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[Meeting minutes of the Senate of The University of British Columbia] Feb 16, 1938

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 584.
Wednesday, February 16th, 1938,
The third regular meeting of the Senate of The
University of British Columbia for the session 1937-38
was held on Wednesday, February 16th, 1938, at 8:00
p.m., in the Board and Senate Room.
Present:  President L. S. Klinck (in the Chair),
Dean F. M. Clement, Dean J. N. Finlayson, Dean D.
Buchanan, Dr. Blythe Eagles, Dr. D. G. Laird, Mr. H. N.
MacCorkindale, Major H. C. Holmes, Mr. A. R. Lord,
Mr. William Morgan, Dr. G. G. Sedgewick, Mr. Sherwood
Lett, Miss A. B. Jamieson, The Most Rev. A. U.
de Pencier, Mr. Sydney Anderson and Mr. Arnold A.
Webster.
Expressions of regret at their inability to attend
the meeting were received from Mr. Logan, Mr. Soward,
Mr. Dilworth, Mr. Finlay, Mr. A. E. Lord, Miss Isobel
Harvey, Mr. Oliver and Mr. Burnett.
Archbishop de Pencier)
Dean Buchanan        ) That the minutes of the
second regular meeting of
December 15th, 1937, and
of the special meeting of
December 29th, 1937, be
taken as read, and adopted
Carried
Senate Membership
Notice was received of the appointment of Mr.
William Morgan, as representative of the High School
Principals and Assistants.  The Chairman welcomed Mr.
Morgan to membership in Senate. V
\
■4
585.
Wednesday, February 16th, 1938
A letter was received from Dr. J. Roy Sanderson in
reference to his retirement as a member of the Senate.
Miss Jamieson )
Dean Finlayson) That a letter be sent to Dr.
Sanderson in appreciation of
his faithful work on the Senate.
Carried
The Chairman appointed Mr. 'William Morgan to take
the place of Dr. Sanderson on the Committee on Calendar.
Notice of Appointment of Committee On
Courses for the Summer Session of 1938
Dean D. Buchanan  (Chairman)
Dr. M. Y . Willlams
Mr. F. H. Soward
Mr. H. N. MacCorkindale
Mr. A. R. lord
From the Board of Governors
Travelling expenses of winners of Junior Matriculation Scholarships.
This arrangement to be continued for one year.
A letter was received from the Board of Governors
giving, for the information of Senate, the following
resolutions,-
LIMITATION:
RESOLVED, That, beginning with the Session 1938-39,
the number of First Year students in the Faculty of
Arts and Science (including Social Service) and the
Faculty of Agriculture be limited to 450; in the
Second Year of the Course in Applied Science to
120; in the Second Year of the Course in Nursing
and Health to 20; and in the Teacher Training Course
to 60. 586.
Wednesday, February 16th, 1938
ADMINISTRATION OF LIMITATION:
RESOLVED, That the method of limitation be worked
out by a Committee of five to be nominated by the
Faculties, or by the Deans of the respective
Faculties, and to be appointed by the Board.  On
this Committee, Arts and Science should have
three members, Applied Science one member and
Agriculture one member.
RESOLVED, That the report of this Committee, when
adopted by the Board, be administered by a Committee of five to be nominated by the Faculties,
or by the Deans of the respective Faculties and
to be appointed by the Board of Governors.  On
this Committee, Arts and Science should have three
members, Applied Science one member and Agriculture one member.
TUITION FEES:
RESOLVED, That Tuition Fees be increased as
follows, effective September 1st, 1938:
Arts and Science  from $125.00 to $150.00
'  $175.00  " $200.00
»  $125.00  " $150.00
'  $125.00  " $150.00
•  $125.00  " $150.00
'  $125.00  " $150.00, and
that an increase of approximately twenty per cent.
(20$) be made in the fees for Partial students,
for students in Extra-Sessional Classes and
Directed Reading Courses, for Summer Session
students and for students in the Occupational
Course.
SCHOLARSHIPS AND BURSARIES:
RESOLVED, That, from the estimated Increase of
$50,000.00 in fees, the sum of $10,000.00 be set
aside for Scholarships and Bursaries; that the
Joint Faculty Committee on Prizes and Scholarships be asked to make recommendations respecting
Applied
Sc ience
Agriculture
Social Service
Nursing
and Health
Teacher
Training 587.
Wednesday, February 16th, 1938.
the division of these funds as between Scholarships and bursaries; that the Committee draw up
regulations governing the administration of
this fund and submit their recommendations to
the Board.
A letter was received from the Board of Governors,
giving the following as the personnel of
THE COMMITTEES TO DRAFT REGULATIONS GOVERNING
THE LIMITATION OF STUDENTS AND TO ADMINISTER
THE SAME:
Faculty of Arts and Science
Dean D. Buchanan
Dr. R. H. Clark
Dr. W. L. MacDonald
Faculty of Applied Science
Col. F. A. Wilkin
Faculty of Agriculture
Dr. A. F. Barss
Offer of an Essay Prize in the Course in
Government 4 from Mr. Nemichi, Consul of Japan
Approved.
Procedure in regard to the Election of Chancellor
and Members of Senate.
The following resolution of the Board of Governors
was received:
That the President be empowered to go to the
Registrar telling him of the feeling of the
Board of Governors that there is a simpler
method of voting; and further that the Board
would prefer to have the section of the
University Act dealing with the duties of
Senate sent to members of Convocation. 588.
Wednesday, February 16th, 1938,
Dr. Eagles, on behalf of the Committee on Senate
Election Procedure, presented a progress report on the
matter of the action of the Board of Governors, which
had been drawn to the attention of the Committee by the
Secretary of Senate.
The Committee had given serious consideration to
the possibility of a simpler method of voting, but, in
view of the nature of the elections and the fact that
those entitled to vote are scattered throughout the
world, could find no method by which the election procedure could be simplified.
The Committee felt that the plan recommended by
the Board of Governors of having the section of the
University Act dealing with the duties of Senate sent
to members of Convocation was probably a better procedure than sending a resume of the functions of Senate
prepared by the Registrar as originally suggested by
the Committee.
Dr. Sedgewick)
Dr. Eagles   ) That the section of the report
dealing with the possible
necessity for changes in the
University Act be referred to
the University Solicitor.
Carried
Dr. Eagles    )
Dean Finlayson) That the report of the Committee be accepted as a
progress report.
Carried 589.
Wednesday, February 16th, 1938
From the Faculties
The following recommendation of the Faculties in
reference to the offer of a scholarship fund by the
Committee on Hillel Foundation of the B'nai B'rith
District No. 4, to be known as "The B'nai B'rith District No. 4, Hillel Foundation Scholarship", was received:
An offer has been received from the B'nai
B'rith District No. 4 of a grant of $250.00
to create a scholarship to be known as
"The B'nai B'rith District No. 4, Hillel
Foundation Scholarship".
It is recommended by the Faculties of Arts
and Science and Applied Science (the Faculty
of Agriculture has not held a meeting
because of lack of a quorum) that the
scholarship of $250.00 be accepted, and
that the details of the allotment of this
fund be worked out between the Joint Faculty
Committee on Prizes and Scholarships and
the local representatives of the donors.
Dr. Sedgewick        )
Archbishop de Pencier) That Senate approve
the acceptance of this
offer, and the recommendation of the
Facult ies.
Carried
In connection with the allotment of this fund, a
letter was received from the Joint Faculty Committee on
Prizes and Scholarships containing the following
recommendations,-
(1) That this sum be divided into two equal
scholarships of $125.00, available to
outstanding graduate scholars in any of
the three Faculties,- Arts and Science,
Agriculture and Applied Science. _-*
590.
Wednesday, February 16th, 1938.
(2) That the winner of the Scholarship shall
indicate satisfactory plans for graduate
study at the University of British
Columbia or at any other University
approved by the Joint Faculty Committee.
(3) That only one scholarship be available in
any one Faculty in one year.
Dr. Sedgewick)
Mr. Lett     ) That the recommendations of
the Committee with respect
to the distribution of the
fund be approved.
Carried
From the Faculty of Arts and Science
The following recommendation in reference to the
request which had been received from the Guidance
Committee of the Senior High Schools for a Course in
Guidance to be offered in the Summer Session was
received, -
That a course equivalent to three units,
without University credit, be offered in
Guidance in the Summer Session provided
an acceptable instructor be obtained - the
course to carry credit towards the Academic
Certificate if agreeable to the Provincial
Department of Education.
Dean Buchanan )
Dean Finlayson) That this recommendation
be approved.
Carried
Increase in the American Woman's Club Bursary
At a meeting of the Faculty of Arts and
Science on February 9th notice was received
from the American Woman's Club that they 591.
»*
j
fednesday, February 16th, 1938.
were increasing the American Woman's Club
Bursary from $125.00 to $140.00.
It is recommended by the Faculty of Arts
and Science that the increased gift be
accepted.
Dean Buchanan    )
Mr. MacCorkindale) That the recommendation of
the Faculty of Arts and
Science be adopted, and
that a letter of appreciation be sent to the American
Woman's Club.
Carried
Offer of a Bursary of $50.00 by the Lady Laurier
Club
At a meeting of the Faculty of Arts and
Science on February 9th an offer of a
bursary of $50.00 for a woman student in
the Teacher Training Course or in the
Third or Fourth Year of the under-graduate
course in Arts, was received from the Lady
Laurier Club.
It is recommended by the Faculty of Arts
and Science that the offer of this bursary
be accepted.
Dean Buchanan )
Dean Finlayson) That the recommendation of
the Faculty of Arts and
Science be approved, and that
a letter of thanks be sent to
the Lady Laurier Club.
Carried
Reports of Committees
The Committee on Courses for the Summer Session of
1938, which had been given power to act, reported that
the courses for the Summer Session 1938 had been approved,
and that the Announcement would be ready for distribution 592.
Wednesday, February 16th, 1938,
within a few days.
On Calendar - Matriculation Requirements for 1959
Report of the Committee on Calendar
In regard to the Matriculation Requirements
for 1939, no changes from the requirements for
1938 had been proposed by the Faculties or by the
Heads of the Departments concerned, except changes
in two text-books--one in French and one in German.
The following suggestions, however, have been
received from Dr. Willis, Superintendent of
Educat ion,-
"1. Social Studies (History):  All schools have
been working on the new course in Social
Studies and students in Grade XII next year
will be ready to take the new course, Social
Studies V, beginning next September.  To
avoid the necessity of holding two examinations in June, 1939, I would ask Dr. Sage to
agree to this change.
2. Geography:  As Grade XI pupils have been
studying the revised course on Geography I
in the High Schools this year and a revised
course for Geography II, Grade XII, will be
completed at the end of June, 1938, I recommend that a statement be added to the present
requirements for Matriculation in Geography
that if the revised course is ready and
approved by the Council of Public Instruction
and the Senate of the University it may be
substituted for the old course in Geography,
Grade XII.
3. General Science:  Students who are taking  the
old course in Science in Grade XI will, of
course, proceed to the present course in Chemistry and Physics, etc., in Grade XII but a
note should be added that General Science V
(High School) taken in 1938-39 will be accepted
as meeting the requirements in Science for
general admission to the University.  Those
students who intend to enter the Faculty of
Applied Science, the Faculty of Agriculture, 593.
Wednesday, February 16th, 1938,
or to take any Science major in the Faculty
of Arts and Science will be required to meet
the old requirements in June and August,
1939.
4. French:  Students of Grade XII may continue
with the old course but in my opinion an
alternative course, French III, as found in
Bulletin I, Senior High School Programme,
should be accepted for next year.
5. One examination paper of two or two and a
half hours in French on the old or new course
should suffice in Junior Matriculation and
also one paper of, say, three hours in Senior
Matriculation French.  The examinations for
1939 whether on the old course or the new
should be based on the principles outlined
on Page 400 of Bulletin I referred to above.
Similarly for Latin, Mathematics and possibly
English in both Junior and Senior Matriculation.  Our examinations now extend over too
long a period in June and cause the regular
school work to be broken into early in the
month ."
The Faculties of Arts and Science and Applied
Science (the Faculty of Agriculture has not held
a meeting because of lack of a quorum) have
recommended,-
1. That the question of the content of the courses
in the different subjects be left to the Heads
of the Departments concerned.
2. That the suggestions in regard to the number of
papers in a subject and the length of time per
paper be laid on the table.
Dean Buchanan)
Dean Clement ) That the recommendations
be approved.
Carried
Joint Faculty Committee on Prizes and Scholarships
A letter to the President from the I.O.D.E. in reference to the terms of award of the Scott Memorial f
594.
Wednesday, February 16th, 1938,
Scholarship, was read, in which the views of the
Committee appointed by the organization to consider the
matter were expressed,-
"That it might be unnecessary to change the
terms as printed in the Calendar, on the
1 definite understanding, however, that the
award actually be made to a white student.
It is the opinion of the Committee that
' since the award is now made - not on the
basis of the highest marks, but for 'General
Proficiency', our wishes could be carried
I out without offence to anyone.
In the event that no suitable white student
I applied in any year, the award could be
deferred."
In this connection a letter from the Joint Faculty
^^ Committee on Prizes and Scholarships was read in which
'* it was stated that the Committee had come to the unanim
ous conclusion "that the University should recognize as
I;
a policy the necessity of publishing in detail all the
™ terms of award of scholarships or bursaries that are
available for our students.  There should be no pro-
visional considerations held as unpublished 'under-
t standings'".  It was pointed out that the Scott Memorial
_ Scholarship is not applied for.  It is awarded to the
student who wins it by the results of his work at the
University.
Dean Buchanan )
Dean Finlayson) That the conclusion reached by
the Committee on Prizes and
V Scholarships be approved.
A Carried
4 595,
Wednesday, February 16th, 1938,
Dean Finlayson       )
Archbishop de Pencier) That the matter of
communicating the decision of the Senate
to the 1.0 .D.E. be
left to the Chair.
Carried
On Public Relations
A memorandum on the question of "Publicity for the
I
Work of the University", which had been referred to the
I Committee on Public Relations, was received.  In the
memorandum the Committee reviewed briefly the valuable
extension work carried on by members of the Faculty, and
stated that the students had adopted as a program for
'i
this year the improvement of the relations between the
fe( University and the public.  The Committee expressed the
opinion that, as far as possible, only publicity work
of an indirect character should be undertaken by the
3 Department of University Extension or other organiza
tions within the University.  It was felt that, in the
case of the University, indirect publicity was much more
^ effective than any direct form of advertising.  It was
suggested that the Director of University Extension
I
should formulate some practical plan whereby the serv-
J ices of men and women of the Senate, the Board of
I Governors and the Alumni, who are well qualified in
certain highly specialized fields of knowledge and who
JA might be willing from time to time to assist in the 4
596.
Wednesday, February 16th, 1938
extension work of the University, might be used more
fully by the University.
Dean Finlayson)
Miss Jamieson ) That the report be received
and filed.
Carried
On Honorary Degrees
Dr. Sedgewick, on behalf of the Committee on
Honorary Degrees, presented a report recommending that
the Honorary Degree of Doctor of Laws (Honoris Causa)
be conferred at the Spring Congregation upon,-
Professor Henry Rushton Fairclough, M.A.
(Toronto), Ph.D. (Johns Hopkins), D.Litt.
(Toronto).
Mrs. Helen Gregory MacGill, B.A., M.A.,
Mus.Bac. (Toronto), Judge of the Juvenile
Court of Vancouver.
Dr. Sedgewick    )
Mr. MacCorkindale) That Senate adopt the recommendation that the
degree of LL.D. (Honoris
Causa) be conferred upon
Professor Henry Rushton
Fairclough.
Carried
Dr. Sedgewick        )
Archbishop de Pencier) That Senate approve
the recommendation that
the degree of LL.D.
(Honoris Causa) be conferred upon Judge Helen
Gregory MacGill.
Carried
Communications relative to the time of the proposed
visit of His Excellency, the Governor General of Canada 597.
Wednesday, February 16th, 1938.
to Vancouver, and the time at which the Honorary Degree
might be conferred upon him, were received from Colonel
J. P. Mackenzie and Dr. Farris.
Dr. Sedgewick)
Mr. Lett     ) That further arrangements with
respect to this matter be left
in the hands of the Chair.
Carried
From the Department of University Extension
Report of Director Robert England, August, 1957.
(Mimeographed copies had been mailed to all members
of Senate.)
Dean Finlayson)
Major Holmes  ) That the report be received
and filed.
Carried
Outline of activities for this term. (Bulletin No.4)
(Printed copies had been mailed to all members of
Senate.)
This bulletin was received for the information of
Senate.
A letter was received from Lieutenant-Colonel G. M.
Shrum, Officer Commanding U.B.C. Contingent C.O.T.C.,
calling attention to the fact that The University of
British Columbia was not included in the list of recognized Universities in the "Regulations under which
Commissions in the Regular Army may be Obtained by 598
Wednesday, February 16th, 1938
University Candidates".  It was suggested that as this
was a handicap to University of British Columbia
students wishing to take out commissions in the Regular
Army, application for recognition be made to The War
Office.
Major Holmes)
Mr. Lett    ) That the matter be referred to
the Standing Committee on Recognition by Institutions in the
British Empire, with power to
act .
Carried
*Roman
A request was received from the/Catholic Archbishop
and Bishops of British Columbia for the affiliation of a
* Roman
college for/Catholic students.
Dr. Sedgewick)
Mr. Lett     ) That a committee be appointed,
with power to consult the
University Solicitor, to consider the request and to report
to the Senate.
Carried
Mr. Lett called attention to the success of "Open
House" Day and paid tribute to all those responsible
for organizing and carrying out the plan.
Mr. Lett     )
Miss Jamieson) That a letter of appreciation
be sent to the Chairman of
the "Open House" Committee.
Carried
* See Minutes, Page 604, 599.
Wednesday, February 16th, 1938,
Reference was made to the death of Dr. Frank P.
Patterson, former member of the Senate and of the Board
of Governors.
Archbishop de Pencier)
Dean Buchanan        ) That a letter be sent
to Mrs. Patterson expressing the appreciation of the Senate of
the life and work of
Dr. Patterson, and
conveying to her the
sympathy of the members
of Senate.
Carried
The members of Senate stood in silent tribute to
the memory of Dr. Patterson.
The meeting adjourned.
S/*^y> 6t). x7?aZZ^3'
Secretary
Chairman.

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