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[Meeting minutes of the Senate of The University of British Columbia] Mar 16, 1988

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 9234.
March 16, 1988
The Seventh Regular Meeting of the Senate of The University of British
Columbia for the Session 1987-88 was held on Wednesday, March 16, 1988 at
8.00 p.m. in Room 102, George F. Curtis Building.
Present: President D. W. Strangway (Chairman), Chancellor L. R.
Peterson, Vice-President D. R. Birch, Mr. D. A. Anderson, Dr. J. M.
Anderson, Dr. E. G. Auld, Dr. B. Bressler, Dean P. T. Burns, Mr. R. G. Bush,
Dr. D. G. A. Carter, Ms. L. M. Copeland, Dr. G. W. Eaton, Dr. A. Eisen, Dr.
A. J. Elder, Dr. J. A. S. Evans, Mr. J. A. S. Fogarassy, Dr. S. E. Grace,
Dr. S. W. Hamilton, Dr. A. G. Hannam, Dr. M. A. Hickling, Dean R. W.
Kennedy, Mr. J. Kulich, Dr. S. C. Lindstrom, Mr. G. Loeb, Dean P. A.
Lusztig, Dr. B. C. McBride, Mr. D. Mclnnes, Dr. J. A. McLean, Mr. M. G.
McMillan, Dean J. H. McNeill, Dean A. Meisen, Dean R. C. Miller, Jr., Dr.
A. G. Mitchell, Dr. B. M. Morrison, Mr. S. R. Pearce, Mr. A. J. Pearson, Mr.
D. M. Pettingale, Dr. J. E. Phillips, Mrs. G. E. Plant, Mr. E. S. Reid, Dean
J. F. Richards, Mr. J. P. Ringwald, Dr. D. F. Robitaille, Mr. M. M. Ryan,
Dr. G. G. E. Scudder, Dr. M. Shaw, Dean N. Sheehan, Dr. L. de Sobrino, Mr.
R. A. Speers, Dr. R. A. Spencer, Ms. B. Steffensen, Mr. K. H. Stewart, Dean
P. Suedfeld, Mr. M. Sugimoto, Mr. G. Taylor, Dr. P. R. Tennant, Mr. G. A.
Thorn, Dr. R. C. Thompson, Dr. A. Van Seters, Dr. J. Vanderstoep, Mr. S.
Vukusic, Dean W. A. Webber, Dr. L. S. Weiler, Mr. J. A. Williamson, Ms.
N. E. Woo, Dr. W. W. Wood.
Messages of regret for their inability to attend were received from Dr.
C. E. Armerding, Mr. D. W. Barron, Dean G. S. Beagrie, Rev. P. C. Burns, Dr.
T. S. Cook, Ms. H. E. Cowan, Dr. J. D. Dennison, Dr. M. A. Goldberg, Dr. S.
Katz, Dr. A. Kozak, Professor D. Pavlich, Dr. J. K. Stager, Dr. L. J. Stan,
Dean R. M. Will, Dr. J. L. Wisenthal.
Minutes of previous meeting
Dr. Morrison  )  That the minutes of the Sixth regular
Dean Burns    )  meeting of Senate for the Session 1987-88,
having been circulated, be taken as read
and adopted.
Carried 9235.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (p.9231)
Dr. Spencer   )  That Senate establish a standing Committee
Mr. Williamson )  on Academic Policy.  This committee should
review the academic policies of the University
and their implementation, recommend necessary
changes in these policies to Senate, and report
to Senate at least annually.
In speaking briefly to the motion, Dr. Spencer reminded Senate that
section 36 of the University Act begins "The academic governance of the
University is vested in the Senate". Dr. Spencer said he thought there
might be a question in the minds of some senators as to whether, as a
body, Senate was really accepting the responsibility conferred on it by
the statute. Dr. Spencer referred to section 36 (i) of the Act: "to
recommend to the board the establishment or discontinuance of any faculty,
department, course of instruction, chair, fellowship, scholarship,
exhibition, bursary or prize". He stated that one of the reasons for
suggesting the establishment of the proposed committee was that he did not
believe that Senate, as a body, is adequately prepared to deal with any
issues that might arise for the discontinuance or the establishment of new
programs, since there was no framework within which to view some of the
proposals and no coherent policy or planning guideline to use as a
reference.
Dr. Spencer went on to say that UBC lacks a review mechanism to ensure
that Senate is kept informed of policy decisions and that it plays its
proper role in evaluating proposed policies. He stated that there were a
number of reasons why it was appropriate to consider establishing such a
committee at this time; one of those being that over the last few years
there had been a number of initiatives in which outside agencies,
typically the provincial or federal government, offer funds for specific 9236.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
activities which are to be carried on in the University, and which are
defined in many cases quite narrowly by the terms of the particular grant
or fund which supports them. He said it is difficult for Senate to be
informed as to the overall impact of those activities on the University as
they evolve over time. He felt that some mechanism was needed whereby
Senate can understand the general direction in which the university is
headed. He stated that the current direction is very much influenced by
outside funding.
Dr. Spencer read to Senate a letter from a Professor at McGill
University, which had been sent in response to a request for information
on how they handled this kind of problem. In this letter it was pointed
out that the majority of faculty members had been very reluctant and had
had serious reservations about whether their academic work and the overall
purposes of the university would be served or hindered by such a
committee. However, in the seven years of the committee's existence it
was this professor's view that the majority had come around to the opinion
that the committee is a useful part of their overall operation.
Dr. Spencer stated that it was his perception that academic decisions
originate basically in one of two places. They originate at the
Department and Faculty level and in the President's Office. He wished to
make it clear that it was not intended that the proposed committee would
by and large initiate new academic enterprises but it would certainly
review what was going on. He envisaged that the first task of such a
committee would be to establish terms of reference and mode of operation. 9237.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
However, he felt that there were issues which illustrate the need for such
a committee; one of those being enrolment, another research funding. He
stated that he did not wish to argue the merit of any particular position,
but wished to make it clear that there are specific issues which such a
committee could address and present to Senate for debate in a meaningful
and useful way. He stated that there were many other areas, such as
liaison with other institutions, where Senate could have a useful debate
on academic policies. Although the proposed academic policy committee
might duplicate to a degree, perhaps, what the Budget Committee does it
would do a lot more. It would ensure that Senate was able to undertake
and carry on an informed debate from time to time on some of the important
issues. One of its major functions would be to report, as stated in the
motion, at least annually to Senate on the kinds of issues raised. It
might also report on the long term implications of curriculum changes. As
a senator, Dr. Spencer said, he would welcome an annual report which
indicated the aggregate effect of curriculum changes, course changes, the
addition and dropping of courses, and where it was taking the University
over a period of time.
In conclusion, Dr. Spencer stated that a committee of this type, which
met on a regular basis, reported at least annually, and which put in front
of Senate policy issues for debate, would serve a very useful function.
He suggested that if the motion passed, the Nominating Committee should be
asked to advise Senate on the kind of membership the committee should have
and to suggest the individual members, whose first item of business would 9238.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
be to develop more detailed terms of reference and an operating procedure
for the committee. This to be brought back to Senate, probably after the
summer, for Senate's consideration and approval.
In speaking against the motion, Dr. Tennant stated that Dr. Spencer was
proposing a very fundamental change in how Senate operates. He thought
that the proposed committee would duplicate the work of existing
committees and failed to see how it could deal adequately with the
concerns expressed by Dr. Spencer, or that it would provide the overview
that Dr. Spencer envisaged. He felt that in the proposal there was a
rather simplistic distinction between policy and administration and that
it would be very difficult to make that distinction in practice.
In response to a query concerning the intersect between the various
committees of Senate and the proposed new committee on academic policy,
Dr. Spencer cited as an example the Senate Admissions Committee and the
decisions it has to make concerning transfer credit for university level
work done in high school. He stated that the committee would have to
consider the consequences of such a policy in terms of how it would affect
the amount of teaching done at first year level in this University. He
thought that this was typical of the kind of question that many committees
of Senate confront, and that they would be well served by being able to
refer to a policy statement which dealt with such issues. He felt that
the Senate Admissions Committee was not in a position to resolve such
questions as: "is it the lonq term role of this university, given that its
resources are limited, to attempt to give higher level and graduate 9239.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
instruction, or is it the job of this university to maintain, particularly
perhaps in the Arts Faculty, as much undergraduate instruction as we
can". He suggested that there would be many more cases where having an
overall academic policy would be very useful.
In response to a question, Dr. Spencer stated that he did not see that
the creation of a committee of this kind would make it more difficult for
Faculties to have initiatives approved. He felt that it would be helpful,
in many cases, for Faculties to have some notion of what the university's
overall planning objectives and academic policies were, and that it would
be useful if the Faculties knew that those policies had been reviewed and
approved by Senate.
In response to a query concerninq the possible duplication of work done
by the Senate Admissions Committee and the possible denigration of
existing committees, Dr. Spencer stated that if there were some overlap
there could be cross-representation on committees. He stated that the
Admissions Committee had recently found itself in a position where it did
not know what the overall policy was and he did not think that the
committee had normally tried to define in broad terms the academic
policies of the university. He stated that the committee tends to look at
the consequences of certain proposals, and each member of the committee
has an opinion on whether those consequences will be beneficial or not,
and the committee ends up debating inconclusively whether those
consequences, about which there may be little argument, are desirable or
undesirable.
s 9240.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
A question was asked as to whether it was intended that the proposed
committee would have a veto power. In his response, Dr. Spencer stated
that Senate, not the committee, has the power of veto and, in his opinion,
the formation of this committee is to give Senate a tool which will allow
it to do its job better, not to create an alternative to Senate, and not
to put into anybody's hands a veto power but rather to provide senators
with better information and a vehicle for some informed debate on the
policies, plans and long term goals of the University.
Speakers in support of the motion maintained that such a committee was
necessary in light of external forces impinging on the University. It was
felt that there was a need for a systematic way of developing policy so
that the University can respond to the inititatives and the challenges
that are being posed for it by the provincial government and their
initiatives on long term planning. Also, it was felt that there had been
a gradual change in direction internally which was changing the nature of
the university and that Senate should be concerned. It was noted that
there had been a shift in the balance of undergraduate and graduate
courses and an increase in the number of prerequisites etc., which had
undercut the possibility of the continuation or further development of a
liberal arts education at the University. It was felt that the
consequence of these incremental decisions would have a major impact on
the structure of the University and on its future, and yet there was no
clear mechanism for making and reviewing overall academic decisions.
Other members speaking in favour of the motion felt that the committee
would not interfere with the work of other committees because it would 9241.
March 16, 1988
Business arising from the Minutes
Motion by Dr. R. A. Spencer  (continued)
simply be giving guidance to Senate, and that any recommendations would be
brought to Senate for approval.
In response to criticisms, Dr. Spencer stated that he did not see the
proposed committee as usurping the role of Senate by discussing policies
in broad terms or in discussing the policy implications of specific
initiatives, nor did he see how such a committee could impose its policies
on either the Senate or its committees. What it will do, he said, is to
allow those committees which confront specific issues that have policy
implications that go beyond the normal policy areas, to have a broader
framework of reference through which they can view the implications of
their decisions.
After further discussion, the motion was put and carried.
Motion by Mr. Fahy
In the absence of Mr. Fahy, Mr. Pearson presented the motion.
Mr. Pearson   )  That the mandate of the Senate Committee
Dean Burns    )  on Elections be expanded to give the Committee
power to disqualify a candidate found to have
committed election irregularities in the election
under review by the Committee and the power to
disqualify a candidate from participating in the
new election if one should be called by the
Committee.
In speaking to the motion, Mr. Pearson explained to Senate that the
present mandate of the committee allows the committee to call a new
election if election irregularities occur.  However, it does not give the
committee the power to disqualify candidates who violate the rules from
participating in the new election.
After a brief discussion the motion was put and carried. 9242.
March 16, 1988
Chairman's remarks and related questions
Dr. Stranqway drew attention to the proposed schedule for the completion
of the "Mission Statement" which had been circulated at the meeting. He
stated that consultations with Deans, Department Heads and most of the
Directors of the individual academic programs had now taken place, and that
the document was being revised as a result of input from those groups.
Meetings with the Faculty Association, student groups and the Administrative
and Professional Staff were being arranged. A draft of the "Mission
Statement" would then be circulated to members of the Board of Governors, to
members of Senate, the Alumni Association, College Heads, and the Ministry.
It was hoped that a draft document would be published in May which would be
available to every member of the University community for comment. This
would lead to extensive revision over the summer, and the final document
would then be presented to the Board of Governors and to Senate in the fall
for discussion and approval of items requiring Senate approval.
Dr. Strangway asked Vice-President Birch to comment on the ten-year
planning process being initiated by the provincial government in connection
with advanced education. Dr. Birch explained that the government felt that
there ought to be, in every public institution, and in each sector, some
sense of priorities and direction, and that this could be integrated in an
overall provincial plan. The Premier's office has generated a 30-page
booklet which includes a statement that is referred to as an MVO (Mission,
Values and Objectives) and each sector and each institution is expected to
generate an MVO which will indicate its mission and its values within the
context of provincial values. These are seen as both strategic objectives
and tactical objectives. He stated that this was a very elaborate process
that had been set in motion, complicated a little further by the fact that 9243.
March 16, 1988
Chairman's remarks and related questions  (continued)
there were now two structures for the cabinet of the province, one in the
traditional division of portfolios and the other based on economic regions,
and the process of planning has to take both of these into account. Within
each economic region, mechanisms have been established for looking at some
of the issues which government feels should be exempt. Within the
university sector, that related to regional access committees and a
provincial committee attempting to integrate the input from those, within
three days, in the latter part of next month; then a joint planning and
articulation committee which is charged with identifying an MVO for the
overall sector of advanced education and manpower.
Dr. Birch expressed concern about the momentum being generated. He stated
that the Joint Planning and Articulation Committee had an initial meeting
last week where members were given about an inch and a half of paper to
which to respond. The first paper took the entire meeting - it was entitled
"High level planning principles for advanced education and job training".
He said there were a number of things within it that are somewhat alarming,
and the first meeting was taken up with very strongly pressed suggestions
that there had to be a somewhat broader view of the function of education in
our society; that it had something to do with intellectual development,
cultural development and the value of that to the individual and society,
not merely tightening the links between manpower planning and training
programs. Within that committee itself there was a fair degree of
responsiveness to those kinds of points and the committee was very anxious
to influence the direction of those papers as they emerge. Among the papers
handed out to the committee there was only one that had real coherence and
sense of a clear objective, and that was a statement on advanced education
for the State of Washington.  It clearly set out at the very beginning an 9244.
March 16, 1988
Chairman's remarks and related questions  (continued)
objective; the objective beinq that of quality and becoming one of the top
five higher educational systems in the United States. This very clear and
thoughtfully articulated goal was followed by a whole series of
implementation strategies including a clearly defined fourth year system
with two institutions sharply defined as research and graduate
institutions; four institutions regarded as mixed institutions, with
undergraduate and graduate work and some research activity; another level
of baccalaureate only institutions; and another level with community
colleges. Also included in the statement was a clearly articulated set of
admission policies. Since the meeting the committee had reinforced major
points made in the meeting by following up in writing. Also, as a result of
action taken at a meeting of the Tri-university President's Council they
would be looking at the structure of the staff assigned to this planning
exercise by the ministry. Dr. Birch stated that, initially, there was a
deputy minister and 3 or 4 staff members related to the university;
approximately 85 related to the college sector and a similar number related
to job training, apprenticeship etc. It was felt necessary to ensure that
the kind of thinking manifested in this body in a university context is
available to them in the planning process. Dr. Birch stated that a number
of the documents entering into the planning process, including the document
related to the State of Washington, would be circulated to all members of
Senate.
In conclusion, Dr. Strangway reported that the provincial budget was
expected to come down on March 24, and that the allocation for UBC would
probably not be known before the end of April. 9245.
March 16, 1988
Chairman's remarks and related questions  (continued)
In response to a question, Dr. Strangway stated that those involved with
continuing education would be included in the list of people being asked for
input concerning the "Mission Statement".
From the Board of Governors
Notification of approval in principle of Senate recommendations - subject,
where applicable, to the proviso that none of the programs be implemented
without formal reference to the President and the formal agreement of the
President; and that the Deans and Heads concerned with new programs be asked
to indicate the space requirements, if any, of such new programs.
(i) B.Sc. program in Aquacultural Science, recommended by the Faculty of
Agricultural Sciences, and the Faculty of Science, (pp.9198-9)
(ii) Curriculum proposals recommended by the Faculty of Agricultural
Sciences.  (pp.9199-9201)
(iii) Curriculum proposals recommended by the Faculty of Arts.
(pp.9201-9212)
(iv) Curriculum proposals recommended by the Faculty of Graduate Studies,
(pp.9212-15)
(v) Abolition of the M.Sc. program in Psychiatry recommended by the
Faculty of Graduate Studies.  (p.9195)
(vi) Approval in principal of proposed revisions to the lengths of the
four academic years in the undergraduate medical curriculum
recommended by the Faculty of Medicine.  (p.9215)
Senate Nominating Committee
In accordance with established procedure the following vacancies on the
Nominating Committee were declared:
Mr. J. A. Williamson - student representative
Mr. R. A. Yaworsky - student representative
Members of Senate, including the new student senators who take office on
April 1, 1988, will be notified in writing of the call for nominations to
fill the vacancies on the Nominating Committee.  Nominations will remain
open until the April 20, 1988 Senate meeting and, if necessary, an election
held at that meeting. 9246.
March 16, 1988
Reports of Committees of Senate
Committee on Student Awards
Mr. McMillan   )  That the new awards (listed in Appendix 'A')
Mr. Pearson   )  be accepted subject to the approval of the
Board of Governors and that letters of
thanks be sent to the donors.
In the absence of Dr. Cook, Chairman of the Committee, Mr. Murray
McMillan presented the report. Mr. McMillan drew Senate's attention to
the John H. Mitchell Memorial Scholarship in the amount of $4,500.
The motion was put and carried.
Proposals of the Faculties
Faculty of Medicine
The following change to the membership of the Faculty had been
circulated:
Add 1 representative from the Faculty of Pharmaceutical Sciences.  Item
(f) now reads: (addition underlined)
(f) Such other members of the teaching or administrative staffs of the
faculty or university as the faculty shall appoint in conformity
with rules determined by the faculty and approved by the Senate:
(i)  Part-time  and  Clinical  teachers  of  the  Ranks  of
Professor, Associate Professor and Assistant Professor
(ii)  Representatives from other Faculties:
Science:
3
Dentistry
the Dean
Arts
1
Pharmaceut
ical
Sciences
1
(iii) The Co-ordinator of Health Sciences Centre
Dean Webber   )  That the proposed change to the
Dr. Bressler  )  membership of the Faculty of Medicine
be approved.
Carried 9247.
March 16, 1988
Procedure for Transfer Credit evaluation
The following proposal from Vice-President Birch, Chairman of the
President's Task Force on Liaison, Recruiting and Admissions, had been
circulated with the agenda:
"Our current procedures require an institution seeking transfer credit
for a particular course or courses to submit relevant information
(including a course syllabus, reading list and faculty curriculum vitae)
to the University Registrar. These are then forwarded to the
appropriate Department, School or Faculty for consideration and a
decision whether or not transfer credit will be granted and, if so, in
terms of equivalency to a particular UBC course or as unassigned
credit. This procedure assumes that the course in question is offered
in an institutional context with the academic ethos and academic
resources appropriate to the delivery of high-quality university
transfer courses. Without assurance of the necessary academic context,
a course description and instructor C.V. is not a sufficient guarantee
of quality and stability. Two years ago we established a Committee to
recommend a procedure for evaluating the adequacy of the resources,
facilities and academic policies of private institutions applyinq to the
University for recognition of their courses for transfer credits. The
Committee was chaired by C. V. Finnegan, Associate Vice President and
Chairman of the Senate Admissions Committee. He and the Registrar were
joined by representatives of Simon Fraser University and the University
of Victoria who had been invited to participate in the exercise.
The Committee recommended a Stage I evaluation of "the resources,
facilities and academic policies that affect the ability of an
institution to deliver high-quality university transfer courses in an
appropriate academic environment." Only after a positive recommendation
at Stage I, would individual universities undertake a Stage II
evaluation of individual courses for which transfer credit had been
requested. The Stage II evaluation would be conducted by each
university according to its own policies and procedures.
The Tri-University Presidents' Council was established by the Presidents
of UBC, SFU and UVic as a forum for the consideration of matters of
mutual interest. It consists of the three Presidents, three Vice
Presidents Academic, and three Vice Presidents Administration and
Finance. Sub-Committees of the TUPC are struck for particular
purposes. It is the recommendation of the Tri-University President's
Council:
that the Senate of each of the three universities be asked to approve
establishment of a Tri-University Committee on which each University
is represented by a Registrar and a second member who shall be an
academic 9248.
March 16, 1988
Procedure for Transfer Credit evaluation  (continued)
"that the Committee operate under the aegis of the Tri-University
President's Council and that it be designated the TUPC Transfer
Credit Sub-Committee, that it arrange Stage I evaluations (see
Appendix 'B') of private institutions which apply for recognition of
their courses for transfer credit.
that private institutions requesting evaluation be reminded that the
TUPC Sub-Committee is NOT an accrediting agency and that the agency
may NOT use a recommendation of the Sub-Committee in its advertising
or promotional material.
I further recommend that, should the above recommendations be approved,
the Vice President Academic be authorized to designate the second UBC
member on the TUPC Transfer Credit Sub-Committee and that the
Tri-University Presidents' Council be asked to provide Senate with a
summary of the activities undertaken by the Sub-Committee not less
frequently than once a year."
Dr. Birch     )  That the Senate of each of the three
Mr. Williamson )  universities be asked to approve establishment
of a Tri-University Committee on which each
University is represented by a Registrar and
a second member who shall be an academic.
that the Committee operate under the aegis of
the Tri-University President's Council and that
it be designated the TUPC Transfer Credit
Sub-Committee, that it arrange Stage I
evaluations (see Appendix 'B') of private
institutions which apply for recognition of
their courses for transfer credit.
that private institutions requesting evaluation
be reminded that the TUPC Sub-Committee is NOT an
accrediting agency and that the agency may NOT use
a recommendation of the Sub-Committee in its
advertising or promotional material.
In response to a query concerning the need for a procedure for transfer
credit evaluation, Dr. Birch explained that over a period of time the
University has built up a substantial mechanism of articulation between
disciplines within the University and those in the public colleges in B.C.
He stated that this has worked well and indeed underlies the University's
existing policy for continuing requests for transfer credit from those
public  institutions.   In  recent  years,  however,  there  has  been  a 9249.
March 16, 1988
Procedure for Transfer Credit evaluation  (continued)
proliferation of private institutions requesting information on the
University's procedure with respect to the granting of transfer credit.
They present themselves, and may even be established under the Societies Act
as an institution bearing the designation "college". They cannot present
themselves as universities but in some instances they call themselves
university colleges. They submit to the Registrar's office the course
syllabus, reading list, and the qualifications of the proposed instructor.
The Registrar's Office will then convey this information to the department
concerned which will assess and evaluate it as the basis for determining the
adequacy for qranting transfer credit. It became apparent some time ago
that this procedure was inadequate.
Dr. Birch went on to say that there is a greater concern in relation to
a change approved by Senate at its last meeting, because there are a number
of institutions in the province which cater specifically not to British
Columbians but to off-shore students. Under the statement in the Calendar
previously, the Registrar's Office could inform students, regardless of
whether they had attended Harvard University or a university college within
this province, that because they were attending another instutition in North
America they were ineligible to apply to UBC so there was a whole category
of people who were not even considered. Given that change in practice, he
felt that the University would be faced with applications from off-shore
students who are attending these kinds of institutions, therefore it was
absolutely essential to have a mechanism in place for the evaluation of
transfer credit.
On the issue of accreditation, Dr. Birch stated that Canada does not
have accrediting agencies, except for those that exist within a particular
profession.  Nevertheless,  it has been the experience in a number of 9250.
March 16, 1988
Procedure for Transfer Credit evaluation  (continued)
jurisdictions that institutions that receive a clean bill of health from
somebody tend to print in their calendars a statement that carries with it
the sense of accreditation.
In response to a query about transfer credit from institutions outside
the province, it was explained that with regard to public institutions, UBC
accepts their credit and they accept ours. In the case of private
institutions, there are some provinces that have already put into place a
similar policy where they evaluate the private institutions in determining
whether or not their courses can be accepted for transfer. In the case of
those provinces that do not have a set policy, UBC consults with the leading
public institution in that province, and based on their position in dealing
with a private college in that province UBC will then take a similar
position.
in response to a query, Dr. Birch referred to page 3 of the proposal
which indicated that if these recommendations were to be approved, the Vice
President Academic be authorized to designate the second UBC member on the
TUPC Transfer Credit Sub-Committee.
Dr. Birch stated, in response to a query, that he had no basis on which
to assess the impact of the free-trade agreement should it ultimately be
approved. He explained that at the present time, under the University Act,
no university other than those named in the Act or named in specific other
Acts of the Provincial Legislature, has the right to grant degrees in this
province. He stated that there is a subterfuge by which institutions avoid
that by saying the degree is granted somewhere else even though the course 9251.
March 16, 1988
Procedure for Transfer Credit evaluation  (continued)
or programs are offered here. He said that as far as he knew, institutions
that are operating within this province and granting their degrees elsewhere
have not approached UBC for transfer credit.
The motion was put and carried.
Other business
Student Senators
On behalf of Senate, the Chairman expressed thanks and appreciation for
the contributions made by those students who were attending their last
Senate meeting. Students were requested to continue to serve on
committees until replacements are named.
The meeting adjourned at 9.35 p.m.
The next regular meeting of Senate will be held on Wednesday, April 20,
1988.
Secretary
Confirmed,
Chairman 9252.
March 16, 1988
APPENDIX 'A'
New awards recommended to Senate
B. c. Society of Occupational Therapists - Alison Lapage Memorial
Scholarship - A $150 scholarship, gift of the B.C. Society of Occupational
Therapists, has been established in memory of Alison Lapage, who taught
Occupational Therapy at UBC. The scholarship is awarded on the
recommendation of the School of Rehabilitation Medicine to a third or fourth
year Occupational Therapy student who is a member of the Society, has
demonstrated excellence in academic studies and fieldwork, and displays a
strong interest in the study of mental health. (Available 1988/89 Winter
Session)
Dr. Alan Baird Brydon Memorial Scholarship - Margaret I. Brydon has made a
$900 scholarship available in memory of her son. The award is made on the
recommendation of the Faculty of Medicine to a student entering the final
year of the M.D. program, with preference given to a student with an
interest in dermatology.  (Available 1988/89 Winter Session)
Credit Union Foundation of British Columbia Lucille Sutherland Bursary - Two
bursaries totalling $600 are provided by the Credit Union Foundation of
British Columbia from the Lucille Sutherland Trust, to mark Mrs.
Sutherland's enduring contribution to the Foundation and its student
assistance programs. The bursaries are awarded to women entering second or
third year Law. The recipients must be Canadian citizens. Preference will
be given to Native women whose previous education was obtained in B.C The
award will be made on the recommendation of the Native Law Committee.
(Available 1988/89 Winter Session)
Dr. Earl Ellison Prize - A $100 prize has been made available by friends of
Dr. Earl Ellison to mark the occasion of his 70th birthday. The award will
be made on the recommendation of the Faculty of Dentistry to a student
demonstrating excellence in geriatric dentistry. The award is available for
a five-year period commencing in 1987/88.
Lidstone, Young, Baker & Anderson Prize in Municipal Law - A $500 prize, the
gift of the firm o? Lidstone, Young, Baker & Anderson, Barristers and
Solicitors, is awarded on the recommendation of the Faculty of Law to a
student who achieves high academic standing in Law 303 (Municipal Law).
(Available 1988/89 Winter Session)
John H. Mitchell Memorial Scholarship - This $4,500 scholarship was
established by his family, as a tribute to John Hardie Mitchell, a
participant in the Great Trek of 1922, and a 1924 graduate in the Faculty of
Arts. He devoted sixty-five years to developing the stevedoring business in
British Columbia. He was the owner and Chairman of the Board of Canadian
Stevedoring Company Ltd., and Casco Terminals. At 65, he was the first
employer ever to be made an honorary member of the I.L.W.U. Pensioners'
Club. He was an active man with a keen interest in sports. The award is
open to students entering the third or higher year of undergraduate studies,
the first year of graduate studies, or registered in a professional
program. The selection is made by a special committee from among those
candidates nominated by faculties and designated student organizations for
the Sherwood Lett Memorial Scholarship.  Candidates are expected to have 9253.
March 16, 1988
APPENDIX
New awards recommended to Senate
John H. Mitchell Memorial Scholarship  (continued)
good academic standing, and have demonstrated achievement in sport and
participation in student and community activities. Nominations must be
received by July 1st.  (Available 1988/89 Winter Session)
Harry Weinstein Bursary - A $100 bursary in honour of Harry Weinstein Sr. is
offered to undergraduates in any year and Faculty who have good academic
standing and financial need.  (Available 1988/89 Winter Session)
Captain C. Y. Wu Scholarship - Three $700 scholarships have been endowed by
Captain Chao Yu Wu and his wife Chiu Hui Wu, M.Sc, Ph.D., from the proceeds
of a retirement allowance for Captain Wu after 17 years of service at B.C.
Hydro. Two scholarships will be available to students in Engineereing
Physics, and a third scholarship will be available to a student in Food
Science. The awards are made on the recommendation of the Departments of
Engineering Physics and Food Science.  (Available 1988/89 Winter Session) 9254.
March 16, 1988
APPENDIX 'B'
Tri-University Presidents' Council
Procedures for Transfer Credit Evaluation
Introduction
The public universities of British Columbia (SFU, UBC, UVIC) have received
applications for transfer credit for post-secondary courses and programs
offered in British Columbia by private institutions that are not governed by
the University Act, the College and Institute Act, the Institute of
Technology Act or the Trinity Western College Amendment Act. These requests
raise issues relating to the adequacy of the applicant's resources,
facilities and general academic policies that are of concern to the public
universities, as well as issues relating to specific courses that are of
concern to each university individually. The Tri-University Presidents'
Council (TUPC) which addresses system-wide issues affecting the public
universities has decided to process applications for transfer credit from
private institutions in two stages:
Stage 1 - This first stage evaluates the adequacy
of the resources, facilities and academic policies
that affect the ability of the institution to
deliver high-quality university transfer courses
in an appropriate academic environment. This
evaluation will be conducted by the Transfer
Credit Sub-Committee of the TUPC.
Stage II - The second stage evaluates individual
courses for which transfer credit has been
requested. This evaluation will be conducted by
each university individually according to its own
policies and procedures as is currently the case.
All requests for transfer credit must be initiated by the applicant
institution and mailed to The Secretary, Tri-University Presidents' Council,
c/o President's Office, University of Victoria.
Unless a first stage evaluation has been completed, an application to any of
the public universities for transfer credit for a course will not be
considered and transfer credit will not be granted for any courses until the
first stage evaluation has been successfully completed.
Stage I Evaluations
The purpose of the Stage I evaluation is to ensure that any institution
offering courses for transfer credit to the public universities of British
Columbia has resources, facilities and general academic policies conducive
to university-level work in the chosen fields of instruction, at a high
level of excellence, on a continuing basis. 9255.
March 16, 1988
APPENDIX 'B'  (continued)
T.U.P.C Transfer Credit Sub-Committee
Operational Procedures
Membership - Each university shall be represented on the Sub-Committee by a
Registrar and an Academic member.
Operational Procedures
a) a private institution must submit an initial request for transfer credit
to the Secretary of the Tri-University Presidents' Council;
b) the written request for evaluation shall provide documentation to
respond to the needs outlined below;
c) the Secretary in consultation with the Sub-Committee will then establish
an Evaluation Team and provide it with the materials. This Team shall
consist of at least one Academic member and one University Registrar;
d) the Evaluation Team will conduct the evaluation and report back to the
Sub-Committee with recommendations and rationale. This report shall be
considered confidential;
e) the Sub-Committee then will consider the confidential report and its
final advisory position will be made known to the private institution
and the TUPC by the Secretary. Private institutions that receive a
positive evaluation may then proceed to Stage II Evaluation for course
by course consideration as per the individual procedures of each public
university. Private institutions that receive a negative evaluation
will be so advised and the reasons the Sub-Committee did not approve the
application;
f) it is understood that a re-evaluation may be requested by the private
university at any time after the inadequacies determined in the original
application are addressed.
Materials required for consideration in the evaluation include:
A)  General Background
The institution should provide a general statement of the nature,
history and objectives of the institution.  This statement may include:
- a description of all programs offered by the institution, at all
levels, including remedial programs and future plans.
- a  record of enrolment by program for the previous five years
including projected enrolment. 9256.
March 16, 1988
APPENDIX 'B'  (continued)
B) Admissions Policies
The institution must have admissions policies consistent with the level
of preparation generally expected of students entering a university
transfer program at a British Columbia public college or of students
admitted to the public universities.
Evidence in support of this may include:
a concise official statement of admission policies for university
transfer programs, including a statement of the level of proficiency
in English expected upon entry.
C) Governing Structure
The institution must demonstrate that it has an organizational structure
with appropriate academic governance and with qualified administrative
staff appropriate for the accomplishment of its educational purposes.
Evidence in support of this may include:
- the composition and responsibilities of the institution's governing
bodies;
- a complete description of the academic structure of the institution;
an administrative chart of the institution;
a list of the senior administrative staff, their vitae and job
descriptions;
a statement of the institution's relationship to other organizations
(government, university, church, etc).
D) Facilities
i)   Libraries and Resource Centres.
Libraries, Resource Centre and Support Services must be adequately
supplied and appropriately staffed to support the institution's
curricula.   Students  must  have  adequate  access to  relevant
materials for study and research.
Evidence in support of this may include:
- a summary of holdings in all subject areas;
- collection policies;
- resources available;
- future plans and priorities regarding libraries, resource centres
and support services. 9257.
March 16, 1988
APPENDIX 'B'
D) Facilities  (continued)
ii)  Physical Plant
The institution's building, classrooms, computing facilities,
laboratories and their furnishings must be appropriate to support
the institution's curricula and instruction.
Evidence in support of this may include:
- facilities available;
- policies and practice regarding utilization and maintenance;
- future plans and priorities regarding physical plant.
E) Faculty
The institution must be adequately staffed with qualified faculty,
educated at the appropriate level in disciplines that are consistent
with the academic goals and objectives of the institution.
Evidence in support of this may include:
- an outline  of the hiring  policies  for  academic  staff at  the
institution;
- a list of full-time and part-time faculty including their curriculum
vitae showing their degrees and areas of expertise.
F) Review
Following the initial evaluation, the institution shall report to the
Secretary any new initiatives, revisions and other changes to its
programs or to the information that it supplied during the initial
evaluation. Failure to do so could jeopardize transfer credit already
awarded and require that the institution re-apply for Stage I approval.
G) Reminder
It will be understood by the private institution requesting evaluation
that the TUPC Transfer Credit Sub-Committee is NOT and accrediting
agency and accordingly, the institution may NOT use a recommendation of
the Sub-Committee in its advertising or promotional material. The
Transfer Credit Sub-Committee reserves the right to revise the
procedures at any time.
Stage II Evaluations
Policies of the individual public universities will apply in the Stage II
evaluation process. Approval at Stage I does not guarantee that course
approval will result at Stage II.

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