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[Meeting minutes of the Senate of The University of British Columbia] Oct 16, 1940

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Array 792
Wednesday, October 16th, 1940
The first regular meeting of the Senate of The University of British Columbia for the Session 1940-41 was
held on Wednesday, October 16th, 1940, at 8:00 p.m., in
the Board and Senate Room.
Present:  President L. S. Klinck (in the Chair),
Dean F. M. Clement, Dean J. N. Finlayson, Dean D. Buchanan,
Dr. D. G. Laird, Dr. M. Y. Williams, Mr. A. H. Finlay,
Mr. F. H. Soward, Mr. L. F. Robertson, Dr. Evlyn F. Farris,
Ur. A. R. Lord, Mr. William Morgan, Mr. H. T. Logan,
Miss M. L. Bollert, Dr. W. N. Sage, Dr. H. V. Warren, Mr.
A. E. Lord, Miss A. B. Jamieson, Dr. J. F. Walker and
the Most Rev. A. U. de Pencier.
Expressions of regret at their inability to attend
the meeting were received from Dr. P. A. Boving, Dr.
Blythe Eagles, Mr. J. N. Harvey, Dr. C. A. H. Wright, and
Mr. H. N. MacCorkindale.
Dr. Williams)
Dr. Sage    ) That the minutes of the fifth
regular meeting of August 23rd,
1940, be taken as read, and
adopted.
Carried
For the information of Senate, a statement of registration for the Session 1940-41 was presented.  The total
number of students enrolled as at October 16th, 1940, was
2650, as compared with a total of 2573 on October 18th,
1939.
A letter from the President was read announcing that
His Grace, the Most Reverend A. U. de Pencier, M.A., D.D.,
would be the Speaker at the Autumn Congregation. 793
Wednesday, October 16th, 1940,
Notice of Appointment of Committees - Session 1940-41
Appointment by President Klinck of Standing
Committees:
Committee on Calendar
Mr. L. F. Robertson (Chairman)
Mr. A. H. Finlay
Dr. D. G. Laird
Mr. A. R. Lord
Mr. William Morgan.
Press Committee
Dr. W. N. Sage (Chairman)
Dr. J. F. Walker
Dr. C. A. H. Wright
Mr. H. T. Logan
Committee on Honorary Degrees
Judge F. W. Howay (Chairman)
Dr. Evlyn F. Farris
Dr. G. G. Sedgewick
Dean D. Buchanan
Dr. P. A. Boving
Committee on Recognition by Institutions
in the British Empire
President L. S. Klinck
Dean D. Buchanan
Dean  F. M. Clement
Dean J. N. Finlayson
Committee on Military Education
The Chancellor
The President
The Dean of Arts and Science
The Dean of Applied Science
The Registrar
The Officer Commanding, C.O.T.C.
The President of the Alma Mater Society.
Appointment by President Klinck of Representatives
on University Committees:
On University Council on Athletics
and Physical Education
Dr. H. V. Warren
On Public Relations
Dr. B. A. Eagles 794
Wednesday, October 16th, 1940.
Committee on Decorations and Distinctions
which University Students and Graduates
receive during the War
Mr. C. B. Wood (Chairman)
Mr. A. E. Lord (Senate, Board of Governors
and Alumni)
Dr. W. N. Sage (Faculty)
Mr. A. H. Finlay   "
Dr. D. G. Laird    "
Dean M. L. Bollert "
President, Alma Mater Society  (Mr. Lumsden)
Committee on Military Education
A letter was received from the President stating that
the Registrar had been added to the Committee on Military
Education.
Library Committee - Nominations by the Faculties
Faculty of Arts and Science
Mr. T. Larsen
Dr. M. Y. Williams
Dr. Isabel Maclnnes
Faculty of Applied Science
Mr. A. H. Finlay
Faculty of Agriculture
Dr. Blythe Eagles
Dean Buchanan)
Dr. Warren   ) That the representatives as
nominated by the Faculties be
appointed on the Library
Committee.
Carried
From the Board of Governors
Directed Reading Courses for 1940-41 - Approved, provided the required number of students register
for them.
Renewal of the Britannia Mining and Smelting Company
Limited Scholarship.
Approved y
\
795
Wednesday, October 16th, 1940.
The Faculty Women's Club Bursary
A letter was received from the Board of Governors
stating that, subject to the approval of Senate, the Board
had accepted the offer of the Faculty Women's Club to
donate a Bursary of the value of $100.00.  The Joint Faculty Committee on Prizes and Scholarships had recommended
the acceptance of the Bursary to be described in the Calendar as follows:
The Faculty Women's Club Bursary
A bursary of the value of $100.00, given by the
Faculty Women's Club of Vancouver, will be awarded
to a Third Year woman student; such student to have
scholastic ability and real need of financial assistance.  The award will be made on the recommendation of the Joint Faculty Committee on Prizes and
Scholarships.  Applications, on forms available in
the Registrar's Office, must be received by the
Registrar not later than September 15th.
Mr. Soward)
Dr. Warren) That Senate approve of the acceptance of the Faculty Women's Club
Bursary.
Carried
Military Training for University students
Letters from the Board of Governors, under dates of
August 29th and September 3rd, relative to Military
Training in the University, were read for the information
of Senate.  The latter of these contained the following
resolution which was passed by the Board on August 29th,
1940:
Whereas the Board of Governors o.f the University
of British Columbia is in agreement with the resolution of Senate requiring Military Training of 796
Wednesday, October 16th, 1940
all physically-fit male students in the University,
the Board goes on record as being prepared to cooperate with the Department of National Defence to
give effect to such policy.
From the Faculties
For the information of Senate, a report was received
in regard to Supplemental Examinations, Special Examinations and Re-readings.
Candidates for Degrees and Diplomas
Dean Buchanan presented the list of candidates in the
Faculty of Arts and Science
Dean Buchanan)
Mr. Soward   ) That the degrees as recommended
by the Faculty of Arts and Science
be conferred upon those whose
names appear in the report.
Carried
Dean Euchanan)
Dean Clement ) That the Social Service Diploma
be granted to the candidates
listed in the report.
Carried
Dean Finlayson presented the report of the Faculty
of Applied Science.
Dean Finlayson)
Mr. Finlay    ) That the degree of B.A.Sc. be
conferred upon the candidate
named in the report.
Carried
Dean Clement presented the report of the Faculty of
Agriculture.
Dean Clement)
Dr. Laird   ) That the degrees of M.S.A. and
B.S.A. be conferred upon the 797
Wednesday, October 16th, 1940,
candidates recommended by the
Faculty of Agriculture.
Oarried
Dean Buchanan)
Dr. Sage     ) That the Chair be authorized to
make any necessary additions,
changes or corrections in the
reports on examination results.
Carried
t
From the Faculty of Arts and Science
A communication was received from the Faculty of
Arts and Science stating that provision for the offering
of History 12 as an Extra-Sessional Class for the Session
1940-41 has been made.
Dean Buchanan)
Mr. Robertson) That the offering of the Extra-
Sessional Class, History 12, be
approved.
Carried
A recommendation was received from the Faculty of
Arts and Science that the name of "The Department of
Botany" be changed to "The Department of Biology and
Botany".
Dean Buchanan)
Dr. Warren   ) That the recommended change be
approved.
Carried
A letter from the Faculty of Arts and Science was
read, recommending that Zoology 2, as set down in the Calendar for the First Term, be given in the Second Term;
and that Zoology 3, set down for the Second Term, be
given in the First Term. 798
Wednesday, October 16th, 1940.
Dean Buchanan)
Dr. Sage     ) That the changes be approved.
Carried
A communication was received from the Faculty of Arts
and Science reporting that, on account of the large number
of students, it had been found necessary to reduce the
number of hours given to German 1 from four to three.
Dean Buchanan)
Dr. Williams ) That the change be approved.
Carried
From the Faculty of Applied Science
A recommendation was received from the Faculty of
Applied Science that the offer of the Cariboo Gold Quartz
Mining Company Limited to renew their scholarship for research in Mineralography for the Session 1940-41 be accepted on the same terms as provided for last year's
scholarship.
Dean Finlayson)
Dr. Warren    ) That the offer of the renewal
of the scholarship be accepted,
and that the thanks of Senate
be conveyed to the donors.
Carried
A communication was received from the Faculty of
Applied Science recommending that Mechanical Engineering
13 be dropped from the Fourth Year course in Mechanical
Engineering and that Fourth Year Mechanical Engineering
students be required to take Metallurgy 1 in the Department of Mining and Metallurgy.
Dean Finlayson)
Mr. Finlay    ) That the proposed change in 799
Wednesday, October 16th, 1940,
course be approved.
Carried
Prizes, Scholarships and Bursaries
Alumni Association Bursary
A recommendation was received from the Joint Faculty
Committee on Prizes and Scholarships that the offer of the
Alumni Association to donate a Bursary be accepted, in
terms of the following calendar statement:
The Alumni Association Bursary
A bursary of the value of $50.00, given by the
Alumni Association of The University of British
Columbia, will be awarded to a First Year student
on the basis of scholarship and need.  The award
will be made on the recommendation of the Joint
Faculty Committee on Prizes, Bursaries and Scholarships.  Applications, on forms available in the
Registrar's Office, must be received by the
Registrar not later than September 15th.
Mr. Soward    )
Mr. A. E. Lord) That the offer of the Alumni
Association Bursary be accepted.
Carried
Mr. Soward presented a report on the Autumn Awards
of Prizes, Scholarships and Bursaries, made by the Chairman of the Senate on the recommendation of the Joint
Faculty Committee on Prizes and Scholarships in conformity with the resolution of Senate of December 18th, 1929.
Copies of the report were distributed to the members of
Senate.
Mr. Soward    )
Mr. A. E. Lord) That the report be received and
filed.
Carried 800
Wednesday, October 16th, 1940.
s
Professor Soward, on behalf of the Joint Faculty
Committee on Prizes and Scholarships, presented reports
in reference to the awards of Special Bursaries and Youth
Training Bursaries.  The reports contained lists of the
names of those to whom awards had been made.
It was pointed out that the grant of $4500 for Youth
Training Bursaries, which, but for war conditions, would
have been increased by the Dominion Government for the
year 1940-41, had been administered under new regulations
which provided that preference be given to students who
had already received assistance from the fund and to those
who were taking scientific courses. Thirty-nine students
were given grants ranging in amounts from $75 to $185.
From the Special Bursaries Fund of $10,000.00, after
the deduction of the sum earmarked for Royal Institution
and University Scholarships, $7,325.00 was left at the
disposal of the Committee.  From this sum, Special Bursaries were awarded to 77 students.
The Committee reported that the Scholastic standing
of the students receiving bursary aid was higher than in
any previous year, and that the evidence of genuine need
was unmistakable.
As a result of the assistance given through the
various bursary funds administered by the Committee, it
was estimated that there were at the University 125 students who would not otherwise have been able to attend. 801
Wednesday, October 16th, 1940.
In all, the total humber of students in attendance at the
University who were receiving scholarships or bursaries,
was about 160.
The Chairman of the Committee expressed appreciation
of the valuable aid rendered by the members of the Registrar's and Bursar's Office staffs who assisted the Committee
in its work.
Mr. Soward    )
Mr. A. E. Lord) That the reports be received
and filed.
Carried
A hearty vote of thanks was extended by the members
of Senate to the Committee for the excellent work they
had done and for the splendid reports submitted.
Mr. Logan )
Dr. Farris) That the Press Committee be authorized to prepare and issue a statement for the press directing
attention to the high scholastic
standing of the students to whom
bursaries have been awarded,
indicating the number who would not
have been able to attend the University this year had financial
assistance from these sources not
been available, and directing the
attention of the public to the
opportunity this situation creates
for providing further assistance
for students of high academic standing and proven financial need.
Carried
Reports of Committees
On Military Education
The following letter from the President, under date 80 2
Wednesday, October 16th, 1940.
of October 12th, was received:
On behalf of the Committee on Military Education,
I beg to report, for the information of Senate,
on the matter of compulsory Military Training which
was referred to the Committee with power to act.
The Committee on Military Education has proceeded
to make arrangements for the carrying out of the
principle of compulsory Military Training as adopted
by the Senate and the Board of Governors.
The President stated that the Committee had met a
number of times and were working out details in regard to
the programme for Military Training.  In this connection
the Chairman presented a report on registration in the
C.O.T.C. and in the Basic Military Training classes,
showing a total enrolment of 1826.
Copies of the printed circular giving information
relative to Military Training in the University for the
Session 1940-41 were distributed to the members of the
Senate present.
Dean Buchanan )
Dean Finlayson) That the report be received and
filed.
Carried
University Council on Athletics and Physical
Education
The following minute of the University Council on
Athletics and Physical Education dealing with the status
of Intercollegiate and Extra-mural Athletics, passed by
the Council on September 4th, 1940, was presented: 803
Wednesday, October 16th, 1940.
"■* Whereas the University will require military train
ing of all physically-fit male students and whereas
" the time schedule of accommodation necessitates the
utilization of Saturday afternoons for military
training, Resolved:
>
(1) that all Intercollegiate sport be discontinued for the current academic year;
(2) that no University teams be entered in
extra-mural league games which would
interfere with military training on
* Saturday   afternoons.
Dean   Clement)
> Dr.  Warren     )   That   the   report   be   approved.
Carried
A letter was received from the President, trans-
mitting the suggestion of the Ceremonies Committee that
the date of the Senate meeting preceding the Spring
f
* ^^ Congregation be changed from Wednesday morning to the
preceding Tuesday evening. The Committee had expressed
the hope, that, should Senate be agreeable to the pro-
} posal, the suggested change be made effective for 1941,
or, if this were not possible, that arrangements be made
} for the alteration of dates in the following year.
Dean Clement)
Dr. Farris  ) That the recommendation of the
, Committee on Ceremonies be
accepted.
L In amendment:
Mr. A. E. Lord)
Mr. Robertson ) That the matter be referred to
* a committee, to be appointed by
the Chair, for consideration
and report at the next meeting
of Senate.
% 4k The amendment was put to vote, and Carried. 804
Wednesday, October 16th, 1940,
A letter was received from His Grace, the Most
Reverend A. U. de Pencier, expressing pleasure at the
action of Senate in conferring upon him the honorary
degree of LLD., to be granted at the Autumn Congregation.
A letter from Mr. A. E. Lord in appreciation of his
election as a representative of the Senate on the Board
of Governors was read.
Letters from Colonel H. F. G. Letson, Colonel Sherwood Lett and Dr. H. L. Keenleyside, in acknowledgment of
the expressions of congratulation sent to them by Senate
upon their appointments to high positions in the national
service, were read and ordered filed.
>>
Mr. A. E. Lord)
Mr. Logan     ) That the meeting adjourn.
Carried
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Secretary
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Chairman

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