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[Meeting minutes of the Senate of The University of British Columbia] Oct 30, 1968

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 Wednesday, October 30, 1968.
4002
The third regular meeting of the Senate of The University of
British Columbia for the Session 1968-69 was held on Wednesday,
October 30, 1968 at 8:00 p.m. in the Board and Senate Room,
Administration Building.
Present: Dr. F. K. Hare (Chairman), Dean W. M. Armstrong, Dr. C. S.
Belshaw, Mr. S. Black, Mr. R. M. Bibbs, Mr. C. B. Bourne, Mr. F. K.
Bowers, Mr. C. M. Campbell, Jr., Dr. S. D. Cavers, Dr. J. D. Chapman,
Dr. R. M. Clark, Dean I. McT. Cowan, Dean G. F. Curtis, Mr. W. A.
Ferguson, Mr. D. A. Freeman, Dr. S. M. Friedman, Dean W. H. Gage, Dean
J. A. F. Gardner, Dr. W. C. Gibson, The Hon. Howard C. Green, Mr. J.
Guthrie, Dr. N. A. Hall, Dr. W. S. Hoar, Mr. W. L. Holland, Dr. H. L.
Keenleyside, Dr. D. T. Kenny, Dr. P. Larkin, Rev. E. C. LeBel, Dean
S. W. Leung, Mr. K. M. Lysyk, Dean Helen McCrae, Dean J. F. McCreary,
Dr. C A. McDowell, Dr. J. R. Mcintosh, Mrs. H. J. MacKay, Mr. I. S.
McNairn, Mr. D. F. Miller, Dr. F. A. Morrison, Mr. D. Munton, Dr. J. M.
Norris, Dean V. J. Okulitch, Dr. G. J. Parfitt, Dr. A. J. Renney,
Dean B. E. Riedel, Mr. J. V. Rogers, Dr. G. Rosenbluth, Mr. S. A. Rush,
Dr. A. D. Scott, Dr. R. F. Sharp, Dean M. Shaw, Acting Dean C E. Smith,
Dr. J. H. G. Smith, Dr. M. W. Steinberg, Dr. R. W. Stewart, Mr. B.
Stuart-Stubbs, Mr. E. D. Sutcliffe, Rev. W. S. Taylor, Dr. G. H. N.
Towers, Mr. M. Waldman, Mrs. B. E. Wales, Dr. H. V. Warren, Dr. Wm. A.
Webber, Dean P. H. White, Acting Dean J. H. Young, Dr. S. H. Zbarsky.
Observers: Mr. J. A. Banham, Mr. T. A. Myers, Mr. G. R. Selman,
Mr. J. F. Stott.
Messages of regret for their inability to attend were received
from Chancellor J. M. Buchanan, Dr. M. Bloom, Mr. D. M. Brousson, Dr.
D. H. Copp, Dr. W. D. Finn, Mr. J. S. Keate, Mr. S. Lefeaux, Mr. Justice
J. MacDonald, Mr. John R. Meredittr-and. Mr. D. R. Williams.
The Chairman called the meeting to order and thanked Dean Gage for
having taken his place during his absence. Wednesday, October 30, 1968.
4003
Minutes of the Previous Meeting
Dean Gage   )      That the Minutes oh the second
Dean Okulitch )     regular meeting oh the Senate
hor the Session 196%-69, held on
October 2,  196%, having been
circulated, be taken as read and
adopted.
Carried
Business arising from the Minutes
Dr. Clark was asked to speak on the estimated enrolment figures
which had been circulated to Senate.
Factors which had been taken into account were the number of
students finishing high school; what proportion would stay to complete
Grade XII; what proportion would take the academic/technical programme
which would qualify them for admission to university, and what proportion
of that total this University would be likely to attract. A significant
factor was the development of junior colleges.
It was pointed out that the forecasts had been produced well in
advance of the actual enrolment figures for this session and would, of
course, be totally incorrect with regard to the Faculty of Law if the
Board of Governors agreed to their proposal to restrict enrolment.
It was requested that it be made clear in the Minutes that the
figure of 34,000 students in 1973-74 was based on an extrapolation of
what would happen if our present policies were to continue. It was also
made clear that the enrolment forecasts only pertained to the full winter
session and did not cover courses in Continuing Education given in the
evening. Wednesday, October 30, 1968.
4004
Business Arising from the Minutes (Continued)
In answer to a question, Dr. Clark made it clear that one could not
assume that if, for example, Capilano College took 5,000 students we
could expect to get 5,000 less.  The expansion and increase of junior
colleges would inevitably result in far more students continuing their
education beyond the secondary school level.
Senate Membership
The Chairman introduced and welcomed the two new student senators,
Mr. W. A. Ferguson and Mr. S. A. Rush and congratulated Mr. Munton on
his re-election to Senate.
Notification of approval by the Board of Governors
of Senate recommendations
Establishment of a Ph.D. Programme in Pharmacy, as recommended by
the Faculty of Graduate Studies.
Committee on Prizes, Scholarships and Bursaries
Dean Gage )       That the new awards and changes
Dean Cowan )        in awards shown in Appendix A,  be
accepted, subject to the approval
oh the Board oh Governors, and
that letters oh thanks be sent to
the donors.
Carried
Report of the President's Committee on Home Economics
It was reported that the committee recommended no change in the
present affiliation of the School of Home Economics with the Faculty of
Arts, and further recommended that the matter be reviewed again in
three years unless the School of Home Economics should have a firm Wednesday, October 30, 1968.
4005
Report of the President's Committee on Home Economics (Continued)
recommendation for a particular affiliation before that time. This
recommendation had met with the approval of the faculty members of the
School of Home Economics.
Dean Gage   ) That Senate accept thz report oh
Dean Shaw   ) the President's Committee on
Home Economics.
Carried
Report of Senate Nominating Committee
The Nominating Committee reported that they had been unable to
finalize their recommendations concerning membership of the Senate
standing committee on Continuing Education and also recommendations for
student senators on other committees, but hoped to circulate recommendations prior to the next meeting of Senate.
Disappointment was expressed at the delay and Senate agreed that
the Nominating Committee should make recommendations to Dr. Hare as
soon as possible and allow him to act on behalf of Senate.
Long-Range Objectives Committee
Dr. Belshaw explained that the committee wished to co-opt Dr. J. M.
Norris and Mr. K. M. Lysyk to its membership and now asked for Senate's
approval.
Dr. Belshaw   ) That Senate approve the co-option
Dr. Stewart    ) oh Messrs. Norris and Lysyk to the
Long-Range Objectives Committee.
It was requested that the two names be considered separately. Wednesday, October 30, 1968.
4006
Long-Range Objectives Committee (Continued)
Dr. Belshaw   ) That Senate approve the co-option
Dr. Stewart    ) oh dr. J. M. Norris to the member
ship oh the Long-Range Objectives
Committee.
Concern was expressed that it should be necessary to co-opt members
to this committee since it was suggested that many members of Senate and
Faculty would be pleased to act as advisers or be consulted but the
decision-making process permitted to members of a committee - including
co-opted members - warranted careful consideration, particularly in this
instance where the committee had been set up with four members elected
by Senate and four appointed by the Chairman of Senate, plus one student
Senator.
The Chairman then referred to Page 10 of the report of the Committee
on the Role and Organization of Senate (May, 1968) which permitted every
Senate committee freedom to co-opt additional members, subject to a
majority vote of the entire committee on the individual, and a vote by
Senate in favour of each individual proposed.
The motion was then carried.
Dr. Belshaw   ) That Senate approve the co-option
Mr. Waldman   ) oh Mr. K. M. Lysyk to the member
ship oh the Long-Range Objectives
Committee.
Carried
Committee on Academic Building Needs
Dr. Kenny was asked to speak and suggested that in the first instance
the report be received. Wednesday, October 30, 1968.
4007
Committee on Academic Building Needs (Continued)
Dr. Kenny )       That Senate receive the report oh
Mr. Miller)       the Senate Committee on Academic
Building Needs.
Carried
Dr. Kenny then expressed the gratitude of the committee for the
assistance they had received from Dr. Clark, (Academic Planner), and
Mr. Slipper, (Architect and Assistant Director of the Department of
Physical Plant).
It was stressed that the report was submitted on the basis that
enrolment would not be restricted and the main concern of the committee
had been to make recommendations to cope with the immediate crisis and
the estimated enrolment of 25,000 for 1970-71.  The sense of urgency had
forestalled a space analysis for the entire university and in the first
instance the recommendations of the committee were as follows:
"That the Board of Governors give immediate authorization for the
preparation of drawing plans for the following facilities:
1. Buchanan Extension
2. Multi-purpose Science Building - Stage I
3. Undergraduate Library Addition - Stage I
4. Faculty of Law Building
"For the first three buildings the general reasoning is as follows:
if there is no restriction on enrolment, either between or within
faculties, then there are several obvious consequences: Wednesday, October 30, 1968.
4008
Committee on Academic Building Needs  (Continued)
(a) Building needs must be based on predictions of enrolment;
(b) The biggest needs are associated with the biggest absolute
enrolments. Therefore, Arts, Science and the Library have
the highest priorities;
(c) Anticipating mistakes in prediction, buildings should be
planned and sited so that they might be used, at least in
part, for something else than what they were planned for.
"While the Faculty of Law does not represent a situation of mass
enrolment, it does represent a situation of real crisis that, if left
uncorrected, would have serious repercussions on the quality of legal
education in the Province."
It was explained that these recommendations, which were based on
the enrolment forecasts provided by the Office of Academic Planning were
merely for preliminary drawings to be prepared and that a recommendation
for priority in actual building had not been included in the report,
although the committee hoped to grapple with this problem in due course.
However, this would depend to a large extent on any decision regarding
restriction of enrolment.
Dr. Kenny )       That the report and the ensuing
Dr. Hall  )       discussion by Senate oh the report
be horwarded to the President and
the Board oh Governors hoi their
serious consideration and action.
Dr. Kenny gave his assurance that the committee was aware of the
plight of the Department of Geology and that this department would be
included in the future working of the committee. However, in terms of
real crisis, discussions had taken place with the departments heads of
* See page 4022 Wednesday, October 30, 1968.
4009
Committee on Academic Building Needs  (Continued)
the Faculty of Science and they had agreed that stage I of the Multi-
Science Building was the first priority.  This would at least assist
the needs of First Year undergraduates in Geology.
Dr. Kenny gave assurance that estimated enrolment was not the only
factor that had been considered; additional faculty, faculty/student
ratio and study space, had all been included in the considerations of
the committee.
Concern was expressed at the conditions under which the graduate
students had to work and Dr. Kenny was asked if consideration had been
given to improving the quality of accommodation in this area.  He
explained that the pressing needs of sheer numbers were all that the committee
was able to give consideration to at the present time.
However, even though undergraduates would continue to be the major
component of the University it was suggested that we were avoiding
responsibilities that were clearly ours if professional and graduate
faculty needs were ignored, since undergraduates could be taken care of
by other means within the Province.
It was suggested that our concern with urgency might provide us
with buildings which may not be suitable for undergraduate education in
terms of the changing trends in the immediate educational environment.
Dr. Kenny gave his assurance that the committee had in no way spelled
out the nature of the classrooms. This had been left open and was felt
to be a matter for the Clients' Committee. Wednesday, October 30, 1968.
4010
Committee on Academic Building Needs (Continued)
Appreciation was expressed for the work done by the committee.  It
was realized that more time would have been desirable and that with a
considerable sacrifice to their own interests the committee had addressed
themselves to getting a report to Senate at this time. The motion was
then carried.
Senate Committee considering the Student-Brief
Dean Shaw circulated a report at the meeting and before moving the
following motion, pointed out that Messrs. Brousson, Miller and Waldman
had not been present when the interim report had been approved.
Dean Shaw )       That the report oh the Senate
Dr. Scott )       Committee considering the Student
Brieh "Fair Weather or Foul" be
received.
Carried
The report referred to numerous requests for a joint conference
from the Student Council and the student representatives with whom the
committee had met.
Dr. Hare briefly withdrew from the Chair, to indicate that in his
view Senate would have been wiser to have set up a joint conference in
the first instance - a body without constriction which would have reported
to both the Alma Mater Society Council and the Senate and, providing
agreement had been found, would have been the first concrete act of
Senate-Student Council cordination. He felt that this was a time for
generosity on the part of Senate and a time for greatness.  Every Wednesday, October 30, 1968.
4011
Senate Committee considering the Student-Brief  (Continued)
university in Canada was in a state of crisis and he was completely on
the side of the students in respect of this matter.
It was pointed out that the Alma Mater Society Council, in asking
for a "joint conference" was equating itself, in terms of responsibility
to the University, with the Senate, and that this was a prejudgment of
the issue which was in part the substance for discussion by the committee.
A vote was then called for on the proposed modus operandi:
"1.  At meetings of the ad hoc committee with the student
respresentatives the two groups could function as a joint
conference with co-chairmen.
2. Working papers on the items in the student brief will be
prepared jointly by representatives of the two groups.
3. Proposals will be reported to Senate and to the Alma Mater
Society by the ad hoc committee and the student group
respectively.
4. The ad hoc committee will make recommendations to Senate."
The vote was 29 for and 23 against, with 10 recorded absentions.
It was suggested that the Alma Mater Society was entirely represen-
ative of the student body, whereas the Senate did not entirely represent
the Faculty, and when it came to a question of student-faculty co-equality
perhaps consideration should be given to the Faculty Association.
It was argued that a Student Council, elected by only 30% of the
student body, could not be considered fully representative of the students
and that such representation was not equal in value to a Senate elected
by Alumni, Government and Faculty. Wednesday, October 30, 1968.
4012
Senate Committee considering the Student-Brief  (Continued)
It was requested that the matter be re-opened for debate. However,
since this had already been considered by Senate at a special meeting
on September 4, 1968 and had now been considered again, it was decided
that Senate should stand by its decision.
Dean Shaw   ) That Senate approve the recommendation
Dr. Scott    ) that meetings oh the sub-committee
should not generally be open but that
consideration could be given to the
possibility oh arranging an occasional
open meeting.
The President of the Alma Mater Society, speaking by invitation of
the Chair, stressed his support for open meetings since he felt his
constituents were entitled to see their council in action.
It was suggested that this committee was a working committee and
that it had to get down to hard work.  Dr. Belshaw and Mr. Zirnhelt had
been producing drafts together and Dr. Belshaw asked if it was seriously
thought to be appropriate for such sessions to be "open".
The motion was then carried.
Proposals from the Faculty of Graduate Studies
(a)  Proposed M.Sc. in Human Nutrition
It was reported that the proposal to institute an M.Sc. degree
in the field of Human Nutrition to be offered by the School of Home
Economics had been referred to the New Programmes Committee. Wednesday, October 30, 1968.
4013
Proposals from the Faculty of Graduate Studies  (Continued)
(b) Proposal to change the name and scope of the Institute
of Earth and Planetary Sciences - new name "Institute
of Astronomy and Space Science"
Dean Cowan explained that the reason for the change in name
was that the institute was now relating itself very specifically
to the study of astronomy and the physical aspects of space science
and the new title was therefore thought to be more accurate.
Dean Cowan  ) That the proposed change oh name
Dean Okulitch) and scope oh the Institute oh Earth
and Planetary Sciences be approved,
the new title being "Institute oh
Astronomy and Space Science".
Concern was expressed at the possibility of financial implications, since reference was made in the report to faculty members.
The Dean gave his assurance that there were no financial implications
other than those normally expected for the development of a small
budgetary institute.  In general this involved a secretarial provision and a part salary for the director.  The motion was then
carried.
(c) Proposal for a Ph.D. programme in Slavonic Literature
It was reported that the proposal to institute a Ph.D.
programme in Slavonic Literature had been referred to the New
Programmes Committee.
(d) New courses
It was reported that the proposed new courses Anthropology 545
and Sociology 545 had been referred to the Curriculum Committee. Wednesday, October 30, 1968.
4014
Report of the Librarian (1967-68)
Mr. Stuart-Stubbs spoke briefly on the report, drawing attention to
the main areas of concern, namely the inadequate physical facilities,
book binding, and reading rooms.  As it was getting late it was decided
to defer discussion of the report until the next meeting of Senate.
However, it was agreed that the Librarian could circulate the report to
other universities and to his own staff.
Continuing Education - Annual report of the Department
of University Extension - 1967-68
Mr. Selman drew attention to the main items in the report.  He
indicated that a diploma programme in the liberal arts, considered to be
similar to the Arts I programme, was under study.  This would take
students three or four years to complete.
The resources the University had put into Continuing Education over
the last few years had steadily declined and had created a limiting
effect in the growth and activities of the department.
Mr. Selman mentioned the increasing emphasis on short concentrated
courses such as two or three days, or two or three weeks, as opposed to
the traditional evening classes.  He also referred to the growing need
in this community for an evening college - a means by which people may
earn university degrees by part-time study alone.  He hoped that the
new Senate standing committee on Continuing Education would give serious
consideration to these points.
Mr. Selman, in his closing comments, brought to the attention of Wednesday, October 30, 1968.
4015
Continuing Education - Annual report of the Department
of University Extension - 1967-68
Senate a four-year project which had been successfully concluded in
August. The Extension Department had provided staff and direction for
a project in which Canada had been assisting the University of Rajasthan,
India, with the development of its Department of Adult Education.  Two
of our own staff had gone to India for a year at a time during this
period, first Dr. J. Friesen, the former Director of the Extension
Department, then Mr. Knute Buttedahl. This project was financed by the
External Aid Office out of Colombo Plan funds.
Candidates for Degrees
Lists of candidates for degrees to be authorized at this time were
circulated at the meeting.
Dean Gage )       That the candidates be granted the
Dean Cowan )       degrees h°i which they were recommended,
subject to any necessary adjustments
in the lists to be made by the
Registrar in consultation with
the Chairman oh Senate.
Carried
Other Business
Appointment of a Presidential Advisory Committee on Internal and
External aspects of University Government
The President reported that, following the discussion at Senate on
September 4, 1968, he had, in consultation with the Senate Nominating
Committee, set up a committee to deal with the urgent matter of drafting
documents on university government.
The following people had been asked to serve: Wednesday, October 30, 1968.
4016
Other Business
Appointment of a Presidential Advisory Committee on Internal and
External aspects of University Government  (Continued)
Dr. W. D. Finn, Dr. N. A. Hall, Dr. B. N. Moyls,
Dean B. E. Riedel, Dr. J. H. Young.
Senate agreed to a proposal to appoint Mr. W. A. Ferguson, one of
the new student senators, to this committee.  Mr. Ferguson agreed to
serve.
It was also considered desirable to have the collaboration of the
Alumni Association who had recently reported on the matter, and the
President had therefore approached the Alumni Association who had named
Mr. Sholto Hebenton as their representative on this committee.  The Alma
Mater Society would also be asked to name members.
The President pointed out that this was not a Senate Committee but
a Presidential Advisory Committee.  However, he indicated that recommendations would be referred to the Senate and the Board of Governors
for their approval.
The President then referred to the urgency of submitting a report
to the Perry Commission.  He suggested that the Senate members of the
Committee might wish to consider what Senate should say to the Perry
Commission as a matter of urgency.  He offered to place before them a
report which had just reached the Committee of Deans and had been adopted
by them as a working paper.  The Committee of Deans intended to express
themselves along the lines of this report and he thought it quite likely
that Senate would find this document acceptable.  In the first instance Wednesday, October 30, 1968.
4017
Other Business
Appointment of a Presidential Advisory Committee on Internal and
External aspects of University Government  (Continued)
he proposed to lay it before the Presidential Advisory Committee and, if
the committee liked it, he would lay it before the Senate at its next
meeting, as an opinion with which Senate might wish to associate itself.
He referred to two other reports he intended to lay before his
advisory committee, one from the Faculty Association and another of
particular interest that had been published by Simon Fraser University.
It was hoped that the advisory committee would be able to come up
with a first report in a month's time.
Senate agreed to these proposals.
A motion by Dr. Gibson, seconded by Mr. Freeman, concerning overcrowding at the University was withdrawn.  However it was suggested that
the President put this matter into the hands of an appropriate body as
soon as possible since it was obviously an urgent matter.  The President
gave assurance that this matter was of grave concern to the Board of
Governors and pointed out that restriction of enrolment was a Board
prerogative, although he was sure that they would not act without the
advice of Senate. He asked if Senate would allow him to appoint an
appropriate committee to put forward a specific proposal for restriction
of enrolment.
It was suggested that the Admissions Committee might serve this
function, but it was felt that the problem was far wider than their area Wednesday, October 30, 1968.
4018
Other Business
Appointment of a Presidential Advisory Committee on Internal and
External aspects of University Government  (Continued)
of concern.  The Long-Range Objectives committee indicated that they
would try and bring forward their recommendations on this subject as
quickly as possible.
Report of the Tributes Committee on Honorary Degrees
Members of the gallery were asked to leave since it was felt
desirable that this item be discussed in camera.
The committee had recommended that invitations be extended to the
following persons to receive degrees at the Spring Congregation, 1969,
in addition to the Governor-General who had been unable to attend in
May, 1968.
Sir Michael Perrin,
Mr. Arnold Cantwell Smith
Professor R. C W. Norrish
Mr. Alfred Walker Hollinshed Needier
Senate agreed to the above persons receiving invitations.
The meeting adjourned at 11:30 p.m.
The next meeting will be held on Wednesday, December 4, 1968, at
8:00 p.m.
(A Secretary
Confj
Chairman
;ilMJ^ Wednesday, October 30, 1968.
4019
APPENDIX 'A'
Summary of New Awards and Changes
in Awards Recommended to Senate
New Awards
The College of Dental Surgeons of B.C. Scholarship
This scholarship of $100, gift of the College of Dental Surgeons of
British Columbia, will be awarded annually to the student who obtains
the best academic record in First Year and who is proceeding to the
Second Year in the Faculty.  Selection will be made by the Faculty of
Dentistry, in consultation with the Scholarship Committee of the
University.
The Kaiser Coal Ltd. Fellowship
A grant of $5,000 per annum for three years from Kaiser Coal Ltd. provides
a fellowship and supporting financial assistance in the Faculty of Forestry
for research on the reclamation of strip mine lands. The value of the
annual fellowship is $3,600.
The Kinu Uchida Memorial Scholarship
As a memorial to Mrs. Kinu Uchida, who arrived in Canada in 1889 at the
age of seventeen and who died in 1967 at the age of ninety-five, this
scholarship has been established and endowed by her son, Dr. M. Uchida.
At present in the amount of $250 annually, it will be awarded to a
student with outstanding ability in any year and faculty, subject only
to the stipulation that the student selected each year to receive the
award shall be of Japanese ancestry.
The MacMillan Bloedel Fellowship in Forest Mensuration
This fellowship, the gift of MacMillan Bloedel Limited, provides $5,000
annually for support of graduate studies in forest mensuration in the
Faculty of Forestry at the University of British Columbia. A portion
will be provided to the fellow, the balance to be used for equipment,
materials and supplies essential to his research. The fellowship
will be awarded to a candidate recommended by the Faculty of Forestry
and approved by the University Scholarship Committee. Wednesday, October 30, 1968.
4020
Summary of New Awards and Changes
in awards Recommended to Senate
New Awards  (Continued)
The Roche Entrance Scholarship
The Roche Entrance Scholarship donated by Hoffmann-La Roche Limited
provides a scholarship of $750 per year for two years and is awarded
annually to a student beginning studies in the Faculty of Medicine
toward the M.D. degree. The award will be made on the recommendation of
the Dean of Medicine and the Medical Screening Committee to a student
selected on the basis of satisfactory academic achievement, promise and
personal qualities. Renewal of the scholarship in the second year will
be subject to maintenance of satisfactory standing and progress.
The Vancouver Junior Chamber of Commerce Scholarship
A scholarship of $300, the gift of the Vancouver Junior Chamber of
Commerce, is offered to students entering Second Year of the Faculty
of Commerce and Business Administration.  It will be awarded to the
student with high scholastic standing who exemplifies through his
character qualities of leadership and independent judgment.  If no
student is considered sufficiently well qualified with respect to these
qualities the award may be withheld.  The winning of this award will not
preclude the holder from enjoying the proceeds of other awards.
Changes in Awards
The Upper Vancouver Island Medical Society Bursary
Increased from $250 to $400.

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