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[Meeting minutes of the Senate of The University of British Columbia] 1939-02-15

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 672.
Wednesday, February 15th, 1939
The third regular meeting of the Senate of The
University of British Columbia for the Session 1938-39
was held on Wednesday, February 15th, 1939, at 8:00
p.m., in the Board and Senate Room.
Present:  Dean D. Buchanan, Acting President (in
the Chair), Dean F. M. Clement, Dean J. N. Finlayson,
Dr. Blythe Eagles, Dr. D. G. Laird, Dr. M. Y. Williams,
Mr. A. H. Finlay, Mr. F. H. Soward, Mr. H. N. MacCorkindale, Mr. J. N. Harvey, Mr. A. R. Lord, Mr. William
Morgan, Rev. Dr. J. G. Brown, Mr. Sherwood Lett, Miss
M. L. Bollert, Mr. A. E. Lord, Mr. P. A. Boving, Mr.
John C. Oliver, Miss Isobel Harvey, The Most Rev.
A. U. de Pencier, Mr. Sydney Anderson, Mr. Arnold A.
Webster and Mr. J. N. Burnett.
The Chairman extended a welcome to Mr. J. N.
Harvey, on his return to Vancouver following an
extended trip abroad.
Archbishop de Pencier)
Mr. Boving ) That the minutes of
the second regular
meeting of December
21st, 1938, and of
the special meeting
of December 29th,
1938, be taken as
read, and adopted.
Carried
Notices of Appointment of Committees
On Request for the Establishment of a Department
of Physical Education.
Mr. Sherwood Lett, Chairman
Mr. A. E. Lord
Mr. F. H. Soward
Dean M. L. Bollert
Dr. M. Y. Williams
Dr. D. G. Laird
Mr. J. C. Oliver 673.
Wednesday, February 15th, 1939
On Request of Crofton House School for Privilege
of Recommending Students for Admission to the
University
Mr. A. R. Lord, Chairman
Dr. Evlyn F. Farris
Major H. C. Holmes
Dean D. Buchanan
Dean J. N. Finlayson
Dean F. M. Clement
Dean M. L. Bollert
Following the appointment of this Committee, Mr.
A. R. Lord had asked to be relieved of the Chairmanship,
and Dr. Evlyn F. Farris had consented to act as Chairman
of the Committee.
To Determine the Nature and Amount of Information
in regard to Each Candidate to be placed on, or
to accompany, the Senate Election Ballot
Mr. A. E. Lord
Dr. Blythe Eagles
A statement was received from the President that
William Sherwood Fox, Ph.D., D.Litt., LL.D., F.R.S.C.,
President of the University of Western Ontario, would
be the Congregation Speaker on May llth, 1939.
At the request of Mr. Soward, the order on the
agenda was changed so that items dealing with Prizes
and Scholarships should be considered first.
From the Faculty of Arts and Science
N. Leo Klein Memorial Scholarship
The Faculty of Arts and Science presented a letter
from Mr. I. J. Klein together with a recommendation of 674.
Wednesday, February 15th, 1939
the Faculty that the N. Leo Klein Memorial Scholarship
be accepted for a further period of ten years on a
basis of $50.00 per year.
Mr. Soward    )
Mr. A.. R. Lord) That this scholarship be
accepted.
Carried
French Government Scholarship
A communication was received from the Faculty of
Arts and Science, together with a letter from M.
Fernand Gallat, Consul for France, in regard to the
terms of award of the French Covei.nment Scholarship.
The Faculty had passed the following resolution:
That this statement of the new regulations
for the French Government Scholarship be
forwarded to Senate, and that appropriate
changes be made in the Calendar announcement .
Mr. Soward  )
Dr. Williams) That the information regarding
the French Government Scholarship be received and filed.
Carried
From the Faculty of Applied Science
Award of the University Scholarship in Nursing
and Health
The following recommendation was received from
the Faculty of Applied Science:
That the University Scholarship in Nursing
and Health be awarded to Miss Lucille
Giovando, Fourth Year Nursing. 675.
Wednesday, February 15th, 1939
Mr. Soward    )
Dean Finlayson) That the recommendation be
approved.
Carried
Terms of Award of the Phil Wilson Scholarship
The following recommendation was received from
the Faculty of Applied Science:
That the terms of award of the Phil Wilson
Scholarship be revised so as to make it
the Phil Wilson Bursary with the following
wording,-
The Phil Wilson Bursary in Forestry
A bursary of $225, given by the British
Columbia Loggers' Association, will be
awarded to a student registered in Fifth
Year Forestry.  To be eligible for the
award a student must have been a resident
in British Columbia for the previous two
years, must have a scholastic average of
at least 65$ In the work of the Third and
Fourth Years at The University of British
Columbia, and must give evidence of leadership, sterling character and physical
vigour.
Applications, on forms available in the
Registrar's Office, must be received by
the Registrar not later than October 5th.
Mr. Soward    )
Dean Finlayson) That the terms of award of
the Phil Wilson Bursary as
recommended by the Faculty
of Applied Science be
accepted.
Carried
Offer of the Professional Engineers of British
Columbia to Establish a Wheatley Memorial Loan Fund
An offer to establish a loan fund at the University in memory of their late Registrar, Mr. E. A. 676.
Wednesday, February 15th, 1939
Wheatley, was received from the Association of Professional Engineers, and the Faculty of Applied Science
submitted the following recommendation,-
That the offer of the Association of Professional Engineers of British Columbia to
establish, in memory of their late Registrar,
Mr. E. A. Wheatley, a loan fund to be available for undergraduates in the Faculty of
Applied Science who are enrolled as Engineering Pupils with the Association, be accepted
in accordance with the conditions outlined.
Mr. Soward    )
Dean Finlayson) That the recommendation be
adopted.
Carried
From the Faculty of Agriculture
Offer of Bursary by W. J. H. Dicks
Dean Clement presented a letter from Mr. W. J. H.
Dicks in regard to the endowment by him of a Bursary in
the Faculty of Agriculture, together with a recommendation of the Faculty of Agriculture for its acceptance
and the following resolution in reference thereto:
That we acknowledge the generous offer of
Mr. Dicks to establish a Bursary for students in Agriculture and suggest that the
Chair appoint a committee to arrange details
of awarding.  We further recommend that a
suitable letter be sent to Mr. Dicks.
Dean Clement)
Mr. Soward  ) That Senate accept the offer
of Mr. Dicks and that the terms
of award of the Bursary be
drafted in consultation with the
Joint Faculty Committee on
Prizes and Scholarships.
Carried 677.
Wednesday, February 15th, 1939
Dean Clement drew the attention of Senate to the
fact that this was the first relatively substantial
financial gift from a graduate of The University of
British Columbia.  It was agreed that the gift should
be suitably acknowledged.
B. C. Fruit Growers' Association Scholarship
Dean Clement stated that he had received from
the B. C. Fruit Growers' Association an offer of a
Scholarship of the value of $100.00.
Dean Clement)
Mr. Boving  ) That the offer of the B. C.
Fruit Growers' Association
to donate a Scholarship of
$100.00 be accepted, and that
the terms of award be drafted
in consultation with the Joint
Faculty Committee on Prizes
and Scholarships.
Carried
Terms of Award of the I.O.D.E. Scott Memorial
Scholarship
A letter was received from the President reporting
that, in reference to the matter of communicating to the
I.O.D.E. the decision of Senate regarding the terms of
award of the Scott Memorial Scholarship, which had been
left with the Chairman of Senate, he had held a conference with members of the Municipal Chapter, I.O.D.E.,
and Professor Dilworth, former Chairman of the Committee
on Prizes and Scholarships.  The terms of award had been 678.
Wednesday, February 15th, 1939
discussed, and it had been decided that in future the
award would be made by the I.O.D.E. after consultation
with the Head of the Department of Botany and the
Registrar.  The President stated that the present
announcement regarding the scholarship would, therefore,
be deleted from the Calendar.
The question arose as to whether or not some
reference to the award of the I.O.D.E. Scott Memorial
Scholarship should be made in the Calendar, as in the
case of the Rhodes Scholarship and the French Government awards.
Mr. Harvey)
Mr. Lett  ) That the matter be deferred until
the next meeting of Senate after
the President returns; and that
in the meantime the whole question
be referred to the Committee on
Prizes and Scholarships.
Carried
Reports of Committees
On Scholarship Restrictions
For the information of Senate Mr. Soward stated
that, in view of the former action taken by Senate in
regard to the terms of award of the I.O.D.E. Scott
Memorial Scholarship, the Committee appointed by Senate
to look into the whole question of Scholarship Restrictions considered that no action was now necessary. I
t
679.
Wednesday, February 15th, 1939
On Preparation of Report on Award of Prizes
and Scholarships
Mr. Soward gave a verbal report on behalf of the
Committee which had been appointed to consider the
suggestion which had been made in May, 1937, that the
full report of the Committee on Prizes and Scholarships
should not be required before Congregation, but that
those parts of the report only which had reference to
the graduating year should be available for publication
in the Congregation bulletin.
Since the Committee felt that it was of assistance
to students to know, before the close of the session,
what their financial position would be in the next year,
and since the absence of many members of Faculty during
the summer made it difficult to hold meetings after
Congregation for the purpose of drawing up a report on
scholarship awards, the Committee was of opinion that
it was inadvisable to postpone the announcement of
awards.
Mr. Soward    )
Mr. A. R. Lord) That no change be made at
the present time in regard
to the preparation of the
report on awards of Prizes
and Scholarships.
Carried
/
I 680.
Wednesday, February 15th, 1939.
From the Board of Governors
New Department of Commerce
A communication was received from the Board of
Governors stating that provision had been made for the
establishment of a "Department of Commerce".  The Board
noted that the name of the present department would be
changed to the "Department of Economics, Political
Science and Sociology".
• Request for Course for the Training of Librarians
The Board of Governors approved of the recommendation contained in the report of the Faculty and Senate
that five additional compulsory lectures in School
Library work be given in connection with the course,
Education 12.
Courses to be given In the Summer Session 1939
The Board of Governors approved of the courses
for the Summer Session of 1939 as endorsed by the Senate
on December 21st, 1938.
B'nai B'rith District No. 4 Hillel Foundation
Scholarship - Approved.
Alliance Francaise Bursary - Approved.
Lady Laurier Club Bursaries - Approved.
University Chapter I.O.D.E. Loan Fund - Approved. 681.
Wednesday, February 15th, 1939
Re-Establishm<
3nt
of
the Course in
Home
Economics
Establishment
of
a
Faculty
of
Law
Research in
Establishment
of
an
Institute
for
the
Social Services
Establishment of a
Course,
or
College,
of Pharmacy
Establishment of a Pre-Medical Course
A communication was received from the Board of
Governors.  The Board had received the letter of Senate
in regard to the proposed establishment of faculties
and courses together with the reports of Committees in
reference thereto.  The President was asked by the Board
to obtain whatever supplementary information is necessary to an understanding of the financial obligations
involved in the establishment of each of the proposed
faculties, schools, or courses.  After this information
has been compiled it will be submitted to the Board and
to the Senate.  The Senate will then be in a position
to recommend to the Board what faculties, schools or
departments, if any, it may wish to see established,
together with the order of preference.  It will then
rest with the Board to determine the order of establishment as circumstances may determine and as funds permit.
It was agreed that the matter of reports from the
Faculties in reference to the request for the establishment of a Department of Physical Education should be
deferred until later in the meeting, when the report of
the Senate Committee on this request would be considered, 682.
Wednesday, February 15th, 1939
The report of the Faculty of Arts and Science in
reference to courses in Physical Education for undergraduates in preparation for teaching was also deferred.
From the Faculty of Arts and Science
The Faculty of Arts and Science, in accordance
with provision made by the Board of Governors, presented
outlines of courses for the Summer Session in Music
Appreciation, Guidance, Librarianship, Physical Education, not for University credit, but accepted by the
Provincial Department of Education for the academic
certificate.
Mr. Soward    )
Dean Finlayson) That Senate approve these
courses.
Carried
Regulation In reference to the Maximum Number
of Units a Student may take in a Summer Session
The following recommendations were received from
the Faculty of Arts and Science:
That Regulation 3, Page 303, Calendar 1938-39,
be amended by deleting the second and third paragraphs.  The regulation would then read,-
"The maximum credit for Summer Session work
in any one Calendar year is six units."
That the regulation on Page 65 of the Calendar
in regard to combining Summer Session and Winter
Session credits be amended by deleting the latter
half of the first sentence.  This regulation would
then read,-
"Credits obtained at the Summer Session
(see "University Summer Session") may be 683.
Wednesday, February 15th, 1939.
combined with Winter Session credits to
complete the 60 units required for the
degree of B.A.  The degree of B.A. will
not be granted within three years from
Senior Matriculation nor within four
years from Junior Matriculation."
That the paragraph on Page 65 in reference
to credit in the First, Second, Third and Fourth
Years be deleted as these regulations in regard
to the First and Second Years and in reference
to the Third and Fourth Years are stated clearly
on Pages 67 and 69.
Mr. Soward  )
Dr. Williams) That the recommendations be
approved.
Carried
Privilege of taking two courses concurrently
selected from Extra-Sessional Classes, Directed
Reading Courses, Private Reading Courses
The Faculty of Arts and Science recommended,-
That the regulations restricting credit
for work other than that of the regular Summer
and Winter Sessions to 15 units subsequent to
Senior Matriculation or First Year Arts, and
to 3 units in any one academic year, be amended
by substituting the following for Paragraph
5 (e) on Page 304, Calendar 1938-39,-
"No Directed Reading Course may be taken
for under-graduate credit concurrently
with an Extra-Sessional Course, nor with
a course of private reading as outlined
on Page 70, except by special permission
of Faculty."
Mr. A. R. Lord)
Mr. Burnett   ) That the recommendation
be approved.
Carried
1 684.
Wednesday, February 15th, 1939
From the Faculty of Agriculture
Organization of a Department of Agricultural
Economics
Dean Clement presented a recommendation of the
Faculty of Agriculture that a Department of Agricultural
Economics be organized.
Dean Clement)
Dr. Eagles  ) That the matter of the organization and establishment of a
Department of Agricultural
Economics be referred to the
Faculties of Arts and Science
and Applied Science for study
and report.
Carried
In regard to the Re-consideratIon of the Regulation
in reference to Research Work, and in accordance with
Notice-of-Motion,-
Dean Finlayson)
Dr. Williams  ) That the following resolution,
passed by Senate on March 18th
1931, be reconsidered:
That Senate recommends to the Board of
Governors that, in view of the decreased
appropriation, the moneys available be
devoted to the cost of teaching and such
research work as may be necessary thereto.
Mr. A. E. Lord)
Mr. Harvey    ) That this matter be referred
to a committee to be appointed by the Chair.
Carried
Reports of Committees
On Honorary Degrees
A letter from the Secretary to the Governor- 685.
Wednesday, February 15th, 1939
General of Canada was read, suggesting that the special
Congregation for the conferring of the Honorary Degree
upon His Excellency be held during His Excellency's
visit to Vancouver in March.  For the information of
Senate it was reported that arrangements were being
made for the Congregation to be held on the afternoon
of March 17th.
A letter was received from the Chairman of the
Interdepartmental Committee on the Royal Visit
stating that it would be impossible to arrange for
Their Majesties to accept degrees from any Canadian
University.
To Determine the Nature and Amount of Information
in regard to Each Candidate to be placed on, or
to accompany, the Senate Election Ballot
Dr. Eagles, on behalf of the Committee, stated
that the Committee had made full arrangements to carry
out the duties assigned to it when the nominations
for Senate Elections came in.  It was understood that
the Committee would have power to act.
On Request for the Establishment of a Department
of Physical Education
Resolutions adopted by the Committee on February
8th, 1939, together with a minute of the Faculty of 686.
Wednesday, February 15th, 1939
Arts and Science in regard to the request and the report
of a committee of the Faculty of Arts and Science on
Health and Physical Education, had been mimeographed and
mailed to the members of Senate.
Mr. Lett, Chairman of the Senate Committee, presented the report of his Committee, recommending as
follows,-
(a) That vigorous efforts be made in the Session
1939-40 to improve the gymnasium and stadium
facilities in order to strengthen the existing voluntary programme of physical education.
(b) That compulsory physical education be
established for First Year students only in
the Session 1940-41 if sufficient funds can
be made available for equipment and staff.
(c) That as soon as possible thereafter a Department of Health and Physical Education be
established.
In the discussion that followed it was pointed out
that the Faculties of Applied Science and Agriculture
had appointed committees to study the question and bring
in a report, but that there had not been time to receive
their reports.  The question was raised as to whether or
not the matter should be considered before the Faculties
reported.  Mr. Lett expressed the desirability of having
the matter brought to the attention of the Board of
Governors at an early date.
Mr. Lett  )
Mr. Harvey) That clause (a) of the report of
the special committee be adopted,
and that a copy of same be for- 687.
Wednesday, February 15th, 1939
warded t
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rried
From the Faculty of Arts and Science
Courses in Physical Education for Undergraduates
in Preparation for Teaching
An outline of a programme of courses in Physical
Education to be taken by undergraduates in preparation
for teaching Physical Education was presented.  The
courses would be presented by the present staff, with
the existing gymnasium facilities, and would be open,
as at present, to the general student body as well as
to those taking the work in preparation for teaching,
and might be taken in addition to the regular work of
the year.
Mr. Soward)
Mr. Lett  ) That the recommendation of the
Faculty of Arts and Science be
adopt ed.
Carried
It was agreed that no action should be taken at
the present time on the recommendations of the Faculty 688.
Wednesday, February 15th, 1939
of Arts and Science in regard to the request that a
Department of Physical Education be established and that
Physical Education be made compulsory.
Report of Committee on request of Crofton House School
for Privilege of Recommending Students for Admission
to the University
Dean Finlayson, on behalf of the Committee, gave
a verbal report of progress.
Report of the Director of University Extension, 1937-38
A copy of the report had been circulated to the
members of Senate.
The report was received and ordered filed.
Report of the Director of the University Health Service,
1937-38
A copy of the report had been circulated to the
members of Senate.
The report was received and ordered filed.
A letter from Sir Lyman P. Duff, Chief Justice of
Canada, expressing again his appreciation of the action
of Senate in conferring upon him the honorary degree of
LL.D., was received, and ordered filed.
A letter from Dr. A. H. Sovereign, Bishop of 689.
Wednesday, February 15th, 1939.
Athabasca, conveying greetings and best wishes to the
members of Senate was read, and ordered filed.
A communication was received from the Provincial
Director of Home Economics with reference to the admission to the Teacher Training Course of graduates in
Home Economics from the Universities of Manitoba, Saskatchewan and Alberta, and asking if the courses in these
Universities provide satisfactory credits for admission.
Mr. Soward    )
Dean Finlayson) That the matter be referred
to the Faculty of Arts and
Science.
Carried
A letter to the President from the National Research Council with reference to proposed changes in the
terms of award of the National Research Council Scholarships and Bursaries was presented.
Dean Clement  )
Dean Finlayson) That this letter be referred
to the Faculties.
• Carried
The meeting adjourned.
^.£  /e*-^—«•
S&C+JLyld-
Secretary,
Chairman.

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