.
Recording Secretary: Ms. L. M. Collins.
Vol. 2004/05 04/05 -149
 Vancouver Senate 04/05-150
Minutes of May 17,2005	
Call to Order
Call to Order
Minutes of the Previous Meeting
Dr. Rosengarten i        That the Minutes of the Meeting of April 20,
Dr. Gilbert i       2005 be adopted as circulated.
Carried.
Remarks from the Chair and Related Questions
PRESIDENT MARTHA C. PIPER
President Piper spoke about her recent decision to step down as President, effective June
30, 2006, following nine years in the position. The President remarked that it had been a
wonderful privilege to serve the University, particularly during a period of remarkable
growth through the emergence of Trek 2000, Trek 2010, and UBC Okanagan. In order to
dispel rumours, the President assured members of Senate that she was not ill and
indicated that she had no plans to either stand for election to a political office or for
appointment as president of another institution. The President stated that she was a firm
believer in renewal and was hopeful that the next President would contribute a fresh
perspective along with energy and commitment. The President expressed gratitude for the
many messages of support she had received.
MAY 2005 CONGREGATION
President Piper reminded members of Senate that the May 2005 Congregation was set to
begin on Wednesday, May 23, 2005. A total of 23 ceremonies were to be held over six
business days. The President encouraged all members of Senate to attend at least one of
the ceremonies in support of the graduates and their families.
 Vancouver Senate 04/05-151
Minutes of May 17,2005	
Members of Senate Attending Their Last Meeting
Members of Senate Attending Their Last Meeting
President Piper presented each of the following members of Senate, who were to complete
their respective terms on Senate on August 31, 2005, with a certificate in recognition of
their service to the University.
Dr. Brian Bemmels;
Dr. James Brander;
Dr. Laurel Brinton;
Dr. Maxwell Cameron;
Dr. James Carolan;
Dr. David Fielding;
Dr. Daniel Granot;
Dr. Lee Gunderson;
Mr. Sean Haffey;
Dr. Rita Irwin;
Dr. Richard Kerekes;
Dr. Valerie LeMay;
Mr. Timothy P. T. Lo;
Dr. Paul Mosca;
Dr. Brian Rodrigues;
Mr. Jim Rogers;
Dr. Ann Rose;
Dr. Herbert J. Rosengarten;
Dr. Carolyn Shields;
Dr. Richard C. Tees;
Dr. James Thompson;
Dr. Hennie Van Vuuren;
Mr. Des Verma.
Mr. Verma stated that he had very much enjoyed his time as a Convocation Senator. He
recalled having served on a variety of Committees, including the Curriculum Committee,
the Nominating Committee, the Tributes Committee, and the Student Appeals on
Academic Discipline Committee. He thanked President Piper for her energetic leadership.
President Piper thanked Mr. Verma and all of the departing Senators, noting that their
time and commitment constituted a major gift to the University.
 Vancouver Senate
Minutes of May 17,2005
04/05 -152
Candidates for Degrees
On behalf of Senate, Dean Isaacson expressed appreciation to President Piper for her
work in support of the Senate and the University. Members of Senate responded with a
standing ovation in honour of the President.
Candidates for Degrees
Dean Muzyka
Dean Granot
That the candidates for degrees and diplomas,
as approved by the Faculties and Schools, be
granted the degree or diploma for which they
were recommended, effective May 2005, and
that the Registrar, in consultation with the
Deans and the Chair of Senate, be empowered
to make any necessary adjustments.
Carried.
Admissions Committee
Dr. Rosengarten presented the reports, as Chair of the Committee.
ENGLISH LANGUAGE PROFICIENCY TESTS
The Committee had circulated a proposal to modify the Calendar entry on 'English
Language Proficiency Tests' to update the name of the Certificate of English Language
(formerly Academic English Program Certificate) and to correct an associated footnote.
Dr. Rosengarten
Dr. Knight
That Senate approve the proposed
modifications to the Calendar entry on
'English Language Proficiency Tests.'
Carried.
INTERNET-BASED TOEFL
The Committee had submitted a list of revised Test of English as a Foreign Language
(TOEFL) scores. Dr. Rosengarten explained that the changes were necessary due to the
introduction of the Internet-Based TOEFL test. While the Faculty of Graduate Studies
published overall TOEFL minima, departments were entitled to set a minimum score on
 Vancouver Senate 04/05-153
Minutes of May 17,2005	
Admissions Committee
a given component of the test, or a higher overall score. There were several corrections to
the circulated list:
• Landscape Architecture, Computer-Based Test: correct to read 233;
• Pathology & Laboratory Medicine, Paper-Based Test: correct to read 577;
• Pathology & Laboratory Medicine, Computer-Based Test: correct to read 233;
• Soil Science, Paper-Based Test: correct to read 577.
Dr. Rosengarten i        That Senate approve the proposed Calendar
Seconded J        entry on Internet-Based TOEFL.
Discussion
Dr. Gunderson expressed concern about the use of the TOEFL for admissions purposes.
He expressed support, however, for the approach used by Cellular & Physical Sciences,
which included evaluating applicants' English abilities over the phone. Dr. Gunderson
invited Cellular & Physical Sciences to contact the Department of Language & Literacy
Education for information about how to make this telephone interview an even more
useful tool.
The President recognized Mr. Kevin Keystone, a student guest who requested to speak to
the matter. Mr. Keystone spoke against raising TOEFL scores, stating that the rationale
was not convincing. Mr. Haffey spoke against using the TOEFL test to identify and
exclude borderline applicants, and encouraged departments to look for more appropriate
methods.
The motion was
put and carried.
"1
EXCHANGE PARTNERSHIP WITH SAN DIEGO STATE UNIVERSITY
The Committee had circulated information about a new student exchange partnership
agreement between the UBC First Nations Studies Program and the San Diego State
University Department of American Indian Studies.
 Vancouver Senate 04/05-154
Minutes of May 17,2005	
Agenda Committee
Agenda Committee
STATUS OF FACULTIES
Dr. Rosengarten presented the following report, on behalf of the Committee.
The University Act has been amended so that, effective September 1, 2005, the
University will continue to be a single corporate entity, but will be composed of the
Board of Governors, the Chancellor, the convocation, the UBC Okanagan Senate, the
UBC Vancouver Senate, the Council of Senates, and the Faculties.
Section 3.1 of the University Act as amended provides that the Board of Governors
must specify the parts of the University for which the UBC Okanagan Senate will have
responsibility for academic governance and powers under section 37 of the Act.
The Board of Governors is expected to pass a Resolution establishing Dual-Campus
Faculties, which will be Faculties associated with both UBC Okanagan and UBC
Vancouver, but having a UBC Okanagan Division and a UBC Vancouver Division.
The establishment of Dual-Campus Faculties by the Board will require a
recommendation from both the UBC Okanagan Senate and the UBC Vancouver
Senate.
In the near term, the Faculty of Applied Science is the only Faculty that is planning to
offer programs at both campuses, to have faculty members employed at both
campuses, and to have students registered in programs at both campuses.
Dr. Rosengarten i        That a recommendation be forwarded to the
Dean Isaacson i        Board of Governors that the existing Faculty
of Applied Science become a "Dual-Campus
Faculty" effective July 1, 2005.
Carried.
Appeals on Academic Standing Committee
As Chair of the Committee, Dr. Rosengarten had circulated the following report for
information.
 Vancouver Senate 04/05-155
Minutes of May 17,2005	
Appeals on Academic Standing Committee
REPORT TO SENATE ON ACTIVITIES, JUNE 2004-MAY 2005
As its name indicates, this Committee hears appeals against decisions by Faculties that
affect a student's academic standing. The Committee may allow an appeal if it believes
"that the decision has been arrived at through improper or unfair procedures, and that
as a result a wrong decision on the merits has or may have been arrived at" (UBC
Calendar 2004-05, p.47). The Committee has no jurisdiction where the sole question
raised in an appeal turns on the Faculty's exercise of academic judgment. The decision
of the Committee is final.
Since June 2004, the Committee has received twelve appeals, of which four were
allowed, three were dismissed, one was withdrawn during the hearing, two are still in
process, and two were withdrawn to be dealt with by the Faculties concerned before
the hearing.
Appeals allowed
—The Committee agreed with a student that his final grade had been unfairly lowered
by the instructor's deduction of marks from a group presentation because the other
students in the appellant's group had failed to participate; in other words, the student
had been penalized for circumstances beyond his control.
—The Committee allowed an appeal by a student who felt that his standing of W
("Withdrawn") in a course should be changed to D ("Deferred") to allow him to write
a make-up final exam. The Committee recognized that the student had been extremely
fairly treated by the Faculty, which had given the student frequent academic
concession and accommodation in the past; however, the Committee felt that there
were insufficient grounds to withhold the right to sit the final examination on this
occasion.
—The Committee allowed an appeal by a student against a fail standing assessed in a
course practicum. The student argued that she had not received adequate supervision,
and that she had not been fairly assessed by her instructor. She had taken the course
again, passing the second time; the remedy she sought was to have the fail standing
expunged from her transcript. The Committee agreed, noting a lack of documentation
on the Faculty's part and failure by the Faculty to follow its own published procedures
governing supervision of students in a practicum.
—The Committee agreed with a student that his marks should be recalculated because
of an evident failure by the Faculty to ensure reasonable distribution of grades across
sections in a multi-section course. The grades in the student's section were notably
lower than those in two sections taught by another instructor; the Faculty agreed that
the discrepancy warranted attention, and promised closer monitoring of grades in the
future. The Faculty also conceded that the student's
 Vancouver Senate 04/05-156
Minutes of May 17,2005	
Appeals on Academic Standing Committee
original appeal had received insufficient consideration by his department and by the
Faculty, largely because of a lack of established appeal procedures.
Appeals dismissed
—The Committee dismissed an appeal by a student to have W standing in two courses
changed to adjudicated passes, or to D standing, on the grounds that the Faculty had
not provided adequate support for his academic needs during the TA work stoppages
at the beginning of 2004. The Committee found that the Faculty had provided
acceptable alternatives during the strike, and acted reasonably in granting the student
W standing.
—The Committee dismissed an appeal by a student who had been required to
withdraw from a graduate program because of consistently low grades in required
courses. The student argued that more consideration should have been given to his
personal difficulties. The Committee found that the disciplinary Faculty and the
Faculty of Graduate Studies had already taken account of the student's circumstances
and granted academic concession on several occasions, extending the student's
registration in the program despite his weak performance. The Committee agreed that
his continuing failure to achieve the minimum required for continuation left the
Faculties no choice but to ask him to withdraw.
—A student who needed only three more credits to graduate appealed against his
Faculty's decision not to grant an adjudicated pass in a summer course. The student
maintained that he had failed the course because of difficult family circumstances, and
asked for academic concession on these grounds. The Committee felt that the Faculty
had not acted improperly; rather, the student had failed to present the Faculty with
necessary information in a timely fashion, to assist the Faculty in making its decision.
While rejecting the appeal, the Committee reminded the Faculty that it (the Faculty)
always retains the discretion to award an adjudicated pass, irrespective of decisions by
the Committee.
Conclusion: Some Matters of General Concern
As we observed in our report to Senate last year, the Faculties are sometimes lax,
inconsistent, or careless in the application of the rules and regulations governing such
matters as disciplinary procedures, grading systems, and supervision of students.
Though the Faculty may have reason to believe that a student's final grade is an
appropriate reflection of the student's performance, procedural errors may lead to
unfairness, or the appearance of unfairness, and give the student reasonable grounds
for appeal. The Committee urges on faculty members the importance of following due
process in all matters relating to student assessment in essays, quizzes, and
examinations. This includes maintaining scrupulous records of course requirements,
grade schemes, and student performance. Students should be clearly informed about
course requirements and the assignment of marks at the beginning of a course, and
instructors should not make arbitrary changes in such matters mid-way through the
course.
 Vancouver Senate 04/05-157
Minutes of May 17,2005	
Budget Committee
Faculties and departments should be familiar with the University's published
regulations governing requirements for continuation or graduation and for appeal of
academic decisions, and should draw these regulations to the attention of students.
Appeals must be handled fairly, expeditiously, and in accordance with any published
procedures. Some Faculties are well organized in this regard; others, it would appear,
act on an ad hoc basis, and while attempting to act fairly, give the appearance of
arriving at their decisions in an arbitrary or inconsistent manner. Faculties should
establish firm and consistent appeal procedures; this would ensure that students
receive fair treatment without prejudicing the right of faculty members to set academic
standards and determine appropriate methods of assessment.
Budget Committee
As Chair of the Committee, Dr. Adebar had circulated the following report for
information.
2004-2005 SENATE BUDGET COMMITTEE REPORT MAY 2005
The mandate of the Senate Budget Committee (SBC) is to meet with the President to
assist in the preparation of the University budget, and to provide advice and report to
Senate on academic planning and priorities as they relate to the preparation of the
budget.
It is tradition for SBC to present an annual report to Senate during the May meeting.
The following is a brief summary of the main topics discussed by SBC this year:
Funding for the Library
At the May 2004 meeting, Senate passed a motion that SBC meet with the university
administration to discuss increases in funding to the University Library to enable the
Library to meet the increased demands upon its collections and services; and that the
Committee inform Senate of the outcome of these discussions. SBC invited the
University Librarian, Catherine Quinlan, to make a presentation on library funding.
Issues discussed include how UBC Library compares to other members of the
Association of Research Libraries (ARL) in terms of library acquisitions as a
percentage of university revenues, acquisitions as a percentage of research dollars,
operating expenditures, volumes per faculty and volumes per student. The Librarian
presented a specific recommendation that the three-year goal of the library be to rank
in the top 20 of ARL libraries, and that the increase in base budget funding required
to attain the goal is $1.6M per year for the next three years. Committee discussion
involved various measures of library excellence, including the quantity of print and
electronic collections. Discussions about funding for the library are on-going.
 Vancouver Senate 04/05-158
Minutes of May 17,2005	
Budget Committee
Contracting Out of Renovation Work
At the request of SBC, personnel from Land & Building Services gave a presentation
and answered questions on the process and budget implications of contracting out
renovation work over $50,000. The history leading up to the current process and the
cost savings that result from the current process were two of the issues discussed. The
SBC committee members were generally supportive of the current process, but raised a
number of concerns regarding Project Management costs at UBC (see section below).
Project Management at UBC
As a follow-up to the Contracting Out discussion, personnel from the Project Services
group of Plant Operations were invited to give a presentation and answer questions on
construction management of renovation and restoration-related projects. Issues raised
by SBC include typical soft costs (management fees, consultant fees, contingency,
levies, etc.) as a proportion of total project costs, and whether the soft costs are
reasonable and provide value to the campus. The committee was generally satisfied
with the information provided, and was pleased with the priority given by the Project
Services group to ensuring satisfaction of clients - primarily academic units.
Student Financial Aid
Brian Sullivan, VP Students, presented a report on Student Financial Support for
2004-05. About 6000 students receive merit-based support from GPO totaling
$24.9M, about 3000 students receive need-based support from GPO totaling $11.5M,
and about 9700 students receive government loans totaling $83M. The scheme for
limiting the maximum bursary support per student has changed. Previously, the
maximum bursary was a fixed dollar amount that was larger if a student had
dependants. Now students are provided with bursary support for all unmet need
beyond a program specific deductible. For example, the deductible is $5,350 per term
for Dentistry students, $2,850 per term for Medicine students and $200 per term for
undergraduate and research-based graduate students. Deductibles are needed because
of the significant difference between total available funding and total assessed need of
all students. Compared to last year, the average bursary award increased from $3350
to $3700, while the number of eligible students remained about the same.
Financial Implications of Eliminating Mandatory Retirement
At the request of SBC, the VP Academic & Provost made a presentation to SBC on the
financial implications of eliminating mandatory retirement. There are currently no
plans to eliminate mandatory retirement at UBC, and the issue of whether it may be
possible in the future was not discussed. The major factors influencing cost are the
difference between average starting salary of faculty, and average salary of faculty at
age 65 (normally referred to as turn-over savings), the
 Vancouver Senate 04/05-159
Minutes of May 17,2005	
Budget Committee
additional years beyond age 65 that faculty would remain at UBC, and what
contribution the university would make to the faculty member's pension plan after age
65. The conclusion was that the cost varies depending on the assumptions that are
made.
Multi-Year Cumulative Budgets
In recent years, budget discussions at UBC have primarily been in terms of incremental
changes to the University budget. This approach has the advantage of simplifying the
numbers to allow easier understanding of budget decisions by the university
community. The SBC requested further details of the University budget including the
cumulative change in budgets of units over a number of years, and was provided with
the GPO annualized budget from fiscal 2000/01 to fiscal 2003/04 broken down by
departments. Over this period, the total GPO budget increased 34% from about
$370M to $495M, while the percentage increase in budgets of the VPs, Faculties, and
Departments varied greatly. The members debated what level of detail SBC should
review the university budget, and agreed that it needs to be at least at the level of VP
and Faculties; and should include both incremental budget changes in the current year,
and cumulative multi-year budgets.
Budget Summary Book
The university administration is currently working on publishing a Budget Summary
Book that will contain detailed budget information by VP and Faculty. The document
will contain budget details by fund, information on UBC capital projects, and
background information on such aspects as government funding, tuition, enrolment,
fundraising, investment income, etc. SBC commends the administration on this
initiative.
2005-06 Budget Submissions from Ancillary Units
The SBC annually reviews the operating budgets and business plans of the ancillary
units. To date, the following ancillaries have made their annual presentation to SBC:
from VP Students - Housing & Conferences, Athletics & Recreation; from VP
Administration & Finance (AVP Business Operations) - Bookstore, Food Services, and
Parking.
2005-06 UBC Budget
The UBC Budget is the main topic of discussion for SBC, and the President provided a
budget update at every meeting.
The University recognized early on that the cost of new commitments for 2005/06
(annualization of 2004/05 costs, new academic programs, salary and benefit increases,
utility increases, and the cost of maintaining new space) would exceed new revenues
by about $30M.
 Vancouver Senate 04/05 -160
Minutes of May 17,2005	
Budget Committee
The University Presidents Council of BC (TUPC) made a budget submission to the
provincial government in October 2004 that requested additional system-wide funding
of $15M to support new growth, and $35M for inflationary pressures. UBC's share
was expected to be about $25M.
Tuition increase scenarios considered by the university ranged from 0% to 12%. The
university learned during the provincial government's throne speech in February 2005
that tuition increases are to be capped at inflationary levels.
The university calculated that $37M in additional funding is required in 2005/06 for
UBC Vancouver: $15M for new students/programs, $14M for inflationary increases,
and $8M for increased expenses carried forward from 2004/05. The $14M
inflationary increases include $5.5M for faculty salaries, $1.5M for salaries of AAPS
members, $3.0M for benefits, $3.0M for space maintenance, and $1.0M for utilities.
While the university has not yet received its official funding letter from the provincial
government, it has confirmed $22.3M in new revenue: $19.8M in additional funding
from the provincial government; and $2.5M in additional revenue from a 2%
(inflationary) tuition fee increase.
The current 2005/06 GPO budget for UBC Vancouver includes a shortfall of $14.7M.
Discussions are continuing with the provincial government about additional funding
for 2005/06 and funding for future years. Depending on how these discussions go, the
university may need to identify areas for significant cost savings mid-year. Note that
$14.7M represents 2.7% of the total GPO budget for UBC Vancouver; however,
because of certain constraints (e.g., benefits are a fixed portion of salaries), a
reallocation of over 3% would be required if no additional funding is received. It is
expected that a final detailed budget will be brought forward for approval to the
September meeting of the UBC Board of Governors.
The current 2005/06 GPO budget for UBC Vancouver (including $14.7M of
provincial government grant still under discussion) has total revenue and expenses of
$570M, which is an increase of $42M from $528M in 2004/05. In addition to the
increased provincial government funding and 2% inflationary tuition fee increase
mentioned above, additional sources of revenue include increased funding from federal
government indirect costs of research and tuition fee increases approved prior to the
provincial government cap.
The university administration has presented a balanced budget for UBC Okanagan.
The 2005/06 GPO (fiscal) budget for UBC Okanagan is $38.6M, while the annualized
budget is $43.8M. The annualized revenues include $15.3M in tuition fees, which is
35% of total revenue. The consolidated 2005/06 GPO (fiscal) budget for UBC
Vancouver and Okanagan is $609M.
 Vancouver Senate 04/05 -161
Minutes of May 17,2005	
Curriculum Committee
Discussion
There was discussion about the appropriate balance between merit- and need-based
student financial assistance. The President noted that this issue had been the subject of
ongoing discussion by the Board of Governors, and that the Vice-President, Students
reported to the Board of Governors at least annually on student financial support. Dr.
Carolan expressed concern that UBC entrance scholarships were too low to compete with
other institutions, including the University of Alberta. The President responded that, while
some institutions had chosen to offer more scholarship support to students in their first
year of studies and less support thereafter, UBC had chosen to distribute entrance
scholarships over the full four years of study.
In response to a question from Dr. Lalli, President Piper confirmed that it was likely that
the provincial government would pass legislation in the fall of 2005 to set maximum
tuition fee increases for the upcoming year at two percent.
Curriculum Committee
Dr. Marshall presented the reports, as Chair of the Committee.
The Committee recommended for approval:
FACULTY OF ARTS
1. New major and minor programs in United States Studies;
2. Changes to courses PSYC 309 and PSYC 463.
 Vancouver Senate 04/05 -162
Minutes of May 17,2005	
Nominating Committee
FACULTY OF MEDICINE
School of Audiology & Speech Sciences
1.  New course AUDI 403.
FACULTY OF GRADUATE STUDIES
1.  New courses CCFI 501, CCFI 502, and MECH 555.
Dr. Marshall l        That Senate approve the curriculum proposals,
Mr. Haffey J        as recommended by the Curriculum
Committee.
Carried.
Nominating Committee
ADJUSTMENTS TO SENATE COMMITTEE MEMBERSHIP
Principal Gilbert presented following report, as Chair of the Committee.
The Nominating Committee recommends that Senate approve the nominations of
student senators to the following Committees of Senate:
1. Academic Building Needs: Torill Gillespie and Debbie Loo;
2. Academic Policy: Lianne McLean and Philip Orchard;
3. Admissions: Ida Noohi and Elizabeth (Betsy) Segal;
4. Agenda: Bijan Ahmadian and Gina Eom;
5. Appeals on Academic Standing: Bijan Ahmadian, Birinder (Sunny) Aujla, and
Elizabeth (Betsy) Segal;
6. Budget: Jasdeep Jawanda and Philip Orchard;
7. Continuing Studies: Debbie Loo;
8. Curriculum: Cameron Funnell, Emma Gibson, Torill Gillespie and Lianne McLean
9. Elections: Jennifer Collins;
10. Liaison Post Secondary Institutions: Torill Gillespie;
11. Library: Gina Eom, Cameron Funnell, and Diaa Younan;
12. Student Appeals on Academic Discipline: Birinder (Sunny) Aujla, Jennifer Collins,
and Michael Tung ;
 Vancouver Senate 04/05-163
Minutes of May 17,2005	
Student Awards Committee
13.Student Awards: Emma Gibson and Ida Noohi;
14.Teaching and Learning: Edward Cheung, Cameron Funnell, and Debbie Loo;
15.Tributes: Bijan Ahmadian and Michael Tung.
Principal Gilbert l        That Senate accept the recommendations of the
Dr. Rosengarten J       Nominating Committee with respect to the
appointment of Student Senators to
Committees of Senate.
Carried.
FALL 2005 COMMITTEE ASSIGNMENTS
Principal Gilbert reported that the Nominating Committee planned to collect, in July
2005, Committee preferences from members of the 2005 - 2008 Senate; the Committee
would then prepare recommendations for Senate approval in September 2005.
Student Awards Committee
See also 'Appendix A: New Awards.'
As Chair of the Committee, Dr. Thompson presented the new awards for approval. He
noted that the new awards represented approximately $100 000 in new funding for
students. A total of 96 new awards, representing $4.7 million in funding, had been
approved during the 2004/2005 academic year.
Dr. Thompson i        That the new awards be accepted and
Dr. R. Harrison J        forwarded to the Board of Governors for
approval, and that letters of thanks be sent to
the donors.
Carried.
Teaching and Learning Committee
As Chair of the Committee, Dr. Johnson gave an overview of Committee activities. The
Committee had been established three years earlier. Dr. Johnson had assumed the role of
Chair in January 2005. The Committee had participated in a number of productive dis-
 Vancouver Senate 04/05-164
Minutes of May 17,2005	
Teaching and Learning Committee
cussions, many of which included Dr. Anna Kindler, Associate Vice-President, Academic
Programs. At Dr. Johnson's request, the Chair recognized Associate Vice-President
Kindler to speak about current teaching and learning initiatives.
SHINE 2010
Associate Vice-President Kindler gave an overview of a new initiative called SHINE 2010
(Student Horizons in Education), the aim of which was to design and implement
initiatives that specifically target improvement in the quality of the student learning
experience, while at the same time devising and engaging a set of measures to monitor
and document progress. SHINE 2010 was in the planning stage. Strategies included:
1. Targeted funding to help units improve education;
2. Better assessment of teaching and learning in all periodic reviews of academic units
and programs;
3. Enhanced provisions for resolving teaching performance failure;
4. Review of hiring procedures to ensure quality undergraduate education and
increased recognition of faculty who are hired specifically for their superior
expertise and commitment to teaching;
5. Support for scholarship of teaching and learning;
6. Enhanced provisions for relevant professional development opportunities for
faculty members;
7. Training and assessment of Teaching Assistants before they commence teaching.
Along with the above strategies, SHINE 2010 emphasized the need for meaningful
measurement of progress toward the University's goals. Assessment tools were to include
student engagement and satisfaction surveys, improved student teaching evaluations,
other survey and assessment results, and a wide variety of institutional research analyses.
Associate Vice-President Kindler was hopeful that initiatives such as SHINE 2010 would
provide the tools to guide improvement and to assess and document achievement over
time. Associate Vice-President Kindler invited members of Senate to provide their
comments with a view to further refining SHINE 2010. The President thanked Associate
Vice-President Kindler for her presentation.
 Vancouver Senate 04/05-165
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Ad Hoc Committee to Review Senate
TEACHING AND LEARNING COMMITTEE ACTIVITIES
Dr. Johnson stated that the Teaching and Learning Committee discussions had included
the following topics during the preceding academic year:
1. Consultation on an ongoing review of the process for reviewing academic units,
particularly with respect to the use of teaching indicators;
2. Ways to honour the top 25 percent of teaching faculty;
3. Ways to engage active researchers in the classroom.
Discussion
Dr. Knight was pleased to see the Teaching and Learning Committee well established and
actively pursuing some important topics. He suggested that the Committee consider
exploring as additional discussion topics electronic learning, computer-based testing, and
the need for informal learning spaces.
Ad Hoc Committee to Review Senate
Note: The full text of this Committee Report is not included in the Minutes. Copies are
available from the Assistant Registrar, Senate & Curriculum Services.
As a member of the Committee, Dr. Adebar presented the Report of the Senate Ad Hoc
Committee for the Review of Senate. Dr. Adebar clarified that, due to the length of the
report and the large number of recommendations for consideration, the Committee had
decided to present the report for information and discussion. The Committee planned to
bring the recommendations to Senate for approval in September 2005.
The following is an excerpt from the report.
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Ad Hoc Committee to Review Senate
CONCLUSIONS
The Review Committee concludes that:
1. There is general agreement that Senate is representative of the relevant constituents
necessary for it to carry out its broad academic role.
2. The roles of the Offices of the Vice President Students, the Associate Vice-president
Academic Programs and the Associate Vice-president Academic Planning, appear
to have considerable overlap with that of Senate's own jurisdiction with a lack of
coordination and/or communication between them.
3. The committees of Senate including their terms of reference and composition
appear to be working efficiently and effectively1 in terms of Senate meeting its
obligations under the Universities Act. However, there are reservations regarding
several committees that appear to require reform. The committees in question are
the Academic Building Needs Committee, the Agenda Committee, the Continuing
Studies Committee, the Liaison with Post-Secondary Institutions Committee (which
has not met in the last five years) and the Nominating Committee.
4. At present Senate does not sufficiently engage in discussion of fundamental issues
relating to, inter alia, the role of the modern academy in society, as well as
academic teaching, scholarship and research. The Committee is also of the view
that when the Agenda Committee becomes aware of the fact that a regularly
scheduled meeting may have little business, that time should be allocated to the
discussion of broader matters affecting these topics.
5. Presently, there is a problem with Senate agenda material being received by
senators in an untimely manner, not allowing for analysis and preparation prior to
the meeting.
6. Often matters that are discussed, whether approved or not, require additional
consideration and need reporting back to Senate by a designated time. Concern
was expressed that in some instances there was no follow-up and reports were not
made back to Senate by such designated time. A recent illustration of this was the
MBA program being transferred from the Faculty of Graduate Studies as a pilot
project only; however, no report was brought back to Senate before the change
became permanent.
7. Concerns have been raised regarding the ability of senators to place appropriate
items on the agenda.
8. Senate's time is inordinately dedicated to technical matters that have been dealt
with at length in committee.
9. There have been some remarkable recent instances where the President's Office has
failed to keep Senate informed of matters that are within the juris-
1 Appendix H - Review of Senate Agendas 1999 - 2004
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Ad Hoc Committee to Review Senate
diction of Senate until it was too late for real debate. Two such examples are
Universitas 21 and the UBC Okanagan.
10. It is not consistent with the concept of a peer-governed institution to have the CEO
(the President in this instance) to act as the Chair of Senate. It should be
emphasized this conclusion in no way bears upon the present incumbent but is one
reached on the basis of principle.
11. Over time the rules and procedures of Senate have developed in a rather ad hoc
way and some require relatively minor modification.
12. New senators require an orientation to effectively carry out their functions as
members of the Senate.
13. There appears to be a noticeable lack of awareness in the University community of
Senate's role and activities within it.
14. The creation of the Council of Senates by the recent amendments to the University
Act whereby the Council of Senates can remove issues from the consideration of
this Senate in the circumstances referred to in the legislation is a serious and
retrogressive impediment to this body carrying out its natural functions under the
Act.
15. The burden of the conclusions and recommendations if adopted by Senate will be
onerous on the Secretariat with its present resources.
RECOMMENDATIONS
The Committee makes the following recommendations:
1. The Academic Building Needs Committee requires a clarified mandate with respect
to overall infrastructure planning reflecting a more central role in decision making.
2. The Continuing Studies Committee be discontinued and its functions undertaken
by the Curriculum Committee and that the terms of reference of the Curriculum
Committee be adjusted accordingly.
3. The Liaison with Post-Secondary Institutions Committee be disbanded as a
standing committee.2 Until such time as the University Act can be amended to
reflect this change, the Liaison with Post-Secondary Institutions Committee should
be composed of one member who shall be the Chair of the Agenda Committee.
4. The Nominating Committee review the composition and function of all standing
committees once a year with a view to recommending changes if nec-
2 Requires amendment to the University Act, since it is a committee pursuant to s. 37.1 (w) of the University
Act. It could be replaced by an ad hoc committee if and when relevant issues arise.
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Ad Hoc Committee to Review Senate
5. essary and that the terms of reference for the Nominating Committee be adjusted
accordingly.
6. One or two meetings of Senate, whether regular or special, be devoted to broad
academic issues, that the Agenda Committee canvas the university community for
appropriate topics, that once a topic is selected, the Agenda Committee has a
position paper prepared so that the discussion is centred and productive. The
Agenda Committee should allocate one or two members of Senate the task of
leading the discussion pertaining to the designated subject. The whole university
community should be invited to attend these special meetings and the terms of
reference of the Agenda Committee be adjusted accordingly.
7. The agenda and supporting material for meetings of Senate be posted on the Senate
website at least one full week prior to the meeting of Senate.
8. The Agenda Committee and the Secretariat should keep track of issues that have
an agreed reporting period to Senate, ensure that such reporting does occur in a
timely fashion, and that the terms of reference for the Agenda Committee be
adjusted accordingly.
9. Any member of senate should be able to place matters within Senate's jurisdiction
on a proposed agenda and that the membership of Senate should decide on the
disposition of the matter.3
10. A standing agenda item, prior to "other business", should be included on all
Senate agendas entitled "proposed agenda items."
11. Senate adopt a " negative option" practice for reports of the Curriculum and
Admissions Committees that have been fully debated, analysed and discussed in
committee, so that reports are generally approved unless a member of Senate
wishes to raise any particular item from the floor.
12. The Vice President Academic and Provost advise Senate of impending matters that
are within the jurisdiction of Senate at every other meeting, particularly matters
that are dealt with by the Associate Vice President Academic Programs and the
Associate Vice President Academic Planning.
13. The Chair of Senate be elected by Senate as a whole.4 Until such time as the
University Act can be amended to reflect this change, the President remain the
chair of Senate, ex officio, but that the "Rules and Procedures of The Senate"5
Appendix J - amendments to Rules and Procedures of Senate, see Item number 7.
3
4 Requires amendment to University Act s.35.2 (b)
5 Appendix I - Rules and Procedures of Senate
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Ad Hoc Committee to Review Senate
be amended to enable Senate meetings to be chaired by a member elected for that
purpose.
14. The amendments to the "Rules and Procedures of The Senate"6 contained in
Appendix J be adopted.
15. An effective orientation be made available to all new senators.
16. The Secretariat, with assistance from senators, prepare a quarterly newsletter to be
made available on the web and describing the activities of Senate.
17. UBC Vancouver Senate maintain its autonomy over all matters relating to
academic governance that it had prior to the amendment to the University Act.
18. The Council of Senates reflects the clear differences between UBC Vancouver and
UBC Okanagan.
19. A suitable increase in resources be allocated to the Secretariat to assist Senate and
its committees to effectively carry out their functions.
AD HOC COMMITTEE CHAIR'S REMARKS
At Dr. Adebar's request, the President recognized Dean Emeritus Peter Burns, Ad Hoc
Committee Chair. Mr. Burns thanked Senate for the opportunity to present the report as
a guest speaker. He also thanked Ms. Lois Bishop, Academic Governance Officer, for her
enormous effort in preparing the report, as well as Dean Isaacson and Dr. Rosengarten
for their respective comments on an earlier draft. Mr. Burns also expressed gratitude to
Dr. Brander for his contributions with respect to survey methodology.
In general, the Committee found that there was almost universal agreement that Senate
had been functioning quite well, and that it had been fulfilling the role assigned to it
under the University Act. Consultants had expressed reservations about Senate, however,
including that the Senate appeared to be bogged down in detail that was of interest to
only small segments of the University. Although they acknowledged that much of this
detail was important, consultants had suggested that it need not occupy the entire Senate.
The Committee had also received submissions about the lack of opportunity to discuss
larger issues
Appendix I - Rules and Procedures of Senate
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Ad Hoc Committee to Review Senate
relating to post-secondary education at Senate. The Committee suggested that Senate set
aside some time on its agenda to discuss current issues and general concerns.
The Committee also learned of a perception that the agenda of Senate was driven in a
"top-down" fashion by senior administrators, with little opportunity for an individual
Senator to raise an issue for discussion or decision. The Committee had concluded that,
due to the size and complexity of the University, professionalization of the administration
was necessary. The question then became how to ensure that the voices of faculty,
student, and convocation representatives to Senate were heard.
Referring to the Committee's recommendation that Senate should elect its Chair, Mr.
Burns noted that every iteration of the University Act since 1908 had named the President
as Chair of Senate. The Committee felt that this concept was now outdated and should be
changed. Mr. Burns acknowledged that enacting such a change would require an
amendment to the University Act. He noted that the University of Toronto had
redesignated its Senate as an Academic Council that elected its own Chair. Mr. Burns
emphasized that this recommendation was in no way related to the performance of the
current President as Chair of Senate.
Mr. Burns pointed out that the report included proposed revisions to the Rules and
Procedures of Senate. Mr. Brady had undertaken a review of the document and had
identified some necessary editorial changes, as well as substantive changes that would
accompany implementation of the Committee's recommendations.
The Committee had observed disquiet in the University community about the creation of
UBC Okanagan, particularly with respect to the way in which decisions were made and
communicated. The creation of the Council of Senates, and the transfer of the Budget
Committee to this body from the Senate itself were the subjects of concern because of a
 Vancouver Senate 04/05 -171
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Ad Hoc Committee to Review Senate
perceived loss of political authority for the Senate. The Committee also noted that the
composition of the Council of Senates was not proportional to the size of the two
campuses.
Discussion
Referring to the Committee's recommendation that the Secretariat circulate a quarterly
newsletter, Dr. Tees agreed that it was necessary to better communicate the activities of
Senate and their importance to the University. He suggested that, instead of a stand-alone
newsletter, some content about Senate might be incorporated into UBC Reports. Mr.
Burns agreed, stating that the tools for communication were open for discussion, and
acknowledging that there were budgetary implications.
Mr. Haffey commended the Committee on its report, noting that the report had captured
many of his own thoughts about Senate. He expressed the opinion that more people
would be interested in standing for election to Senate if Senate de-emphasized details like
new course approvals and entertained more discussion about topics of general
importance.
Mr. Affleck expressed support for an enhanced orientation for new Senators, and
recommended that each new Senator be given a copy of the Review Report as background
reading.
Dr. MacEntee expressed the opinion that there existed a lack of clarity about the role of
Senate among faculty members, rather than general ignorance. He cited an awareness of
the role of Senate in approving material forwarded by Faculty Councils. In response to a
question about whether posting of the Minutes of Senate on the web would help raise
awareness, Mr. Burns confirmed that the Minutes were already publicly accessible on the
Senate website.
 Vancouver Senate 04/05 -172
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Ad Hoc Committee to Review Senate
Dr. MacEntee noted that asking the Nominating Committee to review the composition
and function of all other Committees assigned a great deal of authority to the Nominating
Committee. Mr. Burns responded that Senate would still need to approve the
recommendations of the Nominating Committee.
Dr. Rosengarten referred to the Committee's conclusion that Senators do not receive
meeting materials in a timely manner, noting that the staff responsible for distributing
meeting packages had done so very efficiently. At Dr. Rosengarten's request, Ms. Collins
explained current practices with respect to the approval of meeting agendas by the Senate
Agenda Committee and the subsequent mailing of meeting materials.
Referring to the Committee's assertion that the Office of the President had failed to keep
Senate informed about the creation of UBC Okanagan, Dr. Rosengarten expressed doubt
about the jurisdiction of the Senate over this provincial government initiative. Mr. Burns
expressed the opinion that representatives of the provincial government had undertaken
significant discussion with the University prior to having made a final decision, and that
Senate should have been involved.
Principal Gilbert commended the Committee on its thorough report. He noted that the
Minutes of Senate contained a great deal of historical information that could be used to
guide future decision-making. Mr. Burns agreed with the importance preserving
institutional memory, and suggested that the Committee might emphasize this issue when
it reported to Senate once more in September. Dr. Tees stated that Enrolment Services had
compiled some content for a Senate policy manual, and was hopeful that such a manual
might be available in the near future. Dr. Tees noted that there were resource needs
associated with the development and maintenance of such a policy manual. Mr. Burns
agreed
 Vancouver Senate 04/05 -173
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Interim Academic Governing Body (IAGB) for UBC Okanagan
to include the need for development of a policy manual as a recommendation in a future
iteration of the Committee's report.
At Dr. Yaworsky's request, Mr. Burns commented on the apparent overlap of the role of
the Senate with the roles of the President and Vice-Presidents. He stated that senior
administrators appeared to be engaged in fundamental aspects of the academic oversight
of the institution that clearly intersected with the work of the Senate. The Committee had
discussed asking Senate to co-opt more senior administrators as members of Senate, but
had abandoned that idea when it became clear how many further membership
adjustments would be necessary to preserve representation ratios.
Mr. Burns invited members of Senate to send comments on the report to the Committee in
care of Ms. Lois Bishop in Senate & Curriculum Services (lois.bishop@ubc.ca).
President Piper thanked the Committee for its report, and for having initiated a
thoughtful discussion. The President looked forward to further discussion in September.
Interim Academic Governing Body (IAGB) for UBC Okanagan
As a member of the IAGB, Dr. Tees had circulated the following report for information.
INTERIM REPORT ON IAGB ACTIVITIES (INFORMATION)
Senate will recall that, when it established the Interim Academic Governing Body
(IAGB) for UBC Okanagan at the February 2005 Senate meeting, part of the motion
was that the IAGB provide an interim report to Senate in May 2005.1 am pleased to
provide this interim report for the information of members of Senate.
IAGB Membership and Meetings
All vacancies on the IAGB have been filled and the IAGB has met twice in Kelowna:
on March 22, 2005 and on May 10, 2005. Future meetings are tentatively scheduled
for June and September 2005.
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Interim Academic Governing Body (IAGB) for UBC Okanagan
IAGB Committees
The IAGB has established four Committees. The Procedure Committee (chaired by
Dean Michael Isaacson) considers the IAGB Agenda and makes recommendations on
the organization of academic units at UBC Okanagan. The Academic Direction
Committee (chaired by Dr. Daniel Salhani) has been charged with reviewing and
making recommendations on curriculum, admissions, and academic policy. The
Adjudication and Awards Committee (chair TBA) reviews awards and hears
admissions, disciplinary, and academic standing appeals. The IAGB Committee to
Consider the UBC Council of Senates (chaired by Dean Bernard Bauer) is analogous to
the ad-hoc Senate Committee of the same name, and the two Committees will work
together to harmonize recommendations, where possible.
IAGB Business
To date, the IAGB has:
• Approved rules and procedures for its own operation;
• Recommended to the Board of Governors the establishment of the following
faculties at UBC Okanagan: Arts & Sciences, Creative & Critical Studies,
Education, Health & Social Development, and Management;
• Recommended to the Board of Governors the designation of the Faculty of Applied
Science as a dual-campus faculty (Senate approval also required);
• Recommended to the Board of Governors the establishment of the School of
Nursing and the School of Social Work in the Faculty of Health and Social
Development; and the establishment of the Department of Creative Studies and the
Department of Critical Studies in the Faculty of Creative & Critical Studies;
• Accepted and recommended for approval by the Board of Governors graduate and
undergraduate programs to be offered at UBC Okanagan in September 2005, with
associated program and course descriptions;
Approved Calendar chapters on Admissions and Policies & Regulations;
Approved the Academic Year for UBC Okanagan;
Approved regulations for the election of members of the Okanagan Senate and
UBC Okanagan representatives to the Board of Governors; and
• Reviewed and discussed a draft Academic Plan and a draft Campus Plan for UBC
Okanagan.
Future IAGB Business
At future meetings, the IAGB will consider for approval:
• The administrative configuration of a Graduate Studies unit;
• Preliminary rules and procedures for the Okanagan Senate;
 Vancouver Senate 04/05 -175
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Tributes Committee
• Outstanding Calendar content, including some program and course material;
• Revised drafts of the Academic Plan and Campus Plan for UBC Okanagan.
For More Information
The IAGB will report to Senate once again in September 2005. Minutes of IAGB
meetings, as well as agendas, meeting materials, Committee terms of reference, and
membership lists are available upon request from Senate & Curriculum Services.
Tributes Committee
CANDIDATES FOR EMERITUS STATUS
Please see also 'Appendix B: Candidates for Emeritus Status.'
As a member of the Committee, Dean Muzyka circulated the candidates for emeritus
status.
Dean Muzyka l        That Senate grant emeritus status as
Principal Gilbert i        recommended by the Tributes Committee.
Carried.
Reports from the Vice-President, Academic & Provost
SCHOOL OF ARCHITECTURE AND LANDSCAPE ARCHITECTURE
Vice-President Whitehead had circulated a proposal to merge the School of Architecture
in the Faculty of Applied Science and the Landscape Architecture Program in the Faculty
of Land & Food Systems to establish the School of Architecture and Landscape
Architecture (SALA) in the Faculty of Applied Science. The proposal included the
following rationale for the merger.
Rationale
•    Architecture and Landscape Architecture are two allied professions concerned
primarily with planning and design of the built environment. Both study
environments and propose change through a unique synthetic
 Vancouver Senate 04/05 -176
Minutes of May 17,2005	
Reports from the Vice-President, Academic & Provost
methodology: design. These professions share similar educational models and
similar processes to professional licensure, and both practice under similar legal
contexts.
• At UBC, these two allied professional programs were established in different
faculties. Discussions of a potential merger of the School of Architecture (ARCH)
in the Faculty of Applied Science, and the Landscape Architecture Program
(LARC) in the Faculty of Land and Food Systems have taken place intermittently
over many years.
• A close partnership between ARCH and LARC led to the establishment of the
Bachelor of Environmental Design Program (ENDS), which admitted its first
students in 2003. Both ARCH and LARC have been extensively involved in
planning, administering and teaching in ENDS, and this has served to renew
interest in increasing opportunities for interdisciplinary efforts and bringing these
two units even closer together.
• The re-naming of the Faculty of Agricultural Sciences as the Faculty of Land and
Food Systems and the ongoing consideration of its evolution have also given some
impetus to assessing the most appropriate location for LARC.
• An extensive process of consideration and consultation of the proposed merger has
occurred and there has generally been wide support for the merger.
Taking account of the foregoing considerations, faculty, staff and student
representatives in both units have endorsed a proposal that the two units be merged
into a single School within the Faculty of Applied Science; and the proposal has the
support of the corresponding Deans.
Vice-President l        That the University Senate approve a merger of
Whitehead J        the School of Architecture in the Faculty of
Dean Isaacson Applied Science and the Landscape
Architecture Program in the Faculty of Land
and Food Systems into a new School, the
School of Architecture and Landscape
Architecture, in the Faculty of Applied Science,
to take effect on July 1, 2005
Carried.
 Vancouver Senate 04/05 -177
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Reports from the Vice-President, Academic & Provost
ENROLMENT TARGETS 2005/2006
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
Vice-President Whitehead circulated enrolment targets for the 2005/2006 academic year.
He explained that the targets were derived by the Enrolment Management Committee,
which was chaired by Associate Vice-President, Enrolment Services & Registrar Brian
Silzer. The Committee's members included Associate Vice-President, Academic Planning
George Mackie, Mr. Walter Sudmant, Director, Planning & Institutional Research, and
several Associate Deans. Preliminary targets determined by the Committee had been
refined in consultation with Faculties.
Dr. Rosengarten thanked the Vice-President for his report, noting that the Admissions
Committee had been pleased to see some reductions in target enrolments. He added,
however, that the Admissions Committee and the Senate had been included in the
planning process at a rather late date, after key decisions had already been made. Dr.
Rosengarten suggested that it might be useful to add the Chair of the Senate Admissions
Committee as a member of the Enrolment Management Committee, such that the
Admissions Committee Chair might periodically report back to Senate. Vice-President
Whitehead expressed support for this idea.
REPORT ON THE INSTITUTE FOR THE SCHOLARSHIP OF TEACHING AND LEARNING
Note: The full text of this report is not included in the Minutes. Copies are available from
the Assistant Registrar, Senate & Curriculum Services.
The Vice-President had circulated for information the Report to Senate on the Institute
for the Scholarship of Teaching and Learning (ISTL). The Institute had been established
by Senate in May 2004, and Vice-President Whitehead reported that it had accomplished
 Vancouver Senate
Minutes of May 17,2005
04/05-178
Reports from the Associate Vice-President, Enrolment Services & Registrar
great deal in its first year of operation. Senators were invited to send comments to ISTL
Director Dr. Gary Poole (Gary.Poole@ubc.ca).
Reports from the Associate Vice-President, Enrolment Services & Registrar
TRIENNIAL ELECTIONS RESULTS
Mr. Silzer had circulated for information the results of the recent elections for the
positions of Chancellor and Convocation Senators for the 2005 - 2008 term.
Tributes Committee - in camera
In closed session, Tributes Committee Chair had circulated a proposal to revoke emeritus
status from one individual.
Dean Muzyka
Principal Gilbert
Principal Gilbert
Dean Isaacson
That Senate accept the recommendation of the
Tributes Committee with respect to the
revocation of emeritus status.
That consideration of the motion to revoke
emeritus status be postponed indefinitely.
The motion to
postpone
indefinitely was
put and carried.
 Vancouver Senate 04/05 -179
Minutes of May 17,2005	
Appendix A: New Awards
Appendix A: New Awards
APICS Educational Society Vancouver Chapter MBA Scholarship: A $1,000 scholarship is
offered by APICS The Association for Operations Management Educational Society
(Vancouver Chapter) to an M.B.A. student studying Supply Chain Management at the
Sauder School of Business. The award is made on the recommendation of the School.
(First award available for the 2005/06 Winter Session)
Roloff BENY Foundation Scholarship: The Roloff Beny Foundation has endowed a
$15,000 scholarship (or two awards of equal value to a total of $15,000) for
undergraduate or graduate students in the Department of Art History, Visual Art and
Theory whose work focuses on photo-based practices. Roloff Beny, a famous Canadian
photographer, painter and designer, died in March 1984. For the outstanding
photography and design of his beautiful books, he won numerous awards, including the
Gold Medal of the Leipzig International Book Fair, the Charles Blanc Medallion of the
French Academy, and the Order of Canada. The award is made on the recommendation
of the Department and, in the case of graduate students, in consultation with the Faculty
of Graduate Studies. (First award available in the 2005/06 Winter Session)
Rhoda and Al BOGGIE M.D. Entrance Bursary: Bursaries totalling $1,000 have been
endowed in honour of Rhoda and Al Boggie (B.A.1950, M.D.1954) for students entering
the first year of the M.D. Program who graduated from secondary schools located outside
the Greater Vancouver Regional District or the Capital Region District. (First awards
available for the 2005/06 Winter Session)
CANADIAN Foundation for Economic Education David Dodge Scholarship: A $6,000
scholarship is offered by the Canadian Foundation for Economic Education and The
University of British Columbia in honour of David Dodge, Governor of the Bank of
Canada, for a graduate student in the field of Economics. The award is made on the
recommendation of the Department of Economics. (First awards available for the
2005/06 Winter Session)
Glen and Margaret CARLSON Bursary in Medicine: Bursaries totalling $5,000 have been
endowed by Dr. Glen C. Carlson (B.A.1955, M.D.1960) and Dr. Margaret A. Carlson
(B.Sc.1958, M.D.1964) for students in the M.D. program offered through the Faculty of
Medicine. (First awards available for the 2005/06 Winter Session)
Dale CHERCHAS Memorial Prize: Prizes totalling $1,000 have been endowed by friends
and family in memory of Dr. Dale Cherchas, a leading researcher, respected teacher and
mentor in the field of Mechanical Engineering. The prizes are offered to undergraduate
students in the Department of Mechanical Engineering, with preference given to those
studying Controls and Dynamics. The awards are made on the recommendation of the
Department. (First awards available for the 2005/06 Winter Session)
 Vancouver Senate 04/05 -180
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Appendix A: New Awards
Faculty of DENTISTRY Bursary: Bursaries totalling $1,000 have been endowed by
alumni and friends of the Faculty of Dentistry for undergraduate students in the Faculty.
(First awards available for the 2005/06 Winter Session)
ECONOMICS Undergraduate Scholarship: Scholarships totalling $1,150 have been
endowed by alumni and friends of the Department of Economics for undergraduate
students in the Department. The Awards are made on the recommendation of the
Department of Economics. (First awards available for the 2005/06 Winter Session)
ENVIRONMENTAL Engineering Scholarship: One or more awards of $2,000 each are
offered by the Faculty of Applied Science to student(s) entering their fourth year of the
UBC/UNBC Environmental Engineering Program to recognize outstanding academic
achievement by student(s) carrying a full academic load in third year. The awards are
made on the recommendation of the UBC Director of the Program. (First awards
available for the 2005/06 Winter Session)
Donald J. EVANS Scholarship in Engineering: Scholarships totalling $2,500 have been
endowed by Donald J. Evans (B.A.Sc. 1947, M.A.Sc.1949) for undergraduate students in
engineering. The awards are made on the recommendation of the Faculty of Applied
Science. (First awards available for the 2005/06 Winter Session)
Walter D. FRITH Bursary: Bursaries totalling $27,000 have been endowed through a
bequest by Bessie Churchill Frith for deserving students in any year or faculty. (First
awards available for the 2005/06 Winter Session)
Michael A. GOLDBERG Travel Award: Awards totalling $750 have been endowed by
Dr. Michael A. Goldberg for undergraduate or graduate students with good academic
standing who require assistance to attend an international conference, participate in an
international exchange, or undertake research in their discipline in an international
setting. In the case of graduate students, the award is made in consultation with the
Faculty of Graduate Studies. (First awards available for the 2005/06 Winter Session)
GRADUATING Class of 1969 Electrical Engineering Award: A $300 award has been
endowed by members of the graduating class of 1969 in Electrical Engineering for a
student with good academic standing entering fourth year who has demonstrated
leadership through active involvement in student government, professional societies,
and/or campus and community activities. The award is made on the recommendation of
the Department of Electrical and Computing Engineering. (First award available for the
2005/06 Winter Session)
Gwyn and Aileen GUNN Bursary in Journalism: Bursaries totalling $16,000 have been
endowed through a bequest from Gwyneth M. Gunn for students in the School of
Journalism, with preference for women students in need of financial assistance. (First
awards available for the 2005/06 Winter Session)
 Vancouver Senate 04/05-181
Minutes of May 17,2005	
Appendix A: New Awards
Gwyn and Aileen GUNN Bursary in Social Work: Bursaries totalling $16,000 have been
endowed through a bequest from Gwyneth M. Gunn for students in the School of Social
Work and Family Studies, with preference for women students in need of financial
assistance. (First awards available for the 2005/06 Winter Session)
Peter LEE Scholarship in Finance: Three $2,500 scholarships are offered by Peter Lee to
students entering the third or fourth year of the Finance Option in the Bachelor of
Commerce Program at the Sauder School of Business. The awards are made on the
recommendation of the School. (First awards available for the 2005/06 Winter Session)
Margaret Stevenson LOCH Scholarship: Scholarships totalling $4,000 have been
endowed through a bequest from Margaret Stevenson Loch (B.A.1930, M.A.1933),
whose academic interests focused on Latin and Classics. The scholarships are awarded
within the selection process for the Chancellor's Entrance Scholarship. (First awards
available for the 2005/06 Winter Session)
Henry MAAS Memorial Scholarship: Scholarships totalling $1,000 have been endowed
by colleagues, friends and family in memory of Dr. Henry Maas for doctoral students in
the School of Social Work and Family Studies. Dr. Maas, Professor in the UBC School of
Social Work from 1970 to 1984, was an internationally recognized scholar and teacher
with a special interest in children, families and human behaviour. The memorial
scholarship recognizes and honours his strong beliefs in the merits of theory and research
informing social work and education practice. The awards are made on the
recommendation of the School. (First awards available for the 2005/06 Winter Session)
McCARTHY Tetrault Leadership Award: Two awards of $5,000 each are offered by
McCarthy Tetrault to full-time students in the LL.B. Program who are in good academic
standing and have taken on leadership roles at the university or in the community. The
awards are made on the recommendation of the Faculty of Law, one to a student
completing first year and the other to a student completing second year. (First awards
available for the 2005/06 Winter Session)
Anne and George PITERNICK Student Research Award: Awards totalling $1,000 have
been endowed by family and friends in honour of Anne and George Piternick. Professors
Anne and George Piternick taught at the School of Library, Archival and Information
Studies for a combined total of 48 years during which they provided, through their
teaching and personal research projects, a stimulating scholarly atmosphere for library
and information science research. The awards are made on the recommendation of SLAIS
to doctoral students in the School. (First awards available for the 2005/06 Winter Session)
Department of POLITICAL Science Scholarship: Scholarships totalling $1,000 have been
endowed by alumni and friends of the Department of Political Science for graduate or
undergraduate students in the Department. The awards are made on the recommendation
of the Department of Political Science. (First awards available for the 2005/06 Winter
Session)
 Vancouver Senate 04/05 -182
Minutes of May 17,2005	
Appendix A: New Awards
Antonio "Tony" Tan UY Memorial Scholarship: Scholarships totalling $1,200 have been
endowed by family, friends and colleagues in memory of Tony Uy. Tony was the
Development Manager for numerous retail properties located in Western Canada and
Quebec, including Robson Central and Scottsdale Centre in the Lower Mainland,
Peachtree Square in the interior of British Columbia, and Ogilvy in Montreal. The awards
are made on the recommendation of the Sauder School of Business to students studying
real estate (urban land economics) and, in the case of graduate students, in consultation
with the Faculty of Graduate Studies. (First awards available for the 2005/06 Winter
Session)
Eleanore VAINES Scholarship: Scholarships totalling $1,000 have been endowed by
family, friends, colleagues and alumni in honour of Dr. Eleanore Vaines for students in
the Faculty of Education, with preference for students with a concentration or major in
Home Economics. Dr. Vaines influenced the thinking and professional practice of
educators and home economics professionals in British Columbia and Canada. The
awards are made on the recommendation of the Faculty of Education. (First awards
available for the 2005/06 Winter Session)
Marguerite YEE Bursary in Pharmaceutical Sciences: Bursaries totalling $1,000 have been
endowed by alumni and friends in recognition of the leadership contribution of
Marguerite Yee, Director of Student Affairs in the Faculty of Pharmaceutical Sciences.
The bursaries are provided to assist students entering the second, third and fourth year of
Pharmacy. (First awards available for the 2005/06 Winter Session)
PREVIOUSLY-APPROVED AWARDS WITH CHANGES IN TERMS OR FUNDING SOURCE:
Award 07717 - Walter D. FRITH Scholarship: (revised wording) Scholarships totalling
$27,000 have been endowed through a bequest by Bessie Churchill Frith for deserving
students in any year or faculty.
How amended? This award has been in place since the 1970's with wording that allowed
for either scholarships or bursaries to be awarded from the fund. However, scholarships
have tended to be awarded rather than bursaries. In order to give equal preference to both
scholarships and bursaries, income from this fund of over $1.1 million will now be split
equally between the existing Award 07717 (now be exclusively a scholarship) and a new
bursary (see above).
Award 00693 - International Leader of Tomorrow Award: Awards ranging in value from
$14,000 to $34,000 each are offered to outstanding international students who would
otherwise be financially unable to pursue post secondary education. The value of each
award will depend on the applicant's financial circumstances. The awards are made to
students entering the University directly from secondary school or transferring from
another post secondary institution to an undergraduate program of study. In addition to
academic merit, consideration is given to qualities such as leadership skills, involvement in
student affairs or contribution to community service, to recognized achievement in fields
of endeavor such as performing arts, athletics, debating or creative writing, and to
achievement on external math or science competitions or examinations such as the
International Chemistry and Physics Olympiads. Consideration is restricted to stu-
 Vancouver Senate 04/05-183
Minutes of May 17,2005	
Appendix A: New Awards
dents nominated by the educational institution they are attending. The range for this
award will be reviewed and adjusted annually to reflect any changes in international
student tuition and cost of living. The awards will be renewed for up to three additional
years of undergraduate study or to degree completion, whichever is less, provided the
recipient stands in the top quartile of his or her program of study and maintains his/her
status on a student authorization to study in Canada. Award winners will have their
situations reviewed annually regarding both academic progress and financial need to
determine the amount of the award in subsequent years for which they are eligible.
How amended? The award description remains unchanged. However, an endowment
fund has been opened with a transfer of $750,000 from the International Student
Initiative Program, the income from which will assist in supporting the ILOT awards in
combination with transfers to the existing fee for service P/G. The award is being
presented to Senate for approval of the new endowment fund.
Award 05637 - SCOTIABANK Prize for Excellence in Family Practice: (revised wording)
Four prizes of $500 each are offered by Scotiabank to students in the M.D. Program for
academic and clinical excellence in the area of Family Practice. One prize is awarded to a
student completing each of first and second year, while two prizes are awarded to
students completing third year. The awards are made on the recommendation of the
Faculty of Medicine in consultation with the Department of Family Medicine.
How amended? The Department of Family Medicine has asked that four $500 prizes be
awarded instead of two $1000 prizes and that eligibility be extended to first year students
as well as to those in second and third year. The donor has agreed to these changes.
 Vancouver Senate
Minutes of May 17,2005
04/05-184
Appendix B: Candidates for Emeritus Status
Appendix B: Candidates for Emeritus Status
Last Name
First Name
Prefix
Dept
Job Title
Adler
Andrew N
Dr
Mathematics
Assoc Professor
Barrett
J David
Dr
Wood Science
Professor
Beattie
Beverly L
Mrs
Geriatric Medicine
Professor
Black
William W
Dr
Law
Professor
Burns
PaulC
Dr
Classical, Nr.Estrn&Relign Std
Assoc Professor
Calisal
Sander M
Dr
Mechanical Engineering
Professor
Carolan
James F
Dr
Physics & Astronomy
Professor
Dawes
Andrew
Mr
Music
Professor
Dolphin
David H
Dr
Chemistry
Professor
Hardy
Walter N
Dr
Physics & Astronomy
Professor
Heywood
John G
Dr
Mathematics
Professor
McAdam
Donald W
Dr
Mechanical Engineering
Senior Instructor
McBride
Barry C
Dr
Vice-President
Mohan
Bernard A
Dr
Language & Literacy Education
Professor
Omelusik
Nicholas E
Mr
Admin Librarian
3
Petty
Ross
Edward
Dr
Rheumatology
Professor
Spencer
Richard A
Dr
Civil Engineering
Assoc Professor
Thrasher
Alan
Mr
Music, School of
Professor
Walker
Michael J A
Dr
Pharmacology Therapeutics
Professor
Wood
John Roy
Dr
Political Science
Assoc Professor
Dennis
Patrick
Dr
Biochemistry & Molecular
Biology
Professor
Korchinsky
Nestor
Dr
Human Kinetics
Assistant
Professor
Black
William
Dr
Pathology & Lab. Medicine
Clinical Professor
Wilkins
Graeme
Dr
Medicine
Clinical Professor

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