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[Meeting minutes of the Senate of The University of British Columbia] 1980-09-10

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 7381.
Wednesday,  September  10,   1980.
The First regular meeting of the Senate of The University of British Columbia for
the Session 1980-81 was held on Wednesday, September 10, 1980 at 8.00 p.m. in the
Board and Senate Room.
Present: President D. T. Kenny (Chairman), Chancellor J. V. Clyne, Mr. I. A.
Bakshi, Mr. W. H. Birmingham, Mrs. M. F. Bishop, Dr. E. V. Bohn, Dr. C. B. Bourne,
Mr. M. E. P. Braun, Dr. T. H. Brown, Rev. P. C. Burns, Dr. J. Dahlie, Dr. J. D. Dennison,
Dr. A. J. Elder, Dean C. V. Finnegan, Mr. J. J. Fitzpatrick, Mr. H. J. Franklin,
Mrs. E. D. Fulton, Dr. P. C. Gilmore, Ms. P. Gouldstone, Dr. H. J. Greenwood,
Miss A. M. S. Hall, Dr. T. D. Heaver, Mr. J. H. Holm, Dr. F. R. C. Johnstone, Dr. L. D.
Jones, Dr. W. M. Keenlyside, Mr. J. Kulich, Mr. M. B. Lund, Dr. D. Lupini, Dean P. A.
Lusztig, Dr. D. J. MacDougall, Miss M. C. MacPherson, Ms. C. E. McAndrew, Dr. A. J.
McClean, DrJ. H. McNeill, Mr. J. F. McWilliams, Rev. J. P. Martin, Miss A. J. Moonen,
Mr. C. Niwinski, Dr. R. A. Nodwell, Dr. J. F. Richards, Dean B. E. Riedel, Dr. S. O.
Russell, Mr. M. M. Ryan, Dr. G. G. E. Scudder, Dr. M. Shaw, Dr. C. E. Slonecker,
Dr. R. H. T.Smith, Dr. G. J. Spitler, Dr. J. K. Stager, Mr. R. S. Szeliski, Dr. O. Sziklai,
Dr. P. R. Tennant, Mr. G. A. Thorn, Mr. L. Valg, Miss C. L. V. Warren, Dean W. A.
Webber, Dean L. M.  Wedepohl, Dean R. M. Will.
Observer:  Mr. J. A. Banham
Messages of regret for their inability to attend were received from Dean G. S.
Beagrie, Mrs. L. Daniells, Dr. R. G. Evans, Dean J. A. F. Gardner, Dean W. D. Kitts,
Dean K. M. Lysyk, Dr. C. A. McDowell, Mr. W. A. McKerlich, Dr. J. G. Silver, Mr. B.
Stuart-Stubbs, Mrs. J. C. Wallace, Dr. M. D. Willman.
Minutes of the previous meeting
Dean Riedel ) That   the   minutes   of   the   Ninth   regular
Dr. Keenlyside     ) meeting of Senate for the Session 1979-80,
having been circulated, be taken as read and
adopted.
Carried 7382.
Wednesday,  September   10,   1980.
Senate membership
Declaration of vacancy
As required under Section 36 (6) of the Universities Act, the following vacancy on
Senate was declared:-
Mr. R. S. Sigurdson - student representative of the Faculty of
Pharmaceutical Sciences.
Replacements for vacancies on Senate
Dr. R. G. Evans replaces Dr. J. L. Wisenthal as representative of the Faculty of
ATfs
Dr. R. A. Nodwell replaces Dr. J. G. Cragg as representative of the Faculty of
Graduate Studies
Dr. P. R. Tennant replaces Dr. K. T. Brearley as a representative of the Faculty
members at-large
Dr. C. E. Slonecker replaces Dr. R. A. Nodwell as a representative of the Faculty
members at—large
Business arising from the Minutes
Faculties' statements of policies and procedures for reviews  (P.7375)
At the May 21, 1980 meeting attention was drawn to a resolution passed by Senate
at its meeting of December 13, 1978 requesting those Faculties that had not already
done so to report to Senate by April 1979 on the methods they planned to use in
conducting reviews.
Dr. Shaw reported that Senate had received and approved reports on departmental
review procedures from the following Faculties: Agricultural Sciences, Applied
Science, Dentistry, Graduate Studies, Medicine and Science. The Deans of the
remaining Faculties had been contacted and in most cases their procedures were
under consideration. In some instances there was an understandable desire to
preserve a degree of flexibility in making arrangements about reviews.
Dr. Shaw also stated that the terms of reference and membership of Presidential
committees conducting reviews of Faculties had been sent to the Secretary of Senate
and would be available for inspection by Senate members upon request. 7383.
Wednesday,  September   10,   1980.
Business arising from the Minutes (continued)
Nominating Committee  (P.7372)
Dr. Stager stated that the Nominating Committee would be submitting a report to
Senate at the October meeting concerning the Committee on the Implementation of
the Universities Act.
From the Board of Governors
Notification of approval in principle of Senate recommendations - subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President and the formal agreement of the President; and that the
Deans and Department Heads concerned with new programs be asked to indicate the
space requirements, if any, of such new programs.
(i) Proposal   of   the   Faculty  of  Commerce   and   Business  Administration  that
enrolment in the First and Second Years be limited to a total of 950 for the
Winter Session 1980-81.  (P.7367-8)
(ii) New courses and course changes recommended by the Faculty of Dentistry.
(P.7378)
(iii) New courses, course changes and changes to the Diploma Program in Adult
Education recommended by the Faculty of Education.  (P.7378-9)
(iv) New courses and a non—Thesis Option for the Master of Physical Education
program recommended by the Faculty of Graduate Studies.  (P.7379)
(v) New course and course changes recommended by the Faculty of Medicine.
(P.7379-80)
(vi) New  courses  and  modifications  to  courses  recommended by the School  of
Physical Education and Recreation.  (P.7380)
(vii) Course   changes   recommended   by   the   School   of   Rehabilitation   Medicine.
(P.7380)
(viii)        Course change recommended by the Faculty of Science.  (P.7380)
Prizes, Scholarships and Bursaries
Mr. McWilliams        ) That the new awards (listed in the Appendix)
Dr. Dahlie ) be accepted subject to the approval of the
Board   of   Governors   and   that   letters   of
thanks be sent to the donors.
Objections were raised to the use of the word "personality" in the description of
the Clarkson Gordon Service Award. It was agreed that this matter be referred to the
Committee on Student Awards in the hope that a revised recommendation could be
submitted in time for the October Senate meeting.
The motion was put and carried. 7384.
Wednesday,  September   10,   1980.
Annual Financial Report of the University, March 31, 1980
As requested under Section 32 of the Universities Act, the Board of Governors had
forwarded to Senate copies of the Annual Financial Report, Balance Sheet and Financial
Statements for the fiscal year ended March 31, 1980.
Report of the Budget Committee
Dr. MacDougall presented a report on the activities of the committee from
September 1978 to August 1980, which had been circulated for information. The
following is an extract from the report:-
"Under s. 37(e) of the Universities Act Senate has power "to establish a standing
committee to meet with the president and assist him in the preparation of the
university budget." Although the committee meets throughout the year most of its
work is concentrated in the spring term. After the University is advised of its
operating grant the committee meets with the President to review the University's
budget for the financial year beginning in April. Later in the spring the committee
meets with the President to consider the University's proposed operating estimates
for the following financial year. These estimates are submitted to the Board of
Governors in July and sent to the Universities Council by August 15.
Provincial funding of University Education
Both the federal and the provincial governments provide funds for university
research. The provincial government is the main source of funds to sustain the
teaching activities of the three B.C. universities. It provides annual grants through
the Universities Council of B.C.
During the last three years the Universities Council allocated the following funds
among the three B.C. universities.
1978-79 $200,578,000
1979-80 $217,225,797* (an increase of 8.3%)
(*later increased to $218,225,797)
1980-81 $239,61 1,925  (an increase of 10.3%)
The $239,611,925 allocated for 1980-81 included $774,085 which the Treasury
Board designated as arising from a rationalisation of responsibilities of the Minister
of Health and The University of British Columbia with respect to education in the
health sciences. If this sum is deducted from the $239,611,925 (as it should be if the
three years are to be compared) the funds otherwise available to the universities for
1980-81 were $238,937,840.
The inflation rate, as measured by the Consumer Price Index on an annual (April
to April) basis was:
9.8% in the 1978-79 year
9.2% in the 1979-80 year
To keep pace with inflation the $200,578,000 available for 1978-79 would have had
to increase to:
$220,234,640 for 1979-80, and
$240,496,220 for 1980-81 7385.
Wednesday,  September   10,   1980.
Report of the Budget Committee
Provincial funding of University Education (continued)
"Obviously the total amounts allocated to the three universities have not kept pace
with inflation. Moreover there is evidence that the cost of library books, utilities and
other university supplies have risen faster than the general rate of inflation as
measured by the Consumer Price Index. These factors have caused difficulties for all
three B.C. universities. The problems at The University of British Columbia have
been especially acute because of the method used to divide the total provincial grant
among the three universities.
Grant Allocation:    Formula Financing comes to B.C
In April, 1979 the Universities Council of B.C. decided to adopt a system of
formula financing to determine how the provincial grant would be allocated among
the various provincial universities. As the term "formula financing" can be used to
describe a variety of different methods of funding university education some effort
should be made to clarify what the term means in B.C. In B.C. it is a technique used
to divide a pre-determined provincial grant among the various unviersities. The
provincial government allocation for university education is not determined by the
formula. Neither are universities expected to use the formula in preparing their
individual university budgets.
It will be obvious that in B.C. formula financing has a very limited function. For
example, if provincial funding for university education in the province is generally
inadequate, allocation of the available funds by means of the formula will not solve
the basic problem.
Some funds are outside the formula. For example funds for (i) new and emergent
programs; (ii) programs of distinction; and (iii) the expansion of The University of
British Columbia medical school were provided independently of the formula. In
addition the Universities Council retained some additional funds "to provide for a
smooth transition to the new allocation procedures".
Generally speaking The University of British Columbia, and the Senate Budget
Committee, supported the principle that some form of formula be used to divide the
provincial grant for university education. The system was first used to determine the
1979-80 grants and it is planned that the process will be reviewed after a three year
trial period.
The Senate Budget Committee, while supporting formula financing in principle,
has some concern about the actual formula used to determine individual university
grants. For example, the formula recognizes "economies of scale in the universities".
The following passage describes how this aspect of the formula affected the grants
for 1979-80:
The allocation procedure views 6000 FTE's as being a reasonable
minimum enrolment in the development of a university. Beyond 6000
FTE's the calculation of grant units recognizes economies of scale.
For enrolments greater than 6000 FTE's the procedure treats FTE's as
having costs equivalent to 25% of the cost of each of the first
6000 FTE's. Thus beyond 6000 FTE's the procedure implies declining
average costs. 7386.
Wednesday,  September  10,   1980.
Report of the Budget Committee
Grant Allocation:   Formula Financing comes to B.C.  (continued)
"The calculations for 1980-81 were somewhat different but the basic principle was
retained. This principle, of course, works to the disadvantage of The University of
British Columbia. Moreover its theoretical basis is very suspect. The University is
not involved in the production of a standard product. On the contrary The University
of British Columbia funds a wide range of teaching and research activities and the
"economies of scale" argument has a very limited validity. Of course any formula
which resulted in a substantial re-allocation of funds available to the three
universities would have aroused considerable opposition and this must have influenced
the design of the formula. Nevertheless we must express our concern that there are
some aspects of the formula currently in use which operate to the serious
disadvantage of The University of British Columbia.
Our experience with the Formula
During the last three years The University of British Columbia received the
following grants from the Universities Council of B.C.:
1978-79 $122,286,000
1979-80 $ 131,831,768  (an increase of 7.8%)
1980-81 $143,323,783  (an increase of 8.7%)
If these percentage figures are compared with the percentage increases in the
total funds allocated to the three universities in B.C. it becomes clear that The
University of B.C. received less than the provincial average. Moreover some of the
increases in 1979-80 and 1980-81 were for "line items" (i.e. purposes designated by
the Universities Council). If these line items are eliminated from the grants the
position becomes even more disturbing. The undesignated operating funds granted to
The University of British Columbia were as follows:
1978-79 $122,084,000
1979-80 $ 130,915,939 (an increase of 7.2%)
1980-81 $ 141,282,460 (an increase of 7.9%)
These increases are significantly below the rise in the cost of living during the two
years. On a constant dollar basis there has been a real reduction in provincial
government funding of the basic teaching operations of this University. For all
practical purposes the University cannot fund new educational programs unless they
are recognized as "new and emergent" programs by the Universities Council. The
University must struggle to maintain the academic quality of existing programs.
Where positions become vacant, because of retirement or resignation, the University
must consider the possibility of leaving the position vacant or appointing a cheaper,
less—qualified replacement. It is not clear how long this process of attrition can
continue before it has serious consequences for academic standards generally within
the University.
Funds outside the Formula
Earlier it was noted that funds for (i) new and emergent programs; (ii) programs of
distinction; and (iii) the expansion of the medical school were provided independently
of the formula. At some stage, of course, the new and emergent programs cease to
be "new and emergent" and the medical school expansion will be complete. 7387.
Wednesday,  September  10,   1980.
Report of the Budget Committee
Funds outside the Formula (continued)
"In the case of new and emergent programs the Universities Council funds the
programs for a period of years. Then the program must be financed within the
ordinary University allocation. The process distorts the establishment of priorities
within the University because it encourages (by the provision of additional funds) the
establishment of new programs but conceals the fact that some 3/4 years later hard
decisions will be required about academic priorities. A similar comment can be made
about programs of distinction. Some Deans, aware of the potential problems, have
adopted a cautious attitude to the development of both (i) new and emergent
programs and (ii) programs of distinction. Presumably the Universities Council
established special funding for new and emergent programs and programs of
distinction in order to expand the academic programs available in the province and to
strengthen some existing programs that show special promise. But it is unrealistic to
expect those objectives to be achieved while Faculties (and universities) are
concerned about the adequacy of funds to maintain their basic existing teaching and
research responsibilities. Substantial academic innovations build on an existing
academic base. There is a danger that the existing funding system will encourage the
development of transient, insubstantial programs.
Budgeting with the University
The funds available to the University dictated a cautious internal approach to
budgeting. Within the limitations imposed by the funds available the University has
continued the basic principles set out in the March, 1979 report of the Senate Budget
Committee.
In terms of revenue student fees were increased for 1980-81 by
approximately 10%. The members of the Senate Budget Committee, other than the
student representative, supported this increase.
On the expenditure side the largest single item is, of course, salaries. The
President's Office has exercised some degree of control over appointments becoming
vacant as a result of resignation or retirement. Clearly the total funds available to
the University require some reallocation of funds within the University - and the
reduction or elimination of funding for particular programs. One would hope, of
course, that these were academically low—priority programs. But after several years
of budgetary constraint it is clear that financial, rather than academic,
considerations significantly affect the decisions that are made.
The University has also had to budget substantial increases for plant maintenance
to cover the substantially increased cost of utilities.
Inflation, of course, posed a special problem for the Library which had to contend
with the declining value of the Canadian dollar as well as inflation. A similar
problem was faced by several Faculties whose expenditures for "supplies and
expenses" reflected significant increases in costs. The University made a special
effort to respond to the needs of the Library but allocations for other expenditures
had to reflect available funds rather than needs.
On the positive side the University has increased its budget for research although
the amount currently budgeted ($1,000,000) is still small having regard to the size of
the University. 7388.
Wednesday,  September  10,   1980.
Report of the Budget Committee (continued)
Conclusion
"The past two years have been frustrating and difficult years for everyone
concerned with the University budgetary process. In its March, 1979 report the
Senate Budget Committee made the following comment:
During a period of static enrolments the Universities Council of British
Columbia has taken the view that the development of existing
programs should be financed by the internal reallocation of existing
funds. It has allowed an increase of 1% for strengthening existing
programs. However it also deducts 1% for expected improvements in
operating efficiency. The position taken by the Universities Council
assumes that the University was, and is, a mature university with
adequate funding for its programs generally. This ignores the actual
history of the University. In fact the University experienced a period
of rapid expansion in the sixties and many programs were begun "on a
shoe-string," without adequate funding. Without a realistic increase in
funding we cannot remedy those deficiencies without weakening other
programs.
In the year and a half since the comment was written the Universities Council has
changed its method of allocating funds to the Universities. However the change has
done nothing to ease the problem.  In fact it has exacerbated it."
In commenting briefly on the report Dr. MacDougall drew particular attention to
the following points: that the funds provided by the provincial government had not kept
pace with inflation; the concern of the committee about the precise formula being used
by the government for the distribution of funds to the three universities, and the fact
that the lack of adequate funding was already beginning to have some effect on
academic standards.
During the discussion that followed several opinions were expressed concerning
the disadvantages of formula financing.
Dean Lusztig stated that he would give notice of motion to the Agenda
Committee, for discussion at the October meeting, to the effect that Senate consider
its position with regard to the use of formula financing for a three year trial period, in
order that academics in the University could make their views known on this matter. 7389.
Wednesday,  September  10,   1980.
Report of the Budget Committee (continued)
In reply to a query by the Chancellor, the President replied that there were
limitations in the formula but that it must be kept in mind that the formula was used to
divide the money that the Universities Council obtained from the government; the
Council did not use the formula to obtain money. The Council's requests for money
were based on inflation. The President stated that there were weaknesses in the
present formula. However, if the money from the government were sufficiently large,
even with the weaknesses in the present formula, the University would probably not be
as unhappy as it was today. He pointed out that government sets priorities on spending
and that these were decisions of government saying what was important in society. As
educators, the University should be able to persuade the government that education,
particularly higher education, was very important for the future of our society. If
universities were to turn out mediocre people, this province and this nation would be
mediocre in a very short time. One way to ensure a mediocre society was to let
governments under—fund universities, and that was what was happening at the moment.
The University has to make arguments to government and, unfortunately, with the
Council interposed between universities and government there is a problem. There was
a growing problem in this province, namely that the treasury board now analyse
submissions from the universities so that now there was not only analysis within the
University and the Universities Council, but you also had the Treasury Board acting as a
second Universities Council. The President felt that there must be a more direct route
into government or there would always be a problem.
In referring to formula financing Dr. Shaw stated that the problem was really that
U.B.C. was not getting the credit is should with the weighting that was necessary in
order to fund the various professional faculties properly. He stated that the
University's representatives on the Council committee had made this point about the
professional faculties and the weighting, and had argued long and hard about comparing
different "mixes". Dr. Shaw assured Senate that the University's representatives were
continuing to make these arguments.
The Chairman thanked Dr. MacDougall and his committee for the submission of an
interesting report. 7390.
Wednesday,  September  10,   1980.
Student elections to Governing Bodies
The Registrar presented a report in which it was stated that in accordance with
the Universities Act, section 43, Senate was required to make and publish all rules in
respect of nominations, elections and voting. It was also pointed out that Senate, at its
meeting of November 12, 1975, had agreed that the elections for two full—time students
to serve on the Board of Governors and seventeen full-time students to serve on Senate,
as outlined in the Universities Act, sections 20(e) and 35(2)(h), be conducted annually in
the following manner:
the call for nominations by mid-November
the close of nominations on the last day of the first term
- the voting to be completed by the end of January
those elected to the Board of Governors to take office at the first Board meeting
on or after February I
- those elected to Senate to take office at the first meeting of Senate on or after
April I.
Recommendations for 1980 Elections:
That the elections for student representatives to the Board of Governors and the
Senate in this Academic Year be as follows:
- call for nominations in The Ubyssey, Friday, November 14, Tuesday, November 18
and Thursday, November 20, 1980.
- close of nominations, 4.00 p.m., Friday, December 19, 1980.
- election date, Tuesday, January 20, 1981.
- advance polls 5.00 p.m. to 7.00 p.m., Monday, January 19, 1981.
- polling, 10.00 a.m. to 4.00 p.m., Tuesday, January 20, 1981.
- Students may not vote without their A.M.S. cards as proof of identity.
Students may not vote by proxy.
- the results of these elections will not be announced until at least 48 hours after
the close of balloting and will not be considered official until they have been
announced in writing by the Registrar.
I. Nominations
(a) The Registrar shall be responsible for placing the call for nominations in the
Ubyssey on November 14, 18, and 20   1980.
(b) Nominations shall be on the forms provided by the Registrar.
(c) Nominees shall be required to appear in person at the Registrar's Office to
produce identification (A.M.S. card) and sign their nomination forms indicating
their willingness to stand for election.
(d) The Registrar shall be responsible for checking nominations and preparing ballot
papers.
(e) Where there is no nomination for a student representative to Senate and the
incumbent is not willing or not able to serve again the seat will remain vacant
until the next annual election. 7391.
Wednesday,  September   10,   1980.
Student elections to Governing Bodies  (continued)
2. Ballots
(a) Ballots for student representatives to the Board of Governors and for Senate
representatives of the student body at large, will be on one piece of paper.
(b) The ballots will be prepared for machine counting.
(c) The Registrar shall be responsible for having the ballots counted by the Computing
Centre.
3. Voting
That Senate authorize the Registrar to delegate the responsibility for the operation
of the polling stations to the Chairman of the Elections Committee of the S.A.C.
These responsibilities to include:
making sure that the polling stations are staffed
collecting the ballots and polling station instructions from the Registrar the day
prior to polling
- ensuring that the polling staff are fully instructed in their duties including
prohibition of time and place that campaigning may take place
ensuring that the polling stations do not run out of ballots
ensuring that the ballot boxes are sealed and returned to the student elections
office after the polls are closed (holding the boxes over night after the advance
polls)
- opening the ballot boxes and placing the contents of each in a separate sealed
envelope labelled to indicate the polling station they were from. Delivering the
sealed envelope to the Registrar
- checking the number of unused ballots returned by each polling station
- checking the results with the Registrar prior to their release.
4. Election Results
(a) In the event of a tie in the voting for representatives to either the Board or the
Senate, the Senate at its next meeting following the election shall cast the
deciding vote.
(b) That Senate name a committee to hear appeals on election irregularities; the
committee to meet not earlier that 48 hours after the polling has closed, in order
that the election results may be available to the committee when considering any
alleged irregularities to enable the committee to decide whether in its opinion
such irregularities would have changed the results of the election. The committee
would use as its guidelines the Provincial Elections Act for the Province of British
Columbia - Sections 146 and 147.
(c) Any allegation of irregularities must be submitted in writing to the Registrar
within 48 hours of the close of polling and must include the signatures of at least
three students eligible to vote.
(d) Upon receipt of an allegation submitted in compliance with clause (c) above, a
meeting of the committee mentioned in (b) above, will be called and the results of
the election will be withheld pending the decision of the committee as to whether
the election shall be declared invalid.
(e) The decision of the committee will be final and will be submitted to Senate at its
next meeting for information. 7392.
Wednesday,  September   10,   1980.
Student elections to Governing Bodies (continued)
5. Campaign Regulations
That the limitation of $75.00 campaign expenditure be on an honour basis and not
used as a basis for suggesting an illegal election.
6. Instructions to Polling Staff
That the notice to each poll, circulated with the report, be approved as the basic
instructions to the polling staff.
7. Replacement Procedures - Board of Governors
(a) that until the Universities Act is changed, a student representative on the Board
of Governors be considered to have vacated his seat on the Board when he ceases
to be a duly registered student at the University;
(b) that a vacancy for a student position on the Board be filled by the Alma Mater
Society through an election; the winning candidate to hold office until the next
regular election;
(c) that in (a) above, a student who completes a Winter Session as a duly registered
student "ceases to be a duly registered student" when he does not register as a
full-time student in the registration period of the immediately succeeding Winter
Session.
(approved by Senate May 25, 1977)
8. Replacement Procedures - Senate
In the event that an incumbent student senator is forced to resign during his/her
one-year term of office the following replacement procedures will apply:
(a) Student representatives from individual Faculties
That Senate appoint a replacement on the recommendation of the appropriate
undergraduate society or societies; the recommendation to be forwarded in
writing to Senate by the S.A.C
(b) Student representatives from the student body at large
That Senate appoint a replacement on the written recommendation of the S.A.C.
(approved by Senate April 21, 1976)
A   proposed   amendment,   which   had   been   circulated   with   the   report,   was
withdrawn.
Dean Webber       ) That the recommendations of the Registrar
Mr. Niwinski       ) concerning      the      election      of      student
representatives to the Board of Governors
and the Senate be approved.
Carried 7393.
Wednesday,  September   10,   1980.
Triennial elections of representatives to the Board of Governors and the Senate
The Registrar presented the following report and recommendations concerning the
forthcoming elections:-
Board of Governors
(i)        The Registrar shall conduct the elections
(ii) Each candidate shall be nominated in writing, the nomination to be signed by
SEVEN persons entitled to vote in the election of the Board of Governors and
by the nominee indicating willingness to run for election, and the nominations
shall be sent to the Registrar.
(iii) Each nominee shall be requested to supply a brief curriculum vitae and be
permitted to include a further statement of up to 150 words which will be
circulated with the ballot papers.
(iv)      The elections shall be conducted by mail ballot to campus addresses.
(v)       The election schedule shall be as follows:-
Faculty:        (Two to be elected)
- call for nominations, Friday, October 10, 1980
- closing date for nominations, 4.00 p.m., Friday, October 31, 1980
- election date, Friday, November 28, 1980.
Non-Faculty full-time Employees:     (One to be elected)
- call for nominations, Friday, October 31, 1980
- closing date for nominations, 4.00 p.m., Wednesday, November 19, 1980
- election date, Wednesday, December 17, 1980.
(vi) The election of Faculty members to the Board of Governors will be conducted
by preferential voting. Voters will be required to rank ALL candidates in order
of preference. No tie rankings will be permitted. Ballots will be machine
counted in the Computing Centre. The candidates elected will be the two with
the lowest totals. Ballots will be considered invalid unless all candidates are
ranked.
Senate
Election of Chancellor and Convocation Members to Senate:
(i)        The Registrar shall conduct the elections
(ii) All nominations of candidates for the office of chancellor shall be signed by
seven persons entitled to vote in the election.
(iii) All nominations for membership in the senate shall be signed by three persons
entitled to vote in the election.
(iv) All nominations for election of candidates for the office of chancellor and for
membership in senate shall require the signature of the nominee indicating
willingness to run for election. 7394.
Wednesday,  September   10,   1980.
Triennial elections of representatives to the Board of Governors and the Senate
Senate
Election of Chancellor and Convocation Members to Senate:  (continued)
(v) "The registrar shall forthwith send a written notice of nomination to each
person nominated as a candidate for the office of chancellor and to each
person nominated as a candidate for membership in the senate, with a request
that the candidate forward to the registrar information respecting his degrees,
the dates thereof, his occupation, offices held by him at a university or in any
other organization, his other professional or business interests, and his
publications." (Universities Act, Section 15(3))
The registrar shall circulate only the information specified in the Universities
Act.
(vi)      The election of convocation members be scheduled and regulated as follows:
(a) that this election include the election of a chancellor
(b) that the notice of the election and call for nominations be made in the
copy of UBC Reports to be placed as an insert in the 1980 fall Chronicle
to be published September 15, 1980.
(c) that the closing date for nominations for chancellor and for convocation
membership in the senate be 4.00 p.m. on Friday, November 7, 1980.
(d) that the election date be Friday, February 6, 1981.
(vii) In the event that after the close of nominations but before the election date it
is found that a nominee for the office of chancellor could not serve if elected,
the registrar be authorized, if so instructed by the chairman of senate, to
delay the election and issue another call for nominations.
(viii) The voting papers be designed to permit machine tabulation of the election
results.
(ix) The results of the election, in accordance with Section 17 of the Universities
Act, will be reported to the senate at its next regular meeting, namely
February 18, 1981.
(x) Replacement procedures for Convocation representatives to Senate -
replacements will be appointed on the basis of the recommendation of the
remaining Convocation representatives to Senate.
(Approved by Senate, April 21, 1976)
Election of Faculty members at-large   (Ten to be elected)
(i) The Registrar shall conduct the election
(ii) Each candidate shall be nominated in writing, the nominations to be signed by
THREE 'faculty members'
(iii)      The election schedule shall be as follows:
- call for nominations, Tuesday, February 3, 1981
- closing date for nominations, 4.00 p.m., Tuesday, February 24, 1981
- election date, Tuesday, March 24, 1981 7395.
Wednesday,  September  10,   1980.
Triennial elections of representatives to the Board of Governors and the Senate
Senate
Election of Faculty members at-large  (continued)
(iv) Replacement procedures - "a vacancy in this category shall be filled by a
candidate in the ... election of members at-large. Where no candidate is
willing or able to serve as a replacement, a special election to fill that
vacancy will be held.
The Registrar shall invite the candidate who received the highest number of
votes in the ... general election ... to fill the vacancy. If that candidate
declines ... the candidate with the next highest number of votes shall be
invited to fill the vacancy, and so on until a willing candidate is found.
An individual who has vacated a position as a representative of the faculty
members at—large is not thereby disqualified from filling a vacancy in
accordance with the above procedures."
(Approved by Senate May 25, 1977)
Elections of Faculty Members from Individual Faculties  (Two from each Faculty)
Individual Faculties will make their own decisions on the procedures and timing of the
election of their two representatives to serve on Senate on the understanding that all
elections be completed by March 31, 1981. Such elections may be held at Faculty
meetings subject to the terms of the Universities Act (i.e. those participating in the
elections must be 'faculty members' as defined in the "General Provisions" section of
this submission on Page 6.)
It should be noted that the Universities Act (Section 44) requires four weeks between
the close of nominations and the date of the election.
With the election date of Friday, November 28, 1980, for the election of Faculty
representatives to the Board of Governors, and the election date of Tuesday,
March 24, 1981, for the election of Faculty members at-large to Senate, the
following schedule is suggested for individual faculties. This schedule would enable
any eligible faculty member who wished to do so to run as a candidate in all of the
elections involving faculty members at-large.
Faculty of Graduate Studies
Call for nominations:
Close of nominations:
Election date:
Friday, November 21, 1980
Friday, December 12, 1980
Monday, January 12, 1981
Other faculties requiring an election by mailed ballot:
Call for nominations: Tuesday, January 6, 1981
Close of nominations:
Election date:
Tuesday, January 20, 1981
Tuesday, February 17, 1981
(Replacement procedures - Nomination and election shall be conducted in accordance
with established Faculty procedure. Where such established procedures do not exist
then nominations shall be called for either before or on the floor of a meeting of the
Faculty concerned and voting shall be either by show of hands or by balloting at the
meeting.   It was agreed that the Registrar's Office would not be involved.)
(Approved by Senate, April 21, 1976) 7396.
Wednesday,  September   10,   1980.
Triennial elections of representatives to the Board of Governors and the Senate
Senate
Elections of Faculty Members from Individual Faculties  (continued)
Faculties who want to have runners-up used as replacements in the event of a
vacancy during the three-year term will be asked to advise the Registrar so that this
may be stated clearly in the call for nominations.
Faculties will be asked to advise the Registrar of their decisions.
Election of representative of the full-time Professional Librarians
(i)        The Registrar shall conduct the election
(ii) Each candidate shall be nominated in writing, the nominations to be signed by
THREE professional librarians employed by the University who have been
employed in that capacity for a period of four months or longer, and by the
nominee indicating willingness to run for election.
(iii)      The election schedule shall be as follows:
- call for nominations, Monday, January 5, 1981
- closing date for nominations, 4.00 p.m., Monday, January 19, 1981
- election date, Monday, February 16, 1981
General provisions
Eligibility
'Faculty members' eligible to participate in elections of representatives to serve
on the Board of Governors and the Senate shall be only those persons who, at the
time the nominations are called, hold full—time Board appointments (which they
have held for four months or longer) at the ranks of lecturer, instructor, assistant
professor, associate professor or professor.
Nominations
In some elections the Registrar publishes the names of the nominators in the
information provided to electors. Where more signatures than are required are
submitted in support of a particular candidate, the Registrar will publish only the
minimum number of names required. Only one nomination will be accepted for
each candidate in any one election.
Results
Where appropriate results will be machine counted.
Terms of Office (three-years)
Unless otherwise determined by the Board of Governors, the Chancellor shall take
office on June 25, 1981 and the installation ceremony will take place on Friday,
May 29, 1981. 7397.
Wednesday,  September   10,   1980.
Triennial elections of representatives to the Board of Governors and the Senate
General provisions
Terms of Office  (continued)
All other members of the Board of Governors will take office on February I, 1981.
All other members of Senate will take office on April I, 1981.
Dean Finnegan      ) That the recommendations of the Registrar
Dr. Spitler ) concerning elections be approved.
Carried
School of Architecture
Composition of the School Council
The  following   list  showing  the  composition  of  the  Council  of  the  School  of
Architecture had been circulated for information:-
Voting members:
1. The Director of the School
2. The President or his nominee
3. The Dean of the Faculty of Applied Science
4. The Dean of the Faculty of Graduate Studies
5. All full-time Professors, Associate Professors, Assistant Professors,
Instructors, Lecturers, provided for in the budget of the Faculty (School).
6. Such other members of the teaching or administrative staffs of the Faculty or
University as the Faculty (School) shall appoint in conformity with rules
determined by the Faculty (School) and approved by the Senate:
(a) Part-time  faculty of  the School,  as  recommended  each  year  by  the
School Council
(b) Representatives of other Faculties/Departments:
Applied Science (Engineering)
Community and Regional Planning
Arts
Science
Agricultural Sciences (Plant Science/Landscape Architecture)
Commerce and Business Administration
7. Student representatives (4) one from each year and one graduate student. 7398.
Wednesday,  September  10,   1980.
School of Architecture
Composition of the School Council  (continued)
Non-voting:
8.   Individuals who are invited to participate in School Council meetings without
voting privileges:
Emeritus faculty
Registrar (Secretary)
Other business
Curriculum
Dr. Richards drew Senate's attention to the fact that on page 7363 of the
April 23, 1980 minutes, under Changes to the First Year of the B.R.E. program,
Geography 102 and 103 (which are Arts courses) should not have been included in the
list of Sciences courses under item I.
Report of the Tributes Committee  (in camera)
Memorial Minute
Dr. Stager presented the following memorial statement which had been prepared
in accordance with the custom of Senate in recognition by the University and the
Senate of the late John H. Young.
IN MEMORIAM
JOHN HUMPHREY YOUNG
British Columbia lost a noted native son and outstanding economist when John
Young died on July 7, 1980. Death came a few weeks after his return to his home
city of Victoria, following an extended illness.
Born in 1922, John Young attended school in Victoria. He started his economics
career as a bank teller, but joined the RCAF in 1940. He served as a pilot until the
end of the war, returning home as a Squadron Leader in 1945 with the Air Force
Cross. After a winter at Victoria College, he went to Queen's University to study
political science. He received the degree of Bachelor of Arts in 1948 and the Master
of Arts degree the following year. He was awarded a Beaver Club scholarship in 1949
and went to Cambridge University to specialize in economics. He received his
doctor's degree in 1955.
John Young returned to Canada in 1951 and spent the next two years as an
economist in the Joint Intelligence Bureau of the Department of National Defence.
He joined the staff of Yale University in 1953 and reached the rank of Associate
Professor in 1958. 7399.
Wednesday, September  10,   1980.
Report of the Tributes Committee (in camera)
Memorial Minute  (continued)
In I960 he accepted an invitation to become Professor and Head of the
Department of Economics and Political Science at U.B.C. In this capacity, he made a
significant contribution to the academic growth of his department, and to its
recognition in the community; he also participated in the creation of a separate
department of Political Science. When Dean Healy left U.B.C. in 1968 to become
Vice-President of York University, John Young became Acting Dean of the Faculty of
Arts, and was appointed to the Deanship the following spring. He was destined,
however, to be Dean of Arts, for only a few months. His talents were well
recognized, and Ottawa beckoned. In 1955 he had served as senior economist for the
Gordon Royal Commission on Canada's Economic Prospects, and in 1962, he returned
to serve on the Porter Royal Commission on Banking and Finance. In 1969, he was
asked to set up the federal government's Prices and Incomes Commission, and became
its chairman. When this controversial Commission completed its report in 1972, John
Young returned to U.B.C. as Professor of Economics. In spite of a stated
determination to find fulfilment in the academic life by "drawing supply and demand
curves on the blackboard", he was soon back in Ottawa as an Assistant Deputy
Minister in the Department of Finance. His extensive knowledge of contemporary
economics later led to his appointment as a leading official for the International
Monetary Fund in Washington, D.C.
John Young was a member of Senate while Acting Dean, and Dean, of Arts from
1968 to 1970.
In 1944 he was married to Katherine Farr of Brantford, Ontario, who predeceased
him.
To his second wife, Susan Dexter, his daughters, Ann Elizabeth and Katherine, to
his sons, Geoffrey and Peter, and to all members of the family, Senate extends its
deepest sympathy.
John's untimely death deprives his many friends and admirers at the University, in
the international academic world and in the world community of researchers, policy
makers, and administrators, of a devoted, stimulating and tireless servant.
Dr. Stager ) That    the   memorial    statement   for   John
Chancellor Clyne    ) Humphrey Young be spread on the minutes
of Senate and that a copy be sent to the
relatives of the deceased.
Carried
Report of the Committee on Appeals on Academic Standing  (in camera)
Dr.   McClean   presented   the   following   report   on   the   activities   of   the
committee for the period April I, 1979 to March 30, 1980: 7400.
Wednesday,  September  10,   1980.
Report of the Committee on Appeals on Academic Standing  (continued)
"During this period the Committee heard three appeals. One appeal was
allowed. In that appeal a student was permitted to include for credit
towards a degree a course that normally would not have been included.
The student had taken the course, relying on the advice of a
departmental adviser that it would be credited towards her degree. Two
appeals were dismissed. In each case the issue raised involved the
academic evaluation of the work done by the student. In both cases the
Committee decided that the work had not been improperly or unfairly
judged.
In one of the appeals that was dismissed one of the ancillary issues was
the denial to the student of the opportunity of seeing his examination
paper. The general question of access to examination papers has since
been dealt with by Senate. Apart from this issue, the three appeals did
not, in the opinion of the committee, raise any matters of general
University policy."
Dr. McClean stated that it would be useful for the committee, for students
appealing, and for the Faculties, if the committee's terms of reference could be defined
more clearly. With this in mind the committee would, in the near future, submit to
Senate for approval some recommendations.
The meeting adjourned at 9.30 p.m.
The next regular meeting will be held on Wednesday, October 15, 1980.
Secretary
Confirmed,
Chairman 7401.
Wednesday,  September  10,   1980.
APPENDIX
New Awards recommended to Senate
Austro-Canadian Businessmen's Association of British Columbia Scholarship in Music
The scholarship will be made on the recommendation of the Head, Department of
Music, to a third or fourth year student selected on the basis of outstanding promise,
academic achievement, artistic presentation in performance or composition, and
commitment to music as a career.
Helen J. K. Bishop Memorial Bursary - A bursary in the amount of $500 has been
provided by family and friends of the late Helen J. K. Bishop, B.A. 1976. The award
will be made to a student, either graduate or undergraduate, in the Department of
Germanic Studies. In making the award, preference will be given to a mature
student.
Brian Edward Burke Scholarship - A scholarship in the amount of $100 has been made
available to recognize Dr. Burke's contribution to the Certified Accountants'
Association across Canada and to the Faculty of Commerce and Business
Administration. The scholarship will be awarded to the student obtaining the highest
standing in Commerce 151 (Fundamentals of Accounting). The award will be made on
the recommendation of the Faculty.
British Columbia Lung Association Bursary in Nursing - A bursary in the amount of
$500 has been made available by the Christmas Seal people. The award will be made
to a student entering the second year of the baccalaureate program in Nursing.
Miles and Vivian Brookes Bursary Fund - This fund, established by Miles and Vivian
Brookes, provides a bursary in the amount of approximately $225 per annum. The
award will be made available to students in any year or faculty, who have satisfactory
standing and need financial assistance. The donors express the hope that those who
benefit from the fund would, if and when circumstances permit, contribute to the
perpetuation of it.
R. W. Davidson Memorial Shield - As a memorial to Mr. Ran Davidson, the Col-Pac
Lumber Company has established the R. W. Davidson Memorial Shield together with a
prize of $300. The award will be made annually to the student who receives the
highest standing in the course in Resource Marketing in the Faculty of Commerce and
Business Administration. The award will be made on the recommendation of the
Faculty.
Deakin Equipment Limited Scholarship in Geology - Deakin Equipment Limited will
provide an annual tuition scholarship to a student in geological sciences or geological
engineering. The award will be made for academic excellence and is open to
undergraduate and graduate students. The award will be made on the
recommendation of the Department of Geological Sciences.
Hudson's Bay Company Scholarship - A scholarship of $1,000 has been established by
the Hudson's Bay Company to commemorate the 30th anniversary of the
establishment of the School of Commerce at The University of British Columbia. It is
awarded annually to an outstanding student entering either second or third year of the
Commerce program.
Imperial Industries Bursary Fund - One or more bursaries to a total of approximately
$400 have been made available by Imperial Industries Limited. The awards will be
made to students in the Faculty of Education. 7402.
Wednesday,  September   10,   1980.
APPENDIX
New Awards recommended to Senate (continued)
Nick Kogos Scholarship - An annual scholarship in the amount of $1,000 has been
made available by the late Nick Kogos. The Award will be made to a student in the
Faculty of Medicine on the recommendation of the Faculty.
Jessie MacCarthy Scholarship in Nursing - A scholarship in the amount of
approximately $400 has been made available by family, friends and colleagues of the
late Jessie MacCarthy, to recognize her leadership in community health nursing,
epidemiology, nursing education and research. The award will be made on the
recommendation of the School of Nursing to a registered nurse enrolled in the B.S.N,
program. The candidate will combine academic ability with a satisfactory
employment record.  In making the award financial need will be a consideration.
Nursing Students Bursary Fund - Bursaries totalling approximately $450 per annum
have been made available by a number of friends of the University. The awards will
be made to support students in the School of Nursing.
Dorothy Paschal Memorial Scholarship - A scholarship in the amount of $100 has been
made available by the Associated Professional Social Workers of B.C. to
commemorate the contribution of Dorothy Paschal to social work in British Columbia.
Dorothy Paschal was a graduate of the School of Social Work at Columbia University
in New York and, in addition to her case work duties, served as a field instructor for
students in The University of British Columbia School of Social Work. She was a
founding member of the Associated Professional Social Workers of B.C The award
will be made on the recommendation of the School of Social Work to a student
entering the M.S.W. program and demonstrating outstanding qualities and promise.
Charles C. Rikhoff Bursary Fund - A bursary in the amount of approximately $300 per
annum has been made available by Charles C. Rikhoff. The award will be made to a
student demonstrating financial need.
George D. Sherwood Prize - A prize in the amount of approximately $150 has been
made available by the late George D. Sherwood. Mr. Sherwood served on the
President's Advisory Committee on Investments for over 20 years. The award will be
made on the recommendation of the Faculty of Commerce and Business
Administration to the top student in courses relating to investments (Commerce 475
or 575).
St. Philip's Anglican Church NITEP Bursary Fund - One or more bursaries to a total of
$1,000 have been made available by St. Philip's Anglican Church, Vancouver, B.C. to
assist students in the NITEP program.  Preference will be given to non-status Indians.
Harry and Hilda Smith Foundation Prize - A prize in the amount of $200 has been
made available by The Harry and Hilda Smith Foundation. The late Harry Smith was
a pioneer in the wholesale book business in Vancouver, having opened the first such
facility in the City in 1933. He had a life long interest in books which is continued by
his wife Hilda. The award will be made on the recommendation of the Department of
Creative Writing, to a student who has done outstanding editorial work connnected
with Prism International. 7403.
Wednesday,  September  10,   1980.
APPENDIX
New Awards recommended to Senate  (continued)
Alberta B. and Mary Steiner Fund - Funds will be made available each year to provide
scholarships and fellowships for the Faculty of Medicine at The University of British
Columbia. The funds are currently used for the support of students undertaking
Summer Research Projects.
Charles J. Thompson Bursary Fund - One or more bursaries totalling approximately
$800 per annum have been made available by the late Charles J. Thompson, to assist
students in the School of Architecture.

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