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[Meeting minutes of the Senate of The University of British Columbia] Aug 25, 1939

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Array 712.
Friday, August 25th, 1939
The fifth regular meeting of the Senate of The
University of British Columbia for the Session 1938-39
was held on Friday, August 25th, 1939, at 8:00 p.m.,
in the Board and Senate Room.
Present: Acting-President J. N. Finlayson (in
the Chair), Dean F. M. Clement, Dean D. Buchanan, Dr.
Blythe Eagles, Dr. D. G. Laird, Mr. A. H. Finlay, Mr.
L. F. Robertson, Mr. H. N. MacCorkindale, Mr. J. N.
Harvey, Dr. Evlyn F. Farris, Mr. A. R. Lord, Mr. Wm.
Morgan, Rev. Dr. H. R. Trumpour, Dr. G. G. Sedgewick,
Dr. W. N. Sage, His Honour F. W. Howay, Mr. A. E. Lord,
Miss A. B. Jamieson, Miss Isobel Harvey and Dr. C. A. H,
Wright.
Expressions of regret at their inability to attend
the meeting were received from Mr. P. A. Boving, Mr.
Sherwood Lett, Dr. H. V. Warren, Mr. J. N. Burnett, Mr.
H. T. Logan, Mr. F. H. Soward and Miss M. L. Bollert.
Mr. Harvey)
Mr. Finlay) That the minutes of the fourth
regular meeting of May 10th,
1939, be taken as read, and
adopted.
Carried
Senate Elections, and Representatives Appointed
on Senate
The reports of the Scrutineers and the Registrar
in reference to the Election of Chancellor and Members
of Senate, on May 31st, 1939, were received for information, as follows,- 713.
Friday, August 25th, 1939
To the Senate of The University of British Columbia
The Senate Election for 1939 was held on May
31st in conformity with the University Act and
the regulations of the Senate in reference
thereto.
As there was only one candidate nominated for
Chancellor, namely, Robert Edward McKechnie, Esq.,
he was duly elected by acclamation.
In the matter of the election of members of
Senate, the total number of ballots received was
1808.  Of these, 1799 were valid; 9 were spoiled
(not signed, etc.) .
The votes on the above-mentioned valid ballots
were counted by the scrutineers with the follow
ing result:
Candidates
Anderson, Sydney
Beckett, Kenneth M.
Bollert, Mary Louise, Miss
Boving, Paul A.
de Pencier, Adam Urias
Drummond, George Finlayson
Emmons, William Frank
Farris, Evlyn Fenwick, Mrs.
Foerster, Russell Earl
Harvey, Isobel, Miss
Howay, Frederic William
Jamieson, Annie B., Miss
Killam, Lawrence
Lett, Sherwood
Logan, Harry T.
Lord, Arthur Edward
Oliver, John Craig
Owen, David Milton
Sage, Walter Noble
Sedgewick, Garnett Gladwin
Swan, William George
Swanson, John Donald
Thomas, Owen James
7/alker, John Fortune
Warren, Harry V.
Wright, Charles Alfred Holstead
Votes   In Order of
Received
Votes Received
796
16
728
23
1317
2 #
1060
7
860
14
762
18
708
24
744
21
737
22
920
12
1138
6
959
10
789
17
1211
4
1428
1
983
9
954
11
696
25
1148
5
1317
2 #
760
19
749
20
547
26
861
13
998
8
d  822
15
# Tie « 714.
>
Friday, August 25th, 1939
Candidates Elected Votes Received
Logan, Harry T. 1428
Bollert, Mary Louise, Miss 1317)
Sedgewick, Garnett Gladwin 1317)
Lett, Sherwood 1211
Sage, Walter Noble 1148
Howay, Frederic William 1138
Boving, Paul A. 1060
Warren, Harry V. 998
Lord, Arthur Edward 983
Jamieson, Annie B., Miss 959
Oliver, John Craig 954
Harvey, Isobel, Miss 920
Walker, John Fortune 861
de Pencier, Adam Urias 860
Wright, Charles Alfred Holstead    822
(Signed) Blythe Eagles
"     D. G. Laird
"     A. R. Lord
"     F. H. Soward
"    H. N. MacCorkindale
"    A. H. Finlay
"    W. Morgan
(Scrutineers)
"     S. W. Mathews
(Registrar)
Notices were received of the appointment of the
following representatives on Senate:
Members Appointed by the Lieutenant-Governor-
ln-Councll
(for a period of three years from June 9th, 1939,
or until their successors are appointed)
Mr. Hugh N. MacCorkindale
Mr. J. Newton Harvey
Mrs. J. W. de B. Farris
Faculty Representatives
Faculty of Arts and Science
Mr. F. H. Soward
Mr. Lemuel Robertson 715.
Friday, August 25th, 1939.
Faculty of Applied Science
Dr. M. Y. Williams
Mr. A. H. Finlay
Faculty of Agriculture
Dr. Blythe Eagles
Dr. D. G. Laird
Representatives of Affiliated Colleges
Union College - Rev. J. G. Brown
Anglican Theological College - Rev. H. R.
Trumpour
Victoria College - Mr. P. H. Elliott.
The Chairman extended a hearty welcome to new
members of Senate, and expressed appreciation of the
services rendered by retiring members.
Election of Three Representatives of Senate
on the Board of Governors
The matter of the procedure to be followed in the
election of three representatives of Senate on the
Board of Governors was considered.  Also, the length
of time the last appointed members had served was
noted.
It was pointed out that a number of members of
Senate were unable to be present at the meeting.
Dr. Sedgewick )
Mr. A. E. Lord) That the election of the
Senate representatives to the
Board of Governors be postponed to an adjourned meeting
to be called at the discretion
of the Chair.   Motion Lost 716.
Friday, August 25th, 1939.
Ayes  -  7
Nays  -  8
The Secretary read minutes of the Senate of August
14th and September 13th, 1935, regarding the last election of representatives.  Attention was called to the
clauses in the University Act in regard to the members
of Senate elected to the Board of Governors, particularly Clauses 24, 30, 31, and the question arose as to the
time any of the present members, if re-elected, could
hold membership on the Board.
It was agreed that the election be postponed until
after the other items on the agenda had been dealt with,
From the Board of Governors
Amount of Scholarship for Theodore D. Newton
A communication from the Board of Governors was
received for information, stating that the Board had
given consideration to the recommendation of Senate
with respect to the increasing of the monetary value
of the Anne Wesbrook Scholarship, won by Mr. T. D.
Newton.  The resolution of the Board was as follows:
That Senate be informed that as a matter of
principle the Board of Governors does not
approve of the increasing of the Anne Wesbrook Scholarship, won by Mr. T. D. Newton,
raising its monetary value to that of the
University Graduate Scholarship awarded to
Mr. W. M. Sibley; and further, that, as funds
for this purpose are not available, the recommendation of the Senate be not adopted. 717.
Friday, August 25th, 1939.
Calendar for 1939-40
Approved by the Board of Governors.
I. 0. D. E. Scott Memorial Scholarship
For the information of Senate letters from the
Board of Governors under dates of June 7th and July 6th
were read, relative to the terms of award of the I.O.D.E
Scott Memorial Scholarship and the opinion of the
University Solicitor in reference thereto.  The Board,
after consulting the Solicitor, had reached the following decisions:
1. The University is prepared to meet the payment
of the I.O.D.E. Scott Memorial Scholarship
from year to year but it is not empowered to
transfer the fund.
2. After the 1939-40 year, the University will
not be In a position to have the I.O.D.E.
Scott Memorial Scholarship entered in the
Calendar as it appears at present, namely,
under the heading of "Scholarships Announced
by the University but Awarded by Other
Institutions" .
The Chairman stated that the Board of Governors
had appointed a Committee to negotiate further with the
I.O.D.E. regarding the terms of award of the I.O.D.E.
Scott Memorial Scholarship.
Bursaries Fund in connection with the
Dominion-Provincial Youth Training Programme
A communication was received from the Board of
Governors transmitting a memorandum regarding a 718.
Friday, August 25th, 1939
\ Bursaries Fund under the Dominion-Provincial Youth
Training Programme together with a draft of a "Student
Aid" Schedule.  The Board noted that the University
members of the Committee which had considered the
matter were not in accord with a suggestion made to the
effect that the University waive fees in the cases of
i students who received Bursaries under the proposed
scheme.  The following resolution was passed by the
Board
That the recommendation of the Committee as
contained in the memorandum be accepted, it
being understood that the adoption of the
recommendation does not involve any remission
of fees unless the Dominion Government regulations impose this condition on all Universities
in Canada.
The communication was received for information.
Notices of Appointment of Committees
On Organization of a Department of
Agricultural Economics
Dean J. N. Finlayson (Chairman)
Dean D. Buchanan
Dean F. M. Clement
Miss A. B. Jamieson
Mr. H. N. MacCorkindale
On the Accrediting of High Schools
Representatives of the University:
Dean D. Buchanan (Chairman)
Mr. A. H. Finlay
Dr. D. G. Laird
Mr. H. N. MacCorkindale
Mr. A. R. Lord 719.
Friday, August 25th, 1939.
Representatives of the Provincial
Department of Education:
Mr. J. B. DeLong
Mr. J. L. Watson
Dr. H. B. King
On Content of University Entrance Courses in
Biology I, Chemistry I, Physics I, Agriculture II
Dean D. Buchanan
Dean J. N. Finlayson
Dean F. M. Clement
From the Faculty of Arts and Science
Results of the Examinations of the Summer Session
Presented by Dean Buchanan.
Dean Buchanan)
Dean Clement ) That those candidates be
granted the degrees for which
they are recommended by the
Faculties concerned.
Carried
Scholarship Awards
Presented by Dean Buchanan.
Dean Buchanan)
Dr. Sage     ) That the report of the award
of scholarships for Summer
Session students be adopted.
Carried
Directed Reading Courses for 1939-40
A communication was received from the Faculty of
Arts and Science recommending that the following
Directed Reading Courses be offered for 1939-40:
Economics 4 - Money and Banking
History 13  - The Age of the Renaissance and
Reformation. 720.
Friday, August 25th, 1939.
Dean Buchanan)
Dr. Sage     ) That the recommendation of
the Faculty be approved.
Carried
Award of Junior and Senior Matriculation Scholarships
Communications from the High School and University
Matriculation Board, from the Joint Faculty Committee
on Prizes and Scholarships, and from the Chairman of
the Committee on Scholarships of the Board of Examiners
were read, relative to recommendations in regard to the
award of additional Junior and Senior Matriculation
Scholarships.
It was recommended by the High School and University Matriculation Board that additional scholarships
be provided as follows:
1. That two scholarships of $175 each (one of these
an additional scholarship) be awarded to Beverly
Marie Witter and Carl Eric Pearson who tied for
first place in Junior Matriculation.
2. That two scholarships of $175 each (one of these
an additional scholarship) be awarded to Arthur
Stanley Rashlelgh and Marjorie Ann Aldrltt who
tied for first place in Junior Matriculation
District No. 1.
3. That an extra scholarship of $175 be awarded to
Donald Gordon Duncan, with an average of 85.2,
who would have received the third scholarship
award in Districts II, V, VI and VII, if there
had not been a tie for the second highest standing in Senior Matriculation in the Province.
In reference to the request that an extra scholarship for Senior Matriculation be provided, it was noted 721.
Friday, August 25th, 1939
that one of the winners, Ernest Boxall, had already
received a First Year Arts scholarship and was therefore not eligible for a Senior Matriculation scholarship.  It was recommended by the Joint Faculty Committee
on Prizes and Scholarships that the scholarship, the
honour of which was accorded to Mr. Boxall, be awarded
to D. G. Duncan, making it unnecessary to provide a
third extra scholarship.
A letter was received from the Board of Governors
approving of the recommendations of the Joint Faculty
Committee on Prizes and Scholarships (subjec t to the
adoption by Senate of the report on the award of Junior
and Senior Matriculation scholarships) in reference to
the provision for two extra Junior Matriculation scholarships - the funds for these scholarships to be taken
from the Special Bursary Fund.
Dean Buchanan    )
Mr. MacCorkindale) That Senate approve the
action taken, and that
the report of the Joint
Faculty Committee on
Prizes and Scholarships
be adopted.
Carried
Re-admission of Students who have been Required
to Withdraw from a Faculty of the University
Correspondence with the University Solicitor was 722.
Friday, August 25th, 1939
read in reference to the question of the re-admission
of students required to withdraw from a Faculty of the
University on account of unsatisfactory academic
record - a question which had been referred by Senate
to the Solicitor for consideration.
The Solicitor expressed the opinion that this
was in reality a form of expulsion, and that the
course followed by the Senate heretofore is the proper
one to pursue; further, that "any action taken by the
Senate at one time, may be repealed at a later time
if deemed advisable.  Where a student has been required
to withdraw on account of his academic record being
found unsatisfactory, he may at a later date be readmitted by the Senate if such action is considered to
be advisable."
The correspondence was received for information.
Reports of Committees
On the Accrediting of High Schools
Dean Buchanan presented, for the information of
Senate, a report on the Accrediting of High Schools,
It had been agreed,-
That for recommendation for University
Entrance standing in 1940 a minimum grade
of C+ in general be required, and that in
the cases of candidates recommended in two 723.
Friday, August 25th, 1939
or more of the Required Courses and Group I.
of the Optional Courses in any one year
grades of C and C- be accepted provided
these grades are compensated by higher grades.
The report was received for information.
On Content of University Entrance Courses In
Biology I, Chemistry I, Physics I, Agriculture II.
The Secretary reported that the content of the
various courses had been examined and approved by members of the Faculty and by the Committee.
The report was received for information.
On Calendar - Requirements for University Entrance
and Senior Matriculation for 1940
Dr. Laird presented a report of the Committee on
Calendar, for the information of Senate.  The requirements had been approved in the main by Senate on May
10th, and when the Committee on Accrediting and the
Committee on the Science Courses had acted the "Requirements" had been published.
On Honorary Degrees
(a) Judge Howay, on behalf of the Committee,
reported that a letter had been received from the
Secretary to His Honour the Lieutenant-Governor, stating that Mr. Hamber would be pleased to accept the
degree of Doctor of Laws at the Autumn Congregation to
be held on October 25th, 1939. L
<
724.
Friday, August 25th, 1939
/ (b) The Committee, also, presented the following
recommendat ion,-
That in view of the extremely distinguished
service which Professor Paul Boving has
rendered to the University and in view of
his brilliance as a teacher, investigator
and scholar, the Senate grant him the degree
of Doctor of Laws, Honoris Causa, at the
Autumn Congregation on October the twenty-
fifth, or at the May Congregation, as he
may select.
Judge Howay)
Dr. Farris ) That the recommendation of
the Committee be approved.
Carried
Requests of the British Columbia Teachers'
Federation were received from the Superintendent of
Education for,-
(1) A course in Biology and other Science
subjects for teachers.
(ii) Courses in Health and Physical Education.
Mr. A. E. Lord)
Dean Buchanan ) That the communication be
referred to the Faculties
for consideration and report
Carried
Requests were received from the Summer Session
Students' Association for,-
(i) University credit for Summer Session
courses in Art Appreciation, Guidance,
Librarianship, Music Appreciation and
Physical Education.
(ii) Major in Geography, B.A. Course.
(iii) Change in the requirements for a major in
Education, M.A. Course. 725.
Friday, August 25th, 1939,
Mr. A. E. Lord)
Dean Buchanan ) That this communication be
referred to the Faculties for
consideration and report.
Carried
A communication was received from Miss Ruth N.
Williams, together with a letter sent by the President
In reply to Miss Williams' enquiry, regarding the
possibility of a course in Librarianship being offered
in the Winter Session.
Dr. Sage  )
Mr. Harvey) That this request be referred to
the Chair with power to act.
Carried
An offer was received from the Standard Oil Company
of British Columbia, Ltd., of a graduate scholarship of
$600.00 for the academic year 1939-40.  The Committee
on Prizes and Scholarships recommended the acceptance
of this scholarship on the following terms:
The Standard Oil Co. of British Columbia Ltd.
Scholarship
For research in petroleum engineering in the
Session 1939-40 the Standard Oil Co. of British
Columbia Ltd. offers a scholarship of $600 open
to Honours Graduates in Chemistry in the Faculty
of Arts or Graduates in Chemical Engineering in
the Faculty of Applied Science.  A portion of
the scholarship not to exceed $100 may be used
for special equipment for the research problem.
The topic of research shall be chosen after consultation with the Department of Chemistry of
the University and the Standard Oil Co.  Applications should be in the hands of the Registrar
by September 15, 1939.  Recipients must be ' ' 726.
7
Friday, August 25th, 1939
qualified to undertake graduate and research
work in respect of scholarship, research
ability, personality and health.
Mr. A. E. Lord)
Dr. Wright    ) That the offer be accepted,
and that a letter of appreciation be sent to the
donors.
Carried
An offer was received from the Britannia Mining
and Smelting Company Limited of a scholarship for research in Mineralography for the academic year 1939-40
The Committee on Prizes and Scholarships recommended
the acceptance of this scholarship on the following
terms:
The Britannia Mining and Smelting Company
Limited Scholarship
r For research in mineralography in the Session
' 1939-40, the Britannia Mining and Smelting Comp
any Limited offers a scholarship of $250, open
i to graduates in Geological, Mining or Metallurg-
\ leal Engineering in the Faculty of Applied
I Science.  A portion of the scholarship not to
exceed $50 may be used for special equipment for
\  I the research problem*  The topic of research
shall be chosen after consultation with the
I: Geology Department of The University of British
I Columbia and the Britannia Mining and Smelting
'/( Company.  Applications should be in the hands
J of the Registrar by December 10, 1939.  Recip-
\ ients must be qualified to undertake the research
"* work not only in respect of scholarship  and
7 research ability but also in personality and
health.
f\
If Dean  Buchanan)
Mr.   Finlay        )   That   the  recommendation  be   approved,   and   that   a  letter  of
\ appreciation  be   sent   to  the
•donors.
Carried
) 727.
Friday, August 25th, 1939.
A report of the Committee on the Use of the
Carnegie Music Set and Recordings was presented.
Copies of the report had been mailed to the members
of Senate.
Mr. A. E. Lord)
Mr. A. R. Lord) That the report be received
and filed.
Carried
A letter from President Klinck was read expressing his appreciation for the messages of sympathy
extended to him by the Senate upon the passing of Mrs.
Klinck.
The following resolution was, on motion of Dr.
Sedgewick, seconded by Miss Jamieson, carried by a
standing vote, and ordered spread upon the records of
Senate:
The members of the Senate record with deep
regret the passing of Mary, Wife of President
Leonard Klinck, and they would offer respectful
sympathy to the President and his son in this
bereavement.  They would record, also, their
sense of profound obligation to Mrs. Klinck's
memory,- to her goodness, her generosity, her
lively interest in every member of the
University's life; above all, to the anxious
care of the service which she unselfishly
devoted to a generation of its students.
A discussion took place on the various points
raised earlier in the meeting in connection with the 728.
Friday, August 25th, 1939.
election of Senate representatives to the Board of
Governors.
Judge Howay   )
Mr. A. E. Lord) That the questions raised
in regard to the Senate
election of representatives
to the Board of Governors
be referred to the University
Solicitor; and that a special
meeting be called by the
Chair to receive the Solicitor's report and to proceed
with the election.
Carried
The meeting adjourned.
&^^S.yrf*3^
Secretary.
A. tf.  /*-
_. .
Chairman.

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