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[Meeting minutes of the Senate of The University of British Columbia] Apr 19, 1989

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 9508.
April 19, 1989
The Eighth Regular Meeting of the Senate of The University of British
Columbia for the Session 1988-89 was held on Wednesday, April 19, 1989 at
8.00 p.m. in Room 102, George F. Curtis Building.
Present: President D. W. Strangway, (Chairman), Chancellor L. R.
Peterson, Vice-President D. R. Birch, Mr. D. A. Anderson, Dr. J. M.
Anderson, Dr. E. G. Auld, Rev. P. C. Burns, Mr. R. Bush, Dr. D. G. A.
Carter, Dr. T. S. Cook, Ms. L. M. Copeland, Ms. H. E. Cowan, Acting Dean D.
Dolphin, Dr. A. J. Elder, Mr. J. A. S. Fogarassy, Mr. E. B. Goehring, Dr.
S. E. Grace, Dr. A. G. Hannam, Miss J. Harrington, Dr. M. A. Hickling, Dr.
P. G. Hill, Ms. A. Ironside, Mr. T. P. Kaweski, Miss W. A. King, Dr. A.
Kozak, Dr. S. C. Lindstrom, Dean P. A. Lusztig, Mr. D. Mclnnes, Dr. J. A.
McLean, Mr. M. G. McMillan, Dean J. H. McNeill, Dr. A. G. Mitchell, Dr.
B. M. Morrison, Mr. S. R. Pearce, Mr. R. L. Peters, Mr. D. M. Pettingale,
Dr. J. E. Phillips, Mrs. G. E. Plant, Mr. E. S. Reid, Dr. D. F. Robitaille,
Mr. M. M. Ryan, Dr. M. Shaw, Dean N. Sheehan, Dr. J. K. Stager, Dr. L. J.
Stan, Dean P. Suedfeld, Dr. R. C Tees, Dr. P. R. Tennant, Ms. J. Thorn, Dr.
R. C Thompson, Dr. A. Van Seters, Mr. Q. C Vanwermeskerken, Dr. D. A.
Wehrung, Dr. L. S. Weiler, Dean R. M. Will, Ms. N. E. Woo, Dr. W. W. Wood,
Dr. W. C. Wright, Jr.
Messages of regret for their inability to attend were received from Mr.
S. Alsgard, Dr. B. Bressler, Professor P. L. Bryden, Dean P. T. Burns, Mr.
N. A. Davidson, Dr. J. D. Dennison, Dr. G. W. Eaton, Dr. A. Eisen, Ms. W. L.
Fox, Dr. S. W. Hamilton, Mr. D. Horvat, Dean R. W. Kennedy, Mr. M. J. Libby,
Dr.  B. C. McBride, Dean A.  Meisen, Dean J. F. Richards, Dean P. B.
Robertson, Dr. G. G. E. Scudder, Dr. L. de Sobrino, Mr. G. A. Thorn, Dr. J.
Vanderstoep, Dean W. A. Webber.
Senate membership
Student representatives
The Chairman introduced and welcomed to Senate the following student
senators, elected to serve on Senate for one year from April 1, 1989 to
March 31, 1990 (1 representative elected by each Faculty + 5 members
at-large) :
Agricultural Sciences
Ms. H. E. Cowan Third Year Agricultural Sciences
Applied Science
Mr. G. A. Porter        Fourth Year Applied Science 9509.
April 19, 1989
Senate membership
Student representatives  (continued)
Arts
Miss J. Harrington       Third Year Arts
Commerce and Business Administration
Third Year Commerce and Business Administration
Third Year Dentistry
Fourth Year Forestry
M.A. Candidate in Geography
Mr. A. K. Haji
Dentistry
Ms. J. Thorn
Education
Vacant
Forestry
Mrs. B. M. Loeb
Graduate Studies
Mr. E. B. Goehring
Law
Mr. C. Q. Vanwermeskerken Second Year Law
Medicine
Mr. D. Horvat First Year Medicine
Pharmaceutical Sciences
Ms. W. L. Fox
Science
Mr. R. L. Peters
Member s-at-large:
Mr. J. a. S. Fogarassy   Masters Candidate in Geological Sciences
Third Year Arts
Second Year Arts
Third Year Arts
Third Year Commerce and Business Administration
Third Year Pharmaceutical Sciences
Third Year Science
Mr. T. P. Kaweski
Miss W. A. King
Mr. M. J. Libby
Mr. D. M. Pettingale
Minutes of previous meeting
Mr. Pearce        ) That the minutes of the Seventh regular
Chancellor Peterson ) meeting of Senate for the Session 1988-89,
having been circulated, be taken as read
and adopted.
Carried 9510.
April 19, 1989
Business arising from the Minutes
Senate Nominating Committee Membership (p.9490)
Election  of  two  student  representatives  to  serve  on  the  Senate
Nominating Committee
Two student vacancies on the Nominating Committee had been declared
at the previous meeting.  Mr. D. Horvat and Miss W. A. King were
nominated to fill the vacancies.
Dr. Tennant   ) That nominations close.
Dr. Elder     )
Carried
There being no further nominations, Mr. Horvat and Miss King were
declared elected.
Senate Budget Committee - response to Dean Lusztig's queries (p.9498)
In response to questions raised at the previous meeting, the following
report from the Budget Committee had been circulated together  with
supplementary information from the President's Office.
"In response to questions raised in earlier meetings of Senate during this
academic year, the Budget Committee has been looking into changes in
expenditures for salaries of faculty members and support staff during the
period from 1983/84 to 1987/88. This choice of dates is somewhat
arbitrary; and it must be recognized that, had different dates been used,
a rather different picture might have emerged.
Data provided to the Committee by the Office of Budget, Planning, and
Systems Management (OBPSM) indicates that the number of FTE staff
positions increased by 20 percent during this period, and that salary
expenditures for those positions increased by 32 percent. During that
same period, the number of FTE faculty positions funded out of the General
Purpose Operating Fund decreased by about 10 percent; and the
corresponding expenditures, by about 3 percent. Attached to this report
are tables summarizing the data produced by the OBPSM.
These changes have been discussed with the President and Vice-President
(Academic) in several meetings of the Budget Committee, and the President
has informed the Committee about the three principles on which the
decision to move in this direction were based.
1. The University needed to develop a systematic capacity for improved
community support, to generate increased levels of resources, to
expand industry liaison, and to improve relations with government.
2. The University must manage its resources effectively, and a number of
obsolete management systems had to be updated or replaced. 9511.
April 19, 1989
Business arising from the Minutes
Senate Budget Committee - response to Dean Lusztig's queries (continued)
"3. Costs associated with compliance with safety and health regulations
have increased significantly, and the University must comply with
those regulations.
Members of the Committee are particularly interested in the implications
of these changes for the budgetary priorities of the University, and it is
expected that those priorities and their implications will be topics of
continuing discussion.
Support Staff Expenditure and Budgeted FTE in Administration
1983/84 and 1987/88
Budget, Plan. & Sys. Mgt.
Community Relations (1)
Development Office (2)
Financial Services
Industry Liaison/Research Sys.
Internal Audit
Information systems Mgmt.
Occupational Health (4)
Personnel
President
Purchasing
Registrar
TOTAL
Expenditure ($000)
83/8 4 (1)  87/88  change
FTE Positions (Net)
83/84  87/88  change
277
401
44.8%
9.8
13.0
32.7%
233
447
91.8%
7.0
16.0
128.6%
210   (3)
392
86.7%
6.9
17.0
146.4%
1698
1714
0.9%
68.2
66.0
-3.2%
107
281
162.6%
4.0
9.0
125.0%
155
161
3.9%
4.6
4.8
4.3%
776
1436
85.1%
21.0
41.0
95.2%
69
309
347.8%
3.5
10.0
185.7%
733
8 49
15.8%
28.5
30.0
5.3%
774
1257
62.4%
18.7
21.6
15.5%
586
569
-2.9%
23.0
21.0
-8.7%
1336
1344
0.6%
58.0
5 4.6
-5.9%
6954
9160
31.7%
253.2
304.0
20.1%
NOTES:
(1)
To achieve comparability with 1987/88 figures, the following adjustments
have been made to the 1983/84 expenditures and FTE position counts.
To
FROM
(Unit)
OBPSM
($)
23,040
(#'s)
1
(Unit)
Finance
($)
230 40
(#'s)
1
Personnel
ISM
111,528
761,976
5
21
Finance
Faculty Records
Univ.  Coord.  Office
Computer  Centre
91260
20268
4
1
6
i5 9512.
April 19, 1989
Business arising from the Minutes
Senate Budget Committee - response to Dean Lusztig's queries
"NOTES: (continued)
(2) Classified as Information Services in 1983/84.
(3) Dollars approximated as they were encompassed within the operating budget of
the Alumni Association.
( 4)   Classified as Radiation Protection and Biohazards Pollution Control in
1983/84.
(-)   All dollars and positions reflect only those funded from general purpose
operating funds.
Budgeted Faculty Positions and Academic Salary Expenditures
1983/84 vs. 1987/88
1983/84     1987/88  $ Change
Budgeted Faculty Positions1        1894       1706     (9.9)
Academic Salary Expenditures
($000)2 96,152      93,650      (2.6)
1  From General Purpose Operating Funds Budget adjusted to ensure
comparability between the two years.
2
From University Financial Statements"
Dr. Robitaille, Chairman of the Committee, explained that the report
summarized the data contained in the tables and included three principles
which were the basis on which decisions for changes in resource
allocations over the past several years had been made.
At the March 15, meeting, Dean Lusztig had stated that there appeared to
be an increase of 44% in expenditures on salaries over the four-year
period ending March 31, 1988, and had asked if his numbers were correct.
Dr. Robitaille noted that in the Committee's report that number had
changed to 32% as a result of changes within the administrative units
involving the shifting of positions from one department to another. 9513.
April 19, 1989
Business arising from the Minutes
Senate Budget Committee - response to Dean Lusztig's queries  (continued)
In response to Dean Lusztig's query concerning the growth in F.T.E.
positions under "Administration" and the decline in F.T.E. faculty
positions over the four-year period ending March 31, 1988, Dr. Robitaille
stated that there had been a decline of 10% in budgeted faculty positions
and a 3% decline in expenditures for salaries.
Dr. Robitaille referred to Dean Lusztig's query on any emerging trends
and the advice the Committee will be giving the President in this regard.
He stated that the decline in the proportion of the general purpose
operating fund which is allocated to Faculties, had been in the order of
two percentage points. However, with the recent arbitration award and the
impact of that, this trend of a decline over the past four years will have
been stopped, if not reversed, particularly as funds which had been
provided under Funds for Excellence are to be incorporated into the
recurring operating grant base. In terms of what advice the Budget
Committee is providing to the President on the impact of these cuts, the
Committee has entered into discussions with the President's Office
concerning the way in which budgetary allocations are made, and is raising
questions about the basis on which these differential allocations are made
and the possible impact of any such trends in the long run.
Dean Lusztig expressed appreciation for the information provided in
response to his queries, and stated that although the numbers were
disturbing he was encouraged to see that the trend was likely to be
reversed. He requested that the Budget Committee report to Senate in
September with up-to-date information on trends in budgetary allocations. 9514.
April 19, 1989
Chairman's remarks and related questions
President Strangway reported that the faculty salary arbitration award
for 1988-89 had been announced and that letters had been sent out to faculty
members. Vice-President Birch commented briefly on the details of the award.
In response to a query by Mr. Pearce concerning the status of the Task
Force on Continuing Education, President Strangway stated that the external
committee had provided a report which was now being considered by the
internal committee. He did not know, however, when the final report could
be expected.
Vice-President Birch confirmed that members of the Senate Committee on
Continuing Education would receive copies of the report filed by the
external committee.
Reports of Committees of Senate
Academic Policy Committee
Dr. Tees, Chairman of the Committee, presented the report. The
following "Guiding Principles for Negotiating Joint UBC/College Agreements
to Deliver UBC Degree Completion Programs Off Campus" had been referred to
the Committee for consideration:
1. The long term goal of a U.B.C./College joint venture to offer U.B.C.
degree completion programs should be the ultimate establishment of a
separate degree-granting institution that complements other such
institutions in the Province and provides access for students from
throughout the Province to a selection of high quality academic
programs designed to enhance their educational and career
opportunities.
2. The duration and nature of U.B.C.'s involvement in a joint venture
should be designed to lead to the timely achievement of the goal of
independent degree-granting status. The initial agreement should be
limited to not more than ten years and should include specific
provision for periodic review of progress during that time. 9515.
April 19, 1989
Reports of Committees of Senate
Academic Policy Committee  (continued)
3. The joint venture will offer programs and courses that meet U.B.C.
standards of academic excellence and lead to degrees awarded by
U.B.C. U.B.C. should work with the College to establish specific
policies and procedures conducive to maintaining U.B.C. standards.
Only courses and programs approved by the U.B.C. Senate will be
offered. U.B.C. will determine student admission, promotion and
graduation requirements, set examination and grading policy, and
award degrees.
4. U.B.C will establish the qualifications for individuals to teach
upper level and professional courses, and will be actively involved
in the selection process. Appointments will be made to the faculty
of the College under the terms and conditions of the College Faculty
Collective Agreement. U.B.C.-appointed faculty will offer courses at
the College as deemed necessary by the College and the University.
As an essential aspect of maintaining a high standard of quality in
the teaching of upper division and professional courses, teaching
loads and assignments will be set to take account of the need for
faculty to engage in scholarly work including creative or appropriate
professional activities.
5. Where the College and the University agree, the diploma awarded may
indicate the location at which the degree program was completed.
6. Broadly-based programs in the general arts and sciences should be the
principal offering. These programs would provide an opportunity to
pursue a liberal education and to prepare for professional or
graduate programs to which some students may aspire. Selected
professional programs should be considered if a review of
alternatives, available resources, and local and Provincial needs
indicates that such programming is appropriate and can be offered at
a high standard of excellence.
7. Funding should be separate from the general operating budgets of
U.B.C. and the College. There should be no direct or indirect costs
assumed by U.B.C. for participating in a new joint venture.
8. A special commitment must be made to fund the development of
additional library and laboratory resources at the College,
appropriate to support the degree-completion programs and with a view
to the needs of a separate degree-granting institution."
Dr. Tees      )  1. The Committee recommends approval
Dr. Morrison  )    of the Guiding Principles for Negotiating
Joint UBC/College Agreements to Deliver UBC
Degree Completion Programs Off Campus. 9516.
April 19, 1989
Reports of Committees of Senate
Academic Policy Committee
Motion  (continued)
2. The Committee recommends that the Vice-President
Academic report annually to Senate on the
progress of the joint ventures, and that he be
requested to provide Senate with relevant data.
3. The Committee recommends that, after the third
year of any joint venture, it should undertake a
review to ensure that principles approved by
Senate are being adhered to and should then
report to Senate.
Dr. Elder referred to item 4, and noted that College faculty are
unionized.  She asked if there would be any problem with non-union members
teaching at the Colleges.  In response, Dean Will, who is a member of the
negotiating team, stated that the principles were very general, motivated
by academic considerations and criteria and although there might be union
interest in some of the principles, the principles had been formulated
from an academic point of view.
In referring to item 3, Dr. Thompson expressed concern about the courses
and the input that UBC would have. He was particularly concerned about
examinations and grading policies. Dean Will stated that under the
guidelines UBC has the opportunity of either inspecting or setting
examinations, and that everything possible would be done to maintain the
standards for which UBC is known.
In response to a query by Dr. Grace concerning item 7 and the statement
that there should be no direct or indirect costs assumed by UBC for
participating in a new joint venture, Vice-President Birch stated that the
University expected to be fully funded for any costs incurred. He
explained that the intention is that no direct or indirect costs will be
assumed on UBC's general purpose operating budget.  Such costs were to be 9517.
April 19, 1989
Reports of Committees of Senate
Academic Policy Committee  (continued)
covered by special funding granted to UBC. Dr. Tees informed Senate that
Dr. Birch had assured the Academic Policy Committee that funds received by
UBC would be placed in units affected by these joint ventures in an
attempt to ensure that additional financial burdens would not be placed on
such units.
Mr. Reid asked that since only courses and programs approved by the UBC
Senate will be offered, would the Colleges have representation on the UBC
Senate. The President stated that this had not been considered.
Dr. Birch stated that at the moment the Colleges have no equivalent to a
Senate and that the UBC Senate would determine what is offered under UBC's
aegis. However, it is anticipated that in the long-term there will be
independent autonomous degree granting institutions which would probably
result in changes in the academic governance structure in the Colleges.
The motion was put and carried
Committee on Appeals on Academic Standing
Dr. Hickling, Chairman of the Committee, presented the following report,
which had been circulated:
"1.  Introduction
Under s.2.07 of the Policies and Procedures set out on pages 20 and 21 of
the University Calendar, the Committee is required to make an annual
report to Senate. That report must state "the number of appeals heard,
their disposition and, the general nature of the appeals". The Committee
is also required "to draw to Senate's attention any other matters of
general significance which have arisen out of the Committee's work".
2.  Number, nature and disposition of cases
(i)  Total numbers
Since the Committee last reported, it has heard and decided eleven
appeals, including one in which the Committee reviewed an earlier decision
of its own. Hearings into two more appeals have been scheduled prior to
the expiration of the academic year. 9518.
April 19, 1989
Reports of Committees of Senate
Committee on Appeals on Academic Standing  (continued)
(ii)  Disposition of cases
Of the appeals heard to date, three have been allowed. The remainder were
dismissed. One successful appeal resulted in the granting of supplemental
examinations. Another produced a mark change. The third permitted an
individual who had successfully fulfilled the requirements of a degree in
one faculty whilst registered in another, to qualify for two degrees in
the same year.
(iii)  Timeliness of Appeals
Several of the cases involved consideration of the time limits prescribed
by the Policies and Procedures. Ordinarily, a student who wishes to
appeal must do so within 10 days of being informed in writing of the
Faculty's final decision. Faculties appear to have been very generous in
their treatment of student appeals. In one case, for example, a Faculty
took no objection when a student appealed a year after the initial
decision. It took no objection to the timeliness of the appeal,
preferring to deal with the complaint on its merits.
In a second case, a department permitted a matter to be re-opened four
years after the initial decision. The Faculty's decision to deny relief
was then made the subject of an appeal, and the Senate Committee upheld a
decision of the Registrar permitting the case to proceed. An appeal by
the Faculty against that decision was denied. In the third case, the
Registrar had declined to extend the time limits where a formal appeal had
been launched some six or seven months after the Faculty's decision. The
Senate Committee upheld the Registrar's decision upon appeal. In response
to a claim that the Senate Committee had not had all relevant material
before it, the Committee reconsidered the matter and again affirmed the
Registrar's decision. We note the task of the Senate Committee would have
been made considerably easier had the student been informed in plain
language that the initial procedures contemplated on p.20 of the Calendar
had run their course, that the Faculty decision was final and that the
only way of obtaining redress was by an appeal. Whilst one can understand
the desire not to encourage appeals, informing a student of his or her
rights may be the quickest way of bringing the matter to a head and
avoiding the protracted proceedings to which this particular case gave
rise.
It is recommended that serious consideration be given to the implications
of waiving time limits.
(iv) Failure to spell out course requirements
A recurring problem, evidenced by the appeals heard this year, has been
the failure by faculty members to spell out course requirements at the
commencement. Preferably this should be done in writing, in order to
minimize the evidentiary problems caused by imperfect recollections of
what transpired. 9519.
April 19, 1989
Reports of Committees of Senate
Committee on Appeals on Academic Standing  (continued)
(v) Scaling of marks
In a recent case, the Senate Committee was faced with the argument that
students should have been informed of the possibility that grades might be
scaled whilst there was still time to withdraw without penalty. The
course outline indicated that the method of evaluation would be through
three multiple choice examinations. It said nothing about bonus points,
which were apparently awarded. Nor did it mention the possibility that
marks might be scaled up or down.
Whether or not students had been informed of the possibility of scaling
was the subject of conflicting oral testimony. In the opinion of the
Senate Committee, it was not an unfair or improper procedure to adopt a
practice of scaling grades in large multi-sectioned courses even if no
formal notice had been given. However, it would have been better, in the
Senate Committee's opinion, had such notice been given.
In some faculties the practice of scaling is commonplace, especially in
dealing with large multi-sectioned courses. In others, the practice may
be rare. In some, the policy or practice has been reduced to writing, in
others it has not. A student registered in one faculty may not be aware
of the practice in another. In order to avoid this kind of problem in
future, it is recommended that the section on p.21 of the University
Calendar dealing with grading practices be amended by the insertion of a
sentence drawing attention to the fact that Faculties or departments do
reserve the right to scale grades in order to maintain equity between
sections and conformity to University, Faculty or departmental norms.
(vi) Lack of adequate appeal mechanism
The University Calendar contemplates an appeal to the Senate Committee as
the final stage of an appeal process. Thus on p.20 students are advised
that
" The protest should be made initially as near the source of difficulty
as possible, presumably an instructor, and progress to the Head of
the Department concerned and then to the Dean of the Faculty."
One of the appeals involved a situation in which, in the opinion of some
Committee members at least, there appeared to be no adequate internal
procedure for dealing with appeals. As a result of the fact that there
was no internal procedure for referring the matter back to the Committee
that made the original decision on the Faculty's behalf, fresh evidence
that might have affected the original decision was not properly
considered. On the evidence before it the majority of the Senate
Committee was not satisfied that the procedures actually adopted were
sufficient to cure the defect.
The decision that was the subject of the appeal was one requiring the
student to withdraw. The problem might well have been obviated had the
committee rendering the initial decision given the student an opportunity 9520.
April 19, 1989
Reports of Committees of Senate
Committee on Appeals on Academic Standing
(vi)  Lack of adequate appeal mechanism  (continued)
to present additional information before finalizing its decision. The
case involved a situation in which due to an unfortunate chain of
circumstances full information about the nature and extent of a disability
due to illness had not come to the attention of the faculty committee.
3.  Additional recommendations
(i) In order to facilitate smooth operation of the appeal procedure, it
has been recommended to the Senate Committee that the statement of
Policies and Procedures be amended to insert by way of preamble the
statement on "Appeal Procedure" appearing on page 20 of the
Calendar. Part of that statement was quoted above. No change of
policy is involved. The same effect could be achieved by a standard
form letter quoting the relevant paragraph that would accompany the
present Policies and Procedures document when it is sent out to
appellants. It is felt that it would be simpler, from an
administrative standpoint, to insert the paragraph in question in the
Statement of Policies and Procedures. The Senate Committee sees no
objection to this proposal and recommends that it be adopted.
(ii) Two other proposed changes to the Policies and Procedures document
have arisen as a result of difficulty in scheduling a hearing in one
particular case.
(a) The first involves an amendment to s.3.03 which requires the
appellant to file a statement of appeal containing certain
particulars.  Section 3.03(e) requires the appellant to list
"(e) The names of any witnesses the appellant proposes to call at
the hearing."
The proposal would add the following sentence:
It is the appellant's responsibility to ensure that such witnesses
are present at the hearing.
The proposal is self-explanatory. Again the Senate Committee
recommends acceptance of this proposal.
(b) The second change to section 3 proposed to the Senate Committee was
to add the following:
3.11 In cases where meetings are cancelled by Legal Counsel, a new
hearing date must be arranged within three months of the
cancelled meeting.
It is not difficult to appreciate the sense of frustration generated
by the history of this case. It has been set down for hearing 3 or
4 times already. Upon the last occasion upon which an adjournment
was sought by counsel an undertaking was given to proceed with
reasonable dispatch to arrange a hearing date. Unfortunately, that
was not done 9521.
April 19, 1989
Reports of Committees of Senate
Committee on Appeals on Academic Standing
3.  Additional recommendations (continued)
Whilst the Senate Committee sympathizes with the spirit of the
proposal, the Committee would prefer a more flexible approach. It
is therefore proposed that a new section 3.11 confer upon the Senate
Committee the power to dismiss an appeal for lack of prosecution.
It is therefore proposed that the following clause be added:
3.11 The Senate Committee may, in its discretion, dismiss an appeal
for lack of prosecution.
The number of cases in which the exercise of such a power would be
considered is likely to be very small. It would normally be
exercised upon application by the respondent and after due notice to
the appellant. However, the Senate Committee does not wish to rule
out the possibility of making such a ruling on its own motion in an
appropriate case.
4. Summary of Recommendations
(i) That serious consideration be given to the implications of waiving
time limits.
(ii) That efforts be made to ensure that course requirements are spelled
out clearly, and preferably in writing, at the commencement of a
course.
(iii) That the paragraph on p.21 of the Calendar dealing with grading
practices be amended by the insertion of an appropriately worded
sentence drawing attention to the existence of procedures for the
scaling or standardization of marks.
(iv) That appropriate steps be taken by Faculties to ensure that
adequate internal appeal mechanisms have been established.
(v) That the statement on "Appeal Procedure" appearing on p.20 of the
University Calendar be incorporated as a preamble to the Policies
and Procedures document that is sent out to persons contemplating
an appeal.
(vi) That section 3.03(e) of the Policies and Procedures be.amended by
the addition of the words "it is the appellant's responsibility to
ensure that such witnesses are present at the hearing".
(vii) That the following paragraph be added to section 3 of the Policies
and Procedures:
3.11 The Senate Committee may, in its discretion, dismiss an
appeal for lack of prosecution.
Further recommendations may be made in the Fall to enable the Senate
Committee to deal more expeditiously with frivolous appeals." 9522.
April 19, 1989
Reports of Committees of Senate
Committee on Appeals on Academic Standing  (continued)
Dr. Hickling  )  That the recommendations (i), (ii), (iii),
Dr. Tennant   )  (iv), (v), (vi), (vii), be approved.
Dr.  Hickling,  Chairman  of  the  Committee,  pointed  out  that
recommendations (i), (ii) and (iv) were basically advisory, whilst (iii)
and (v) were editorial, and (vi) and (vii) involved changes to the
Policies and Procedures for Senate Appeals on Academic Standing.
In response to a query concerning grading practices and scaling
techniques, Dr. Hickling stated that it was not within the Committee's
terms of reference to conduct a survey of practices across the Faculties.
However, in some Faculties, in the Faculty of Law for example, the scaling
of grades is common practice and this is outlined in the Faculty's
policies and procedures. It is the Committee's understanding that in the
Faculty of Arts the practice of scaling is commonplace. In other
Faculties this practice might be rare. The intent of recommendation (iii)
was to draw to the attention of students the possibility of the practice
of scaling.
The motion was put and carried.
Report of the Librarian 1987-88
Mr. Mclnnes, the University Librarian, spoke briefly to the report,
which had been circulated for information.
Mr. Mclnnes paid tribute to the work done by Ms. Lynn Copeland in
connection with the on-line catalogue. The response from students
concerning the on-line catalogue had been particularly good.
In response to a query by Mr. Pettingale, Mr. Mclnnes stated that the
Library was very much aware of the need for more public terminals.  He 9523.
April 19, 1989
Report of the Librarian 1987-88  (continued)
said that the use by people outside the library working from remote
terminals, offices or microcomputers hooked up to UBCNET had been very good,
but that the bulk of the usage at the present time came from the terminals
in the library and there were far too few at the present time. He stated,
however, that one of the critical aspects in relation to obtaining more
terminals is that the capacity of the computer would have to be increased.
Mr. Mclnnes also confirmed that the Library was aware of the increased
demand for photocopiers and hoped that, with revenues, more copiers could be
obtained.
Ms. Copeland commented that the Library was hoping to provide on-line
circulation information which would enable users to request material from
the on-line catalogue without having to phone, or go to the library.
Mr. Mclnnes informed Senate that the replacement of the existing
circulation system was a high priority, since the present system, which had
been in operation since 1965, had become unreliable.
Mr. Goehring informed Senate that, in conversations with visually
impaired and blind students, he had been been made aware of a malfunction in
the Crane Library last year. He also stated that several other people had
complained about services in the Crane Library. He asked the Librarian if
steps had been taken to improve services at the Crane Library.
Mr. Mclnnes confirmed that there had been problems with equipment in the
Crane Library. He stated that the equipment had been completely overhauled
last spring, and replacement equipment had been installed. Also, thanks to
a very generous allocation of funds, additional equipment is being ordered
to make copies of tapes, which will result in improved services. 9524.
April 19, 1989
Report of the Librarian 1987-88  (continued)
In response to a query by Ms. Harrington, concerning a non-circulating
policy for journals at UBC, Mr. Mclnnes stated that this issue had been
under discussion for a long time. The Library had conducted opinion surveys
and measured the use of journals to determine what the effect of lending
journals would be on the availability. Opinions were equally divided, with
variations according to the disciplines. The Library Review Committee were
considering ways of managing with fewer duplicate subscriptions, and
although this more restrictive policy would cause some inconvenience the
Committee felt that a non-circulating policy would alleviate that. Mr.
Mclnnes concluded that, in his opinion, it would not be advisable to adopt a
universal non-circulating policy but each area would have to be looked at to
determine what is the best for the users.
Administrative Status and Reporting Structure - Centre for Metallurgical
Process Engineering
The following proposal from Vice-President Birch had been circulated
with the agenda:
"I recommend that Senate approve the transfer of the Centre for
Metallurgical Process Engineering from the Faculty of Graduate Studies to
the Faculty of Applied Science effective immediately. The Director of the
Centre will then be responsible to the Dean of the Faculty of Applied
Science.
In 1985 the Centre was created with the expectation that it would attract
the participation of researchers in the Faculties of Applied Science and
Science. In the intervening period the Centre has achieved a national and
international reputation but, although it draws participation from
scholars in several departments, they are all within the Faculty of
Applied Science.
My recommendation is based upon those of Dr. J. Keith Brimacombe,
Stelco/NSERC Professor and Director of the Centre, and Dean Peter Suedfeld
of the Faculty of Graduate Studies. Dean Axel Meisen of the Faculty of
Applied Science concurs. If, at some future time the Centre includes
scholars from other Faculties, its administrative location and reporting
structure may be re-examined." 9525.
April 19, 1989
Administrative Status and Reporting Structure - Centre for Metallurgical
Process Engineering (continued)
Dr. Birch     ) That the transfer of the Centre for
Dean Suedfeld  )  Metallurgical Process Engineering from
the Faculty of Graduate Studies to the
Faculty of Applied Science be approved.
Carried
UBC/VGH Collaboration in Nursing Education
The Chairman informed Senate that, due to the absence of Dean Meisen,
discussion of this item would be deferred to the May meeting of Senate.
Other business
Short Mission Statement (see Appendix)
Dr. Tees drew Senate's attention to the Short Mission Statement, which
had been circulated at the meeting, and requested members to forward to
him, as Chairman of the Academic Policy Committee, any comments they may
have on this document, in order that a final version may be submitted to
the May Senate meeting.
Nominating Committee
Academic Discipline Committee Membership
Dr. Tennant, Chairman of the Nominating Committee, informed Senate
that the Committee would be making recommendations for student
membership on Senate Committees at the May meeting. However, since the
Committee on Student Appeals on Academic Discipline was scheduled to
meet in the near future, it was essential that the student membership be
approved at this meeting. The following students were nominated to
serve on the Committee on Student Appeals on Academic Discipline:
Mr. D. Horvat
Mr. T. P. Kaweski
Mr. M. J. Libby 9526.
April 19, 1989
Other business
Nominating Committee
Academic Discipline Committee Membership  (continued)
Dr. Tennant   ) That Mr. Horvat, Mr. Kaweski, and
Dr. Hickling  )  Mr. Libby be appointed to the Committee
on Student Appeals on Academic Discipline.
Carried
The meeting adjourned at 9.00 p.m.
The next regular meeting of Senate will be held on Wednesday, May 17,
1989.
Secretary
Confirmed,
Chairman 9527.
April 19, 1989
APPENDIX
Short Mission Statement
From the thirteenth century, universities have accepted the responsibility
for preserving and advancing formal knowledge. The University of British
Columbia has shared this responsibility since its founding, seventy-five
years ago. Now, with the development of a knowledge-intensive society in
British Columbia, the crucial function of the University to preserve and
extend our stock of knowledge grows ever more challenging.
In this context, The University of British Columbia will provide
instruction, research and public service that contributes to the economic,
social, and cultural progress of the people of British Columbia and Canada;
that is broadly representative of the fields of knowledge and professional
specialties; that is known and respected internationally; and that is
sensitive to the issues of our common global society.
The University of British Columbia re-dedicates itself to meeting this
challenge and so serving the people of British Columbia.
In pursuit of this mission, the University adopts the following statement of
objectives:
The University will:
1. maintain an environment that encourages creative activity, freedom of
expression and a sense of purpose, recognizing that people are the
essential resource of the University;
2. provide an education that will enrich the lives of its graduates and
enable them to play responsible roles in society, and ensure that degree
programs foster the ability to think critically, creatively and
independently, to exercise judgement, and to communicate clearly;
3. participate in the continuing development of a system of post-secondary
education in the province that will respond to the diverse educational
needs of an increasingly complex society. The University will
collaborate with other educational institutions in the province to
ensure complementarity of offerings, equity of access and cooperation in
joint undertakings;
4. as one of North America's major research universities, carry out
research which is at the forefront of human knowledge and which can be
freely and openly disseminated. This research will be in a wide range
of fields including the arts, social sciences, humanities, sciences and
applied sciences and be a prime resource for the province and the nation;
5. foster the transfer and application of knowledge for the benefit of
society by publications, by undertaking joint research programs with
industry, government, and community organizations, by licensing
university intellectual property, and by encouraging active
participation in the intellectual, business and professional life of the
community; 9528.
April 19, 1989
APPENDIX
Short Mission Statement  (continued)
6. as the provincial post-secondary system grows, stabilize enrolments in
undergraduate and professional programs and respond to the demand for
increased enrolment in graduate programs;
7. encourage the enrichment of the educational experience by enrolling
students from many countries;
8. provide non-credit continuing education in a wide range of subject areas
which draw on the University's strengths;
9. strengthen the commitment to international development activities, and
expand linkages with institutions in other parts of the world,
particularly emphasizing the Pacific Rim.
In support of this mission, the University will strive to:
1. respond to the academic and personal needs of students;
2. maintain an academic environment which respects the academic freedom of
both students and faculty and which reinforces excellence in teaching
and research;
3. provide an efficient administration and an effective support staff which
will promote and reinforce the objectives of the University;
4. provide excellent library service, equipment and facilities for the
pursuit of knowledge;
5. foster both the loyalty and support of the alumni and the community at
large for all aspects of the University's mission and well-being.

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