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[Meeting minutes of the Senate of The University of British Columbia] 2007-03-28

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 THE  UNIVERSITY  OF  BRITISH  COLUMBIA
Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
www.students.ubc.ca/senate
Vancouver Senate
MINUTES OF MARCH 28, 2007
Attendance
Present: President S. J. Toope (Chair), Ms. L. M. Collins (Acting Secretary), Dr. P. Adebar, Mr.
B. Ahmadian, Mr. T. Ahmed, Dr. J. D. Berger, Prof. C. Boyle, Dr. H. Burt, Dr. L. Chui, Mr. B.
Danin, Dr. W. Dunford, Ms. G. Eom, Mr. F. Fan, Dr. S. Farris, Dr. I. Franks, Dr. C. Friedrichs,
Ms. M. Friesen, Mr. C. Funnell, Dean N. Gallini, Dr. S. Grayston, Dr. L. Gunderson, Dr. P. G.
Harrison, Dr. R. Harrison, Dr. R. Helsley, Associate Vice-President J. Hutton, Dr. R. Irwin,
Dean M. Isaacson, Dean M. Isman, Dr. J. Johnson, Ms. J. Khangura, Ms. W. King, Dr. B. S.
Lalli, Mr. R. Lowe, Dr. M. MacEntee, Vice-President pro tem. G. Mackie, Dr. P. Marshall, Dr.
A. McAfee, Ms. K. McAllister, Dr. T. McDaniels, Chancellor A. McEachern, Mr. W. McNulty,
Mr. P. Orchard, Dean S. Peacock, Dean pro tem. A. Rose, Dean J. Saddler, Ms. E. Segal, Dr. B.
Stelck, Mr. R. Taddei, Ms. A. Thamboo, Dean R. Tierney, Dr. R. Wilson, Dr. R. Windsor-Liscombe, Dr. R. A. Yaworsky.
By Invitation: Mr. C. Eaton, Ms. N. Knight (Associate Vice-President, Campus & Community
Planning), Ms. A. Mann, Dr. A. Phillips (UBC Institute of Mental Health).
Regrets: Dr. B. Arneil, Principal pro tem. L. Bainbridge, Dr. N. Banthia, Dr. G. Bluman, Dean
M. A. Bobinski, Mr. P. T. Brady, Dr. J. Brander, Ms. S. Brkanovic, Dr. E. Dean, Dr. J. Dennison,
Dr. D. Fielding, Mr. C. L. Gorman, Dr. D. Griffin, Dr. S. B. Knight, Mr. R. Lam, Mr. M. Lane,
Mr. K. Liu, Dr. W. McKee, Dr. D. McLean, Dean D. Muzyka, Dr. P. Potter, Dr. J. Sarra, Associate Vice-President B. J. Silzer (Registrar & Secretary), Mr. B. Simpson, Dean R. Sindelar, Dr.
D. Steyn, Dean G Stuart, Dr. S. Thorne, Mr. B. Toosi, Dr. M. Upadhyaya, Dr. P. Ward, Dr. D.
Weary, Dean E. H. K. Yen, Dr. J. Young.
Recording Secretary: Ms. L. M. Collins
Call to Order
Meeting Agenda
With the consent of the meeting, President Toope added to the agenda (under "Other Business")
an oral report from the Vice-President, Academic & Provost pro tem. on the University budget
planning process.
Vol. 2006/2007 125
 Vancouver Senate 06-07 -126
Mnutes of March 28,2007
Senate Membership
REPLACEMENTS
Acting Secretary Ms. Collins announced the following changes to Senate membership:
1. Dr. Peter Ward, University Librarian pro tem., replaced Ms. Catherine Quinlan;
2. The Rev. Dr. Stephen Farris replaced Dr. Wendy Fletcher as representative from the Vancouver School of Theology.
CERTIFICATES OF APPRECIATION
President Toope presented certificates of appreciation to Student Senators completing their terms
on March 31,2007.
Mr. Bijan Ahmadian
Mr. Tariq Ahmed
Ms. Sanya Brkanovic
Mr. Brian Danin
Ms. Gina Eom
Mr. Jerry Fan Fan
Mr. Cameron Funnell
Ms. Jaspreet Khangura
Mr. Richard Lam
Mr. Michael Lane
Mr. Kerry Liu
Ms. Kathryn McAllister
Mr. Philip Orchard
Ms. Elizabeth Segal
Ms. Andrea Thamboo
Mr. Behnam Toosi
Minutes of the Previous Meeting
Dean Isaacson ~j     That the minutes of the meeting of February 28,
}
Dr. P. G. Harrison       /    2007 be adopted as circulated.
Carried.
Business Arising from the Minutes
None.
 Vancouver Senate 06-07 -127
Mnutes of March 28,2007
Remarks from the Chair and Related Questions
KILLAM PRIZE
The President was pleased report that Dr. Robert Hancock from the Department of Microbiology
and Immunology had recently been awarded the 2007 Killam Prize in the health sciences category.
Academic Building Needs Committee
UPDATE ON UBC VANCOUVER CAMPUS PLAN
At the request of Committee Chair Dr. Adebar, the Chair recognized guest speaker Ms. Nancy
Knight, Associate Vice-President, Campus & Community Planning. Associate Vice-President
Knight gave an update on the UBC Vancouver Campus Plan, stating that she hoped to involve
the Senate and the academic community as much as possible before presenting the Campus Plan
for approval by the Board of Governors in May 2007.
Associate Vice-President Knight reported that a new Campus Plan was necessary because the
previous plan had been "built out" and a number of new policy frameworks had since been established. There had also been significant growth in academic and research activities. The campus
had once been a "commuter campus," but was slowly evolving toward becoming more self-contained.
Associate Vice-President Knight recounted the process to date leading up the development of the
Campus Plan. The team was currently in Phase 3 (Campus Plan Key Policy Directions) of a five-
phase plan culminating in presentation for Board approval. Senators were invited to visit http://
www.campusplan.ubc.ca to participate in a survey as part of the public consultation process. A
recent speaker's series and focus groups covered issues including what students are going to be
like in future years, how the campus could become a more memorable place, and how to design
public spaces where people want to be.
 Vancouver Senate 06-07 -128
Mnutes of March 28,2007
Academic Building Needs, continued
CONSULTATION HIGHLIGHTS
• Approximately 1100 responses were received
• 117 Workshop participants
• 799 online responses to the Big Questions
KEY THEMES
• Different types of classrooms and learning environments
• Informal spaces that draw people together for dialogue
• A human scale to the campus, with more housing, more services and amenities / mixed use
• A campus that takes advantage of its setting and context
• A public realm that respects people
• A sustainable campus with more green buildings and infrastructure
HIGHLIGHTS OF KEY POLICY DIRECTIONS
• Design the campus as a learning-centred environment, focused on a community of scholars
• Provide flexible learning spaces throughout campus
• Enhance opportunities for interdisciplinary study & research
• Use the land base and existing facilities efficiently
• Enhance the vitality and beauty of the campus
• Create places for people that are welcoming
• Establish a pedestrian-only core with a high quality experience
• Manage cars and parking
• Improve safety, health and wellness
• Go to the next level in sustainability
Associate Vice-President Knight gave an overview of the participation in the planning process
by the School of Community & Regional Planning, the School of Architecture and Landscape
Architecture, and the School of Human Kinetics. She noted that Senate consultation was a
required element, and invited Senators to provide input through the present discussion, as well
as through the website, as focus group participants, or by sending individual written submissions.
 Vancouver Senate 06-07 -129
Mnutes of March 28,2007
Academic Building Needs Committee, continued
DISCUSSION
Referring to the Key Policy Directions posted on the website, Dean Tierney stated that the policies appeared to be biased toward the efficiency of building and that he found them lacking in the
areas of building in and preserving the natural environment. Mr. Taddei agreed, adding that the
Alma Mater Society (AMS) Council had raised the same concern during consultation. The AMS
had requested tangible goals for the protection of the environment as well as an enhanced focus
on the protection of certain areas of the campus.
Mr. Ahmadian suggested that the policy directions should include quantifiable goals with respect
to allocation of a certain percentage of total space for student use. Associate Vice-President
Knight responded that there was a plan to develop evaluation criteria for space allocation decisions, but that the Campus Plan would not dictate how individual Faculties chose to allocate their
building space.
Dr. Windsor-Liscombe raised the issue of heritage conservation, reminding Senators that this
was one of the roles ascribed to the Senate under the University Act. Associate Vice-President
Knight reported that there was a technical study underway to identify buildings and landscapes
with significant value as provincial assets, and that the heritage subcommittee of the President's
Property and Planning Advisory Committee and the Senate Academic Building Needs Committee would be asked to review the results of the study.
There was some discussion about the lack of a stable flow of capital funding from government
sources. President Toope agreed that this constituted a challenge. He stated that building decisions needed to be made in response to the academic plan and not solely to align with potential
donations or other funding sources.
Dr. Dunford stated that the former Faculty Club used to provide an opportunity for faculty from
different parts of the campus to interact, and that such interaction had decreased since the closure
 Vancouver Senate 06-07 -130
Mnutes of March 28,2007
Academic Building Committee, continued
of the Club. He also described some of the newer buildings on campus as ugly. Associate Vice-
President Knight stated that the Main Mall corridor in particular, with its high concentration of
Faculties, could be developed to increase energy and interaction. Upcoming renovations to the
Henry Angus Building and the Chemistry Building would help in this regard.
In response to a question from Dr. Burt about the existence of an academic literature on constructing a campus of this nature, Associate Vice-President Knight stated that most of the available literature had been written by practitioners rather than academics. In response to a further
question about child care spaces on campus, Associate Vice-President Knight stated that the
Campus Plan would consider allocation of appropriate physical space, but that the Board of Governors would separately consider child care service provision and the actual number of child care
spaces.
Dr. McAfee noted the importance of space for informal dialogue between students and faculty,
as well as space where clubs and other student groups could meet. Ms. Friesen noted that the new
Irving K. Barber Learning Centre would offer significant learning and social spaces for students.
In response to a question from Dr. Berger about cars, parking, and transit, Associate Vice-President Knight stated that an underground transit facility would be part of the plan, and that it would
take a significant amount of consideration to get it right.
Ms. McAllister expressed support for places where people could gather, but also some concern
about increasing the number of retailers. Associate Vice-President Knight stated that there had
been a number of discussions about shopping during the consultative process, and that a common
sentiment was that the University should choose vendors that align with our values and who can
provide the goods and services that students and faculty need.
Dr. Paul Harrison raised the issue of protection from the rain, and suggested that the unpleasant
appearance of some buildings was due in part to the Vancouver climate. Associate Vice-Presi-
 Vancouver Senate 06-07 -131
Mnutes of March 28,2007
Academic Building Needs Committee, continued
dent Knight stated that weather protection was a challenge for SUB Boulevard in particular, but
that it would be a factor in reshaping that area. Constructing buildings closer together was noted
as another way to provide weather protection.
Associate Vice-President Knight thanked Senators for their contributions and encouraged them
to continue thinking about the Campus Plan and to provide input formally or informally. President Toope thanked Associate Vice-President Knight and the Academic Building Needs Committee for their work.
Admissions Committee
Committee Chair Dr. Berger presented the reports.
FACULTY OF FORESTRY: ADVANCEMENT
The Committee had circulated a proposal to modify the Examination and Advancement section
of the Calendar for the Faculty of Forestry. Proposed changes were first considered by the Senate
at its January 2007 meeting, and the matter was referred to the Faculty of Forestry for further
refinement. The Committee had approved the revised Calendar entry and recommended
approval by the Senate.
Dr. Berger ~i     That the Senate approve the changes to the
Dean Saddler /    examinations and advancement regulations for
students in the Faculty of Forestry.
Carried.
APPLICANTS FOLLOWING THE ONTARIO HIGH SCHOOL MATH CURRICULUM
The Committee presented a proposal to modify admissions practices for applicants from Ontario
in response to recent changes to the Ontario high school mathematics curriculum. Under the proposal, programs that previously required MCB4U: Advanced Functions and Introductory Calcu-
 Vancouver Senate 06-07 -132
Mnutes of March 28,2007
Admissions Committee, continued
lus for admission would require (beginning in the 2008 admissions cycle) MHF4U: Advanced
Functions but not MCV4U: Calculus and Vectors.
Dr. Berger ~i     That the Senate accept the recommendations of
Dr. Gunderson /    the Admissions Committee with respect to the
admission of applicants following the Ontario
high school mathematics curriculum.
Carried.
Agenda Committee
COMMUNICATION BETWEEN THE SENATE AND THE BOARD OF GOVERNORS
Committee Chair Dean Isaacson presented for information a report regarding communication
between the Vancouver Senate and the Board of Governors. He noted that an earlier report on
this matter has been presented for information at the October 2006 meeting of Senate. Since
then, the Committee consulted further with President Toope and developed the revised report,
which had been endorsed by the President.
President Toope indicated his support for improved communication and assured Senators that the
Board of Governors and both secretariats had responded positively to the proposed changes. He
thanked the Senate Secretariat and the Agenda Committee for bringing the report forward.
An excerpt of the reports follows:
Proposed Enhancements
1. Formal Board-Senate communication will continue to occur between the Secretariats. Therefore, the Senate Secretariat will forward to the Board Secretariat, copied
to the Office of the Vice-President Academic & Provost, all items requiring Board
approval. Under the University Act, the Board must receive the Senate materials
within ten days of Senate approval. In turn, the Board Secretariat will forward to the
 Vancouver Senate 06-07 -133
Mnutes of March 28,2007
Agenda Committee, continued
Senate Secretariat the disposition of all Senate items promptly following these decisions.
2. In order to highlight the items of Senate brought to the Board, the President will recommend to the Board that Senate items be presented to the Board as reports from
the Senate.
3. In order to reduce the time between Senate's approval of routine items and notification back to Senate, the President will recommend to the Board that all routine Senate business will be considered by the Board using its established "approval by
consent" procedure, which would see materials circulated to Board members independently of Board meeting agendas, and so expedite the approval process. The
Board is exploring approaches to dealing with "approval by consent" matters,
whereby the rights of Board members to be suitably engaged in such decisions will
be fully respected. In addition, it is possible to better coordinate scheduling of meetings of the Board and the Senate.
4. In order to ensure that all necessary Board and Senate consultation and approvals
take place, the Board and Senate secretariats have agreed to exchange advance copies of their respective draft meeting agendas for information and comment.
5. As an enhancement to the Board's communication with the academic community
more generally, the President has suggested that the Board consider posting on its
website ~ within ten days of Board meetings meeting ~ materials and decisions
relating to items considered in open session. Similarly, the President has suggested
that the Board post its meeting minutes on its website promptly following their
approval, and that the Board secretariat would inform the Senate secretariat and the
Faculties in a timely manner of their availability.
Curriculum Committee
Committee Chair Dr. Marshall presented the reports.
FACULTY OF APPLIED SCIENCE
Please see also Appendix A: Curriculum Summary.'
Dr. Marshall ~i     That the Senate approve the new and changed
Dr. R. Harrison /    undergraduate courses and programs brought
forward by the Faculty of Applied Science.
 Vancouver Senate 06-07 -134
Mnutes of March 28,2007
Curriculum Committee, continued
WRITING AND COMMUNICATION SKILLS FOR UNDERGRADUATE STUDENTS
Dr. Marshall reported that the Committee has discussed writing and communication skills for
first-year students in response to a proposal from a Faculty to discontinue the enrolment of its
students in English 112 and to establish a faculty-specific communications skill course to be
taken in its place. The Committee was of the opinion that an ad hoc committee should be formed
to consider the matter more fully.
Dr. Marshall ~i     That the Senate direct the Nominating
Dr. Berger /    Committee to recommend to the Senate terms of
reference and composition for an ad hoc
committee to review the teaching of
introductory writing and communication skills
for students in all undergraduate programs;
and
That the Nominating Committee be directed to
report back by the next meeting of the Senate
with its recommendations.
DISCUSSION
Dr. Berger stated that several Faculties and Schools were likely considering proposals to substitute a program- or Faculty-specific course for English 112, and he felt that the academic community should reflect on the matter before approving such proposals one at a time.
Dean Gallini stated that the Faculty of Arts was aware of a proposal from the Faculty of Applied
Science to substitute a new APSC course for ENGL 112. She welcomed the discussion at Senate,
noting that it seemed to recall the Write, Write, and Rewrite report on writing across the curriculum from approximately five years earlier. Dean Gallini stated that the Faculty of Arts had been
discussing a number of possibilities, including replacing the first-year English requirement with
a writing requirement or other courses offered in students' own Faculties. She recommended that
the Nominating Committee consider involving faculty members from Arts (specifically the
English Department) as well as Senators from the Senate Teaching & Learning Committee.
 Vancouver Senate 06-07 -135
Mnutes of March 28,2007
Curriculum Committee, continued
Dr. Yaworsky recalled that the Senate had struck an ad hoc Consultative Writing Requirements
Committee in October 2001. He had served on the Committee. The Committee met until March
2004, but unfortunately never reported to the Senate. He suggested that the Nominating Committee consider revising the composition and terms of reference of the Consultative Writing
Requirements Committee to address the present matter. Dr. Marshall supported this idea.
In amendment (note in particular deletion of "introductory"),
Dr. Marshall ~i     That the Senate direct the Nominating
Dr. Berger /    Committee to recommend to the Senate revised
terms of reference and composition for the ad
hoc Consultative Writing Requirements
Committee for the purpose of reviewing the
teaching of writing and communication skills
for students in all undergraduate programs;
and
That the Nominating Committee be directed to
report back by the next meeting of the Senate
with its recommendations.
The amended
motion was put and
carried.
 Vancouver Senate 06-07 -136
Mnutes of March 28,2007
Report from the Vice-President, Academic & Provost pro tem.
CHAIRS WITHIN THE UBC INSTITUTE OF MENTAL HEALTH
Vice-President, Academic & Provost pro tem. Mackie was pleased to present for approval three
new chairs.
Vice-President pro       ~i     That the Senate approve the establishment of
tem. Mackie /    the following three Chairs made possible by
Dr. Burt funding to the UBC Institute of Mental Health
Endowment Fund from Mr. and Mr. William and
Marjorie-Ann Sauder (through Sauder
Industries Limited) and the provincial
government:
The Sauder Chair in Child and Adolescent
Psychiatry;
The Sauder Chair in Geriatric Psychiatry and
Depression; and
The Sauder Chair in Psychotherapy.
DISCUSSION
The Chair recognized guest speaker Dr. Anthony Phillips, Director, UBC Institute of Mental
Health. Dr. Phillips stated that it was a very exciting time for mental health care delivery, and that
the three new Chairs would foster much better research in the area. The work accomplished by
the three Chairs would complement the excellent work already underway in the Brain Research
Centre. He assured Senators that the process for recruiting and selecting chair-holders would
meet or exceed all University criteria for such searches. In response to a question from Dr.
McKee, Vice-President pro tem. Mackie stated that the vacancies would be widely advertised
and filled upon recommendation of a search committee. Candidates would be appointed to a
department and appointments would be reviewed by the Senior Appointments Committee.
The motion was put
and carried.
 Vancouver Senate 06-07 -137
Mnutes of March 28,2007
Report from the Vice-President, Academic & Provost, continued
President Toope took the opportunity to acknowledge "yet another transformative gift" to the
University from the Sauder family.
Other Business
BUDGET PLANNING PROCESS
Vice-President, Academic & Provost pro tem. Mackie gave an overview for information of the
activities of the Steering Committee for Academic Planning Process (SCAPP).
SCAPP Mandate: To develop a planning process that enables strategic decision-making linked
to a three year sustainable budget model. The committee would identify:
a. the key questions for which decisions are needed;
b. required stages in the process of planning;
c. a process for establishing detailed criteria for decision-making;
d. timelines.
Vice-President pro tem. Mackie explained that University decisions would represent a compromise between what we want and what we can realistically obtain. Highlights of the presentation
were as follows:
• UBC's academic resources were concentrated in varying amounts in the health sciences, professional education, undergraduate education, studies related to the environment & sustainability, and graduate studies.
• The research-intensive nature of UBC triggers high costs.
• UBC offers almost all the high cost programs necessary for the province's economic and
social well-being. UBC is the sole provider in Medicine, Dentistry, Pharmaceutical Sciences,
Rehabilitation Sciences, Audiology, and some others.
• UBC is a major provider of post-secondary education in Law, Commerce, Education, Nursing, Forestry, Music, and others.
• New revenue is limited. Considering that enrollment at the Vancouver campus is limited to
approximately 28 000 students and that tuition fee increases are limited, UBC cannot "grow
its way out of the current budgetary shortfall.
• Vancouver has the highest cost of living in Canada.
 Vancouver Senate 06-07 -138
Mnutes of March 28,2007
Other Business, continued
Vice-President pro tem. Mackie stated that SCAPP wished to invite discussion about the following questions:
1. What are the desirable characteristics of a mid-level academic plan?
2. What are the desirable characteristics of a multi-year budget process tied to the academic
plan?
3. What is the governance system?
Vice-President pro tem. Mackie stated that SCAPP planned to engage the Council of Senates
Budget Committee and that he would also report to the Senate each month. The first maj or report
from SCAPP was due by the end of April.
DISCUSSION
Dean Tierney pointed out that Dr. Mackie's presentation did not appear to address the problem
of an inadequate revenue stream. Dr. Mackie stated that SCAPP's role was to set the stage for
consultation rather than to propose specific cost savings or revenue generating mechanisms.
Dr. Adebar expressed his support. He asked when the new budget planning process would take
effect, and whether it would be implemented in phases. Vice-President pro tem. Mackie stated
that December 2007 would mark the beginning of the transition to the new process, and that
implementation would take some time. The initial goal was to see the University begin to make
budgetary decisions based on strategic criteria such as student demand, academic responsibility,
social responsibility, etc.
Dr. Windsor-Liscombe expressed support for the process, and noted that the value of the University (as a publicly-funded institution) and what we produce were the subjects of public debate.
He urged consideration of how the University might best represent itself in the public sphere.
Vice-President pro tem. Mackie agreed, and stated that the plan was to initiate working groups to
tackle specific issues like this one.
Ms. Segal requested that SCAPP include the Senate Student Caucus among its consultants.
 Vancouver Senate 06-07 -139
Mnutes of March 28,2007
Other Business, continued
Dr. Friedrichs pointed out that all units of the University were engaged in a competition for
scarce resources. He noted key words like consultation, input, and transparency, but asked also
for specific information about how tough decisions were going to be made by someone who
commanded sufficient respect such that people who disliked the decisions would still accept
them.
President Toope agreed that the goal was to create a process that would generate respect. He
reminded Senators that the budgetary problem had only become apparent in late 2006, and that
it would be unfair to expect resolution of all outstanding issues within several months. In
response to Dean Tierney's comments, he assured Senators that the University was in constant
discussions with its funders in an effort to increase revenues. At the same time, the University
would need to make decisions about how to allocate existing resources. Responding to Dr. Wind-
sor-Liscombe's comments, President Toope agreed that public values were intimately linked to
the University's funding. President Toope stated that, although the content of the upcoming
Campus 2020 report was unknown, the University could take advantage of the report to address
the public mood toward higher education.
President Toope acknowledged Vice-President pro tem. Mackie's extraordinary work and
thanked him for his "vigour, aplomb, and remarkable graciousness."
Adjournment
There being no further business, the meeting was adjourned. The following regular meeting of
the Vancouver Senate was scheduled for April 18, 2007.
 Vancouver Senate 06-07 -140
Mnutes of March 28,2007
APPENDIX A: CURRICULUM SUMMARY
FACULTY OF APPLIED SCIENCE
The Curriculum Committee presented for approval:
1) The following program change:
a. Bachelor of Applied Science
i. Academic Performance Evaluation
2) The following new option in the Bachelor of Applied Science - Electrical Engineering program:
a. Electrical Energy Systems
3) The following revised option in the Bachelor of Applied Science - Electrical Engineering program:
a. Biomedical Engineering
4) The following new course:
a. EECE 497 (3) Power Systems Protection

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