10022. April 24, 1991 The Eighth Regular Meeting of the Senate of The University of British Columbia for the Session 1990-91 was held on Wednesday, April 24, 1991 at 8.00 p.m. in Room 102, George F. Curtis Building. Present: President D. W. Strangway (Chairman), Vice-President D. R. Birch, Mr. S. Alsgard, Mr. J. A. Banfield, Dr. D. M. Brunette, Rev. P. C. Burns, Dr. D. G. A. Carter, Dr. R. L. Chase, Dr. S. Cherry, Dr. T. S. Cook, Mr. N. A. Davidson, Dr. K. Dawson, Dr. J. D. Dennison, Ms. L. B. W. Drummond, Dr. G. W. Eaton, Dr. A. J. Elder, Mr. C. Fung, Mr. E. B. Goehring, Dean J. R. Grace, Dr. S. E. Grace, Dr. R. D. Guy, Mr. M. L. Hanik, Dr. J. F. Helliwell, Ms. A. Ironside, Mr. J. Jacob, Dr. S. Katz, Dr. J. G. T. Kelsey, Dr. M. M. Klawe, Miss J. Lahey, Mr. 0. C W. Lau, Mr. D. K. Leung, Mr. S-H. Lu, Mr. S. W. T. Mak, Dean M. P. Marchak, Dean B. C. McBride, Dr. J. A. McLean, Mr. W. B. McNulty, Dean A. Meisen, Ms. E. Onno, Dr. R. J. Patrick, Ms. B. M. Peterson, Miss C. L. Rankel, Dr. P. Resnick, Dean J. F. Richards, Dean P. B. Robertson, Mr. A. J. Scow, Dean N. Sheehan, Dr. L. de Sobrino, Dr. R. C. Tees, Mr. G. A. Thorn, Dr. J. Vanderstoep, Mr. L. Waldman, Miss R. Walia, Dr. D. A. Wehrung, Dr. R. M. Will, Dr. D. Ll. Williams, Ms. N. E. Woo. Messages of regret for their inability to attend were received from Chancellor L. R. Peterson, Mr. D. A. Anderson, Dr. A. P. Autor, Miss K. Bentsen, Dean C. S. Binkley, Dr. M. A. Boyd, Professor P. L. Bryden, Dean P. T. Burns, Mr. R. Bush, Professor E. A. Carty, Dr. S. W. Hamilton, Dean M. J. Hollenberg, Dr. M. Isaacson, Dr. S. C. Lindstrom, Dean P. A. Lusztig, Dr. H. McDonald, Dean J. H. McNeill, Dr. A. G. Mitchell, Dr. L. Paszner, Mrs. S. K. Prpic, Professor R. S. Reid, Mr. M. M. Ryan, Dr. G. G. E. Scudder, Dr. C. E. Slonecker, Dr. L. J. Stan, Miss S. Sterling, Mr. M. Sugimoto, Dr. A. Van Seters, Dr. W. C Wright, Jr. Senate Membership (i) Declaration of vacancies (University Act, section 35(6)) Miss S. A. Mair - student representative of the Faculty of Education Ms. H. Swinkels - student representative of the Faculty of Medicine (ii) Introduction of student senators The Chairman introduced and welcomed to Senate the following student senators, elected to serve on Senate for one year from April 1, 1991 to March 31, 1992 (1 representative elected by each Faculty + 5 members at-large): 10023. April 24, 1991 ^^k Senate Membership (ii) Introduction of student senators (continued) Agricultural Sciences Miss R. Walia Third Year Agricultural Sciences Applied Science Mr. S. W. T. Mak Third Year Applied Science Arts Miss K. Bentsen Third Year Commerce and Business Administrati Arts Lon Mr. M. L. Hanik Third Year Commerce and Business Administration Dentistry Ms. E. Onno Third Year Dentistry Education Miss S. Sterling Third Year Education Forestry Mrs. S. K. Prpic Third Year Forestry Graduate Studies Mr. E. B. Goehring Ph.D. Candidate in Geography Law Mr. L. Waldman Combined M.B.A./LL.B. program Medicine Mr. S. H. Lu Second Year Medicine Pharmaceutical Sciences Mr. J. Jacob Third Year Pharmaceutical Sciences Science Mr. C. Fung Third Year Science Members-at-large: Ms. L. B. W. Drummond M.A. Candidate in Geography Ms. J. Lahey Third Year Nursing Mr. 0. C. W. Lau Second Year Science Mr. D. K. Leung Second Year Applied Science Miss C. L. Rankel Fourth Year Science Minutes of previous meeting Dr. Sobrino ) That the minutes of the Seventh regular Dr. Tees ) meeting of Senate for the Session 1990-91, having been circulated, be taken as read and adopted. 10024. April 24, 1991 Minutes of previous meeting (continued) It was pointed out that the references to Dean Grace on page 10012 of the minutes should read Dr. Cherry. The motion was put and carried. Chairman's remarks and related questions On behalf of Senate, President Strangway extended congratulations to Dr. Katz on his appointment as Executive Director of Science World. President Strangway drew Senate's attention to a recent announcement that the University had received a major donation for the creation of an institute for advanced studies. He stated that as soon as the funding was available, advisory committees would be established and there would be ample opportunity for discussion of the precise workings of the institute. Senate Nominating Committee In accordance with established procedures, the following vacancies on the Nominating Committee were declared: Mr. J. A. Moss - student representative Mr. B. D. Prins - student representative Members were informed that a call for nominations to fill these vacancies would be mailed to all members of Senate, and that nominations would remain open until the May 22, 1991 Senate meeting. If more than two nominations are received an election will be held at the May meeting. Reports of Committees of Senate Budget Committee Dr. Wehrung, Chair of the Committee, presented the following report, which had been circulated: 10025. April 24, 1991 Reports of Committees of Senate Budget Committee (continued) - This report summarizes the work of the Committee during the period from March 1990 through March 1991. The Conmittee met 16 times during this period and discussed a wide variety of issues pertaining to the budget of the University and the impact of those issues on the academic operation. The Committee had access to large amounts of information for its deliberations including: UBC Mission Statement and Academic Plan FY 1989/90 Operating Budget FY 1990/91 Budget Plans and Priorities document 1991/92 submissions to Provincial Government regarding Operating Grant Request and "Access for All" Request 1991/92 Budget Planning Cycle Instructions to Deans and Academic and Administrative Service Units regarding Their 1991/92 Operating Budget Requests Historical Time Series Data for UBC and Selected Canadian Universities on: General Purpose Operating Expenditures General Purpose Operating Income Tuition Fees for UBC Provincial Funding of British Columbia Universities Faculty and Non-Faculty Salaries Student/Faculty Ratios Historical Time Series Data for UBC by Faculty/Department on: Objects of Expense Faculty and Student Demographics Faculty Retirement Schedules Academic and Staff budgeted Positions Class Sizes FTE Students and Enrolment Sponsored Research Listed below are summaries of some of the major topics on which the Committee advised the President during the past year: a. Coaperisons Among Faculty Units and Between Faculty aad Non- Faculty units The Committee discussed comparisons across Faculty units on the ratio of operating budget per weighted fulltime-equivalent student from the perspectives of appropriate levels of this ratio for each Faculty, existing and desired trends in graduate student enrolments for individual Faculties, and proposed plans for any new budget increase that might be received within a Faculty. Faculty units were discussed one- at-a-time in groups having similar academic perspectives and budgetary requirements. Continuing efforts are underway to compare UBC Faculties and departments with other similar units in Canadian universities on this indicator. 10026. April 24, 1991 Reports of Committees of Senate Budget Committee (continued) At the request of Senate, the Committee discussed trends over the past 5 years in the salary expenditures and budgeted FTE positions for support staff in existing and new central administrative units as compared with academic and support staff in the Faculty units taken as a whole. Information on this subject was reported at the Senate meeting of 21 March 1990. b. "Access for All" Funding The President's Office discussed with the Committee its strategy regarding funding from the Provincial government's "Access for All" program to increase access to post-secondary education in British Columbia. The Committee did not have an opportunity to make input prior to the President's submission to the Provincial government. The strategy of the President's Office included a sharing of resources among relevant Faculties, graduate student financial support, and infrastructure costs. In relation to current strengths and capacities, special attention was given to forecasted increases in graduate student enrolment in each Faculty, comparisons with the actual changes in graduate student enrolments for each Faculty, and proposed allocations of "Access for All" monies to Faculties. The Committee expressed concerns regarding how graduate students are counted within UBC because financial projections depend upon the accuracy of these counts. This issue has been discussed with the other provincial universities and a methodology has now been agreed upon among these universities. c. Report on Continuing Education The Committee advised the President on the financial aspects of a draft report that would reorganize several existing units on continuing education into a single unit. d. FY 1990/91 Operating Budget Various aspects of the proposed operating budget for FY 1990/91 were discussed in very general terms over a period of several months, including a number of priorities and principles that should guide budgetary considerations. More intensive discussions of the budget were held at a series of meetings in June 1990 during which specific changes from the FY 1989/90 budget year were discussed, including the distribution of "Access for All" funds for FY 1990/91 and FY 1991/92. These discussions culminated in a meeting of the Committee on 25 June 1990 at which the Committee endorsed the President's strategy for addressing the General Purpose Operating funds budgetary requirements. 10027. April 24, 1991 Reports of Committees of Senate Budget Committee (continued) Two specific observations were made by the Committee: 1. For a variety of reasons the FY 1990/91 actual budget allocations were not entirely consistent with the priorities as identified by the President's Office during the Committee's deliberations over the preceding year. 2. The two-year allocation time frame (FY 1990/91 and FY 1991/92) did not match up with the one-year budget requests submitted by the Deans. The Committee further advised the President that in the future budget requests and allocations should reflect the same time horizons. e. 1991/92 operating Budget Planning Cycle The President discussed with the Committee its proposed budget-planning cycle for FY 1991/92 and where the Committee's input could be most useful in this process. The Committee advised the President's Office in general terms at the meetings prior to this submission and will review this submission subsequently with a view toward next year's submission. f. Joint Submission of the Tri-University Presidents' Council The Committee discussed the President's submission to the Ministry of Advanced Education, Training, and Technology (joint with the Presidents of Simon Fraser University and the University of Victoria) regarding Provincial funding for FY 1991/92, and advised him of their views. g. FY 1989/90 Financial Statements The Vice President Finance discussed with the Committee the FY 1989/90 UBC Financial Statements. Specific attention focused on items that had experienced significant increases or decreases from the FY 1988/89 Financial Statements. Also discussed were internal cost recoveries (from ancillary services and research overhead) and external cost recoveries. h. Mandatory Retirement The President's Office discussed with the Committee its policy regarding the mandatory retirement of faculty and solicited the Committee's views. The fundamental question at the centre of this issue was resolved by the decision of the Supreme Court of Canada. i. Funding of Endowed Chairs The President's Office discussed with the Committee its strategy for funding endowed Chairs. Special attention focused on the fact that $ 1 million endowment gifts do not fully fund Chairs. The Committee passed the following motion: "It is recommended that as soon as feasible the donation deemed sufficient to establish a Chair should be changed from $1 million to an amount sufficient to endow a senior faculty position on a continuing basis." 10028. April 24, 1991 Reports of Committees of Senate Budget Committee (continued) j. Tuition Fee Strategy The President discussed with the Committee his strategy for tuition fees over a 3-year time horizon. This strategy linked the Vancouver consumer price index, the operating costs that continue to be above the consumer price index, student financial aid, and a fund for the improvement of teaching. The Committee made several suggestions, and, after significant discussion, it endorsed the President's tuition fee strategy. k. Financial Planning for Infra-structure Costs and Retrenchment Decisions The President's Office discussed with the Committee its strategy for funding the University's infra-structure costs and solicited its views. It also discussed with the Committee its strategy for dealing with the recent retrenchment decisions that have resulted from faculty salary increases in excess of the amounts available. This strategy involved making common percentage decreases in the operating budgets of Faculty units and no decreases in non-Faculty units. After much discussion, Che Committee passed the following motions; 1. "A percentage of operating budget increases from "Access funds" and other sources should be allocated to administrative, library, and other support services to reflect the additional infra-structure costs incurred." 2. To the extent that subsequent budget revisions were required, "the priorities and principles recommended by the Committee to the President should be used to make changes (both increases and decreases) in the total budgets allocated to Faculty and non-Faculty units." 1. Formula Funding Strategy Within a Planned Capacity Model The President discussed with the Committee his strategy to establish a formula for funding provincial universities based on a dollar value per weighted full-time equivalent student that is linked to a planned capacity model for each of the universities. This strategy seeks to prevent potential governmental pressures to take more students at marginal cost rates, and instead to require incremental students to be funded at average cost rates. After advising the President of its views, the Committee endorsed the President's strategy which remains a topic of ongoing discussion. The Committee notes that it was consulted regarding a wide variety of budgetary issues, and on each occasion its advice was sought. The committee in collaboration with the President's Office is continuing to work to ensure that consultation and advice take place in a timely manner throughout the year. Significant progress has been made on this issue during the past year." 10029. April 24, 1991 Reports of Committees of Senate Budget Committee (continued) Dr. Elder drew attention to the second paragraph under the heading •Comparisons among Faculty Units and between Faculty and Non-Faculty Units", and asked whether the trends reported at the March 21, 1990 Senate meeting were continuing. Dr. Wehrung responded that there had been no essential change in the total share of the operating budget of the Faculties. The percentage spent on the Faculties at-large in the pre-retrenchment period, 1982-83, represented 67.8% of the total budget. By 1985-86 it was down to 66.8%, and although it had gone down subsequently it was now back at 66.8% for the 1989-90 period. As far as administrative units are concerned, Dr. Wehrung stated that there had been an increase in expenditures. In 1982-3 expenditures represented 3.9% of the budget, 4.4% in 1985-86, and 6.5% in .1989-90. Library Committee Dr. Resnick, Chair of the Committee, presented the following report, which had been circulated: "The Senate Library Committee met a total of six times this year, twice In the autumn, four times in the winter term. One Item dominated our agenda ln the winter term, the Appraisal by Architect John Graham of the Functional. ■Environmental and Building Systems of the Main Library Building, and lt is to this that much of the present report and the motion we have put before you speaks. Let me first, however, provide a brief summary of some of the other activities of the committee. We took it as one of our initial responsibilities to welcome the new University Librarian, Dr. Ruth Patrick, to the campus and to provide her with as much feed-back as possible on such topics as the collections budget, the Library Automation Planning project, the strategic planning process, and her first Annual Report to Senate last autumn. In addition, we asked the President's Office for a contribution of $500 to the UN Association Book Project, which helps distribute surplus books in the sciences and applied sciences to the third world. That contribution has now been made. We supported the upgrading of the status of our Government Publications Division from a European Reference Centre to a European Documentation Centre, something which would allow us to receive a good number of European Community documents free of charge. 10030. April 24, 1991 Reports of Committees of Senate Library Committee (continued) We supported a proposal that the library receive $59,000 or 8% of the proposed $750,000 increase in the university budget to be generated through tuition increases in order to help cover both new journal subscriptions and a staff person to help ln training students. We supported the first increase in almost a decade in library fines for late books -from $1 to $2 a day - and in the cost of library cards to external borrowers. The committee also welcomed with pleasure such initiatives undertaken by the University Librarian as the organization of the first annual library symposium in March co-sponsored by the Provost, and the staging that same month, in conjunction with the President, of an Authors' Reception for all UBC faculty who had published a monograph or book in the previous 15 month period. Much of the committee's time since January, however, has been taken up with a discussion of the Architect's Report on the status of the Main Library building. This Report was commissioned by the University Administration in 1989-90 to report on the state of the Main Library in the expectation of allocating $4 million for its upgrading under the 5 year university plan. The Report, submitted in June. 1990. was not made widely available. Its conclusions on the state of the library building were sufficiently stark, however, that the Administration suspended plans for putting any further funding into the Main Library, reallocating the $4 million instead toward the costs ofa new library building under Phase One of the University Capital Plan. Our committee, once it had been apprised of the existence of the architect's report, felt it imperative that it be given access to the full report. We are pleased to inform you that a copy was. in fact, made available to us by Tim Miner. Director for Campus Planning and Development and that we have also received permission to pass on some of the information contained in it to Senate. We would as a committee, however, recommend that the full Report be made public to the university community, something which members ofthe library staff and students in the School of Library. Archival and Information Studies have specifically requested. The Architect's Report is a long one, providing architectural sketches, written descriptions, ana photographic evidence of the problems with the Main Building. Let me briefly summarize some of its main findings. The building, in particular the central section, has clear heritage value. However, the building as a whole has insufficient space for collections, and this is especially true for divisions like Government Publications. Fine Arts. Hui"anities and Social Sciences. Special Collections and Science. Important portions of the overall collection are in storage. Work stations for librarians and student assistants are overcrowded. The qualities of the building with respect to Air Change, Temperature. Convenience, Cleanliness. Humidity. Natural Light. Artificial Light. Noise, Odour, Structural Features, and Personal Safety are not satisfactory. Changes to the air. electrical, plumbing or telecommunications systems to bring them up to current standards would be extremely difficult and costly. The most serious problem of all relates to questions of safety in the event of fire, and risks In the event of earthquake or similar disaster. Where fire is concerned, the Report finds that the Building fails to comply with the Building Code in a number of safety respects. Roof assembly is combustible, most floors don't have a fire resistance rating, shafts and doors are deficient for fire retardation purposes, existing capacity is less than occupant load on levels 4, 5, 8. As regards seismic risk, the Report notes that the original 1923 section has no formal resistance to lateral forces. The North and South extensions, built in 1946 and 1959, have some reinforced walls. The stack areas dating from 1964 have no resistance, nor does the book shelving. The probability of major damage to the Main Building in the event of an earthquake is at least four times that of a well-designed modern building. 10031. April 24, 1991 Reports of Committees of Senate Library Committee (continued) Our committee has treated the conclusions contained in this report as a matter of the gravest concern. At peak hours, there are large numbers of people in the library, including staff, faculty, students, and members of the general public. The main library, moreover, is open for long hours. The risks of accident therefore, are greater than in most campus buildings. Through four long meetings, including one with the Vice President for Student and Academic Services. Dr. Srivastava, we have wrestled with the legal, human, and academic consequences of the report. I can state that the committee and its members, representing all the Senate constituencies from deans and faculty to students and convocation senators, feel that as a matter of the highest priority the President and the Board of Governors must begin to plan for the replacement of the Main Library. It is urgent that the new library building planned under Phase 1 but not yet finalized be completed as quickly as possible. It is imperative, in our opinion, that the university administration and Board of Governors also begin Elanning immediately for the complete replacement of the Main Library uilding some time ln the 1990s. The Committee has already asked Vice-President Birch to bring its concerns to the attention of the Committee of Deans as well as to the President's Advisory Committee on Space. We have also asked the Chair of the Senate Academic Building Committee to bring our concerns to the attention of bis committee. Our intention, where the funding of expansion beyond Phase I is concerned, is not to have the library engage in some kind of competitive battle with faculties concerned about their own building and space needs. Rather, we seek to impress upon the President and the Board of Governors the need to undertake a special fund-raising effort in the coming years to meet the exceptional needs faced by the library in light of the Architect's Report The Senate Library Committee is not seeking to be alarmist But we are convinced, after careful deliberation, that the second largest university library In Canada, one that has been termed a provincial and national treasure, faces an unprecedented crisis. We are deeply concerned about the physical safety of library staff and users of the Main Library. We are also greatly concerned about the safety of the Main Library collection itself, which has been estimated to have a value in excess of $250 million - and much of which could not be replaced. It is urgent that the President and the Board of Governors treat the status of the Main Library building as a matter of the highest priority, and that the Senate as a whole lend its support to the work of the Senate Library Committee, not only by receiving this report but by also passing the motion which accompanies lt " In speaking to the report, Dr. Resnick drew particular attention to the architect's report on the status and the safety of the Main Library building. He stated that in relation to safety the building fell well below acceptable standards in the event of fire and earthquakes, particularly since a very large number of faculty, students, staff and members of the public use the building. He estimated that at peak hours 10032. April 24, 1991 Reports of Committees of Senate Library Committee (continued) there could be as many as 1500 or more people in the Library. He stated that upgrading the building in terms of safety, lighting, heating, and telecommunications, would still leave the problem of shortage of storage space, and the Committee therefore urged the Administration and the Board of Governors to start planning immediately for the complete replacement of the Main Library building in the 1990s. Dr. Patrick, the University Librarian, confirmed that a copy of the architect's report was available in the Librarian's office for those who wished to see it. Dr. Resnick ) That the report be accepted. Dr. Grace ) Carried Senate agreed to a request that Mr. Al Seroka, President of the UBC Librarians' Association, be allowed to speak. Mr. Seroka stated that the Association thought that the report of the Committee understated the situation in the Main Library. The Association considered this to be a very serious matter in terms of safety and wished to stress that the danger of fire and the danger of earthquake damage, both to people and to the collections, was very serious and should not be avoided or overlooked. Mr. Seroka stated that although a sprinkler system had been installed some years ago the collection would be ruined by the breaking of these water pipes in the event of seismic damage; therefore a patchwork solution to the basic problem should not be undertaken. 10033. April 24, 1991 Reports of Committees of Senate Library Committee (continued) Mr. Marcus Bartley, representing the students in the School of Library, Archival and Information Studies, was also invited to speak. Mr. Bartley noted that the School is located on the eighth floor of the north wing of the Main Library building complex, and that the students were therefore well acquainted with the building and its operations and facilities. He stated that it took no more than a casual inspection to realize that the building is overloaded, overcrowded and outmoded. More important to the the students, however, was the issue of the safety of the occupants of the building. He said that the architect's report is a deeply disturbing litany of fire hazards, seismic hazards, and non-compliance with the national and provincial building codes. The students in the School felt that faculty, staff, and other students who frequent the building were being exposed to an unreasonable risk of harm. In the event of fire, the lack of sufficient egress routes and areas of refuge could lead to a real tragedy. Similarly, in the event of an earthquake the building could suffer serious structural damage, and its occupants, particularly in the very unstable bookstacks, could suffer serious injury. The students were greatly disturbed at the University's apparent indifference to this manifestly dangerous situation. Mr. Bartley said that other building projects had been undertaken while the issue of the Library had simply gone unaddressed. He said that the students in the School thought that the safety issue alone required that the Library be accorded the highest priority on the University's agenda. Surely, he said, the physical safety of the staff, faculty and students cannot be subordinated to other 10034. April 24, 1991 Reports of Committees of Senate Library Committee (continued) interests. He said that as one of the chief policy making bodies of the University, it lay with the Senate to recommend appropriate action on this matter. In conclusion, Mr. Bartley urged the Senate to ensure that all possible measures be taken to minimize physical risk while the new library facility is being constructed. Motion re the Main Library Dr. Resnick ) Whereas the Architect's Report of June 1990 Dr. Katz ) highlights very serious problems concerning the safety and utility of the Main Library Building; be it resolved that Senate recommend to the President and Board of Governors the immediate tethering of the book stacks in the Main Library Building and other short-term safety measures; be it further resolved that Senate recommend to the President and Board of Governors the completion of the planned Phase I of the new library building as a matter of the highest priority; and that the Board of Governors begin immediate preparation for the replacement of the existing Main Library Building some time in the 1990s; and that a special effort be undertaken by the President and Board of Governors to raise funds for complete replacement of the Main Library Building. In speaking to the motion, Dr. Resnick stressed the importance of the Library to the province as well as to the University. He stated that UBC has the largest research collection in western Canada and that this was extremely important in terms of the larger national picture. Dr. Resnick referred to the data set out in the architect's report which suggests great danger to both life and the collections and stated that it would be very foolish to ignore this warning. He explained that the intent of the motion was to ask that the Library be given a very high priority in the 10035. April 24, 1991 Reports of Committees of Senate Library Committee (continued) planning done by the President's Office and the Board of Governors. He reminded Senate that under section 36 (n) of the University Act, Senate had the power to make recommendations to the Board considered advisable for promoting the interests of the University or for carrying out the objects and the provisions of the Act. The Committee felt that a formal motion from the Senate to the Board of Governors would emphasize the gravity of the matter and would perhaps ensure that the Administration and the Board of Governors seriously consider the development of a new library building in the 1990s. Dr. Resnick concluded his remarks by strongly urging Senate to support the motion. Dr. Dennison spoke in support of the motion but stated that he would be concerned if the proposal was that the central part of the Library would disappear since the Library was the closest thing the University had to a heritage building. Dr. Resnick responded that it was hoped that the central part of the building could be preserved in some way. Dr. Klawe supported the basic premise of the motion but suggested that if a study were to be done of other buildings on campus they too probably would not meet the building code. Dr. Klawe expressed concern that the Library might be given top priority without first finding out if other buildings posed even greater hazards in the event of earthquakes or fire. Vice President Birch stated that studies had been done on a number of buildings on campus and the findings confirmed that the Library was not unique in this regard. However, he felt that the goals proposed by the Library Committee were desirable goals and deserved the support of Senate. Ms. Peterson, Senate representative of the Professional Librarians, stated that it had been estimated that perhaps 40% of the buildings on campus fall well below the building code. Ms. Peterson suggested that if priorities were to be set, human life should be the first consideration. Ms. Peterson informed Senate that in the last year the Main Library had been open 3,446 hours and that in peak periods there are as many as 1,400 to 2,000 people in the building. In terms of collections, Ms. Peterson 10036. April 24, 1991 Reports of Committees of Senate Library Committee (continued) noted that there were 1,600,000 volumes in the building, and that probably most of them could not be replaced. She also pointed out that many users of the Library were unfamiliar with the building and that this would be a real problem in the event of fire. Dr. Patrick spoke in support of the motion, stating that as University Librarian she was one of the first people to feel concern over the issues raised about the safety of the library school students, the staff, the users, and the value of the collections which are an irreplaceable treasure for the Province of B.C. and for the Dominion of Canada. The motion was put and carried. Nominating Committee Dr. Elder, Chair of the Committee, presented the following report which had been circulated: 1. Ombuds Advisory Committee At its meeting of March 20, 1991, Senate approved the establishment of an Ombuds Advisory Committee, representing the Board, the Senate and the Alma Mater Society, to draw up terms of reference which will be submitted to Senate for approval. The Nominating Committee nominates Dr. S. Cherry as the Senate representative on the Ombuds Advisory Committee. 2. Student Vacancies on Senate Committees The Nominating Committee nominates the following students to fill vacancies on Senate Committees: Academic Building Needs Mr. J. Jacob - replacing Mr. B. V. McGuinness Mr. L. Waldman - replacing Mr. B. D. Prins 10037. April 24, 1991 Reports of Committees of Senate Nominating Committee 2. Student Vacancies on Senate Committees (continued) Academic Policy Ms. L. B. W. Drummond - replacing Mr. 0. C. W. Lau Mr. M. L. Hanik - replacing Miss S. A. Mair Admissions Miss K. Bentsen - replacing Miss S. A. Mair Ms. E. Onno - replacing Mr. J. A. Moss Agenda Mr. C. Fung - replacing Mr. R. H. McGowan Ms. J. Lahey - replacing Mr. J. R. G. McQueen Appeals on Academic Standing Miss K. Bentsen - replacing MissW. A. King Mr. E. B. Goehring - replacing Mrs. L. Lohia Mr. D. K. Leung - replacing Mr. B. Taylor Budget Mr. E. B. Goehring - continuing member Miss C. L. Rankel - replacing Miss M. D. Bain Continuing Education Mr. J. Jacob - replacing Mr. B. V. McGuinness Curriculum Mr. D. K. Leung - replacing Miss A. L. Callegari Ms. E. Onno - replacing Miss S. A. Mair Mrs. S. K. Prpic - to fill vacancy Elections Mr. S. W. T. Mak - replacing Miss S. A. Mair Extracurricular Activities Ms. E. Onno - replacing Mr. M. D. Nikkei Miss S. Sterling - replacing Mr. B. D. Prins 10038. April 24, 1991 Reports of Committees of Senate Nominating Committee 2. Student Vacancies on Senate Committees (continued) Liaison with Post-Secondary Institutions Mr. E. B. Goehring - continuing member Student Appeals on Academic Discipline Mr. M. L. Hanik Mr. J. Jacob Mr. S. Lu Student Awards - replacing Miss M. D. Bain - replacing Miss S. A. Mair - replacing Mr. J. A. Moss Mr. C. Fung Mr. J. Jacob - replacing Miss P. F. Silver - to fill vacancy Tributes Mr. E. B. Goehring Ms. J. Lahey University Library - replacing Mr. R. H. McGowan - replacing Mr. J. R. G. McQueen Ms. L. B. W. Drummond - replacing Miss A. L. Callegari Miss C. L. Rankel - replacing Mrs. L. Lohia Miss S. Sterling - replacing Mr. M. D. Nikkei Ad hoc Committee on Teaching Evaluation (1990) Mr. M. L. Hanik Mr. 0. C. W. Lau Mr. S. W. T. Mak - replacing Miss W. A. King - continuing member - replacing Mr. B. D. Prins Ad hoc Committee on Student Participation in Appointment and Tenure Committees Mr. C. Fung - replacing Miss W. A. King Mr. 0. C. W. Lau - continuing member Dr. Elder ) That the recommendations of the Dr. Tees ) Nominating Committee be approved. Carried 10039. April 24, 1991 Reports of Committees of Senate (continued) Committee on Student Awards In presenting the report, Dr. Cook, Chair of the Committee, drew attention to the Donald M. Flather Bursary which had been approved at the previous meeting. Dr. Cook informed Senate that this award was being resubmitted in an amended form to include the statement that the award would be available to students in the Faculties of Medicine or Science who have graduated from a high school in School District 89. The Committee had been unaware that this restriction existed in the terms of the will when recommending it to Senate in March. Despite this restriction, however, the Committee felt that the award should be accepted in view of the fact that the University's Mission Statement places particular emphasis on the recruitment of students outside the Lower Mainland. Dr. Cook ) That the new awards (listed in the Appendix) Dean Marchak ) be accepted subject to the approval of the Board of Governors and that letters of thanks be sent to the donors. Dr. Katz drew attention to two awards for small amounts and stated that although obviously the University was grateful to have them, he wondered at what point did it become economically unfeasible to accept some awards. He also asked if the Committee had discussed the possibility of suggesting minimum amounts. Dr. Cook replied that the Committee had discussed this matter with the Development Office and the President's Office without reaching a solution. The motion was put and carried. 10040. April 24, 1991 Reports of Committees of Senate (continued) Tributes Committee Hood for the Dental Hygiene Degree Completion Program Dr. Dennison, Chair of the Committee, reported that the Committee recommended approval of the proposal of the Faculty of Dentistry that the hood for the Dental Hygiene Degree Completion Program be lilac and red with twisted cord on white. Dr. Dennison ) That the hood for the Dental Hygiene Degree Dean Robertson ) Completion Program be lilac and red with twisted cord on white. Carried Proposals of the Faculties Faculty of Applied Science Change in Honours Standing The following proposed change in the Calendar statement on honours standing had been circulated: On graduation a student will be granted Honours standing if he/she obtains an average of not less than 80% in the winter session of the final year and either a minimum of 75% in each of the preceding two winter sessions or, if the minimum of 75% is not achieved in one or more of the preceding two Winter Sessions, an overall average in the three years of 80% or higher. To be eligible a student must have had full-time status for all four years, with no failed courses. It was explained in the material circulated that the intent of the change was to make it fairer for students who enter engineering directly from Grade 12 to qualify for Honours standing. Dean Meisen ) That the proposed change in the Dr. Klawe ) Calendar statement on honours standing be approved. In response to a query, Dean Meisen confirmed that the statement applied only to engineering students and not to students in the Schools of Architecture and Nursing. The motion was put and carried. 10041. April 24, 1991 Proposals of the Faculties (continued) Faculty of Graduate Studies Proposal to establish a Fisheries Centre It was stated in the material circulated that the UBC Fisheries Centre will provide the academic focus, through its personnel and facilities, for fundamental studies in the scientific and social aspects of living aquatic resources in marine and freshwater environments. Core personnel of the Centre will maintain a critical mass of researchers devoted to the study of living aquatic resources and to issues related to Fisheries. Research activities will range widely, starting at the basic level of aquatic biology, through the environmental connections of fisheries limnology and oceanography, and central fisheries problems such as recruitment and survival, to questions of management, aquaculture and social dimensions of fisheries. Members of the Centre will adopt a broadly based research effort, while keeping strong links with discipline oriented departments through cross-appointments and other associations. In addition to its core personnel, the Centre will encourage the participation of faculty with expertise in other areas of science and applied science as well as from areas representing social, commercial, industrial, international and regulatory concerns of fisheries. This second tier of faculty, which might also attract government and industry personnel with adjunct status, would be based on informal associations with the Centre, but would nevertheless contribute fundamentally to its activities through participation in its research programs and graduate thesis supervision. Collaborative work in the Centre between Core 10042. April 24, 1991 Proposals of the Faculties Faculty of Graduate Studies Proposal to establish a Fisheries Centre (continued) faculty and associated social scientists would include such topics as the impact of changing market processes, taxation structures, anti-pollution legislation, or native rights on the social biological dimensions of fisheries problems. There is already considerable expertise on campus in many of the areas to be covered. What is now lacking is leadership and a clear focus, as well as complementary expertise in a few areas. New appointments and replacement of retirements would readily complement existing strengths and create a leading research unit. The Centre will act as a catalyst for research and graduate studies on campus, stimulating the expertise available within its core as well as within many of the departments of the university, by: - taking the lead in the development of broad research initiatives - offering graduate courses and thesis supervision within a wide variety of scientific and social science research topics; - serving as an intellectual focus for research and communication in fisheries and aquatic sciences by offering courses, seminar series colloquia and workshops to the university community, as well as to industry and government; - managing the Fisheries and Aquatic Sciences Reading Room, into which Ecology and Oceanography Reading Room collections have now been fused; - acting as an institutional link with provincial and federal research and management agencies in the areas of freshwater and ocean fisheries as well as with industry. In speaking to the proposal, Dean Grace stated that the major rationale behind having such a centre was to provide some visibility and some coordination of the research going on in the many departments across the campus. He informed Senate that the B.C. Ministry of 10043. April 24, 1991 Proposals of the Faculties Faculty of Graduate Studies Proposal to establish a Fisheries Centre (continued) Fisheries had promised $150,000 on approval of the proposal. As far as staff was concerned, Dean Grace stated that there would be a Director of the Centre, a steering committee, an advisory committee, and support staff provided for by the reallocation of resources primarily from the old Institute of Resource Ecology. Dean Grace ) That the proposal to establish a Dr. Klawe ) Fisheries Centre be approved. In response to a query by Mr. Banfield concerning budgetary implications, Dean Grace stated that Senate does not debate budgetary aspects. However, he did explain that there would be a reallocation of resources of operating budget to cover this item and that there was still some residue from the old institute of Animal Resource Ecology, most of which would go into the new Centre. He also confirmed that the $150,000 from the government would be a once only item. Dr. Will said that he understood that in May 1985 Senate had retrenched the whole budget of the Institute of Animal Resource Ecology. In response, Dean Grace stated that the name of the Institute had been retrenched but that some residue of the budget had carried on through the years and was therefore available for the new Centre. The motion was put and carried. Proposal to establish a Centre for Research in Women's Studies and Gender Relations It was stated in the material circulated that the Centre will advance interdisciplinary research and knowledge in Women's Studies and Gender Relations. The specific goals are: 10044. April 24, 1991 Proposals of the Faculties Faculty of Graduate Studies Proposal to establish a Centre for Research in Women's Studies and Gender Relations (continued) 1. Research - to initiate and conduct interdisciplinary research in Women's Studies and Gender Relations; to facilitate the activities of UBC researchers in related areas; to disseminate the resulting knowledge; and to develop and promote links to the international scholarly community. 2. Graduate Education - to develop a strong interdisciplinary program of graduate studies that will build upon current thematic strengths and complement the development of feminist research within various disciplines. 3. Community Liaison - to facilitate links between the university and the local, national, and international communities. Dean Grace stated that this was an important area for scholars and a number of different Faculties, such as Arts, Law, Applied Science, Education, Medicine, Graduate Studies, and Commerce. He stated that although scholars in this area had done a great deal of work it was not well coordinated at the moment as the scholars tend to work in isolation. It was hoped that the creation of the Centre would be instrumental in bringing top women faculty members and students to the campus. He stated that the structure of the Centre was quite straightforward: a director, administrative assistant, secretary, faculty members and graduate students who have an interest in this area, a steering committee, and a committee to advise the director. Dean Grace ) That the proposal to establish a Dean Sheehan ) Centre for Research in Women's Studies and Gender Relations be approved. Carried 10045. April 24, 1991 Proposals of the Faculties Faculty of Graduate Studies (continued) Proposed Revision of Calendar Regulations for Master's and Doctoral Programs The following proposed revision of the Calendar regulations for Master's Programs had been circulated: Master's Programs "G. Low Scholarship A minimum of 60% (P) must be achieved in all course work taken for credit. A course in which a grade of less than 60% (P) was obtained may be repeated for a higher standing, or an alternate course may be taken, if an exemption is recommended by the Department and approved by the Dean of the Faculty of Graduate Studies. If no such recommendation is made, or the recommendation is not approved, the student may be required to withdraw. A student who obtains more than one grade below 60% (P) will normally be required to withdraw. In a course that is repeated, both marks will appear on the transcript. The higher mark will be used to determine promotion in a program and in any decision to admit or withdraw a student from a program. Averages calculated for other purposes will include both marks. Dean Grace ) That the proposed change to the Calendar Dr. Cherry ) Regulations for Master's Programs be approved. Ca r r i ed The following proposed revision of the Calendar regulations for Doctoral Programs had been circulated: Doctoral Programs "F. Low Scholarship A minimum of 68% (B-) must be achieved in all course work taken for credit. A course in which a grade of less than 68% (B-) was obtained may be repeated for a higher standing, or an alternate course may be taken, if an exemption is recommended by the Department and approved by the Dean of the Faculty of Graduate Studies. If no such recommendation is made, or the recommendation is not approved, the student may be required to withdraw. A student who obtains more than one grade below 68% (B-) will normally be required to withdraw. In a course that is repeated, both marks will appear on the transcript. The higher mark will be used to determine promotion in a program and in any decision to admit or withdraw a student from a program. Averages calculated for other purposes will include both marks. 10046. April 24, 1991 Proposals of the Faculties Faculty of Graduate Studies Proposed Revision of Calendar Regulations for Master's and Doctoral Programs (continued) Dean Grace ) That the proposed change to the Calendar Dr. Cherry ) Regulations for Doctoral Programs be approved. In response to a query, Dean Grace stated that while there is no general requirement for courses, many departments and schools do require courses as an integral part of the Ph.D. Clearly the thesis is the most important requirement but if a course is specified there should be some level at which those courses have to be satisfied. The motion was put and carried Other business Endowed Scholarships and Fellowships The following list of endowed fellowships and scholarships had been circulated for information: Roman M. Babicki Graduate Fellowships in Medical Research Bank of Montreal Graduate Fellowships Hugh M. Brock Scholarships Canadian Pacific Forest Products National Entrance Scholarships Central Guaranty Trust National Entrance Scholarship C. K. Choi Scholarships and Fellowships Ronald Lorraine Cliff Bursary Fund Crown Life Insurance National Entrance Scholarships Dofasco Inc. First National Fellowships Hong Kong-Canada Business Association Graduate Fellowships Leonard S. Klinck Fellowships Northern Telecom Graduate Fellowship Northwood Pulp and Timber Ltd. Scholarships Rayrock Yellowknife Resources Inc. National Entrance Scholarships Rio Algom National Entrance Scholarships Rogers Communications National Entrance Scholarships Scott Paper Graduate Fellowship The Simons Foundation Doctoral Fellowships The Simons Foundation Bursary Henry S. Skinner Scholarship Westcoast Energy First Nations Fellowships and Scholarships 10047. April 24, 1991 Other business University Presidents' Council New Program Approval The following policies and procedures for new program approval, amended by the University Presidents' Council, had been circulated: "PREAMBLE 1.1 This policy and procedure statement addresses the establishment of new or substantially revised degree programs at the three public universities. A 'new" program is one that leads to a new credential. 1.2 The two major aims of this policy are to exchange information and to assure the Ministry that new program proposals are carefully reviewed and are part of an overall educational plan for the universities and the post-secondary system. 1.3 The University Act determines the responsibilities of the Senate and the Board of the university in the establishment of new programs. The establishment of a new degree program requires the approval of the Minister. INFORMATION EXCHANGE 2.1 Each university ensures that its new programs meet high academic standards. Each employs internal and external processes to ensure that its standards are met. 2.2 New programs are generally initiated and reviewed in Departments prior to consideration by the Faculty. 2.3 There are many benefits to an early circulation of information on new degree program proposals among the universities. It is the responsibility of each Department to consult with the appropriate Department or Departments at the other universities on new program proposals. 2.4 There are many benefits of having a similar format for new program proposals. 2.5 While each university has its own internal program approval processes prior to referral to Senate, the program proposal that goes to the Senate Planning/Program Committee will be shared with the Academic Vice Presidents at the other universities and the Open Learning University. 2.6 The new program proposals as approved by the Senate will be submitted to the Council for circulation to the other universities and the Ministry. 10048. April 24, 1991 Other business University Presidents' Council New Program Approval (continued) PLANNING AND FUNDING ISSUES 3.1 The government's long range planning requirements seek information on new program intentions. 3.2 As the universities will be required to submit revised plans annually, the new degree program information provided in these submissions will meet the government's planning requirements. 3.3 Major new programs will require funding beyond that provided in the regular government grants. Each university shall provide through the Council detailed and timely information on proposals that seek these additional funds. 3.4 Government shall notify Council of any new degree programs it desires to ensure that the Council can consider them and provide a recommendat ion." Dr. Birch ) That Senate ratify the policy from Dr. Will ) the University Presidents' Council for new program approval. In response to a query by Dr. Sobrino regarding item 2.5, Dr. Birch explained that it had been agreed that the university will share information at that point, the intention being that if there is any helpful feedback from other institutions, the committee might want to consider it. It was not the intention to impede the powers of senators or Senate committees. Dean Meisen drew attention to item 2.3, and suggested that the department that initiates suggestions for a new proposal should consult departments at other universities. Dr. Birch responded that he believed the university could profit tremendously by consultation with peers in the discipline but felt that such consultation should go through the Dean of the Faculty concerned and perhaps the Academic Vice President in order to ensure that the advice received serves the needs of the institution as well as the needs of the discipline. 10049. April 24, 1991 Other business University Presidents' Council New Program Approval (continued) In response to a query by Ms. Peterson, Dr. Birch stated that the assumption was that new and emergent program funding is provided for library collections for the number of years of the program plus one perhaps. He said that it was not the view that you buy all library resources once and never have that charge again, but rather that this is for the life of the introduction of the program. Dr. Sobrino requested that the minutes reflect that approval of the policies does not imply that the university has to change any of the procedures now used for approval of programs. The motion was put and carried. Senate Membership President Strangway expressed thanks and appreciation to Dr. Helliwell who was attending his last Senate meeting. The meeting adjourned at 9.15 p.m. The next regular meeting of Senate will be held on Wednesday, May 22, 1991. Secretary Confirmed, Chairman 10050. April 24, 1991 APPENDIX 'A' New awards recommended to Senate Abbott Laboratories Limited Prize in Cardiology - A $300 prize is offered by the Pharmaceutical Products Division of Abbott Laboratories Limited. The prize is awarded on the recommendation of the Faculty of Medicine, in consultation with the Postgraduate Education Committee in Cardiology to a resident in Cardiology, exhibiting proficiency in the treatment of patients with hypertension. (Available 1990/91 Winter Session.) Abbott Laboratories Limited Prize in Neurology - A $300 prize is offered by the Pharmaceutical Products Division of Abbott Laboratories Limited. The prize is awarded on the recommendation of the Faculty of Medicine, in consultation with the Postgraduate Education Committee in Neurology to a resident in Neurology, exhibiting proficiency in EEG and epilepsy. (Available 1990/91 Winter Session.) Carolyn Atwell Memorial Prize - A prize in the amount of approximately $100 has been established by friends to honour the memory of Carolyn Atwell, a UBC student in Honours Political Science who died in 1990. The prize is awarded on the recommendation of the Department of Political Science to a student submitting the best essay on some aspect of third world development in a political science course or a course designated by the International Relations Program Coordinating Committee as part of the major requirement for the B.A. in International Relations. (Available 1990/91 Winter Session.) Boehringer Ingelheim (Canada) Ltd. Prize - A $500 prize and plaque have been made available by Boehringer Ingelheim (Canada) Ltd. The award is made on the recommendation of the Faculty of Medicine to a graduating M.D. student who has demonstrated clinical proficiency and an interest in Respirology or Cardiology. (Available 1990/91 Winter Session.) Council of Forest Industries Prize in Landscape Architecture - A $275 prize is offered by the Council of Forest Industries. The award is made on the recommendation of the Faculty of Agricultural Sciences to the student in the Landscape Architecture Program presenting the most appropriate and imaginative structure in wood. (Available 1990/91 Winter Session.) Donald M. Flather Bursary - A $250 bursary has been provided by the late Donald M. Flather. The award is available to students in the Faculties of Medicine or Science who have graduated from a high school in School District 89 (Salmon Arm, Sicamous and Enderby, B.C.). The award is offered for a four year period commencing in 1991/92. (Re-submitted with amendment to include School District.) Gerald Goldstein Bursary - A $100 bursary has been offered by family and friends to honour Gerald Goldstein on the occasion of his 50th birthday in 1990. The award will be made to a student in the Faculty of Law. The award is offered for a ten year period commencing in 1991/92. David F. Hardwick Prize - A $500 prize has been established to honour Professor David F~. Hardwick, who served as Head of the Department of Pathology from 1976 to 1990. The prize is awarded on the recommendation of the Department of Pathology to the second year Medical student who obtains the highest standing in Human Pathology (Pathology 425). (Available 1990/91 Winter Session.) 10051. April 24, 1991 APPENDIX 'A' New awards recommended to Senate (continued) David E. Highnam Memorial Prize - A $300 prize has been endowed in memory of David E. Highnam by his family, friends and colleagues. The prize is awarded on the recommendation of the Department of French to a graduating student with the highest overall standing in third and fourth year courses in the French major or honours program (Literature option). (Available 1991/92 Winter Session.) Ishiyaku EuroAmerica Inc. Prize - A prize consisting of medical books to a value of US$75 is offered by Ishiyaku EuroAmerica Inc. The prize is awarded on the recommendation of the Faculty of Medicine to a student in second, third or fourth year, demonstrating proficiency in the clinical disciplines. (Available 1990/91 Winter Session.) Korean Rotary Club of Vancouver Scholarship - A $1000 scholarship is offered by the Korean Rotary Club of Vancouver. The award is made on the recommendation of the Department of Asian Studies to a student taking courses in Korean Language or History. (Available 1991/92 Winter Session.) William R. Mead Memorial Scholarship - A scholarship in the amount of $1000 is awarded to the second year law student who achieves the highest combined academic average in the courses Administrative Law (Law 302) and Labour Law (Law 353). This scholarship is given in memory of William R. Mead by members of his law firm, Campney & Murphy, and by family and friends. It honours an individual who, until his retirement, was a leading practitioner in Canada in the fields of labour and administrative law. The award is made on the recommendation of the Faculty of Law. (Available 1990/91 Winter Session.) Singleton Urguhart MacDonald Prize in Torts - A $500 prize is awarded annually by the law firm of Singleton Urquhart MacDonald, Barristers & Solicitors, to a student who achieves high academic standing in Torts (Law 207). The award is made on the recommendation of the Faculty of Law. (Available 1990/91 Winter Session.) B. J. Twaites Prize - A $300 prize has been established to honour Mr. B. J. (Bev) Twaites, who retired as Manager of the Department of Pathology in 1991 after serving the University for 35 years. The prize will be awarded by the Faculty of Medicine to the student in the graduating class for the B.L.M.Sc. degree who obtains the highest standing in Laboratory Administration (Pathology 408). (Available 1990/91 Winter Session.)
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Title | [Meeting minutes of the Senate of The University of British Columbia] |
Publisher | [Vancouver : University of British Columbia Senate] |
Date Created | 1991-04-24 |
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University of British Columbia |
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Vancouver (B.C.) |
Genre |
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Text |
FileFormat | application/pdf |
Language | English |
Identifier | UBC_Senate_Minutes_1991_04_24 |
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University Publications |
Source | Original Format: University of British Columbia. Archives |
Date Available | 2015-07-13 |
Provider | Vancouver : University of British Columbia Library |
Rights | Images provided for research and reference use only. Permission to publish, copy, or otherwise use these images must be obtained from the University of British Columbia Senate: http://senate.ubc.ca/ |
DOI | 10.14288/1.0115583 |
AggregatedSourceRepository | CONTENTdm |
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