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[Meeting minutes of the Senate of The University of British Columbia] Jan 17, 1973

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 5742.
Wednesday, January 17, 1973.
The Fifth regular meeting of the Senate of The University of
British Columbia for the Session 1972-73 was held on Wednesday,
January 17, 1973, at 8.00 p.m. in the Board and Senate Room,
Administration Building.
Present:  President W. H. Gage (Chairman), Mrs. M. F. Angus,
Mr. D. V. Anderson, Mr. G. E. Andreone, Deputy President W. M. Armstrong,
Dean D. V. Bates, Miss A. J. Baumgart, Dr. L. L. Bongie, Dr. C B.
Bourne, Dr. D. G. Brown, Dr. T. H. Brown, Mr. R. M. Buzza, Mr. C. McK.
Campbell, Dr. S. D. Cavers, Dr. R. M. Clark, Dean I. McT. Cowan, Dr. J. D.
Dennison, Dr. N. Epstein, Mrs. F. Field, Mr. D. B. Fields, Rev. R. W.
Finn, Dean W. D. Finn, Dr. C. V. Finnegan, Dr. N. C. Franz, The Hon. E. D.
Fulton, Dr. W. C Gibson, Dr. R. F. Gray, Dr. N. A. Hall, Dr. D. F.
Hardwick, Dr. B. Howard, Mr. P. A. Insley, Dr. J. M. Kennedy, Dean D. T.
Kenny, Dr. W. D. Kitts, Dr. L. Kraintz, Dr. R. V. Kubicek, Dean S. W.
Leung, Mr. T. B. Lindsay, Mr. A. J. Longmore, Dean A. J. McClean, Dr. R.
McConnell, Dean Helen McCrae, Dr. C A. McDowell, Mr. J. A. McEwen,
Dr. M. F. McGregor, Mr. C D. L. MacKenzie, Rev. J. P. Martin, Mr. J. G.
Matkin, Dr. P. Merivale, Mr. J. M. Munsie, Dr. J. M. Norris, Mr. R. F.
Osborne, Dr. G. V. Parkinson, Dr. P. H. Pearse, Mr. S. J. Persky,
Dr. R. A. Restrepo, Dean B. E. Riedel, Mr. S. J. Robinson, Dr. G.
Rosenbluth, Dr. I. S. Ross, Dean N. V. Scarfe, Dr. A. D. Scott, Dean M.
Shaw, Mrs. H. W. Sonthoff, Mrs. C A. Soong, Dr. K. S. Stockholder, Mr. B.
Stuart-Stubbs, Mr. D. A. Swain, Mr. J. T. Sydor, Mr. G. A. Thorn, Dr. M.
Uprichard, Dean G. M. Volkoff, Mr. F. C Walden, Dr. W. A. Webber,
Dean P. H. White.
Observers:  Mr. J. A. Banham, Mr. G. R. Selman.
Messages of regret for their inability to attend were received from
Chancellor N. T. Nemetz, Dr. A. E. Aho, Dr. R. Daniells, Dr. J. G.
Foulks, Dean J. A. F. Gardner, Mr. I. F. Greenwood, Mr. J. Guthrie,
Mr. G. H. D. Hobbs, Dr. F. R. C Johnstone, Mrs. W. T. Lane, Dr. J. Levy,
Mr. P. S. Plant, Mr. A. R. Robbins, Dr. R. F. Scagel, Dr. R. F. Sharp,
Dr. J. K. Stager, Mr. B. B. Trevino, Mr. D. R. Williams. 5743.
Wednesday,  January 17,   1973.
Minutes  of  the Previous Meeting
Dr. Hardwick    ) That thz Minutes oh thz Fourth rzgular mzzting
Dr. Pearse        ) oh Sznatz hor thz Session 1972-73 having bzzn
circulated,  bz takzn as rzad and adoptzd.
Carried
Agenda item 4   (iii)
Interim report  of the Senate ad hoc Committee on Student Membership
in Faculties
Mr. Fulton    ) That thz interim rzport oh thz Committzz on
Mr. Persky   ) Student Membership in Faculties bz discussed
prior to thz rzports oh thz Curriculum
Committzz and thz New Programmes Committzz.
Carried
Business arising from the Minutes
Report of the Senate Admissions Committee on effects of current
admissions policies
Dr. Finnegan presented the report.  At the October 11, 1972
meeting Senate requested the committee to provide information on the
effects of the current admission policy restricting First Year
enrolment. A resolution of Senate dated September 10, 1969 limited
First Year enrolment to approximately 3400 for September 1970.  On
December 10, 1969 Senate agreed upon the following First Year quotas:
Arts (B.A. programme) - 1400,  Education - 450,
Science - 1300,  Agricultural Sciences, Home Economics,
Music, Physical Education and Recreation - 250.
In 1970-71  approximately 200-300  students having the required
60% average were refused admission because  of  the quotas.     Since
then all  eligible  applicants have been admitted except where space
has not been available. 5744.
Wednesday, January 17, 1973.
Business arising from the Minutes
Report of the Senate Admissions Committee on effects of current
admissions policies  (continued)
Dr. Finnegan    ) That there be no change in thz przsznt
Dean Cowan       ) First Yzar admission requirements oh
Secondary School Graduation with a standing
oh not less than 'C'.
A  query was raised concerning the First Year failure rate under
the current admission requirements.  This was stated to be 5.6% for
the academic year 1971-72.
In reply to a further query concerning applications from students
who had obtained less than a 'C' average it was explained that any
appeals from such students would be referred to the Senate Admissions
Committee for consideration.
The motion was put and carried.
The committee had also considered the present policy which
requires students to withdraw from the University for one year if
they do not pass in at least 60% of their programme.  The committee
recommended that this policy not be changed in the case of First Year
students since they would be able to continue their studies at the
Junior Colleges. However, in the case of all other undergraduate
students taking a full time programme of studies who pass in a minimum
of 6 units (40% of a full programme) but less than 9 units (60% of a
full programme) the committee recommended that the student be allowed
to appeal for re-admission to the Dean of the Faculty. 5745.
Wednesday,  January  17,   1973.
Business  arising from the Minutes
Report  of  the Senate Admissions  Committee on effects  of current
admissions  policies     (continued)
Dr.  Finnegan    )    A.    That all First Yzar Studznts continue to
Mr.  Insley       ) be bound by thz present regulation:
"A studznt who hail* in thz First Yzar o{
Univzrsity h°Howing Gradz 11 will not bz
permittzd to rz- enrol at thz Univzrsity to
rzpzat thz studies oh that year.
Consideration will be given to rz-admitting
a student in this category hollowing his
satishactory completion oh at least two
semesters at a collzgz or its zquivalznt.
A studznt in thz First Yzar who obtains
credit hor only 9 units on a hull program
(60%)  will be rz-admittzd on probation but
during thz subszquznt session may bz rzquirzd
to withdraw hor unsatishactory progress."
1971-73 Calzndar,  Pagz 21, Number 4.
8.    That all other undzrgraduatz studznts taking
a hull program oh studies who pass in a
minimum oh 6 units  (or 40% oh a hull program)
but less than 9 units  (or 60% oh a hull
program) may rzquzst thz dzan oh their
FaculXy to consider, an appeal hor rz-admission
to thz Faculty and may bz rz-admittzd on
probation.
Criticisms were made that  the report did not  include a reference
to part-time  students.     It was  also pointed out  that the  "General
Information" section of the Calendar contained no reference to academic
standing and promotion of part-time students.
Dr.   Finnegan stated that  the  committee was   considering  the
question of admission policies  for part-time students.     Rules and
regulations  for that  group,  where  they did not  already  exist,  would
probably have to be made as  a result  of the reports  of the various
Faculties  on degree programmes  for part-time students  due in March  1973. 5746.
Wednesday, January 17, 1973.
Business arising from the Minutes
Report of the Senate Admissions Committee on effects of current
admissions policies  (continued)
Concern was expressed that students were being split into two
groups.  The Committee on Degree Programmes for Part-time Students
had recommended that students be fully integrated with the regular
student body.  It was felt that the proposal should not have been
presented to Senate without clearly stating the position of part-time
students.
Dr. Pearse   )    That the motion bz tablzd.
Dr. Dennison )
Carried
During the following discussion it was pointed out that the
tabled motion would still have to be discussed in its present form
when lifted from the table.  It was suggested that the committee
should present to Senate a new proposal which would cover both part-
time and full-time students.
Dr. Hardwick )    That thz tablzd motion bz rzhzrrzd to thz
Dean Riedel  )    Sznatz Admissions Committzz hor furthzr
consideration.
Carried
Motion by Mr. Andreone
Notice of motion was given at the previous meeting.
Mr. Andreone )     That a committzz bz Struck to invzstigatz
Mr. Sydor   )    teaching evaluations at Thz Univzrsity oh
British Columbia.
Mr. Andreone suggested that the proposed committee should
consider:  instructor evaluation by peers and by students; the method
needed to implement the evaluation; the drafting of a university-wide 5747.
Wednesday, January 17, 1973.
Business arising from the Minutes
Motion by Mr. Andreone  (continued)
scheme as a standard for evaluation.  The committee should also make
recommendations which the University could adopt in order to maintain
a high standard of instruction.
There was general agreement on the principle of teaching
evaluation.  It was pointed out that several evaluation procedures
were already in use on the campus which the proposed committee might
study.
However, it was felt that it might not be advisable to impose a
University-wide standard for evaluation since each Faculty would, of
necessity, have a different approach to the problem.
It was confirmed that Mr. Andreone's suggestions were intended
as guidelines for the committee.
The motion was put and carried.
Education 308
At the previous meeting Dean Scarfe had been requested to report
to Senate on the method of offering Education 308 in England and
Scandinavia.  The Dean explained that the course was a study of the
teaching of Physical Education particularly in the elementary schools.
The course was to be offered in England and Scandinavia to enable
students to study new methods used in those countries. 5748.
Wednesday, January 17, 1973.
Business arising from the Minutes  (continued)
Education 440 and 449
Clarification had been requested concerning a proposal to offer
Education 440 and 449 in Singapore.  Dean Scarfe explained that the
course to be offered was Education 380, not 440 and 449.  The Dean
stated that the course trained students to conduct field studies with
children and adolescents.  The proposal had been discussed with members
of the Department of Geography.  A proper assessment of the work would
be done and a full examination would be set in Singapore.
Committee on Prizes, Scholarships and Bursaries
Dean Scarfe    ) That thz new awards listed in thz Appzndix
Dean Cowan       ) be acczptzd Subjzct to thz approval oh thz
Board oh Govzrnors, and that Izttzrs oh thanks
bz sent to thz donors.
Carried
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
Dean White presented an interim report outlining basic principles
together with amendments which, if adopted by Senate, would enable
the committee to bring forward a final report recommending a method of
implementation of the principles.
Dean White )  (7) Except hor items oh business noted in
Dean Finn  )     paragraph (3)  bzlow, studznt rzprzszntation
at Faculty mzztings shall bz providzd and
studznt rzprzszntativzs shall bz permitted
to take part fully in thz discussions and
to indicate whzthzr thzy arz in support oh
or opposzd to motions under consideration
but without being pzrmiXtzd to record a
votz until such timz as thz position undzr
thz Universities Act is clarified. 5749.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
(2) Except hor items oh business noted in
paragraph  (3)  below, student representation
shall bz providzd on FaculXy committees.
(3) AlXhough studznt opinions shall bz sought
and whzrzvzr practicable in a hormal way,
studznt representation shall not bz
permitted at FaculXy mzztings and/or FaculXy
committees dzaling with thz hollowing
matters: budget, salaries and other hinancial
business; scholarships and other studznt
awards, adjudication oh marks and academic
standing, and appointments, tenure and
promotion*  (in this particular casz studznt
opinions must bz obtained by means oh
appropriate coursz and instruction
zvaluations).
(4) At FaculXy mzztings or committzz mzztings
whzrz studznts havz rzprzszntation,
membership shall bz so constituted that
mzmbzrs oh thz teaching sta{h having Faculty
rank [i.e. prohessors, associate prohessors,
and assistant prohessors) shall be in an
appropriatz majority.
*    Mzmbzrs hip oh appointmznts, tznurz and promotions
committzz is govzmzd by thz principles and
procedures in the FaculXy Handbook, and these
arz stated to havz bzzn mutually agrzzd by thz
Board oh Govzrnors and thz Exzcutivz oh thz
FaculXy Association.    In thz Committzz's view,
it would not bz open to thz Sznatz to prescribe
membership oh thesz committees unless prior
changes were madz to thz present arrangzmznts
hor deciding thzs z matters.
After a brief discussion it was  agreed that the amendments
appended to the report  should be moved.
Amendment   'A'
Mr. MacKenzie    ) That the principlz oh studznt rzprzszntation
Mr. Persky ) in (1) and (2)  bz zxtzndzd to provide h°i
divisions, dzparXmznts, Schools and Institutes
in addition to thz Faculty Izvzl. 5750.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
It was agreed that the word "Teaching" be inserted before the
word "Institutes".
In the ensuing debate opinions were divided concerning the
amendment which it was felt would make it mandatory for all Faculties,
Divisions, Departments, Schools and Teaching Institutes to have student
representation at faculty meetings and on committees.
Dean White stated that mandatory aspects would result from
decisions that would be made later when definite procedures were
approved by Senate.
Amendment 'A' was put and carried.
Amendment 'B'
Mr. MacKenzie )    That  the words   "to indicate  ... is  clarihizd"
Dean Cowan   )   be deleted hiom Principle (1)  and replaced
by "Student rzpreszntation shall bz
understood to zntail hull voting participation
in all matters not expressly prohibited by
Senate".
It was argued that the definition of representation had to include
vo t ing p r ivile ge s.
It was pointed out in the report that there was some ambiguity
in the Universities Act as to whether students may be appointed or
elected to Faculty meetings with a right to vote.  However, the 5751.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
committee considered it possible to make substantial progress towards
student representation notwithstanding the possible legal constraint
on voting rights.
There was some opposition to voting rights for students at the
departmental level.  It was felt that students in the Faculties of
Arts and Science were not interested in teaching or research programmes
of a particular department until they were in their Third or Fourth
Year.
After further discussion Amendment 'B' was put and carried.
Senate then discussed the four principles as amended.
In amendment:
Dr. Rosenbluth    )       That thz word "shall" be replaced by thz
Dr. Norris )       word "may" whzrz it occurs in Principles
(1)  and  (2).
Lost
In amendment:
Mr. McEwen   )    That in Principle  (3) thz words  "Although ...
Mr. Robinson )    permittzd at" bz replaced by thz words "Undzr
exceptional circumstances studznts may,  hiom
timz to timz,  bz excluded hiom  ...".
In reply to a query it was explained that "exceptional
circumstances" would apply where a student was directly involved. 5752.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
Some members felt that a distinction should be made between
academic matters and matters of personnel. While student opinion
on faculty members' achievements might be useful it was felt that
only the peers of faculty members should be involved in appointments,
tenure and promotion.
The amendment was lost.
In amendment:
Mr. Fulton   )     That thz words   "tenure and promotion" bz
Mr. Robinson )    dzlzted hiom Principle  (3).
It was explained that while the amendment would permit students
to consider matters of tenure and promotion, these matters would be
excluded from formal student participation.
The amendment was lost.
In amendment:
Dean McClean )    That the phrasz "adjudication oh marks and
Mr. Swain    )     academic standing" bz dzlztzd hiom
Principle  (3).
Dean McClean stated that in his opinion students could make a
valuable contribution in discussing the adjudication of marks.
Some members expressed concern about the proposed amendment
because of the confidential nature of a student's record.
The amendment was los t. 5753.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
In amendment:
Mr. Robinson   ) That the words "unless thz FaculXy decides
Mr. Swain ) otherwise" be addzd to Principle (3) .
Lost
Mr. Persky reported that the Graduate Student Association and
the Arts Undergraduate Society were opposed to Principles (3) and
(4) since they believed that students should participate fully in
all of the business of the University,
The motion with Amendments 'A' and 'B' now reading as follows
was put and carried.
That Sznatz adopt thz hollowing principles:
(1) Exczpt h°i itzms oh business noted in paragraph (3)  below,
student rzpresentation at FaculXy mzztings and at mzztings
oh divisions, dzpartmznts, Schools and Teaching Institutes
shall bz providzd and studznt rzprzszntativzs shall bz
pzrmittzd to takz part hully in thz discussions.    Studznt
rzpresentation shall bz understood to entail hull voting
participation in all matters not expressly prohibited by
Senate.
(2) Exczpt fpi items  oh business notzd in paragraph  (3)   below,
studznt rzprzszntation shall bz providzd on FaculXy
committees and on committees oh divisions, dzpartmznts,
Schools and Teaching Institutes.
(3) Although student opinions shall bz sought and wherever
practicable in a hormal way, student rzprzszntation shall
not bz pzrmittzd at FaculXy mzztings and/or FaculXy
committees dealing with the hollowing matters:    budget,
salaries and other financial business; scholarships and
other student awards; adjudication oh marks and academic
standing, and appointments, tznurz and promotion*  (in this
particular casz studznt opinions must bz obtainzd by mzans
oh appropriatz coursz and instruction evaluations). 5754.
Wednesday, January 17, 1973.
Reports of Committees of Senate
Senate ad hoc Committee on Student Membership in Faculties
(continued)
(4)    At FaculXy mzztings or committzz mzztings whzrz studznts
havz rzprzszntation, membership shall be so constituted
that members oh the teaching stahh having FaculXy rank (i.z.
prohessors, associatz prohessors, and assistant prohessors)
shall bz in an appropriate majority.
*   Membership oh appointments, tznurz and promotions committzz is
governed by the principles and proczdurzs in thz FaculXy Handbook,
and these are stated to have been mutually agreed by the Board oh
Governors and thz Exzcutivz oh thz FaculXy Association.    In thz
Committzz's view, it would not bz opzn to thz Sznatz to prescribe
membership oh thzsz committees unless prior changes wzrz madz to
thz present arrangements  h°i dzciding thzsz matters.
The meeting adjourned at 10.45 p.m.  It was agreed that a
continuation of this meeting of Senate be held on Wednesday,
January 24, 1973, in order to discuss items remaining on the agenda.
Secretary
Confirmed,
Chairman 5755.
Wednesday, January 17, 1973.
APPENDIX
New Awards Recommended to Senate
The Stanley T. Arkley Scholarship in Librarianship - This
scholarship of $500 annually was established in 1972 by the UBC
Alumni Association in honour of Stanley T. Arkley (B.A., 1925,
UBC).  It gives recognition to his long and dedicated service to
the University. Active in forming the Friends of the University
of B.C. Inc. (U.S.A.), he served as its President from 1957 to
1971.  Largely through his leadership this organization was not
only responsible for many contributions to the University from
Alumni in the United States but also for the establishment of a
scholarship fund to assist sons and daughters of Alumni living in
the United States to attend UBC. His special interest, however,
has always been the UBC Library, to which he has made numerous
and notable gifts.  It is fitting, therefore, that this scholarship
will be awarded annually to a student in Librarianship selected
by the School on the basis of academic ability, promise and personal
qualities.
The COTC Memorial Scholarships - Two Scholarships of $250 each,
established by the Trustees of the C.O.T.C Unit Trust Fund, to
commemorate the memory of former members of the C.O.T.C. who gave
their lives in the service of their Country. These scholarships
will be awarded annually to sons and daughters of those who have
served in the armed forces of Canada.
John E. Feigl Scholarships - A bequest from the late John E. Feigl
provides scholarships to a total of approximately $500.  These
scholarships will be awarded to students for high standing,
The Harry Logan Memorial Scholarship - Harry Tremaine Logan
(1887 - 1971), a graduate of McGill University, Rhodes Scholar,
a graduate of Oxford University, and recipient in 1965 of the
honorary degree of LL.D. from the University of B.C., joined the
original Faculty of this University in 1915 after two years of
teaching at McGill College.  He taught in the Department of
Classics, of which he was Head from 1949 to 1954, until his final
retirement in 1967 at the age of eighty. His long career at the
University was twice interrupted, first when he served in the 72nd
Seaforth Highlanders of Canada and the Canadian Machine Gun Corps
(1915-1919), second when he became Principal of Prince of Wales
Fairbridge Farm School at Duncan, B.C. (1936-1946), and Secretary
of the Fairbridge Society (1946-1949). His was a remarkable career: 5756.
Wednesday, January 17, 1973.
APPENDIX
New Awards Recommended to Senate
The Harry Logan Memorial Scholarship  (continued)
he held each academic rank, he helped to draw up the constitution
of the Alma Mater Society, he participated in the Great Trek
(1922) , he sat as a member of Senate for twenty-four years and of
the Board of Governors for five, he edited The Alumni Chronicle,
he wrote the official history of the University (Tuum Est, 1958),
he won the award as a Great Trekker (1960). He was one of the
Master Teachers and to thousands of men and women he was teacher
and adviser and friend. His interest in the affairs of the
University remained all-encompassing until the day of his death.
His many students and friends have contributed from all over the
world to a fund that will produce an annual scholarship in honour
of a teacher and a gentleman.  This scholarship will be awarded by
the Committee to a student entering his or her fourth year with a
good academic standing, achievement in sport, and participation in
other student activities.
Retail, Wholesale and Department Store Union, Local 470 Bursary -
One bursary of $250 offered by the Retail, Wholesale and Department
Store Union, Local 470 to active members, or sons, daughters and
legal wards of active members of the Union in good standing. They
are open in competition to applicants who are proceeding from
Grade XII to begin studies at the University of British Columbia,
the University of Victoria, or Simon Fraser University, in a full
programme leading to a degree in any field.  To be eligible for
consideration a candidate must have satisfactory academic standing
(normally an overall average of at least 65% in Grade XII).  In
the selection of the winner, the basic factor will be the
financial need of the candidates and their families. Those who
wish to apply for this bursary must obtain the University Bursary
Form from the Scholarship and Bursary Office, Room 207, Buchanan
Bldg., University of B.C., Vancouver 8, B.C.  The completed
application must be returned to the above office not later than
July 15th.  The winner will be selected in consultation with the
Union.
Victoria Branch of the Association of Professional Engineers
Scholarship - A scholarship of $300, gift of the Victoria Branch
of the Association of Professional Engineers, is offered to
students proceeding from Second Year to Third Year Engineering. 5757,
Wednesday, January 17, 1973.
APPENDIX
New Awards Recommended to Senate
Victoria Branch of the Association of Professional Engineers
Scholarship  (continued)
To be eligible, a candidate must be taking a full program of
studies leading ultimately to eligibility as an Engineer in
Training with the Association of Professional Engineers of B.C.
The applicant must also have completed his or her final year of
Secondary School in the Greater Victoria Area, i.e. School
Districts 61 (Victoria), 62 (Sooke), 63 (Saanich), 64 (Gulf
Islands).  The award will be made for academic achievement.
The Western Optical Summer Studentship - Western Optical Ltd. has
established a studentship of $1200 annually to enable a student
in the Faculty of Medicine to undertake research in the summer in
the field of Ophthalmology.  Applications should be received by
the Faculty of Medicine not later than January 31.

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