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[Meeting minutes of the Senate of The University of British Columbia] Aug 23, 1940

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Array 783.
Friday, August 23rd, 1940.
The fifth regular meeting of the Senate of The University of British Columbia for the Session 1939-40 was
held on Friday, August 23rd, 1940, at 8:00 p.m., in the
Board and Senate Room.
Present:  President L. S. Klinck (in the Chair), Dean
J. N. Finlayson, Dean D. Buchanan, Dr. Blythe Eagles, Dr.
D. G. Laird, Mr. A. H. Finlay, Mr. L. F. Robertson, Mr. H.
N. MacCorkindale, Dr. Evlyn F. Farris, Mr. William Morgan,
Mr. P. H. Elliott, Rev. Dr. H. R. Trumpour, Mr. H. T. Logan,
Dr. O. G. Sedgewick, Dr. W. N. Sage, Dr. H. V. Warren, Miss
Isobel Harvey, Dr. J. F. Walker and Dr. C. A. H. Wright.
Expressions of regret at their inability to attend the
meeting were received from Dr. P. A. Boving, Mr. J. N.
Harvey, Mr. A. E. Lord and Miss A. B. Jamieson.
Dr. Sedgev/ick    )
Mr. MacCorkindale) That the minutes of the fourth
regular meeting of May 8th, 1940,
be taken as read, and adopted.
Carried
Notice of Appointment of Committee
On Proposed Change in the University Act in Reference
to the Election of Representatives of Senate on the Board
of Governors,-
Mr. J. N. Harvey
Mr. A. E. Lord
Mr. A. H. Finlay
From the Board of Governors
Agriculture 1 in the Summer Session - Approved.
A copy of the Annual Financial Report - Balance Sheet
and Financial Statements, March 31st, 1940 - was received.
Dr. Sage )
Dr. Laird) That the statement be received and filed
with the Secretary for reference by the
members of the Senate.
Carried
*> 784.
Friday, August 23rd, 1940.
From the Faculty of Arts and Science
Results of the Examinations of the Summer Session
Presented by Dean Buchanan.
Dean Buchanan)
Dr. Sedgewick) That the degrees of LI.A. and B.A.
be granted to those whose names
are listed in the report.
Carried
Scholarship Awards
Presented by Dean Buchanan
Dean Buchanan)
Dr. Sage     ) That the recommendations with
respect to the award of Scholarships for Summer Session students
be approved.
Carried
Directed Reading Courses for 1940-41
Dean Buchanan presented a recommendation of the
Faculty of Arts and Science that the following Directed
Reading Courses be offered for 1940-41:
Geography 3-3 units
Education 10 - l| or 3 units.
Dean Buchanan)
Dr. Sage     ) That Senate approve of the offering
of these courses, and recommend to
the Board of Governors that the proposed courses be authorized, provided
the required number of students
register for them.
Carried
From the Faculty of Agriculture
Dr. Eagles presented the results of the Summer Session
in the Faculty of Agriculture, pointing out that this was
the first time that a course in Agriculture had been given
in the  Summer Session. 785.
Friday, August 23rd, 1940.
Dr. Eagles)
Dr. Laird ) That the student completing his work
for the degree of B.S.A. be granted the
degree.
Carried
Professor Robertson reported that, with the approval
of the President and the Board of Governors, it had been
arranged for Professor Angus to offer, in the Summer Session,
the Course in Government 5 (The Relation of the Dominion
and the Provinces in Canada), with special reference to the
findings of the Royal Commission on Dominion-Provincial
Relations, whose report had recently been issued, and that
this course took the place of the one previously announced,
Government 3.
The Faculty of Arts and Science has approved this
change, and recommended to Senate that the action be
ratified.
Mr. Robertson)
Dr. Warren   ) That Senate approve the action taken.
Carried
A letter was received from the High School and University Matriculation Board recommending,-
1. That two scholarships of $175.00 each (one of these
an additional scholarship) be awarded to Annie
Barbara Peterson and Barbara Mary D. Burrows, who
tied for first place in the Senior Matriculation
Examinations outside of Districts 3 and 4, with a
percentage of 87.6.
2. That two scholarships of $175.00 each (one of these
an additional scholarship) be awarded to David Barer
and Basil A. Dunell, who tied for second place in
Disctrict 4 in the University Entrance Examinations,
with a percentage of 91.8. F   *
786.
Friday, August 23rd, 1940.
The Joint Faculty Committee on Prizes and Scholarships
had endorsed these recommendations and forwarded them to
the Board of Governors.
A letter from the Board was read approving the recommendations, the funds for the additional scholarships to be
taken from the Special Bursaries Fund.
Dean Buchanan)
Dr. Sage     ) That the communications be received
for information and filed.
Carried
A communication was received from the Joint Faculty
Committee on Prizes and Scholarships recommending the
acceptance of the offer of the Britannia Mining and Smelting Company Limited to renew their Scholarship for Research
in Mineralography for the coming session.
Dr. Warren)
Dr. Walker) That the offer be accepted and transmitted to the Board of Governors.
Carried
Reports of Committees
On the Release of Examination Results
Dr. Laird presented the following report of the
Committee:
Report of the Senate Committee on Advance
Release of Information Concerning Scholarships, Etc.
After discussion with reporters of various newspapers, your Committee came to the opinion that the
advance release of information was not due to indiscreet
comments from the University itself.  The managing
editor of the Vancouver News Herald told us that he
secured his information by other methods.  It seemed
clear that the danger lies in the information being
released to the newspapers some days ahead of the 1-  *
r *
787.
Friday, August 23rd, 1940.
Senate meeting. Apparently both newspapers attempted
to secure photographs of the prize winners and naturally
such attempts gave the individuals in question a good
inkling as to their success. After consultation with
the editors of the two evening papers, your Committee
recommends:
1. That the standing of students in all but the
graduating year be released to the newspapers
before the Senate meeting.  These results do not
require confirmation by Senate but are merely
given to Senate for  purposes of information.  If
they can be made available either on the previous
Saturday, in the case of Applied Science and
Agriculture, or all of them on Monday, that would
relieve the pressure on the newspapers of setting
up in type the examination results.
2. That the standing of students of the graduating
year, and the award of Prizes and Scholarships, be
released only after Senate has passed them.  That
would mean that by ten o'clock approximately on
the Wednesday before graduation these results
would  be available.  Both newspapers believe they
could handle them for their evening papers Wednesday on that basis.  If they wish to print photographs of the prize winners, they could do so on
Thursday, the day of graduation.
Dr. Laird )
Mr. Finlay) That the report be received and
adopted.
Carried
On Request of Crofton House School for Privilege of
Recommending Students for Admission to the University.
Dr. Finlayson presented the report of the Committee;
and a letter from the Secretary of the High School Accrediting Committee was read giving a list of the High Schools
(including Crofton House School) that had been accredited.
Dr. Finlayson)
Dr. Farris   ) That the report be received and filed,
Carried
In this connection reference was made to the letter
from the Loyal Orange Association, and it was agreed that 788.
Friday, August 23rd, 1940.
the Secretary of Senate should write to the Loyal Orange
Association stating the action that had been taken.
Report of the Department of University Extension on the
Rural Occupational Schools carried on under the Dominion-
Provincial Youth Training Plan
Copies of the report had been mailed to the members
of Senate.
Dr. Finlayson)
Dr. Laird    ) That the report be received and
filed.
Carried
A letter was received from Mr. Sherwood Lett tendering his resignation as a representative of the Senate on
the Board of Governors.
Dr. Sedgewick)
Dr. Sage     ) That the resignation be accepted with
regret; and that the Secretary write
a letter expressing appreciation to
Mr. Lett for his services and stating
that it is the wish of the Senate
that he retain his membership in
Senate.
Carried
The election of a representative of Senate on the
Board of Governors for the unexpired time of Mr. Lett's
tenure of office was then proceeded with.
Mr. A. E. Lord was nominated by Mr. MacCorkindale.
Col. H. T. Logan was nominated by Dr. Warren.
At Col. Logan's request, Dr. Warren withdrew his
nomination.
Dr. Walker)
Dr. Wright)  That nominations close.
Carried 789.
Friday, August 23rd, 1940.
Mr. A. E. Lord was declared elected.
Military Training for University Students
In view of the fact that the minutes of the meeting of
the Representatives of Canadian Universities with Col. A.
A. Magee, Assistant to the Minister of National Defence,
which was held at Ottawa on July 5th, had not been received
until the afternoon of the Senate meeting, and as there had
not, therefore, been time to have copies of the minutes
placed in the hands of the members of the Senate prior to
the meeting, the President, for the information of Senate,
synopsized these minutes and also the statement which
President Cody, Chairman of the meeting of the Representatives of Canadian Universities at Ottawa on the above date,
had submitted to the Department of National Defence.
In this connection the Secretary read a letter which
the President had received from Colonel Magee under date
of August 15th, 1940.
After a full discussion on the question of Military
Training, the following action was taken:
Dr. Walker  )
Dr. Trumpour) That Senate approve of the principle
of compulsory Military Training for all
physically-fit male students for the
duration of the war.
Carried
Dr. Sedgewick)
Mr. Finlay   ) That the whole matter be referred to
the Committee on Military Education
and such other members as the Committee may co-opt with power to act.
Carried 790.
Friday, August 23rd, 1940.
Reference was made to the section of the minutes of
the meeting of the Representatives of Canadian Universities
dealing with Intercollegiate Athletics in relation to
Military Training.
Mr. Logan)
Dr. Sage ) That this matter be referred to the
University Council on Athletics and
Physical Education.
Oarried
Dr. Farris presented a report of the Committee on
Honorary Degrees, recommending,
That the Honorary degree of Doctor of Laws be
conferred at the Autumn Congregation upon His
Grace, the Archbishop of Westminster, The Most
Reverend A. U. dePencier, M.A., D.D.
Dr. Farris   )
Dr. Sedgewick) That the report be adopted.
Carried
Reference was made to the recent appointments of Dr.
H. L. Keenleyside, Mr. Norman Robertson and Colonel H. F.
G. Letson to high positions in the national service.
Dr. Farris)
Dr. Warren) That the Secretary write letters to
these graduates of the University congratulating them upon the distinctions
which they have lately achieved in the
national service.
Carried unanimously
Reference was made to decorations which University
students and graduates had received and would receive during
the war, and raised the question as to what recognition the
University should take in regard to these.
It was suggested that a small committee, to be com- T"
\
791-
Friday, August 23rd, 1940.
posed of representatives of the governing bodies of the
University and of the student body, be appointed to take
charge of the acknowledgment of such distinctions and the
sending of notes of congratulation to the winners of these
honours.
Mr. Logan   )
Dr. Trumpour) That a committee be appointed by the
Chair to take charge of this matter.
Carried
The Chairman, on behalf of the members of Senate,
expressed warm and hearty congratulations to Dean Finlayson
upon whom the University of Manitoba had conferred the
honorary degree of LL.D.
Secretary

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