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[Meeting minutes of the Senate of The University of British Columbia] Dec 13, 1944

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 1078
Wednesday, December 13, 1944.
The second regular meeting of the Senate of the University of British Columbia for the Session 1944-45 was held
on Wednesday, December 13, 1944, at 8:00 p.m., in the Board
and Senate Room.
Present:  President N.A.M. MacKenzie (in the Chair),
Dean J.N. Finlayson, Dean D. Buchanan, Dr. J.C. Berry, Dr.
G.H. Harris, Mr. F.A. Forward, Dr. H.J. MacLeod, Mr. W.H.
Gage, Mr. H.N. MacCorkindale, Mr. F.J. Burd, Mr. A.R. Lord,
Mr. H.O. English, Dr. J.M. Ewing, Rev. Dr. J.G. Brown, Rev.
Dr. H.R. Trumpour, Dr. G.G. Sedgewick, Dean M. Dorothy
Mawdsley, Mr. A.E. Lord, Dr. H.V.Warren, Dr. J.F. Walker,
Mrs. Sally M. Creighton and Dr. C.A.H. Wright.
Expressions of regret for their inability to be present at the meeting were received from Chancellor E. W.
Hamber, Mr. H.T. Logan, Brigadier Sherwood Lett, Dr. 0. J.
Todd, Mr. Fergus Mutrie, Miss Florence Mulloy, Mr. W. R.
McDougall, Mr. A. S. Matheson and Miss Isobel Harvey.
Dr. Sedgewick    )
Mr. MacCorkindale) That the minutes of the first
regular meeting of October 18,
1944, be taken as read and
adopted.
Carried
Senate Elections, 1945.
Notice of Appointment of Committee
Dr. 0. J. Todd (Chairman)
Dr. H. J. MacLeod
Mrs. Sally M. Creighton
Report of Committee
The following report was received:
1. That the coming election of Chancellor and
members of Senate be held at the Registrar's
Office on Wednesday, May 30, 1945;
2. That the following be asked to serve as
scrutineers: 1079
Wednesday, December 13, 1944.
(a) Mr. H.N.MacCorkindale, Mr. A.R.Lord, Rev.
Dr.J.G.Brown, Rev.Dr. H.R.Trumpour;
(b) the representatives of the Faculties on
Senate or their successors.
Dr. MacLeod)
Mr. Forward) That this report be adopted.
Carried
Speaker for the Spring Congregation
Dean Finlayson)
Dr. Wright   ) That this matter be left in the
hands of the Chair.
Carried
Recommendations of University Committee on Public
Relatione
A letter was received from the Board of Governors
stating that the following recommendations submitted by the
University Committee on Public Relations had been approved
by the Board at the meeting on November 27, 1?44, subject to
the necessary funds being made available in the Government
Grant to the University for the fiscal year 1945-46:
1. That an additional member be added to the staff of
the Department of University Extension who will
act as an Assistant to the President and to the
Director and who will be responsible under them
for the publicity and the public relations of the
University.
2. That a grant of $2,000.00 be made to the Alumni
Association to assist them in securing a permanent
Secretary or Director.  Such Director would be
responsible, among other things, for keeping in
contact with the graduates, for stimulating their
interest in and support of the University, and for
certain aspects of public relations which are
naturally associated with, or come under, the
Alumni Association.
The Board had also approved the recommendation of the
Committee that an immediate grant of $500.00 be made to 1080
Wednesday, December 13, 1944.
the Alumni Association to assist in organization during the
next few months.
Dean Buchanan)
Dr. Warren   ) That these recommendations be
approved by Senate.
Carried
Donations of Mr. H. R. MacMillan
A letter was received from Mr. H. R. MacMillan transmitting a cheque for $7,500.00 as the first of three equal
yearly contributions for the purpose of strengthening the
work of the Department of Forestry by appointing special
lecturers of importance in this field.
A letter was also received from the Board of Governors
stating that Mr. MacMillan's offer had been accepted by the
Board on the understanding that the proposed courses in
Forestry would be approved by Senate.
The President stated that Mr. MacMillan had informed
him that the Board of B.C. Packers, Ltd., had approved a
similar contribution for work in Fisheries.
Mr. A.E. Lord    )
Mr. MacCorkindale) That these donations be accepted;
that a letter expressing appreciation be sent to Mr. MacMillan
and that the arrangement of the
proposed courses of instruction
be left in the hands of the
President.
Carried
New Units of Instruction
Copies of the Tentative Report of the Joint Committee
of the Senate and Board of Governors, and of the Memorandum
from the President on this report, had been circulated to 1081
Wednesday, December 13, 1944.
the members of Senate following the meeting on October 18.
A letter was received from the Board of Governors
stating that the Report and Memorandum had been approved at
the meeting on October 30 and that the President had been
authorized to present these to the Government as tentative
proposals as soon as possible.
For the information of the members^ of Senate the President gave a brief report of his interview with the Premier and Members of the Cabinet in Victoria on November 21.
Dean Buchanan)
Dr. Wright   ) That the report of the Committee
on New Units of Instruction and
the Memorandum of the President be
approved as a tentative report.
Carried
Courses for Ex-service Personnel
A letter was received from the Board of Governors
stating that the proposed arrangements for special courses
for ex-service personnel, as outlined by Dean Buchanan,
Acting-President, at the meeting on November 27 had been
approved in principle for all Faculties, subject to the
approval of Senate, and on the understanding that such
courses would be self-sustaining:
1. Classes in certain courses in the Faculty of Arts
and Science, to begin on January 3, 1945, in which
the entire year's work of each course would be completed by the end of the regular Session; each class
to meet daily (instead of three times a week) and
each student to be limited to three courses (nine
units) instead of the fifteen units which constitute
a normal load for the entire Academic year.
2. A Spring Session beginning immediately after the 1082
Wednesday, December 13, 1944.
close of the regular Session in April, and ending
at the end of June, each student to be limited to
two courses (six units).
Under each of these proposals the number of courses to
be offered would depend upon the number of applications
and would be limited to a few subjects, chiefly of the
First and Second Years.
3. The regular Summer Session, in which a maximum of
two courses (six units) may be taken.
Dean Buchanan reported that it had been decided to
make available the following special courses for returned
men and women commencing January 3rd:
English 1 Chemistry 1
English 2 Chemistry 2
Mathematics 1 Economics 1
Mathematics 2 Agriculture 1.
Dean Finlayson stated that while it was not considered
advisable to give special courses in the professional subjects in Applied Science, returned men would be granted
exemption for the work taken in Chemistry, Mathematics, etc.,
and would accordingly be permitted to take partial courses
in the following session.
On behalf of Dean Clement, Dr. Berry reported that in
addition to Agriculture 1, one or two Agriculture Electives
"A" would be offered if sufficient students registered.
Dean Buchanan )
Dean Finlayson) That Senate authorize the giving
of these courses, the details to
be worked out subject to the
necessary enrolment.
Carried
Dean Buchanan)
Dr. Sedgewiok) That these special courses be
reserved for men and women from
the services. _   . .
Carried 1083
Wednesday, December 13, 1944.
It was agreed that a statement with reference to these
courses should be given to the press.
Brief on Faculty of Medicine
Copies of the Brief advocating the Establishment of a
Faculty of Medicine at the University of British Columbia
submitted to the Honourable the Premier and members of the
Provincial Government had been circulated in accordance
with the request of Senate.  This brief was laid on the
table pending further information.
Prizes, Scholarships, and Bursaries
Comineo Fellowship
A recommendation was received from the Joint Faculty
Committee on Prizes, Scholarships, and Bursaries, that the
terms of award of the Comineo Fellowship, as submitted by
the Company under date of August 24, 1944, and also the
following revised Calendar announcement be approved:
The Comineo Fellowship
The Consolidated Mining and Smelting Company of
Canada, Limited, offers annually a fellowship of
Seven Hundred and Fifty Dollars ($750.00) for research related to non-ferrous metals, fertilizers,
and chemicals.  An additional amount, not to exceed
Four Hundred and Fifty Dollars ($450.00), will be
available for special equipment and supplies.  The
fellowship is open to graduates in the Faculty of
Arts and Science, Applied Science, or Agriculture in
this or any approved University, provided that in
the Faculty, of Arts and Science their undergraduate
work has been in the field of the sciences.  The
topic of research will be chosen after consultation
with the Deans of the Faculties and the donors.
Copies of the full terms of award, which must be
read by all applicants, may be obtained at the
Registrar's Office.  The award will be made by Senate
on the recommendation of the Joint Faculty Committee 1084
Wednesday, December 13, 1944.
on Prizes, Scholarships, and Bursaries.  Applications for the Comineo Fellowship should be submitted to the Registrar not later than March 15.
Mr. Gage      )
Dean Finlayson) That the terms of award and the
Calendar announcement of the
Comineo Fellowship be approved.
Carried
The Vancouver Section of the National Council
of Jewish Women Bursary
The Joint Faculty Committee on Prizes, Scholarships,
and Bursaries also recommended that the annual bursary
offered by the Vancouver Section of the National Council of
Jewish Women be accepted on the terms outlined, subject to
possible minor modifications:
The Vancouver Section National Council of
Jewish Women Bursary
A bursary of $100, the gift of the Vancouver
Council of Jewish Women, will be awarded to a women
student who is an undergraduate in any Year of any
Faculty, or who is a graduate registered in the
Teacher Training or Social Work Courses.  To be
eligible for this award a student must have good
ability and financial need.  The award will be made
on the recommendation of the Joint Faculty Committee
on Frizes, Scholarships, and Bursaries.  Applications,
on forms available at the Registrar's Office, must
be received by the Registrar not later than September 1.
Mr. Gage    )
Dean Buchanan) That this recommendation be adopted.
Carried
A recommendation was also received from the Committee
that the Edwin Waterhouse Scholarship be accepted on the
following terms:
The Edwin Waterhouse Scholarship
A Scholarship of Two Hundred and Fifty Dollars
($250.00) the gift of Price, Waterhouse & Co., will 1085
Wednesday, December 13, 1944.
be awarded to a student in Commerce who has completed
his Third Year with high standing in the final examinations, and is proceeding to his Fourth Year.
The award will be made by Senate, on the recommendation of the Joint Faculty Committee in consultation
with the Head of the Department, to an applicant whose
academic record, ability, and other qualifications are
considered to be outstanding and who is deserving of
financial assistance.
Applications must be submitted to the Registrar
not later than the last day of the final examinations.
Mr. Gage    )
Dean Buchanan) That this scholarship be accepted.
Carried
For the information of members of Senate the President
reported briefly on the meetings of the University Advisory
Board and the Executive Committee of the National Conference
of Canadian Universities which he had attended in Ottawa on
November 27*
Correspondence
A letter was received from Miss A. E. Bostock offering
to establish, in memory of her father, a Trust Fund of
$5,000.00 to endow a Lectureship at the University to be
called "The Hewitt Bostock Memorial Lecture", and suggesting
regulations for its administration.
Dean Buchanan)
Dr. Sedgewick) That this lectureship be approved
in principle, the details to be considered by a Committee to be
appointed by the Chair with power
to act.
Carried
A letter of appreciation of the tribute of Senate to
the memory of Dr. F. J. Nicholson was received from
Mrs. Nicholson. 1086
Wednesday, December 13, 1944.
A letter was received from Mr. Fergus Mutrie submitting his resignation as a member of Senate because of his
removal to Toronto.
Dr. Sedgewick )
Mr. A. R. Lord) That Mr. Mutrie's resignation be
accepted, with regret.
Carried
Dr. Warren      )
Mr. MacCorkindale) That Mr. Eric W. Johnson be
elected to fill the unexpired
term of office of Mr. Mutrie.
Carried
It was agreed that the special meeting of Senate to
consider reports on Christmas examination results would be
held on Friday afternoon, December 29, at 2:00 p.m.
On behalf of the members of Senate, the Chairman
extended a welcome to Dr. J. M. Ewing, Principal of
Victoria College.
Dean Buchanan reported verbally on the Northwest Conference on the Arts and Sciences held at Pullman, Washington,
on November 17 - 19, and on the Fourth Annual Institute of
International Relations held at Cheney, Washington, from
November 13 - 15.
The Chairman expressed his best wishes to the members
of Senate for Christmas and the New Year.
The meeting adjourned.
_^/£<_<*~S~- ^_«o_-3*C
A/l>U*uVuu PTlOLXleMlAL Secretary.
(T\iK\J^My^L
Chairman.

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