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[Meeting minutes of the Senate of The University of British Columbia] Oct 15, 1941

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Array 843
Wednesday, October 15th, 1941.
The first regular meeting of the Senate of The
University of British Columbia for the Session 1941-42
was held on Wednesday, October 15th, 1941, at 8:00 p.m.,
in the Board and Senate Room.
Present:  President L. S. Klinck (in the Chair),
Dean F. M. Clement, Dean J. N. Finlayson, Dean D. Buchanan,
Dr. Blythe Eagles, Dr. D. G. Laird, Dr. M. Y. Williams,
Mr. A. H. Finlay, Mr. F. H. Soward, Dr. 0. J. Todd,
Mr. J. N. Harvey, Mr. A. R. Lord, Dr. G. G. Sedgewick,
Dr. W. N. Sage, Dr. H. V. Warren, Mr. A. E. Lord, Dr.
J. F. Walker, the Most Reverend A. U. dePencier, Dr.
C. A. H. Wright and Miss Florence S. Mulloy.
Expressions of regret at their inability to attend
the meeting were received from His Honour Judge F. W.
Howay, Miss M. L. Bollert, Rev. Dr. J. G. Brown and Mr.
H. N. MacCorkindale*
Mr. Harvey)
Dr. Warren)  That the minutes of the fifth regular
meeting of August 29th, be taken as read,
and adopted.
Carried
For the information of Senate, a statement of
registration for the Session 1941-42 was presented.  The
total number of students enrolled as at October 15th, 1941,
was 2631, as compared with a total of 2650 on October 16th,
1940.
Dean Buchanan made reference to the fact that this
statement showed that no students were registered in Extra-
Sessional Classes for the Session 1941-42.  It had not
been possible to obtain a sufficient number of registrations
to warrant offering such a class this session.  Most of 844
Wednesday, October 15th, 1941,
those interested were being provided for by reading
courses and the Directed Reading courses.
Notice of Appointment of Committees - Session 1941-42.
Appointment by President Klinck of Standing
Committees:
Committee on Calendar
Dr. 0. J. Todd (Chairman)
Mr. A. H. Finlay
Dr. D. G. Laird
Mr. A. R. Lord
Miss A. B. Jamieson
Press Committee
Dr. J. F. Walker (Chairman)
Dr. C. A. H. Wright
Miss Florence Mulloy
Mr. A. A. Webster
Committee on Honorary Degrees
Judge F. W. Howay (Chairman)
Dr. Evlyn F. Farris
Dr. G. G. Sedgewick
Dean D. Buchanan
Dr. P. A. Boving
Committee on Recognition by Institutions in
the British Empire
President L. S. Klinck
Dean D. Buchanan
Dean F. M. Clement
Dean J. N. Finlayson
Committee on Military Education
The Chancellor
The President
The Dean of Arts and Science
The Dean of Applied Science
The Registrar
The Officer Commanding, C.O.T.C.
The President of the Alma Mater Society. 845
Wednesday, October 15th, 1941,
Committee on Decorations and Distinctions which
University Students and Graduates receive
during the War (Special)
Mr. C. B. Wood (Chairman)
Mr. A. E. Lord
Dr. W. N. Sage
Mr. A. H. Finlay
Dr. D. G. Laird
Miss M. L. Bollert
President of the Alma Mater Society
(Mr. McBride).
Representative on University Council on
Athletics and Physical Education
Dr. H. V. Warren
Representative on Committee on Public Relatione
Dr. B. A. Eagles
Nominations by the Faculties for Library Committee
Faculty of Arts and Science
Mr. T. Larsen
Dr. Isabel Maclnnes
Dr. D. C. B. Duff
Faculty of Applied Science
Mr. A. H. Finlay
Faculty of Agriculture
Dr. Blythe Eagles
Dean Buchanan)
Mr. Soward   )  That the representatives as
nominated by the Faculties
be appointed on the Library
Committee.
Carried
Notice was received from the Faculty of Arts and
Science that Dr. 0. J. Todd had been elected as the 846
Wednesday, October 15th, 1941.
representative of the Faculty on Senate to complete the
unexpired term of Mr. Lemuel Robertson.
The Chairman, on behalf of the members of Senate,
extended a welcome to Dr. Todd.
A letter was received from Mr. John C. Oliver
tendering his resignation as a member of the Senate,
because of enlistment in His Majesty's Armed Forces.
Mr. Finlay)
Dr. Warren)  That this resignation be accepted
with regret and that the best wishes
of the Senate be extended to Mr.
Oliver in his new duties.
Carried
Two letters from the President were read with respect
to the Speaker for the Autumn Congregation.  Professor
Lemuel F. Robertson, M.A., had been asked to give the
address at the Autumn Congregation, but because of illness
would be unable to do so.  The Rev. Frederick William
Norwood, D.D., had consented to be the Speaker on this
occasion.
Senate Elections - Appointment of Committee
Dr. Sedgewick)
Dr. Wright   )  That the appointment of the
Committee on the Senate Elections,
1942, be left with the Chair.
Carried
From the Board of Governors
Directed Reading Courses for 1941-42 - Approved. 847
Wednesday, October 15th, 1941.
From the Board of Governors (continued)
Provision of extra University Entrance Scholarship-
because of a tie on the University Entrance
Examinat ions  -  Approved.
From the Faculties
For the information of Senate, a report was
received in regard to Supplemental Examinations, Special
Examinations and Re-readings..
Candidates for Degrees and Diplomas
Dean Buchanan presented the list of candidates
in the Faculty of Arts and Science.
Dean Buchanan)
Dr. Sage    )  That the degree of M.A. be
conferred upon the candidates
recommended in the report.
Carried
Dean Buchanan)
Dr. Sage     )  That the degree of B.A. with
honours be conferred upon those
whose names appear in the report.
Carried
Dean Buchanan)
Dr. Sage     )  That the degree of B.A. in the
General Course be conferred
upon those candidates recommended
in the report.
Carried
Dean Buchanan)
Dr. Sage    )  That the degree of B.Com. be
conferred upon the candidates
listed in the report.
* Carried
Dean Buchanan)
Dr. Sage     )  That the Social Work Diploma
be issued to those candidates
listed in the report.
Carried 848
Wednesday, °ctober 15th, 1941.
Dean Finlayson presented the report of the Faculty
of Applied Science.
Dean Finlayson)
Dr. Williams  )  That the degree of M.A.Sc.
be conferred on the candidate
recommended in the report.
Carried
Dean Clement presented the report of the Faculty of
Agriculture.
Dean Clement)
Dr. Eagles  )  That the degree of M.S.A. be
conferred upon the candidates
recommended by the Faculty of
Agriculture.
Carried
Dean Buchanan )
Dean Finlayson)  That the Chair be authorized to
make any necessary additions,
changes or corrections in these
reports•
Carried
A letter from Mr. S. L. deCarteret, Deputy Minister
for Air Service was read concerning the Air Training Plan
for Universities.  Under this plan the Universities would
provide the entire course of instruction of the Initial
Training School of the R.C.A.F. and thus enable students
who join the R.C.A.F. at the end of the course to short-
circuit this training.  It was proposed that students
who have completed one year of Compulsory Military
Training at the University would be able to complete the
requirements of the Air Training Plan during the current
year; and that those students who have not already taken 849
•
Wednesday, October 15th, 1941.
the Compulsory Military Training would complete the
requirements of the Plan over a period of two years.
The following recommendations which had been adopted
by all the Faculties with respect to the Air Training
Plan for Universities were received:
(1) That this Faculty recommend to Senate that
the University participate in the Air Training
Plan for Universities;
(2) That participation In the Plan be limited to
those students who have completed at least one
year of compulsory military training, who have
met the medical requirements of the R.C.A.F.,
and who have signified their intention of
joining the R.C.A.F. at the end of the University session.
A further recommendation was received from each
of the Faculties in regard to the granting of academic
credit on completion of this course,- these recommendations
differed only as to the amount and allocation of such
credit.
Dean Buchanan)
Dean Clement )  That recommendations (l) and (2)
of the Faculties with respect to
the participation of the University
in the Air Training Plan be
approved;
That a maximum credit of 3 units,
or its equivalent, be granted on
the completion of the requirements
under the Air Training Plan, such
credit to be determined and
allocated by the Faculty concerned.
Carried
For the information of Senate, correspondence was
read from Mr. H. DesRosiers, Acting Deputy Minister (Army) 850
Wednesday, October 15th, 194-1.
and Mr. D. S. Ellis, Universities Representative, Wartime
Bureau of Technical Personnel, Department of Labour, in
regard to the possibility of arranging that final year
students in Mechanical Engineering graduate at the end
of the first term 1941-42.
In view of a later decision of the Wartime Bureau of
Technical Personnel, transmitted to Dean Finlayson by Mr.
Ellis, namely, that for the present academic year teaching .
should be carried on normally as far as possible, no action
had been taken by the Faculties with respect to this matter.
From the Faculty of Arts and Science
A recommendation was received from the Faculty of
Arts and Science that a new course, Government 6 "Public
International Law", be given by Dr. Brockelbank to replace
Government 5 ordinarily given by Mr. Angus.
Dean Buchanan )
Mr. A. E. Lord)  That this recommendation be
approved.
Carried
From the Faculty of Applied Science
A communication was received from the Faculty of
Applied Science recommending that the course in Metallurgy
1 (a) and (c) be transferred fro# the Fourth Year curriculum to the Fifth Year of Mechanical Engineering, to take
effect in the Session 1941-42.
Dean Finlayson)
Mr. A. E. Lord)  That the proposed change in
course be approved.
Carried
(Dr. Sedgewick, at the request of President Klinck, took the
Chair J. 851
Wednesday, October 15th, 1941.
Prizes, Scholarships and Bursaries
Autumn Awards of Prizes, Scholarships and Bursaries
For the information of Senate, Mr. Soward, Chairman
of the Joint Faculty Committee on Prizes, Scholarships and
Bursaries, gave a brief analysis of the total awards which
had been made by the Committee under the different bursary
funds.  A total of $13,435.00 had been awarded and I36
students had received assistance.
Mr. Soward then presented a report of the Joint
Faculty Committee on Prizes, Scholarships and Bursaries
on the Autumn Awards made by the Chairman of Senate on the
recommendation of the Joint Faculty Committee, in
conformity with the resolution of Senate of December 18th,
1929.  Copies of the report were distributed to the members
of Senate.
The report included also the following recommendations,-
(1) That the amount of the American Women's Club
Bursary be lowered from $140.00 to $100.00, at
the request of the Club.
(2) That the amount of the Inter-Sorority Alumnae
Club Bursary be raised from $150.00 to $200.00,
at the request of the Club.
Mr. Soward   )
Mr. A.E. Lord)  That the report be adopted.
Carried
Report on Special Bursaries
A report of the Joint Faculty Committee on Prizes,
Scholarships and Bursaries in reference to the award of
Special Bursaries was presented by Mr. Soward. 852
Wednesday, October 15th, 1941.
From the sum of $10,000.00 granted by the Board of
Governors, $7,125.00 was left at the disposal of the
Committee, after deductions had been made for increases
in Royal Institution and University Scholarships and
additional Matriculation Scholarships.  From this sum
Special Bursaries were awarded to 85 students.
The Committee noted that, in spite of the improvement
in conditions of employment, many students, especially
women, were unable to obtain seasonal employment at a
remunerative level.  Also, students from rural districts
were handicapped by being needed on the family farms
because of labour shortage and low income.
The report concluded with a statement of the value
and importance of the Special Bursaries in aiding students
of sound scholarship to attend the University.
Mr. Soward  )
Mr. A.E. Lord)  That this report be adopted.
Carried
Report on Youth Training Bursaries
Mr. Soward presented the third and final report of
the Joint Faculty Committee on Prizes, Scholarships and
Bursaries on the award of Youth Training Bursaries.
In accordance with the regulations effective in
September, 1940, the above awards were restricted to two
classes of students, namely, those who had previously
been the recipients of Youth Training Bursaries 853
Wednesday, October 15th, 1941.
and students in the senior years of scientific courses
in all Faculties.  From the grant of $5,100.00 for the
province, 40 students were awarded Youth Training Bursaries,
Three of these awards were made to previous recipients for
work other than at this University.  The report included
a brief survey of awards made under the Dominion-Provincial
Youth Training Plan during its three-year schedule.
The Committee was impressed by the calibre of the
applicants and the evidence of need and expressed the
hope that, in the event of the grant being terminated
at the end of the three-year period, as a result of war
conditions, a similar plan would be sponsored by the
Federal and Provincial Governments in times of less
financial strain.
Appreciation was recorded by the Committee for the
excellent co-operation of Colonel Fairey and his staff
and for the assistance given by members of the Registrar's
and Bursar's departments.
Mr. Soward   )
Mr. A. E. Lord) That the report on Youth Training
Bursaries be adopted,
Carried
Mr. A. E. Lord)
Dr. Warren   ) That a vote of thanks be recorded
in the minutes in appreciation of
the work of the Committee on
Prizes, Scholarships and Bursaries
and of the worthwhile reports
presented.
Carried 854
Wednesday, October 15th, 1941.
The Dorbils Essay Prize
Mr. Soward presented the recommendation of the Joint
Faculty Committee on Prizes, Scholarships and Bursaries
that the offer of Mr. William Dorbils of an Annual Prize
of $50.00 for the best essay on Canadian Literature be
accepted on the following terms,-
(1) The Dorothy and William Dorbils Prize of $50.00
shall be awarded annually to the registered
undergraduate or graduate student who writes
the best essay on a subject in Canadian Literature,
(2) The subject shall be set or approved by the Head
of the Department of English, and the prize shall
be awarded on his recommendation.
(3) The essay must be 3000 words or more in length;
it must be typed, and a copy of it forwarded to
the donors of the prize.
(4) If in any year no essay of sufficient merit is
presented, the sum of $50.00 shall be used, or
funded for use, in purchasing for the University
an item or items of Canadians, the selection to
be made by the Head of the Department of English
and the University Librarian.
This recommendation had been approved by the Faculty
of Arts and Science.
Mr. Soward  )
Dean Buchanan)  That the offer of this new prize
be accepted and suitably acknowledged.
Carried
Reports of Committees
On Proposed Changes in the Curriculum in the
Faculty of Applied Science
Dean Finlayson, Chairman of the Committee appointed
by Senate to study in detail the report of the Curriculum
Committee of the Faoulty of Applied Science, presented a 855
Wednesday, October 15t-, 1941.
recommendation that the report be adopted and the changes
inserted in the Calendar for 1942-43.
For the information of Senate, Dean Finlayson gave
a summary of the changes involved, the principal change
being the transfer of Chemistry 2(b) from the Third Year
to the Second Year, so that both Chemistry 2(a) and 2(b)
would be taken In the Second Year.
Dean Finlayson)
Dr. Walker    )  That this outline of the proposed
changes in the Applied Science
Curriculum be approved.
In discussion, it was pointed out that congestion
in the Chemistry laboratories was very great, and in view
of this, the question was raised as to whether the proposed
increased enrolment in Chemistry 2 could be adequately
handled by the Department of Chemistry without involving
an increased expenditure.
It was agreed that the report of the Committee be
laid on the table until further study had been given to
the question of available space and facilities in the
Chemistry laboratories.
On Request for the Affiliation of a Roman
Catholic College
Mr. A. R. Lord, in the absence of the Chairman,
reported that progress had been made by the Committee
appointed by Senate to study and report on the renewed
request for the Affiliation of a Roman Catholic College. 856
Wednesday, October 15th, 1941.
A letter from Mr. John D. Swanson was read, expressing the sincere appreciation of his mother and family for
the token of respect and sympathy sent by the Senate and
the Board of Governors on the death of his father, the
late Judge J. D. Swanson.
Tribute was paid by Mr. Harvey to the memory of the
late Judge Swanson, who had served as a member of the
University Senate for eighteen years.
Mr. Harvey  )
Dr. Williams)  That the President be asked to have
a suitable statement prepared and
spread on the minutes recording the
appreciation of Senate of the
services of the late Judge Swanson,
a copy of the minute to be sent to
Mrs. Swanson and family.
Carried by a standing vote
A letter was received from the Honourable the Minister
of Education, in which he stated that the Provincial
Government, in co-operation with the Honourable Norman
McLarty, Minister of Labour, Ottawa, had made available
under the Student Aid Schedule the sum of $6,000.00 for
the purpose of assisting University students in the
science courses to continue their studies.
Dean Clement)
Mr. Soward  )  That Senate express its willingness
to accept the offer made by the
Dominion-Provincial authorities.
Carried 857
Wednesday, October 15th, 1941.
After discussion with respect to filling the vacancy
on Senate as a result of the resignation of Mr. J. C.
Oliver,-
Mr. Harvey)
Dr. Wright)  That the Chair be asked to appoint a
Committee to submit at the next
meeting of Senate one or more
nominations for this vacancy.
Carried
Dr. Sedgewick explained that he had taken the Chair
earlier in the meeting at the request of President Klinck
who had been forced to retire because of illness.
The meeting adjourned.
Secretary.
Chairman.

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