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[Meeting minutes of the Senate of The University of British Columbia] Sep 14, 1977

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Array 6857.
Wednesday,   September   14,   1977.
The First regular meeting of the Senate of The University of British Columbia for
the Session 1977-78 was held on Wednesday, September 14, 1977 at 8.00 p.m. in the Board
and Senate Room.
Present: President D. T. Kenny (Chairman), Chancellor D. F. Miller, Dean J. H. M.
Andrews, Mrs. M. F. Angus, Acting Librarian Mr. I. Bell, Dr. C. B. Bourne, Dr. T. H.
Brown, Rev. P. C. Burns, Mr. R. J. Carter, Mr. W. Chow, Dr. D. H. Copp, Mr. C. K.
Cramer, Dr. J. D. Dennison, Dr. B. A. Dunell, Miss L. R. Erdman, Mrs. F. Field, Dr. C. V.
Finnegan, Dean E. M. Fulton, Dean J. A. F. Gardner, Mr. B. Gilfillan, Dr. D. Haley,
Mr. D. P. Hamilton, Dr. R. H. Hill, Dr. J. M. Houston, Mr. R. O. Joseph, Miss A. M.
Katrichak, Dr. W. M. Keenlyside, Dean W. D. Kitts, Dr. L. Kraintz, Mr. J. Kulich,
Mrs. W. T. Lane, Dean P. A. Larkin, Dean P. A. Lusztig, Dean K. M. Lysyk, Dr. D. J.
MacDougall, Mr. A. O. McNeil, Dr. J. H. McNeill, Mr. J. F. McWilliams, Rev. J. P.
Martin, Dr. H. Mitchell, Dr. B. N. Moyls, Mr. R. F. Osborne, Dr. P. H. Pearse, Mrs. M. L.
Peters, Dr. M. E. Prang, Dr. J. F. Richards, Dean B. E. Riedel, Dr. V. C. Runeckles,
Mr. J. H. Russell, Dr. S. 0. Russell, Mr. P. Sandhu, Dr. R. F. Sharp, Vice-President M.
Shaw, Dr. J. K. Stager, Mr. G. A. Thorn, Dean G. M. Volkoff, Miss C. L. V. Warren, Mr. E.
Warren, Dean W. A. Webber, Mr. R. S. Whyte, Dean R. M. Will, Acting Dean D. J. Yeo.
Observer:   Mr. J. A. Banham
Messages of regret for their inability to attend were received from Dr. C. S.
Belshaw, Dr. K. T. Brearley, Mr. D. M. Brousson, Dean W. D. Finn, Dr. R. F. Gray,
Mrs. H.   McCrae, Dr. C. A. McDowell.
Minutes of the previous meeting
Dr. Copp ) That   the   minutes   of   the   Ninth   regular
Dean Volkoff ) meeting of Senate for the Session  1976-77,
having been circulated be taken as read and
adopted.
Carried 6858.
Wednesday,  September   14,   1977.
Business arising from the Minutes
Report of the ad hoc Committee on Departmental Review Policy  (P. 6828)
At the May 25, 1977 meeting discussion of the report was deferred to the
September meeting.
Dr. Pearse presented the report. It was explained in the report that in
November 1976 the Faculty of Medicine had sought Senate's endorsation of a
statement of policies and procedures for reviews of departments in that Faculty. The
committee was then established to examine the proposal of the Faculty of Medicine
and the broader implications it would have for Senate and University policy. The
committee concluded that it should recommend to Senate a general statement of
policy with respect to reviews of academic units throughout the University.
Dr. Pearse stated that if Senate accepted the policy statement the Faculty of
Medicine would then be asked to reconsider its proposal in order to comply with the
statement.
Dr. Pearse ) That   the   report   of   the   Committee   on
Mrs. Field  ) Departmental review policy, excluding the
policy statement, be accepted.
Carried
Senate then considered the following policy statement:-
"The Senate of The University of British Columbia encourages reviews of academic
units within the University. Such assessments of academic strength and balance,
administration and related matters by academic peers can provide valuable
guidance not only to the members of the academic unit being reviewed but also to
the Senate and the responsible administrators of the University. However, since
such reviews are costly and often cause some stress, they should not be initiated
according to a rigid timetable or without good reason.
The Senate, as the senior academic authority of the University, has an interest in
the proper conduct of these reviews, and in the orderly development of review
policies generally. In view of the diversity of conditions and needs in the several
faculties, however, it would not be desirable for the Senate, at present at least, to
undertake to conduct these reviews itself, or to prescribe detailed structures and
procedures for use throughout the University. The Senate has therefore adopted
the following guidelines to assist and encourage faculties to design review
arrangements suitable to their special needs. These are deliberately general and
flexible, reflecting the Senate's recognition of widely varying circumstances among
the faculties and the diversity of problems that are likely to be encountered by
individual review committees. 6859.
Wednesday,  September   14,   1977.
Business arising from the Minutes
Report of the ad hoc Committee on Departmental Review Policy  (continued)
1. Reviews of departments, institutes, centres, schools, faculties or other
administrative units within the University, or of special academic programs, should
be initiated when a reasonable request for a review is made by the academic staff
involved, the Head or other responsible administrator, the responsible Dean or the
Senate. While this implies no rigid periodicity for reviews, some faculties may find
it desirable to review units within them according to some timetable, and a regular
review of special administrative units like institutes and centres may be
particularly worthwhile.
2. Committees struck to review departments and other units or programs within a
faculty should be appointed by, and be responsible to the Dean, who should also
receive their reports. Correspondingly, reviews of faculties should be conducted by
committees appointed by and responsible to the President, who will receive their
reports. The administrative officer responsible for the review committee should be
responsible also for arranging the necessary funding.
3. Faculties are authorized and encouraged to design and approve statements of
policies and procedures for the conduct of reviews of departments and other
administrative units or programs within their responsibility. The arrangements
should be designed to allay apprehensions about reviews, to expedite them, and to
ensure maximum benefit from them. These faculty statements should contain,
inter alia:
a. A description of the structure of review committees. Committees should
include one or more experts from outside this university. However, some
faculties may choose to limit the role of external assessors (for example, by
having them act only as advisors to the review committees or by restricting
their concern with certain matters such as administration or finance.)
b. Procedures for selecting members of review committees. Among other
things, the extent to which members of the academic unit being reviewed will
participate in the selection of reviewers should be stipulated.
c. Provisions to ensure that review committees are provided with explicit terms
of reference, particularly in respect of the extent to which their
investigations are to extend beyond purely academic matters to issues of
administration and finance. The academic strength and balance of the unit
under review should be the main focus of the investigation, and this should
include the full spectrum of its academic activities.
d. Clear and detailed arrangements to govern the submission of documentation
and communications between the committee and the members of the
academic unit being reviewed.
e. Provisions for the review committee's report to be made available to the
members of the unit reviewed, subject to deletions by the Dean on the advice
of legal counsel with respect to any material that may be defamatory or of
other legal consequence, or that might be considered an invasion of privacy.
4. Faculties' statements of policies and procedures for reviews should be submitted to
the Senate for approval. 6860.
Wednesday,  September   14,   1977.
Business arising from the Minutes
Report of the ad hoc Committee on Departmental Review Policy  (continued)
5. The Senate should be advised of reviews being undertaken, and a copy of each
review committee's report deposited with the Secretary of Senate and made
available for examination by senators.
6. The Senate should reassess this statement of policy within five years in the light of
new experience."
Dr. Pearse) That    the    recommended    Senate    policy
Dean Will   ) statement   on   reviews   of   administrative
units be adopted.
It was agreed that item 5 should read ... "The Senate should be advised of reviews
being undertaken, and a copy of each review committee's report as submitted to the
members of the unit being reviewed deposited with the Secretary of Senate and made
available for examination by senators."
Senate also agreed that the words "... or of special academic programs ..." be
deleted from item I and that the words "... or programs ..." be deleted from item 2.
In amendment:
Mr. Sandhu ) That item 3 a. be amended to add at least
Mr. Russell ) one representative from the student body.
Lost
In amendment:
Mr. McWilliams ) That   item   I   be  amended  to  include  the
Dr. Finnegan      ) words "the President" after the words "...
the responsible Dean ...".
Carried
The motion, as amended, was put and carried.
The   Chairman   expressed   thanks   and   appreciation   for   the   work   done  by  the
committee.
From the Board of Governors
Notification of approval in principle of Senate recommendations - subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President and the formal agreement of the President; and that the
Deans and Heads concerned with new programs be asked to indicate the space
requirements, if any, of such new programs. 6861.
Wednesday,  September  14,   1977.
From the Board of Governors  (continued)
(i)      Course changes recommended by the Faculty of Applied Science  (P.6831)
(ii)     New courses and course changes recommended by the Faculty of Commerce and
Business Administration  (P.6831)
(iii)    Course change recommended by the Faculty of Dentistry  (P.6831)
(iv)    Certification program for Periodontics recommended by the Faculty of Dentistry
(P.6831-3)
(v)      New courses and course changes recommended by the Faculty of Graduate Studies
(P.6833)
(vi)     M.F.A. Program  in Fine Arts recommended by the Faculty of Graduate Studies
(P.6834-5)
(vii)   Course change recommended by the Faculty of Law   (P.6835)
(viii) New courses recommended by the Faculty of Law  (P.6835)
(ix)    New courses and course changes recommended by the Faculty of Medicine (P.6835)
(x)      New courses recommended by the Faculty of Medicine  (P.6836)
(xi)    New   courses   and   course   changes   recommended   by   the   Faculty   of   Science
(P.6836-42)
(xii)   Modified loan regulations for the University Library  (P.6821-4)
Senate membership
Declaration of vacancies
As required under section 36 (6) of the Universities Act, the Secretary declared the
following vacancies on Senate:-
(a) two representatives of the faculty members at-large to replace Dr. R. M.
Clark and Dr. M. F. McGregor
(b) representative of the Faculty of Applied Science to replace Dr. M. Uprichard
(c) representative of the Faculty of Arts to replace Dr. P. Suedfeld
(d) two representatives of the Faculty of Commerce and Business Administration
to replace Dr. R. F. Kelly and Dr. P. A. Lusztig who is now a member of
Senate in his capacity of Dean
(e) representative of the Faculty of Dentistry to replace Dr. M. J. A. Smith
(f) representative of the Faculty of Law to replace Mr. A. F. Sheppard
The Chairman welcomed to Senate Mr. Brian Gilfillan, student representative for
the Faculty of Forestry replacing Mr. D. C. Bulger for the remainder of the one-year
term ending March 1978.
Dr. Stager suggested that in future, where possible, vacancies be declared at the
May meeting of Senate in order that replacements would be able to attend the first
meeting in September. 6862.
Wednesday,  September   14,   1977.
Committee on Prizes, Scholarships and Bursaries
Dean Lysyk ) That the new awards listed in the Appendix
Dr. Moyls     ) be accepted subject to the approval of the
Board  of  Governors,  and  that  letters of
thanks be sent to the donors.
Carried
Annual Financial Report of the University, March 31, 1977
As required under Section 32 of the Universities Act, the Board of Governors had
forwarded to Senate copies of the Annual Financial Report, Balance Sheet and Financial
Statements of the University for the fiscal year ended March 31, 1977.
Senate Admissions Committee
Report on Academic Year 1976-77
A report concerning the activities of the committee had been circulated for
information. Dr. Finnegan stated that since the last meeting of Senate in May the
Admissions Committee had met thirteen times. Individual appeals on admission and
readmission totalled 48, of which 14 were granted and 34 denied.
It was stated in the report that the standings of Grade 12 applicants for
September 1976 were subject to a more rigorous scrutiny than formerly. In general
applicants with a gradepoint average of 2.3 or lower (C = 2.0 and C+ = 2.5) were denied
admission and those above 2.3 but below 2.5 were screened on the relevancy of their
studies. Those with an average of 2.5 or above were, in general, admitted. For
admission in September 1977 similar criteria were applied with decisions being made
on relevancy of studies for those with averages of 2.5 and above.
The more stringent standards imposed for September 1976 had the desired effect of
reducing failures in May 1977. The percentage of freshmen failing or withdrawing
dropped to 13.5% from 17.7% the previous year for all registrants and, for School
District 39 (Vancouver), from 13.4% to 9.3%. At the same time the percentage
obtaining full credit rose to 56.7% from 53.2% for all registrants and to 59.5% from
52.6% for Greater Vancouver students. The number of freshmen enrolled was 3228 (a
year earlier, 3384).
Discussions had been held on admissions and transfer policy, culminating in a
recommendation for the establishing of a new policy on the admission of applicants
from Grade 12, B.C. 6863.
Wednesday,  September   14,   1977.
Senate Admissions Committee
Report on Academic Year 1976-77  (continued)
It was also stated in the report that the Native Indian Teacher Education Program
was entering its fourth year and some conclusions could now be drawn. Initially the
mature student category was used for three-fourths of the entering class but this
dropped to less than half for the third-year entering class; the average age at
admission was approximately 24 years. The procedures used for screening and
admitting the native students appeared to have worked well. An expected attrition
rate of near 50% materialized, with personal adjustment and family problems being the
major reasons for students dropping out. For those who remained failure rates had not
been excessive.  In September 1976 the total enrolment was 141.
Admission, Advancement and Supplemental Regulations - B.Com. degree program
At the April 20, 1977 meeting Senate referred to the Admissions Committee a
proposal of the Faculty of Commerce and Business Administration for revisions of
regulations on admission, advancement and supplemental examinations.
Dr. Finnegan explained that the committee had considered the proposal and had
made some amendments. However, at the request of the new Dean of Commerce and
Business Administration, Senate agreed to postpone discussion of the section on
Advancement until Dean Lusztig had had an opportunity to study this matter further.
Dr. Finnegan ) That the minimum standing for admission
Dean Lusztig ) to First Year be 60% (or equivalent) in the
pre-Commerce studies, and that the
minimum standing for transfer from
another institution into the Second Year (or
higher years) be 60% (or equivalent) in the
most recent year of studies.
Carried
Dr. Finnegan ) That    the    following    rules    govern    the
Dean Lusztig ) granting of supplemental examinations:
(a) The Faculty may grant supplemental
examinations to a maximum of 3 units.
(b) In order to be eligible for
consideration a student must have at
least 40% in the course in question and
an average of not less than 60% in all
other courses taken during the session. 6864.
Wednesday,   September   14,   1977.
Senate Admissions Committee
Admission, Advancement and Supplemental Regulations - B.Com. degree program
(continued)
(c) Supplemental examinations are
normally provided in Commerce
courses where the final examination
accounts for 40% or more of the final
grade in the course.
(d) A supplemental examination will have
essentially the same scope as the final
examination; will, when written and
passed, stand as a substitute for the
final examination in any calculation of
the final course grade.
(e) Information on which courses have
supplemental examinations will be
published and made available to
students in the Faculty.
Carried
Admission requirements for applicants from Grade 12 British Columbia Schools
Dr. Finnegan presented the report which stated that prior to 1970 applicants from
Grade 12 B.C. were required to have graduated from secondary school on the
Academic-Technical Program with an average not below 60% on four major subjects of
an Arts, Sciences or Technical specialty. In 1970, following a change in the senior
secondary school curriculum the University amended its admissions policy to require an
average between C and C+ calculated on the "overall secondary school record"
(Grades II and 12) but with no specific subject requirements beyond prerequisite
subjects for Science.
It was pointed out in the report that currently there was no distinction on
secondary school graduation between academic and career or terminal programs of
study. The hope of the University was that the adoption of a policy of not requiring
specific courses would permit the schools to tailor study programs to the individual
needs of their pupils. This hope was not realized. Some school principals had reported
their frustrations in attempting to provide a "best" program in the face of pupils'
desire for the "easiest one". The committee had noticed a growing tendency of
applicants to present study patterns with substantial academic courses reduced to a
minimum. 6865.
Wednesday,  September   14,   1977.
Senate Admissions Committee
Admission requirements for applicants from Grade 12 British Columbia Schools
(continued)
The committee concluded that the current policy was not providing adequate
guidance to secondary school pupils in selecting the broad academic background for
university study that the committee felt was appropriate. The committee had,
therefore, made recommendations for a more structured pattern of courses to be
required of secondary school applicants, but would wish to continue its scrutiny of
borderline cases - a procedure that had appeared to have been very effective in the
past.
Dr. Finnegan ) I.   That   the   following   statement   on   admission   of
Dr. Burns       ) Applicants    from    Grade    12,   British   Columbia
Secondary Schools be approved:
The minimum academic qualification for
admission to the University is Senior Secondary
School Graduation as prescribed by the Ministry of
Education.
Applicants will be admitted if the assessment of
their capacity for success in university studies
made by the Senate Admissions Committee is
positive. The records of individual applicants are
studied in terms of their relevance to the
university studies being sought.
In general a C+ average on the best ten prescribed
courses of Grades II and 12 is required for
admission, but decisions on admissibility of
borderline cases are made on specific grades and
relevancy of courses.
Subjects of Grades I I and 12, of the Provincial ly
prescribed Senior Secondary School Curriculum,
required of all applicants are:
English I I and 12
French I I or a foreign language 11
Algebra (Mathematics) I I
A Science I I
Social Studies I I
and four additional courses, * three of which
must be numbered 12, chosen from among
courses listed in the Curriculum in the
category 'Arts and Science'.
(* These courses may be specified by the
Faculties or Schools for degree or
diploma programs and, if so specified,
are indicated in the Calendar Section
which gives the admissions requirements
for the particular degree or diploma.) 6866.
Wednesday,  September   14,   1977.
Senate Admissions Committee
Admission requirements for applicants from Grade 12 British Columbia Schools
(continued)
2.   That the provisions of the statement in section # I
be implemented on the following schedule:
(i) for admission in September 1978 - calculation
of standing be on the best ten relevant
subjects
(ii) for admission in September 1979, the three
courses numbered 12 from 'Arts and Science'
be required.
(iii) for admission in September 1981, Algebra
(Mathematics) II, a Science I I, and
French II or a foreign language II, be
required.
In amendment:
Dr. Dennison )
Dean Lusztig )
That the words "or a foreign language I I"
be deleted.
Lost
In amendment:
Dr. Pearse )
Mrs. Angus )
That the motion be amended to read "..
French II      or     a     foreign      language I
(preferably the former) ..."
Lost
In amendment:
Mr. Thorn )
Dr. Copp )
The motion was put and carried.
Dr. Finnegan )
Dr. Burns       )
That the question of the "language
requirement" be referred back to the
Admissions Committee for further study
and consultation with the Secondary
Schools.
Lost
That the Faculties of Agricultural
Sciences, Arts, Education, Science and the
Schools of Home Economics, Nursing,
Physical Education and Recreation be
directed to report to Senate for
consideration at the Senate meeting of
December 14, 1977 any further specific
subjects of Grades I I and 12 that should be
required of or recommended to prospective
applicants from B.C. Secondary Schools.
Carried 6867.
Wednesday,  September  14,   1977.
Faculty of Commerce and Business Administration
At the April 20, 1977 meeting Senate approved the establishment of the Urban
Land Economics Endowment Fund, the name of the Professorship to be confirmed later.
Senate was informed that this will be known as The Philip H. White Professorship in
Urban Land Economics.
Faculty of Law
A proposal to change the closing date for applications for admission to the Faculty
of Law had been circulated.
Dean Lysyk ) That the closing date for applications for
Dr. MacDougall ) admission to the Faculty of Law be set at
March 31, commencing with the academic
year 1978-79.
Carried
Centre for Continuing Education
Senate at its meeting of April 20, 1977 requested that University departments
responsible for certificate and diploma programs report to Senate annually on these
programs.
The following reports on the four programs administered by the Centre for
Continuing Education had been circulated for information:-
Diploma Program in Adult Education   (offered jointly by the Faculty of Education and
the Centre for Continuing Education)
1. Twenty-four applications had been received for the year 1976-77. Twelve
applicants were admitted to the Program. Two applications were held for further
documentation. Three applicants were not eligible for admission and one applicant,
otherwise qualified, failed to obtain sufficient TOEFL score. One applicant
withdrew application. Three applicants were given conditional admission and two
applicants without degree would have to be presented to the next meeting of the
Policy Committee.
2. Six full-time and nine part-time students enrolled in the Program during 1976—77.
3. Four students completed the Program in 1976-77 Winter Session and qualified for
the Diploma, while one student was expected to complete the requirements during
the 1977 Summer Session.
4. Two students in the Diploma Program transferred to a Master's Program and two
students were applying for transfer.
5. Since the beginning of the Program in 1966, a total of 87 students have qualified
for the Diploma. Enrolment in the 1977-78 Winter Session is expected to level out
at three to four full-time and ten part-time students. 6868.
Wednesday,  September   14,   1977.
Centre for Continuing Education
Diploma Program in Adult Education  (continued)
6. The Policy Committee for the Diploma Program in Adult Education at a meeting on
May I I, 1977 discussed at some length the future of the Diploma Program in the
light of the new guidelines for diploma and certificates passed recently by Senate,
the expressed intention of the Adult Education Department to redesign the program
for undergraduate level, and the changing needs in the field. The need for clearer
distinction between the Diploma and the Master's programs also was discussed, and
possible alternate routes for admission to the graduate program were explored.
The Committee agreed to request the Adult Education Department to work on the
preparation of appropriate courses to make possible the change in the Diploma
Program from graduate to undergraduate level, and to prepare jointly with the
Centre for Continuing Education a proposal for the reorganization of the Diploma
Program. The Committee also requested the Adult Education Department to
consider possible alternate routes for admission to the Master's Program, other
than normal requirements, and articulation between the revised Diploma Program
and the Master's Program.
Certificate Program in Criminology
1. The number of students presently enrolled in the program is 126.
2. In addition to the above number, there are 31 students registered for the course
"The Canadian Criminal Justice System", but because it is a non-credit course, they
have not been admitted to the University and are therefore not included in the
figure of 126 officially registered students.
3. The geographic distribution of registered students is as follows:
British Columbia 73 Alberta 15
Saskatchewan 3 Manitoba 6
Ontario 5 Nova Scotia I
Newfoundland 7 Yukon 8
Northwest Territories 4
4. The number of students registered for the various courses is as follows:
Canadian Criminal Justice System 34    (this figure does not include the
31 students mentioned above)
Political Science 200/202 61
Psychology  100 21
Psychology 300 10
Psychology 308 4
Sociology 210 7
Sociology 368 3 6869.
Wednesday,  September   14,   1977.
Centre for Continuing Education
Certificate Program in Criminology (continued)
5. The occupational (where known) distribution of students is as follows:
Police Force 58
Academics 6
Social Workers 4
Prison Inmates 2
Native Courtworkers 33
Library Workers 6
Probation Officers 5
Additional occupations include housewife, lawyer, Salvation Army, civil service,
immigration officer, post office worker, etc.
6. Application for Admission to U.B.C. and course cards for the program have been
sent to 74 prospective students during the past year. Four of these have been
admitted but have not yet indicated which course they wish to start.
7. During the course of the year, we have had I 14 inquiries about the program.
Diploma Program in Administration for Engineers   (offered jointly by the Faculty of
Applied Science and the Centre for Continuing Education)
1. There were twenty-six admissions into the program this past year. Of these, ten
were in Greater Vancouver and sixteen at interior locations.
2. Total enrolment in the program since its inception in 1968 stands at 815. This
represents approximately 12 percent of the Registered Professional Engineers in
the Province of British Columbia.
3. Seven candidates received their Diplomas in the Spring of 1977, making a total
of 52 graduates to date. A further four are projected to complete their
requirements in the Fall.
4. In addition to the diploma courses regularly available on-campus, from one to three
courses per year are offered at the following interior locations: HUDSON HOPE,
KAMLOOPS, KELOWNA, KIMBERLEY, KITIMAT, PARKSVILLE, PORT ALBERNI,
PRINCE GEORGE, POWELL RIVER, QUESNEL, TRAIL (CASTLEGAR), and
VICTORIA.
5. Current program development is directed to utilizing electronic-media as a means
of making courses more readily available to practicing engineers and their
employers. Initially this will depend on the use of video-taped material,
supplemented by a "talk-back" communication capability. Development of this
technique will be of particular advantage to engineers who are widely dispersed or
in remote locations, and those whose duties restrict their ability to attend classes
on a fixed schedule.
Certificate Program in Early Childhood Education
I.   There are at present 303 registered candidates in the Program. 6870.
Wednesday,  September   14,   1977.
Centre for Continuing Education
Certificate Program in Early Childhood Education  (continued)
2. Twenty-seven candidates completed the Program and were awarded Certificates.
This brings to 74 the number of Certificates awarded since the Program's inception
in 1972.
3. Of the 41 courses offered, 10 were given off-campus. Seven of these were outside
the lower mainland (Victoria, Vernon, Courtenay, Campbell River).
4. The Committee on transfer credit dealt with 26 transfer requests. Credit was
granted in 23 of these.
5. Three programs were held in cooperation with the B.C. Preschool Teachers'
Association and one was held in cooperation with the Children's Television
Association.
6. With the proposed reorganization of training for preschool teachers in British
Columbia, the Advisory Committee to the Certificate Program met with Mr. Dean
Goard (Department of Education) to try to ascertain where the Certificate
Program would fit. Assurance was given that a spokesperson representing the
Program would be involved in meetings leading to reorganization.
Tenure Review
In response to a request by Senate, the Board of Governors requested the Staff
Committee of the Board of Governors to review tenure at U.B.C. with specific attention
directed to the following:-
(i)      the criteria used in granting tenure;
(ii)     the relative weights placed upon these criteria;
(iii)    the methods utilized in ascertaining performance;
(iv)     the   extent   to  which   the  criteria  are  applied,  consistent  with  the
interests of the Department and the University in maintaining strength
and balance.
The following is an extract from the report:-
"I.  The Process of Tenure
First we identified the process associated with the granting of tenure. We noted
that, rightfully, the process begins in the individual departments. As the Faculty
Handbook outlines (in Section 5) each member is evaluated, after the appropriate
time has elapsed, by colleagues who are knowledgeable about teaching and research
in the candidate's particular discipline. The recommendation for tenure proceeds
up to the Board, through the channels outlined. At each stage of the process - the
departmental colleagues, the Dean and his review committee, the Senior
Appointments Committee, the President, and finally the Board - all have to be
satisfied that the procedures agreed to have been followed.
From the description of the process we turned our attention to some of the issues
that arise in decisions of tenure. 6871.
Wednesday,  September  14,   1977.
Tenure Review  (continued)
2. Tenure and Academic Freedom
We looked at academic freedom. Historically tenure has provided a means of
protecting academic freedom. It means that faculty are protected from those
without the university and those within the university who would seek to inhibit the
free expression of opinions on controversial issues. Tenure is not the only
requirement for an atmosphere of free inquiry but it is a requirement.
3. Tenure and Job Security
The question of job security was also discussed. Even if tenure did not exist there
would likely be some other form of professional security. In most institutions in
our society there exist arrangements for job security; whether union agreements,
long term contracts, or tenure. At U.B.C. tenure under the agreement with the
Faculty Association fills this function. Moreover, it is a necessary element in
attracting outstanding academics since it is offered by all leading universities.
4. Tenure and Teaching Quality
One of the most widely debated issues about tenure concerns its effect on teaching
and research. Some argue that in its provisions for job security tenure may, in
some cases, reduce motivation for good teaching and research, and receptiveness to
constructive criticism. On the other hand, the vast majority of faculty will argue
that the motivation for good teaching and for productive scholarship and research
lies elsewhere - in creative urges, in the continuing need for the esteem of ones
colleagues, in general job satisfaction and in the desire for salary improvement and
promotion - so that no close link between holding tenure and teaching quality
exists.
The influence of tenure on teaching and research is often confused with other
factors. Professors' interests, productivity, creativity and drive may change with
time for reasons not associated with tenure. When such a change affects teaching
quality tenure is sometimes wrongly blamed. We heard the view that the criteria
for tenure (see below) - in particular the insistence on high performance in both
teaching and research before tenure is granted - are the best protection available
against future adverse changes in teaching performance. Nonetheless, the
University at present may not have enough flexibility, for example in early
retirement provisions or in reallocation of duties, to make accommodations for
faculty members whose teaching has deteriorated. We hasten to add that the
University emphasizes good teaching and that the University has a large proportion
of good teachers of all ages.
5. Criteria for Tenure
With regard to the criteria for tenure and the methods utilized in evaluating
candidates for tenure, the Committee was aware that these matters are subject to
collective bargaining under the agreement between the University and its Faculty
Association. The criteria and procedures for Appointment Without Term (tenure)
as described in the current agreement are attached (Attachment #1). 6872.
Wednesday,  September   14,   1977.
Tenure Review
5. Criteria for Tenure  (continued)
The criteria for tenure include the quality of (i) teaching, (ii) scholarly research,
professional and creative work and (iii) service to the University and the
community. The Committee was informed that (i) and (ii) generally received the
greatest weight and that throughout the University a positive recommendation for
tenure should require a high standard of both teaching and scholarship.
Scholarship and research are interdependent. It has been the experience at
universities that good teaching depends upon the maintenance of sustained research
or creative activity in one's academic discipline. Undue emphasis on research, in
contradistinction to teaching, has not generally occurred in tenure decisions at The
University of British Columbia, nor has it been a policy encouraged in any area of
the University.
The final criterion (iii) of "other service to the University and the community" is
not as well articulated and does not always carry the same weight as the other two
even though it is also important. A good university is more than a repository of
information. It interacts widely with society and helps to form its values. In turn,
this interaction improves the quality of teaching and research.
6. Termination of Tenure
We then turn to the question of whether a tenured Faculty member can be
dismissed. We discovered that tenure does not provide protection against dismissal
for cause. The University's agreement with the Faculty Association allows for the
termination by appropriate procedures of the appointment of any faculty member
for "incompetence, gross misconduct, or failure or refusal over a substantial period
of time to perform reasonable duties."
7. Tenure and Teaching Evaluation
We concluded our discussions by looking at the methods of ascertaining
performance. In doing so the Committee focussed particularly on the means of
judging teaching performance. Section 4.02 of the Collective Agreement, describes
the methods which may be used in evaluating teaching. Although these methods
include the use of student opinions, the Committee was informed that in the past
systematic evaluation of teaching by students has not always contributed
sufficiently to tenure decisions in all areas of the University. In August 1975 the
President sent a letter to all departments urging that systematic evaluation of
teaching by students should contribute to the consideration of tenure in all areas of
the University.  This Committee recommends that:
Measures be taken to establish at The University of British Columbia
systematic methods of evaluation by students of teaching; and that
such evaluations be considered in tenure decisions.
It is recognized that it is the responsibility of departments and faculties to
establish procedures which are appropriate to each discipline, while at the same
time adhering to the principles that (I) high standards in both research and
teaching are necessary conditions for granting tenure and (2) appropriate and
systematic methods for student evaluation of teaching are one important element
in assessing teaching." Tenure Review  (continued)
Mr. Sandhu )
Mrs. Peters )
6873.
Wednesday,  September  14,   1977.
That the recommendation of the
committee that "Measures be taken to
establish at The University of British
Columbia systematic methods of evaluation
by students of teaching; and that such
evaluations be considered in tenure
decisions." be referred to the Senate
Committee on Teaching Evaluation.
Carried
Graduation Regulations
Senate was  informed  that  it  had  proved to be administratively impossible for
decisions to be made in time for Spring graduation ceremonies for students completing
their B.Sc.  degrees in the combined B.Sc./M.D. and B.Sc./D.M.D. degree programs.
Students completing their degree requirements at another institution also are
rarely able to provide the Registrar with final transcripts in time to enable them to
graduate at the Spring ceremonies. The Registrar therefore recommended that all
applications for degrees for such students be treated as applications for Fall graduation.
Dean Volkoff  )
Dean Gardner )
That the following paragraphs be added to
the Calendar statement on Graduation-
Students are reminded that, because of the
extended Winter Session in the Faculties of
Dentistry and Medicine, academic results
are not available from those Faculties in
time for Spring graduation. Thus, all
applications for degrees by students in the
First Year of the Faculties of Dentistry
and Medicine will be treated by the Faculty
of Science as applications for Fall
graduation.
Students completing degree requirements
at another institution are also reminded
that, because of the delay in obtaining
official transcripts, all applications for
degrees for such students will be treated by
the Registrar's Office as applications for
Fall graduation.
Carried
Other Business
Senate was informed that enrolment figures would probably be slightly higher than
the previous year.
Report of the Tributes Committee
Dr.  Stager  presented the report of the Tributes Committee.    Members of the
gallery were asked to leave. 6874.
Wednesday,  September   14,   1977.
Report of the Tributes Committee (continued)
Memorial Minute
The following memorial statement had been prepared in accordance with the
custom of Senate in recognition by the University and the Senate of the late
Aaro Emil Aho.
IN MEMORIAM
AARO EMIL AHO
Aaro Aho died in Ladysmith, B.C. on May 27, 1977, as the result of a tragic
accident on his farm.
He was born in Ladysmith on June 20, 1925, the son of immigrant Finnish parents.
He studied as an undergraduate at the University of British Columbia and received his
Bachelor's degree in Geology in 1949. He later attended the University of California
where he received a Ph.D. in Petrology and Mineralogy in 1954. He taught briefly at
the University of Oregon.
In 1953 he joined the Geological Survey of Canada. From that time he became
committed seriously to a study of the Yukon and to the search for and development of
mineral resources. Through his persistence and intuitive skill he brought about a
resurgence of mining activity in that area.
In 1964 he founded Dynasty Explorations Ltd., and through his efforts the
zinc—lead-silver Anvil orebody at Faro was discovered the following year. He was also
credited with the finding of a natural gas field in Lake Erie in 1967, the Sierra Gorda
copper-molybdenum deposit in Northern Chile in 1970, and the Grum lead-zinc-silver
deposit in the Anvil District in 1973.
He was not only one of Canada's most successful geologists and a great
mine-finder, but he also bridged the gap between industry and the University. He was
a stalwart friend and supporter of the University of British Columbia, and had a
long-standing interest in students. It was from students working with him in the Yukon
during the summer months that he heard of the concern on campus about the
inadequacy of the geology facilities and of the faculty's dreams and plans for a new
building. He lost no time in appraising the situation for himself. As a result he headed
the successful fund-raising campaign which helped finance the construction of our
Geological Sciences Centre, a project to which he devoted a prodigious amount of time
and energy. He served on the University Senate as a Convocation member from 1969
to 1975.  He found time for writing, and published numerous papers.
He was highly respected and admired by prospectors, geologists, miners and
businessmen alike. His enthusiasm and his single-mindedness to attain a goal drew
people of all kinds to him and his projects. He had drive and initiative, but above all
he had faith in his convictions. His passing is a great loss to the mining and university
communities and to the Yukon. He will never be forgotten by them or by a host of
other friends.
Dr. Stager ) That this Memorial statement be spread on
Dr. Moyls  ) the minutes of Senate and that a copy be
sent to the relatives of the deceased.
Carried 6875.
Wednesday,  September  14,   1977.
Report of the Tributes Committee (continued)
Honorary Degrees
Dr. Stager reminded members of Senate that the committee would be glad to
receive nominations for possible honorary degree recipients. These should be
submitted to Dr. Stager, Chairman of the Tributes Committee, incorporating the
reasons for the nominations, along with curricula vitae.
The meeting adjourned at 10.30 p.m.
The next regular meeting of Senate will be held on Wednesday, October 12, 1977.
Secretary
Confirmed,
Chairman 6876.
Wednesday,  September   14,   1977.
APPENDIX
New Awards Recommended to Senate
The Wilda Adams Memorial Scholarship - A scholarship in the amount of
approximately $500 has been provided from a bequest from the late Wilda Adams.
The award will be made to a graduate student on the Masters degree program in
Special Education in the Faculty of Education.
American Foundrymen's Society, B.C. Chapter Bursary - A bursary in the amount of
$500 has been established by the American Foundrymen's Society, B.C. Chapter and
will be available at The University of British Columbia every third year, beginning
with the 1977/78 session. The bursary will be made to a student taking a full
program of studies leading to a degree in any field. The award will be made to a
student who requires financial assitance. Preference will be given to members,
sons, daughters, wives, husbands of members of the American Foundrymen's
Society, B.C. Chapter. The deadline for submitting applications is July 1st. The
award will be made on the recommendation of the University Awards Committee.
The Association of Professional Economists of British Columbia Scholarship -The
Association provides a scholarship of $500 to encourage pursuit of careers as
professional economists. It is awarded to a student entering the final year of the
majors or honours program in Economics, for excellence in economics and superior
academic accomplishment appropriate to the development of professional
economists.
The B. C. Dentists' Wives' Association Scholarship in Dentistry - A scholarship in
the amount of $500, a gift of the B. C. Dentists' Wives' Association, will be
presented to an outstanding student in the Faculty of Dentistry. The award will be
made on the recommendation of the Faculty.
B. C. Telephone Company Graduate Scholarship in Management Information
Systems - A scholarship in the amount of $500 has been made available by the B. C.
Telephone Company. The award will be made on the recommendation of the
Faculty to a graduate student specializing in Management Information Systems.
The Cervantes Scholarship - A scholarship in the amount of approximately $400 will
be awarded annually to an undergraduate student entering the fourth year of an
honours or major program in Spanish Peninsular and/or Latin American Literature.
The award will be made on the recommendation of the Department of Hispanic and
Italian Studies.
The Isaac and Chaika Chernov Scholarship - A scholarship in the amount of
approximately $100 per annum has been made available by Mrs. Chaika Chernov.
The award will be made to an undergraduate student pursuing a course in Judaic
Studies, within the Department of Religious Studies. The award will be made on
the recommendation of the Department.
The Samuel Diamond Scholarship Fund - This fund has been established in memory
of the late Samuel Diamond. The income from the fund will be used to provide
scholarships to students in any of the four years of the undergraduate program of
the Faculty of Medicine. Awards will be made on the basis of scholarship and
financial need on the recommendation of the Faculty of Medicine. 6877.
Wednesday,  September   14,   1977.
APPENDIX
New Awards Recommended to Senate (continued)
The Barry English Memorial Award - An award in the amount of approximately
$150 has been established as a memorial to Barry EEnglish, B.S.F. 1972, by his
classmates and friends. The award will be made on the recommendation of the
Faculty of Forestry to a student entering the final year in the B.S.F. program. The
award will be made to the student who, in the opinion of the Faculty, best
exemplifies the qualities of inspiration and leadership of the man in whose memory
the award is established.
The Arthur Fouks Bursary - A bursary in the amount of $200 has been offered by
Mr. & Mrs. Jack Cohen and their family Jeff, Jacqui, and Kacey in commemoration
of the conferring of the Honorary Degree LL.D. on Arthur Fouks, Q.C. at the spring
Congregation, June 1977. The award will be made to a student demonstrating
financial need combined with an active interest in student affairs. The awards will
be offered for a five year period commencing in 1977/78.
The Arthur Fouks Bursary in Law - A bursary in the amount of approximately $175
per annum has been offered by Mr. Jack Diamond in commemoration of the
conferring of the Honorary Degree LL.D., on Arthur Fouks, Q.C, at the spring
Congregation, June 1977. The award will be made to a deserving student in the
Faculty of Law.
The Arthur Fouks Scholarship - A scholarship in the amount of $200 has been
offered by Mr. & Mrs. Ted Cohen and their family, in commemoration of the
conferring of the Honorary Degree, LL.D. on Arthur Fouks, Q.C. at the spring
Congregation, June 1977. The award will be made to a student with an active
interest in student affairs. The awards will be offered for a five year period
commencing in 1977/78.
The Gage Bursary - An award of approximately $300 has been made available from
a bequest from the late Alan E. Stewartson. The award was made to commemorate
Walter H. Gage's contribution to the University and will be made by the University
Awards Committee to an undergraduate student demonstrating financial need.
The Hospital Employees' Union (Marion Perry - Kelowna Unit) Bursary - A bursary
in the amount of $400 will be offered by the Kelowna Unit of the Hospital
Employees' Union, Local 180. The award is available to students who are
proceeding from Grade 12 to a university, regional college, the British Columbia
Institute of Technology, or any vocational school in B. C. To be eligible, the
applicant must be an active member of the Union ("active" being interpreted as on
the staff of a hospital within the jurisdiction of Local 180, or on the staff as of
January 1st but since superannuated). In making the award, preference will be
given first to children of members of the Kelowna unit, second to children of the
members of other units of the Union located in the Okanagan region, and third to
members of the Kelowna Unit. Information on the application must clearly
establish the applicant's connection with Local 180. The award will be made to the
candidate who, in the opinion of the University (in consultation with the Union), is
best qualified in terms of financial need. The award will be offered in 1977, 1978,
and 1979.
The W. K. Kellogg Foundation Bursaries - Bursaries totalling approximately $1,750
are provided for medical students from a grant from the W. K. Kellogg Foundation,
Battle Creek, Michigan. The bursaries will be available for a five year period
commencing in the fall of 1977. 6878.
Wednesday,  September   14,   1977.
APPENDIX
New Awards Recommended to Senate (continued)
The W. K. Kellogg Foundation Summer Research Scholarship in Dentistry - A grant
from the W. K. Kellogg Foundation, Battle Creek, Michigan, provides one or more
scholarships totalling $4,000 to support a dental student in the pursuit of a research
project. The scholarships will be awarded by the Awards Committee on the
recommendation of the Faculty of Dentistry. The award will be available for a five
year period commencing in the summer of 1978.
The W. K. Kellogg Foundation Summer Research Scholarship in Medicine - A grant
from the W. K. Kellogg Foundation, Battle Creek, Michigan, provides a scholarship
in the amount of approximately $2,250 to support a medical student in pursuit of a
medical project. The scholarship will be awarded by the Awards Committee on the
recommendation of the Faculty of Medicine. The award will be available for a five
year period commencing in the summer of 1978.
The Law Scholarship - An award in the amount of approximately $400 will be made
available to a student demonstrating a high standard of scholarship in the first or
second year of the Faculty and who is proceeding to the next higher year of study.
In making the award, the student's financial circumstances may be a factor. The
award will be made on the recommendation of the Faculty.
The Plimsoll Club Bursary (donated by Trans Pacific Transportation) - A bursary of
$500, the gift of Trans Pacific Transportation is offered to a student entering
fourth year in the Faculty of Commerce (Transportation Option) who will enrol in
Commerce 445 (Water Transportation). The award will be made to a student who
has good academic standing and requires financial assistance. The award will be
made on the recommendation of the Faculty of Commerce and Business
Administration in consultation with the University Awards Committee.
The Schlumberger of Canada Scholarship Program - A scholarship in the amount of
$500 is available on a rotating basis to a number of western universities. The
award is based on superior academic ability and will be made to a student in the
third or fourth year of Electrical, Mechanical or Petroleum Engineering or fourth
or fifth year honours in Physics, Mathematics or Geology. The award will be
offered in 1979-80, 1980-81, 1985-86 and 1986-87.
The W. R. F. Seal Award - This award, donated by the class of 1976/77, has been
established in recognition of the outstanding leadership W. R. F. Seal has given in
the field of Industrial Education. His energy and drive, his well defined philosophy
of education, and his meticulous craftsmanship, serve as examples for students and
faculty of The Division of Industrial Education, The University of British Columbia.
The award will be presented to the fourth year student who has achieved the
highest average in the series of technical courses. The award will be made on the
recommendation of the Faculty of Education.
The Naranjan Singh Sidhoo Memorial Scholarship - A scholarship in the amount of
approximately $350 has been made available from the estate of the late Naranjan
Singh Sidhoo.   The award will be made to a student in the Faculty of Medicine. 6879.
Wednesday, September  14,   1977.
APPENDIX
New Awards Recommended to Senate (continued)
The N. M. Skalbania Ltd. Sholarship - One or more scholarships to a total of $1,000
have been provided by N. M. Skalbania Ltd., Vancouver, B. C. The award will be
made to a student(s) demonstrating proficiency in the fourth year of a Civil
Engineering program. Preference will be given to students who intend to continue
their studies at the graduate level. The award will be made on the recommendation
of the Department.
The A. B. Wing Student Aid Fund - Bursaries to a total of approximately $6,500
have been provided as a result of a bequest from Marjorie Thelma Wing. In making
the awards, preference will be given to students in Mechanical Engineering. In
providing this bequest, the donor expressed the hope that those who benefit from
the fund will, if and when circumstances permit, establish similar funds or
contribute to the maintenance and perpetuation of this fund.
The A. J. Wood Memorial Scholarship - A scholarship in the amount of
approximately $300 has been made available by friends and family of the late
A. J. Wood, who was for many years a distinguished member of the Faculty of
Agricultural Sciences at The University of British Columbia. The award will be
made available to a fourth year student in Agriculture who plans to do graduate
work.  The award will be made on the recommendation of the Dean of the Faculty.
The Mr. & Mrs. P. A. Woodward's Foundation Bursaries - Bursaries in the amount of
approximately $2,500, the gift of Mr. & Mrs. P. A. Woodward's Foundation, will be
available to provide assistance for undergraduate medical students.

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