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[Meeting minutes of the Senate of The University of British Columbia] 1996-10-16

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Vancouver Senate Secretariat
Senate and Curriculum Services
Enrolment Services
2016-1874 East Mall
Vancouver, BC V6T 1Z1
Present: President D. W. Strangway (Chair), Vice President Academic D. R. Birch, Dean F. S.
Abbott, Dr. P. Adebar, Mr. P. J. Andru, Mr. S. Arnold, Dr. D. R. Atkins, Dr. G. W. Bluman, Mr.
P. T. Brady, Mr. A. Briggs, Dr. P. C. Burns, Professor P. T. Burns, Dean J. Cairns, Dr. V. Froese,
Dr. J. H. V. Gilbert, Ms. J. K. Gill, Dean M. Goldberg, Mr. C. L. Gorman, Mr. H. D. Gray, Dr.
A. G. Hannam, Dr. P. G. Harrison, Dr. F. G. Herring, Dr. M. R. Ito, Mr. M. Kirchner, Dr. S. B.
Knight, Mr. A. Legge, Mr. D. K. Leung, Dr. D. M. Lyster, Dr. D. J. MacDougall, Dr. M.
MacEntee, Dr. P. L. Marshall, Mr. W. McMichael, Mr. J. Murray, Dean S. Neuman, Mr. J.
Nobbs-Thiessen, Mr. V. Pacradouni, Mr. T. Pang, Mr. R. L. de Pfyffer, Professor M. Quayle,
Dean J. F. Richards, Dr. D. P. Rolfsen, Dr. H. J. Rosengarten, Dean N. Sheehan, Dr. C. E.
Slonecker, Dr. J. R. Thompson, Dr. M. Thompson, Dr. W. Uegama, Dr. B. J. van der Kamp, Dr.
J. Vanderstoep, Dr. D. Ll. Williams.
Regrets: Chancellor W. L. Sauder, Dr. J. D. Berger, Dean C. S. Binkley, Mr. J. Boritz, Ms. L.
Chui, Dr. V. Gomel, Dean F. Granot, Rev. J. Hanrahan, Dr. V. J. Kirkness, Mr. O. C. W. Lau,
Dr. M. Levine, Professor P. T. K. Lin, Mr. T. P. T. Lo, Mr. S. Lohachitranont, Mr. R. W. Lowe,
Dr. K. May, Dean B. C. McBride, Mr. B. G. McDonald, Dr. W. R. McMaster, Mr. W. B.
McNulty, Dean A. Meisen, Dr. R. J. Patrick, Dr. W. J. Phillips, Dr. H. B. Richer, Dr. R. W.
Schutz, Mr. D. Shu, Dean C. L. Smith, Mr. A. H. Soroka, Ms. L. M. Sparrow, Dr. S. Thorne, Mr.
D. R. Verma, Dr. P. A. Vertinsky, Dr. W. C. Wright, Dr. R. A. Yaworsky, Dean E. H. K. Yen.
Senate membership
Mr. Turen Pang replaces Ms. Carol Ng as student representative of the Faculty of
Pharmaceutical Sciences.
Minutes of the previous meeting
Dr. Gilbert l        That the minutes of the first regular meeting of
Dr. Uegama i        Senate for the Session 1996-97, having been
circulated, be taken as read and adopted.
 Vancouver Senate                                                                                                                        11527
Minutes of October 16,1996	
Business arising from the minutes
In accordance with established procedures, a student vacancy on the Senate Nominating
Committee was declared at the previous meeting. Mr. Jesse Nobbs-Thiessen was
nominated to fill the vacancy.
Dr. Williams l        That nominations close.
Dr. Slonecker J
There being no further nominations, Mr. Nobbs-Thiessen was declared elected.
Chair's remarks and related questions
President Strangway welcomed to Senate the new Dean of Medicine, Dr. J. Cairns. There
were no further remarks from the chair.
Financial Statements
In accordance with section 31(2) of the University Act, Financial Statements for the year
ended March 31, 1996, had been submitted to Senate for information.
Mr. Terry Sumner, Vice President of Administration and Finance, reported that the
financial statements had been approved by the Board of Governors in July and had been
distributed to a number of institutions and individuals, including deans, directors and
department heads, the provincial government and various educational institutions. He
noted that the report of the Vice President of Administration and Finance, included in the
financial statements, had been published in UBC Reports in early October. Mr. Sumner
drew attention to the auditor's opinion, provided by the Auditor General of British
Columbia, which says that the financial statements present fairly, in all material respects,
the financial position of the University as at March 31, 1996 and the results of its
operations and changes in its financial position for the year then ended in accordance
with generally accepted accounting principles.
 Vancouver Senate 11528
Minutes of October 16,1996	
Reports from the Vice President Academic
Mr. Sumner asked Ms. J. Rice, Director of the Department of Financial Services, to
comment on the financial statements. Ms. Rice noted that the format of the financial
statements had been changed from last year, in an effort to give a clearer picture to those
outside of the University community. However, in order to have some bridging between
the old and the new format, supplementary schedules were also included in the report.
Ms. Rice used slides to highlight various aspects of the financial statements for the
information of members of Senate.
In response to a query by Dr. Williams, Ms. Rice confirmed that the slight increase in the
scholarship funds are largely related to the outstanding student initiative.
Dr. Bluman asked if there were to be future commitments associated with the scholarship
funds. The President confirmed that the budget document for 1996/97, ratified by the
Board of Governors in July, includes a further two million dollars and further amounts
are contemplated for 1997/98.
Reports from the Vice President Academic
Vice President Birch presented the following report, which had been circulated:
Over the past few years, British Columbia's system of higher education has moved
from four degree-granting institutions to a dozen or more. Some of those recently
given the authority to grant degrees are quite different in their history and orientation
from the established universities. Though encouraging diversity, the Ministry of
Education, Skills and Training is also committed to maintaining the quality of degree
programs. Consequently it has established the Degree Program Review Committee
(DPRC) and charged it with reviewing all new program proposals and recommending
to the Minister on their approval. The DPRC is appointed by the Minister and
includes nominees from The University President's Council (TUPC), the parallel
bodyof the colleges and institutes, the faculty association and college and institute
faculty union organizations, the Ministry and members of the public appointed at
large. The first DPRC chair is UBC's Academic Vice President and Provost and the
Ministry provides secretariat services.
 Vancouver Senate 11529
Minutes of October 16,1996	
Reports from the Vice President Academic
Universities, colleges and institutes submit degree proposals in a form specified by the
Ministry and the DPRC. Letters of Intent may be submitted before detailed program
proposals and these are circulated to all degree-granting institutions for comment.
Institutional responses are obtained through Deans and forwarded by College and
Institute Presidents or University Vice Presidents, Academic. Before the Ministry puts
proposals forward for consideration by the DPRC, it refers them to its own Internal
DPRC for review with particular emphasis on issues related to human resource
planning, supply and demand, etc., leaving to the DPRC the responsibility of applying
academic criteria to its review of proposals.
At the Senate meeting I will provide an oral overview of the DPRC's first year. I
believe Senate should consider one issue, at least, and that concerns the Letter of
Intent stage in the process. Although University Colleges and Institutes may submit a
LOI at an earlier stage, we in the Universities are reluctant to do so before a program
proposal has been considered by Senate. Since the ministry and the other degree-
granting institutions can respond to the LOI, earlier submission may shorten the total
time required for program approval.
I propose that a School, Faculty (or Faculties) considering a new degree program
be permitted (encouraged) to put forward a statement of intent together with a
rationale for the offering of such a program at UBC and that the Vice President
Academic and Provost be authorized to convene a joint meeting of the Committee
of Deans and the Senate Budget Committee from time to time to consider
statements of intent to develop new programs.
The joint meeting of the two committees could endorse the statement of intent and
thereby authorize the academic unit to proceed to a full program proposal and the
Provost to submit a Letter of Intent. On the other hand it could judge that it had
insufficient information on which to endorse the statement of intent or it could
recommend against development of the program at UBC. Actions would be reported
to Senate.
Since March 1995, the Ministry has received letters of intent and/or full proposals for
51 new degree programs. (Some proposals have been submitted by the Open Learning
Agency and one or more colleges or university colleges. In fact, almost a dozen
institutions participated in a consortium to develop a baccalaureate program in
Tourism and Recreation Management.) Three of the proposals for magistral programs
are from the new Royal Roads University. These were approved by the Minister prior
to submission to the DPRC and they are being implemented this term but the
Committee has been requested to review them anyway.
Program Level     Baccalaureate   Magistral    Doctoral   Total
 Vancouver Senate 11530
Minutes of October 16,1996	
Reports from the Vice President Academic
The following excerpt is from a letter to the presidents of degree-granting institutions
from Robin Cicerci, Director, Universities and Aboriginal Programs Branch, Ministry
of Education, Skills and Training:
Degree Program Review Committee (DPRC) Update
The DPRC has developed guidelines to clarify when degree proposals need to be
submitted for review. Please find attached a document entitled "Revised Guidelines for
Submission of New Degree Proposals to the DPRC". The Ministry and the DPRC
hope that institutions will find these guidelines useful as they consider new degree
program developments.
The DPRC has met twice more since the last update letter was distributed, and
continues to make good progress. The Committee has asked the Ministry to pass
along their comments on the process and the submissions:
• Institutions should adhere as closely as possible to the degree submission guidelines
as it makes the information more accessible to the Committee members, and, as a
result, can facilitate a timely review.
• The inclusion of a glossary of terms in the degree submission would be helpful,
particularly when a great deal of field-specific terminology is used. Please bear in
mind that the inclusion of terminology not widely used can hinder the review
• To properly assess the degree proposal, the Committee requires information about
the qualifications of existing and planned faculty and a description of the learning
materials, equipment and facilities, and their adequacy for supporting the program
(items F. and G. of the Full Program Proposal Guidelines).
Responses to Ministry and DPRC Correspondence
There are times when Ministry or DPRC correspondence to institutional presidents
involving questions about specific degree submissions are redirected to academic
officials or faculty for response. While we consider this to be appropriate, the Ministry
and the DPRC would appreciate if such responses could be accompanied by a cover
letter from the institutional president or senior academic official when submitted to
the Ministry or DPRC.
Dr. Birch i        That a School, Faculty (or Faculties)
Prof. Quayle i        considering a new degree program be
permitted (encouraged) to put forward a
statement of intent together with a rationale
for the offering of such a program at UBC and
that the Vice President Academic and Provost
be authorized to convene a joint meeting of the
Committee of Deans and the Senate Budget
Committee from time to time to consider
statements of intent to develop new programs.
 Vancouver Senate 11531
Minutes of October 16,1996	
Reports from the Vice President Academic
In speaking briefly to the report, Vice President Birch stated that although he was not sure
that the DPRC would be an effective bodyin the long run, the first year had been a
reasonably good one. He noted that of the 51 program proposals submitted to the
Ministry, 25 had been considered by the DPRC and a significantly smaller number
recommended for approval.
Vice President Birch said it was interesting to note that institutions like BCIT are used to
defining a program in terms of the desired outcome; that is, what knowledge and skills do
they expect their graduates to have if they are going to be, as they claim, job ready and in
demand. UBC is not used to doing this and it is interesting to see the differences between
the programs submitted by the universities and those submitted by other institutions. Vice
President Birch said that he suspects there will be some feedback from that process that
will require the University to at least consider whether it wants to consider some of those
elements more carefully.
The motion was
The following proposal had been circulated:
That Senate approve the establishment of the Rick Hansen Institute and recommend
approval by the board of Governors.
Background and rationale:
At its meeting of July 18, 1996, the Board of Governors approved the establishment of
the Rick Hansen Centre. Subsequent discussions with representatives of the Man-in-
Motion Foundation and Mr. Hansen have led to a recommendation that the
appropriate name for the entity is the Rick Hansen Institute. Not only is "institute" a
more substantive appellation in keeping with the nature and scale of the contemplated
operations, but the name clearly manifests the intended close collaboration with the
University. "Institutes" are expressly recognized by the University Act and so use of
the word brings the operation explicitly within the purview of university-governing
legislation as well as the framework of the trust and other constituting documents.
 Vancouver Senate 11532
Minutes of October 16,1996	
Reports from the Vice President Academic
The Rick Hansen Institute will be required to assume the mandates of the existing
entities that will form the core. These are the Disability Resource Centre, the Rick
Hansen national Fellow Programme, the Life Skills Motivation Centre, Rick Hansen
Enterprises and ultimately the Rick Hansen Man-in-Motion Foundation. In general
terms the mandate of the Institute is:
• to foster the development of life skills that empower people to function more
effectively in a challenging world; skills are relevant to all aspects of life, including
personal development, youth, careers, relationships and health
• to engage in and support national and international advocacy on behalf of persons
with disabilities. The focus will include all elements of society, with the intention
of encouraging meaningful social change both in Canada and throughout the
• to initiate and support awareness of the capabilities of people with disabilities and
encourage the removal of barriers that prevent them from participating fully within
their community. The Institute will identify, develop, support and implement
initiatives in spinal cord research, in rehabilitation and in sport for people with
The Rick Hansen Institute will be supported by a major endowment held under a trust
and governed by a board to consist of nine people as follows:
The President of the University
The Chair of the UBC Foundation
The Vice President Academic and Provost of the University
The Vice President, External Affairs of the University or equivalent position as
determined by the President of the University
Five (5) directors who are independent of the University (i.e. not officers or
employees of the University)
Vice President Birch spoke briefly to the proposal, stating that the Rick Hansen Institute
will be a landmark development within the University with a very substantial endowment.
Vice President Birch explained that the Board of Governors had approved the
establishment of the institute at its meeting last week, subject to approval by Senate.
Dr. Birch i        That the establishment of the Rick Hansen
Dean Goldberg i        Institute be approved.
 Vancouver Senate 11533
Minutes of October 16,1996	
Reports from the Vice President Academic
The chair invited Mr. Hansen to speak to the proposal. Mr. Hansen thanked Senate for
the opportunity of commenting on the proposal. He stated that he believed that dreams
can be shaped and developed beyond the transmission of academic information. He said
that his character was significantly shaped at UBC in that he developed a sense of hope
and optimism to pursue dreams beyond his degree in Physical Education. The Man-in-
Motion tour also gave him the opportunity to contribute to a field in which he believes.
Mr. Hansen said that working at UBC had been totally fulfilling from a personal point of
view. A number of programs were bearing fruit on the campus and in the community at
large. The proposed Rick Hansen Institute will bring together two common disciplines:
disability, and life skills. It will provide an opportunity to focus attention on challenging,
encouraging, and providing leadership and support for academic participation, program
development and implementation as well as effective evaluations to ensure that the goals
of the institute are strategic, well established and achieve the stated objectives. Mr.
Hansen said that he envisaged many exciting advances which will continue to keep the
dream of the Man-in-Motion tour alive and to allow it to expand.
Mr. Hansen sated that he hoped that the consolidation of the $26 million endowment,
which is the fruit of the last ten years worth of work, will pay dividends for the future. He
stated that new initiatives are being developed in the context of the 10th anniversary of
the completion of the Man-in-Motion tour, which will take place at UBC in April and
May of next year, and he hoped that the institute would be the culminating legacy of
what an anniversary should be about, which is not only celebrating past successes but
clearly embedding the future vision for the next decade.
 Vancouver Senate 11534
Minutes of October 16,1996	
Reports from the Vice President Academic
In response to a query by Professor Burns, Vice President Birch stated that the initial five
non-University directors had been identified by the University and the Man-in-Motion
Foundation. He said that the intent is that institute will be very closely associated with the
University, established as an entity under the University Act but it does have a broader
mandate and will have a degree of independence with very significant University
The motion was
It was stated in the material circulated that the Professorship in Health Care Ethics will
fund a permanent full-time Director for the Division of Health Care Ethics. The Division
provides ethics training to all health care programs that require it. It provides ethics
education to health care institutions and it conducts research on ethical considerations in
health care.
The Division has developed a strong educational program for undergraduate medical
students, postgraduate medical residency programs, pharmaceutical sciences and offers an
interdisciplinary ethics course. Graduate work in health care ethics is increasing and
recognized by community institutions as a vital source for future health care ethicists.
The Division is the only body in BC that undertakes to provide ethical training for health
care providers and the coordination and execution of its ongoing program will be the
responsibility of the individual holding the Professorship.
Dr. Birch i        That the establishment of a Professorship in
Dr. Gilbert i        Health Care Ethics be approved.
 Vancouver Senate 11535
Minutes of October 16,1996	
Official Community Plan
A proposal to establish the UBC-BC Cancer Agency - Canadian Breast Cancer Foundation
(BC Chapter) - Nan Robertson Chair had been circulated.
Dr. Birch i        That the establishment of the UBC-BC Cancer
Dean Cairns J       Agency - Canadian Breast Cancer Foundation
(BC Chapter) - Nan Robertson Chair be
Vice President Birch stated that the report on the Status of UBC Degree Programs with the
University Colleges, which had been circulated for information, had been prepared by Ms.
Libby Nason who has worked with the coordinators of the programs in the Faculties of
Arts, Education and Science.
In response to a query on the number of graduates, Vice President Birch said that two
factors explained the apparent low numbers, first, that there are more part-time students
in the colleges and second, the number of students in the fourth year is increasing rapidly
and is now double what it was last year.
Official Community Plan
Vice President Birch commented on the public hearings held on October 15 by a panel of
the Greater Vancouver Regional District (GVRD) on the Official Community Plan,
developed by the GVRD for the UBC lands. Three concerns heard repeatedly were, first,
that development on the UBC lands would add to traffic problems on city streets, in
family neighbourhoods, and in the City of Vancouver. Second, people were concerned
that an insufficient proportion of the housing projected for the next 25 or 30 years on
UBC lands was specifically designated for members of the UBC community, students,
faculty and
 Vancouver Senate 11536
Minutes of October 16,1996	
Official Community Plan
staff. The third concern was that there is already a recently developed community at
Hampton Place and it does not have any representative system of government. No-one
has a vote for the people who will govern them. The University Endowment Lands
ratepayers elect someone to represent electoral area A, which includes UBC, but neither
Hampton Place residents, student residents on campus nor the President have a vote. Vice
President Birch stated that UBC has committed to participating with the GVRD in a task
force on governance which is expected to bring down its recommendations to the
provincial government before or during 1998, and UBC has committed to undertaking no
further non-institutional development before June 1998 or until the governance issue has
been determined, whichever comes first.
Vice President Birch said that among the many people who were applauded at the hearing
was Professor Moura Quayle, Chair of the Senate Academic Building Needs Committee
and Vice Chair of the President's Property and Planning Advisory Committee. He stated
that Professor Quayle received a warm and extended applause for her powerful statement
about the concerns she had while at the same time emphasizing the need to move ahead
with planning.
The chair invited Professor Quayle to comment. Professor Quayle said that it was a
difficult decision to know what position to take on this issue, having been through the
workings of the Property and Planning Advisory Committee which had worked very hard
to improve the plan as much as possible within the framework, and realizing also that
there was a great deal of concern on the part of our neighbours about the plan and how it
was proceeding. Professor Quayle stated that she does have trust in UBC, the GVRD and
the Ministry of Municipal Affairs to work towards a governance solution that will ensure
that equitable planning occurs. Professor Quayle stated that she also tried to make the
point that she has a problem with the Official Community Plan as a planning device itself.
One of
 Vancouver Senate 11537
Minutes of October 16,1996	
the reasons that there have been difficulties is that it is a planning tool that does not allow
UBC to look in enough detail to make good decisions, especially with a site such as the
south campus. Professor Quayle explained that it was now in the hands of the review
panel to see what the next step is and that she looks forward to UBC being involved in the
local area plans because that is when work will really begin as to exactly how the
community will be built at UBC.
The meeting adjourned at 8:45 p.m.
Next meeting
The next regular meeting of Senate will be held on Wednesday, November 20, 1996.


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