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[Meeting minutes of the Senate of The University of British Columbia] Oct 14, 1981

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 7612.
Wednesday,  October  14,   1981.
The Second regular meeting of the Senate of The University of British Columbia
for the Session 1981-82 was held on Wednesday, October 14, 1981, at 8:00 p.m. in the
Board and Senate Room.
Present: President D. T. Kenny (Chairman), Chancellor J. V. Clyne, Dr. R. A.
Adams, Dr. C. E. Armerding, Dean G. S. Beagrie, Dean D. R. Birch, Mr. W. H.
Birmingham, Mrs. M. F. Bishop, Dr. T. H. Brown, Mr. R. G. Bryan, Rev. P. C. Burns,
Mr. G. D. Burnyeat, Dr. K. 0. L. Burridge, Dr. J. J. R. Campbell, Mr. B. J. Coulson,
Dr. J. D. Dennison, Mrs. S. Dodson, Dr. D. Donaldson, Dr. A. J. Elder, Mr. D. B. Fields,
Dean C. V. Finnegan, Mr. H. J. Franklin, Mr. C. P. Fulker, Mrs. E. D. Fulton,
Dean J. A. F. Gardner, Mr. R. Gyurkovits, Mr. S. T. Henderson, Dr. A. M. Hickling,
Mr. J. H. Holm, Ms. S. J. Holmes, Dr. W. M. Keenlyside, Dr. R. W. Kennedy, Dr. A.
Kozak, Mr. J. Kulich, Dean P. A. Larkin, Dr. L. M. Lavkulich, Dr. D. S. Lirenman,
Dean K. M. Lysyk, Mrs. A. Macdonald, Dr. J. P. Martin, Ms. C. E. McAndrew, Mr. M. A.
McCann, Ms. D. N. McDonnell, Mr. D. Mclnnes, Mr. J. F. McWilliams, Mr. I. C. Miller,
Dr. W. R. Morford, Mr. R. L. Mullen, Dr. J. F. Richards, Dean B. E. Riedel, Dr. M.
Shaw, Dr. C. E. Slonecker, Mr. G. A. Smith, Dr. M. Smith, Dr. R. H. T. Smith,
Dr. R. Stewart, Dr. P. Suedfeld, Dr. N. Sutherland, Dr. P. R. Tennant, Miss C. L. V.
Warren, Dean W. A. Webber, Dean L. M. Wedepohl, Mr. V. G. Wellburn, Dean R. M. Will,
Dr. D. LL. Williams, Dr. M. D. Willman, Dr. J. L.   Wisenthal, Ms. D. Wong.
Observer:  Mr. J. A. Banham
Messages of regret for their inability to attend were received from Dr. J. Dahlie,
Dr. R. F. Gray, Dr. R. F. Kelly, Dean W. D. Kitts, Dr. D. Lupini, Dean P. A. Lusztig,
Dr. A. J. McClean, Dr. G. G. E. Scudder, Dr. J. G. Silver, Dr. R. A. Spencer, Mr. R.
Tan.
Minutes of the previous meeting
Dr. Wisenthal   ) That the minutes of the First regular meeting of
Dean Will ) Senate   for   the   Session    1981-82,   having   been
circulated, be taken as read and adopted.
It was noted that the words "the selection of" should be deleted from item (3) on
page 7594.
The motion was put and carried. 7613.
Wednesday,  October   14,   1981.
Senate membership
Declaration of vacancies
As required under section 35 (6) of the University Act, the following vacancies on
Senate were declared:
Mr. G. M. Crawford       - student representative at-large
Mr. J. H. Holm - student representative of the Faculty of Applied Science
Miss M. C. MacPherson - student representative of the Faculty of Arts
Mr. A. M. Wizinsky        - student representative of the Faculty of Pharmaceutical
Sciences
New senators
The Chairman welcomed to Senate the following members:
Dean D. R. Birch -  Faculty of Education
Ms. S. J. Holmes -  replacing Ms. T. R. Murakami as representative of the
Faculty of Applied Science
Mr. R. G. Bryan - replacing Mr. J. J. Fitzpatrick as student representative
of the Faculty of Agricultural Sciences
Mr. R. Gyurkovits -  replacing Mr. B. A. Elliott as student representative of
the Faculty of Education
Ms. D. N. McDonnell      -  replacing Ms. L. P. Stewart as student representative of
the Faculty of Law
Business arising from the Minutes
Financial problems and priorities within the University (P. 7605)
Dr. Shaw informed Senate that the President's Committee on Fiscal Retrenchment
is charged with considering the entire spectrum of operations and of advising the
President of how best to preserve the quality of education in view of expected
annualized shortfall in operating funds for the fiscal year 1982-83 and beyond. The
membership of the committee is:
Vice-President M. Shaw (Chairman)
Dr. J. R. Auman, Department of Geophysics and Astronomy
Dr. D. H. Copp, Department of Physiology
Dr. J. D. Dennison, Faculty of Education
Dr. G. A. Feltham, Faculty of Commerce and Business Administration
Dr. W. M. Keenlyside, Convocation Senator
Dr. R. W. Kennedy, Faculty of Forestry
Dr. A. J. McClean, Faculty of Law
Dr. V. J. Modi, Department of Mechanical Engineering
Dr. G. G. E. Scudder, Department of Zoology
Dr. R. A. Shearer, Department of Economics
Dr. O. Slaymaker, Department of Geography
Mr. K. G. Young, Registrar
This committee would meet with the Finance Committee of the Board, if required. 7614.
Wednesday,  October  14,   1981.
Business arising from the Minutes (continued)
Library Policy (P. 7599)
Senate concurred with the request of the Library Committee and the
recommendation of the Agenda Committee that discussion of this item be deferred to
the November meeting of Senate.
From the Board of Governors
Senate was informed that the Board of Governors had referred back to Senate for
reconsideration the proposal of the Faculty of Applied Science to control enrolment in
Engineering.
The Chairman explained that the Board of Governors was asking Senate to
reconsider its decision to control enrolment in Engineering. Members of the Board felt
that given the internal resources of the University and the state of the economy in the
province the proposal should be re-examined.
Dr. Smith, Chairman of the Senate Admissions Committee, stated that at a recent
meeting the committee had agreed to recommend to Senate that the proposal be
referred back to the Faculty of Applied Science for further consideration.
Dr. Smith ) That   the   proposal   of   the   Faculty   of   Applied
Dr. Shaw   ) Science to control enrolment  in  Engineering  be
referred    back    to    the    Faculty    for    further
consideration.
In reply to a query from Dean Wedepohl, the Chairman stated that the Board
wished to ensure that every effort had been made to find alternative ways of
overcoming the serious problem of overcrowding. It was the Board's wish that the
possibility of making fuller use of existing facilities within the Faculty and elsewhere in
the University be investigated. While the Board did not wish the quality of instruction
to be jeopardized, it was reluctant to limit enrolment in Engineering.
Referring to the figures specified in the proposal from the Faculty, Dean
Wedepohl pointed out that enrolment would not decrease as a result of the proposed
controls. The figures quoted would allow a number of students to transfer into the
Faculty from other institutions and enrolment would therefore increase beyond what it
was at present.
Dean Wedepohl also stated that although the Faculty had received a substantial
increase in its budget it was not clear whether this was to be an an addition for one year
only or whether it was to be a permanent addition to the budget. If it were a permanent
addition this would allow the Faculty to recruit staff members and they could then
probably handle the present number of students. 7615.
Wednesday,  October  14,   1981.
From the Board of Governors (continued)
Dean Wedepohl further stated that the Canadian Accreditation Board would be
visiting campus in November 1983 and if budget problems had not been resolved by this
time it could result in the Faculty losing its accreditation.
The Chancellor stated that the Board of Governors did not wish to see any
diminution in the quality of education. However, the Board was worried about
controlling enrolment in a field which was going to be of great importance to the
province in future years. He added that in referring the proposal to Senate for further
review, the intention of the Board was that not only the Engineering Faculty's facilities
and resources be investigated but also those of the entire University. The Board wanted
to find out if adjustments could be made in other areas in an effort to avoid the
necessity of limiting enrolment in Engineering.
The Chairman invited Mr. W. L. Sauder, a member of the Board of Governors, to
speak. Mr. Sauder reiterated the Chairman's comments, stressing the need for further
investigation to ensure that the University was making maximum use of its existing
resources and facilities.
Mr. Burnyeat suggested that rather than referring the proposal back to the
Faculty of Applied Science it should perhaps have been referred to the President's
Committee on Fiscal Retrenchment.
Dr. Shaw, Chairman of the President's Committee on Fiscal Retrenchment, stated
that the proposal was being referred back to the Faculty because the Faculty was in the
best position to inform Senate of the special problems within the Faculty. It was not
just a matter of the availability of lecture rooms but also the availability of specialized
laboratories and the facilities in those laboratories which were not duplicated in any
other lecture rooms on campus. As far as referring the proposal to the Committee on
Fiscal Retrenchment was concerned, Dr. Shaw felt that this was unnecessary since the
question was already within the mandate of the committee which had been instructed to
look at the whole operation of the University to see what advice could best be offered.
In amendment:
Mr. Burnyeat )  That the motion be amended to read:   "That the
Chancellor Clyne ) proposal  of the  Faculty  of  Applied  Science  to
control enrolment in Engineering be referred back
to the Faculty and to the President's Committee
on Fiscal Retrenchment." 7616.
Wednesday,  October   14,   1981.
From the Board of Governors (continued)
During the discussion on the amendment the opinion was again expressed that it
was not necessary to refer the proposal to the Committee on Fiscal Retrenchment since
its terms of reference would allow the committee to consider the matter.
The amendment was lost.
The motion was put and carried.
Prizes, Scholarships and Bursaries
Mr. Burnyeat ) That the new awards (listed in the Appendix) be
Miss Warren   ) accepted subject to the approval of the Board of
Governors and that letters of thanks be sent to
the donors.
Attention was drawn to the Olga Leroux Scholarship which amounted to
approximately $3,500. In reply to a query the Chairman stated that it was his
understanding that when the amount of a scholarship was substantial, as in the case of
the Olga Leroux Scholarship, it was distributed equitably across the Faculties unless
specifically restricted.
The motion was put and carried.
Student elections to Governing Bodies
The Registrar presented a report in which it was stated that in accordance with
the University Act, section 42, Senate was to make and publish all rules in respect of
nominations, elections and voting. It was also pointed out that Senate, at Its meeting of
November 12, 1975, had agreed that the elections for two full-time students to serve on
the Board of Governors and seventeen full-time students to serve on Senate, be
conducted annually in the following manner:
- the call for nominations by mid-November
the close of nominations on the last day of the first term
- the voting to be completed by the end of January
- those elected to the Board of Governors to take office at the first Board
meeting on or after February I
those elected to Senate to take office at the first meeting of Senate on or
after April I 7617.
Wednesday,  October   14,   1981.
Student elections to Governing Bodies (continued)
Recommendations for 1981 Elections:
That the elections for student representatives to the Board of Governors and the
Senate in the Academic Year be as follows:
- call for nominations in the Ubyssey, Friday, November 13, Tuesday,
November 17 and Thursday, November 19, 1981.
- close of nominations, 4.00 p.m., Tuesday, December 22, 1981.
- election date, Tueday, January 19, 1982.
- advance polls 5.00 p.m. to 7.00 p.m., Monday, January 18, 1982.
- polling, 10.00 a.m. to 4.00 p.m., Tuesday, January 19, 1982.
Students may not vote without their A.M.S. cards as proof of identity.
- Students may not vote by proxy.
- the results of these elections will not be announced until at least 48 hours
after the close of balloting and will not be considered official until they have
been announced in writing by the Registrar.
1. Nominations
(a) The Registrar shall be responsible for placing the call for nominations in the
Ubyssey on November 13, 17 and 19, 1981.
(b) Nominations shall be on the forms provided by the Registrar.
(c) Nominees shall be required to appear in person at the Registrar's Office to
produce indentification (A.M.S. card) and sign their nomination forms
indicating their willingness to stand for election.
(d) The Registrar shall be responsible for checking nominations and preparing
ballot papers.
(e) Where there is no nomination for a student representative to Senate and the
incumbent is not willing or not able to serve again the seat will remain vacant
until the next annual election.
2. Ballots
(a) Ballots for student representatives to the Board of Governors and for Senate
representatives of the student body at large, will be on one piece of paper.
(b) The ballots will be prepared for machine counting.
(c) The Registrar shall be responsible for having the ballots counted by the
Computing Centre.
3. Supplies to Each Poll  -  as set out in the Report
4. Voting
That Senate authorize the Registrar to delegate the responsibility for the
operation of the polling stations to the Chairman of the Elections Committee of
the S.A.C.  These responsibilities to include: 7618.
Wednesday,  October  14,   1981.
Student elections to Governing Bodies
Recommendations for 1981 Elections:
4. Voting (continued)
- making sure that the polling stations are staffed
- collecting the ballots and polling station instructions from the Registrar the
day prior to polling
- ensuring that the polling staff are fully instructed in their duties including
prohibition of time and place that campaigning may take place
- ensuring that the polling stations do not run out of ballots
- ensuring that the ballot boxes are sealed and returned to the student elections
office after the polls are closed (holding the boxes over night after the
advance polls)
- opening the ballot boxes and placing the contents of each in a separtate sealed
envelope labelled to indicate the polling station they were from. Delivering
the sealed envelopes to the Registrar
- checking the number of unused ballots returned by each polling station
- checking the results with the Registrar prior to their release.
5. Election Results
(a) In the event of a tie in the voting for representatives to either the Board or
the Senate, the Senate at its next meeting following the election shall cast the
deciding vote.
(b) That Senate name a committee to hear appeals on election irregularities; the
committee to meet not earlier than 48 hours after the polling has closed, in
order that the election results may be available to the committee when
considering any alleged irregularites to enable the committee to decide
whether in its opinion such irregularites would have changed the results of the
election. The committee would use as its guidelines the Election Act -
Sections 146 and 147.
(c) Any allegation of irregularities must be submitted in writing to the Registrar
within 48 hours of the close of polling and must include the signatures of at
least three students eligible to vote.
(d) Upon receipt of an allegation submitted in compliance with clause (c) above, a
meeting of the committee mentioned in (b) above, will be called and the
results of the election will be withheld pending the decision of the committee
as to whether the election shall be declared invalid.
(e) The decision of the committee will be final and will be submitted to Senate at
its next meeting for information.
6. Campaign Regulations
That the limitation of $75.00 campaign expenditure be on an honour basis and not
used as a basis for suggesting an illegal election. 7619.
Wednesday,  October  14,   1981.
Student elections to Governing Bodies
Recommendations for 1981 Elections: (continued)
7. Instructions to Polling Staff
That the notice to each poll, circulated with the report, be approved as the basic
instructions to the polling staff.
8. Replacement Procedures - Board of Governors
(a) that until the University Act is changed, a student representative on the Board
of Governors be considered to have vacated his seat on the Board when he
ceases to be a duly registered student at the University;
(b) that a vacancy for a student position on the Board be filled by the Alma Mater
Society through an election; the winning candidate to hold office until the
next regular election;
(c) that in (a) above, a student who completes a Winter Session as a duly
registered student "ceases to be a duly registered student" when he does not
register as a full-time student in the registration period of the immediately
succeeding Winter Session.
(approved by Senate May 25,   1977)
9. Replacement Procedures - Senate
In the event that an incumbent student senator is forced to resign during his/her
one-year term of office the following replacement procedures will apply:
(a) Student representatives from individual Faculties
That Senate appoint a replacement on the recommendation of the appropriate
undergraduate society or societies; the recommendation to be forwarded in
writing to Senate by the S.A.C.
(b) Student representatives from the student body at large
That Senate appoint  a replacement  on the written recommendation of the
(approved by Senate April 21,   1976)
Rev. Burns        )        That    the    recommendations   of   the   Registrar
Dr. Keenlyside )        concerning the election of student representatives
to  the  Board  of  Governors   and  the  Senate  be
approved.
In amendment:
Ms. Wong       ) That item 9, Replacement Procedures - Senate, be
Mr. McCann ) amended to read as follows: 7620.
Wednesday,  October   14,   1981.
Student elections to governing Bodies
Recommendations for 1981 Elections:
In amendment:  (continued)
(a) that until the University Act is changed, a student
representative on the Senate be considered to
have vacated his seat on the Senate when he
ceases to be a duly registered student at the
University;
(b) that in (a) above, a student who completes a
Winter Session as a duly registered student
"ceases to be a duly registered student" when he
does not register as a student in the registration
period of the immediately succeeding Winter
Session.
(c) that in the event that an incumbent student
senator resigns or ceases to be a duly registered
student during his/her one-year term of office the
following replacement procedures will apply:
(i)    Student     representatives     from     individual
F" '      f .1 "" ' "   '       "   "   '"   ■■■■!      I    ■' '
acuities
That Senate appoint a replacement on the
recommendation       of       the       appropriate
undergraduate    society   or   societies;       the
recommendation   to be forwarded in writing
to Senate by the Students' Council.
(ii)   Student    representatives   from   the   student
body at large
That Senate appoint a replacement on the
written recommendation of the Students'
Council.
Carried
The motion, as amended, was put and carried.
Faculty of Education
Report on Diploma Programs - 1980-81
The following report on Diploma Programs offered by the Faculty of Education
had been circulated for information: 7621.
Wednesday,  October  14,   1981,
Faculty of Education
Report on Diploma Programs - 1980-81 (continued)
"Enrolments and completions continue at their moderate rate as the table
below illustrates:
Diploma Programs Offered by the Faculty of Education in 1980-81:
PROGRAM ENROLMENT COMPLETION
as reported
December 1
1980)
(Fallot 1980 plus
Spring of 1981)
20*
10
21
8
10
9
8
7
3
8
Adult Education
Counselling Education
Education of the Deaf
Education of the Mentally
Retarded
English Education (Elementary)
Education of the Visually
Impaired 9 9
*38 students were enrolled in 1980-81, some registering in January and some
in May 1981
Diploma Program in Adult Education
After two years of work on the reorganization of the existing diploma
program, the new program was approved by Senate on May 21, 1980. The
three major changes in the program were:
(a) changing it from the graduate to undergraduate level (This required
development of eight new courses designed for the program.);
(b) limiting admission to the program to persons already practising in
the broad field of Adult Education;
(c) efforts to take the program to off-campus locations.
A grandfather clause provision was made for students admitted to, and
having started on, the old program, giving them four years from May 21,
1980 to complete the old program. At that time there were 30 students in
that category.
Sixty applications for admission to the new program have been received
since last May; this compares to the average of some 20 applications
received annually in the old program. A total of 50 applicants were
admitted. Three applicants were rejected on grounds of insufficient
background or work experience. A total of 38 students were enrolled in the
1980-81 winter session (four on the full-time, and 34 on a part-time basis);
the old program used to enroll 10 to 20 students. Eleven of these students
were still on the old program while 27 were on the new program. 7622.
Wednesday,  October  14,   1981.
Faculty of Education
Report on Diploma Programs - 1980-81
Diploma Program in Adult Education (continued)
"Eight students completed the program this spring and qualified for the
diploma; five of these were on the old and three on the new program. Two
graduated in the fall of 1980. This reduces the number of students
remaining on the old program to 25.
Since the beginning of the Diploma Program in Adult Education in 1966, a
total of I 13 students on the old program and 3 students on the new program
have qualified for the Diploma.
Diploma in Counselling
During 1980-81, a new program in Counselling at the undergraduate level
was developed and considered by the Faculty of Education. It is anticipated
that it will be approved and taken forward to Senate during this fall."
Preliminary Report on Enrolment 1981-82
The preliminary report of the Registrar on enrolment for 1981-82 was received for
information.  The total day-time enrolment figure as at September 30, 1981 was 23,591.
Other business
Dr. Tennant and Dr. Elder, quoting the Socratic principle that wisdom increases
with age, asked Senate to join them in wishing the Chairman a happy birthday.
Report of the Tributes Committee (in camera)
Emeritus status
Dean Larkin reported that  the committee recommended that the following be
granted emeritus status:
Mrs. Edith Allen Assistant Registrar Emerita
Dr. C. T. Beer Professor Emeritus of Biochemistry
Dr. R. V. Best Associate Professor Emeritus of
Geological Sciences
Dr. E. A. Bird Associate Professor Emeritus of French
Dr. D. H. Copp Professor Emeritus of Physiology
Dr. G. H. Durrant Professor Emeritus of English
Dr. P. Ford Associate Professor Emeritus of Zoology
Professor W. Gerson Professor Emeritus of Architecture
Mrs. Barbara Gibson Librarian Emerita 7623.
Wednesday,  October   14,   1981
Report of the Tributes Committee
Emeritus status (continued)
Mr. Walter Harrington
Dr. J. G. Hooley
Professor H. V. Livermore
Mrs. A. F. Livesey
Dr. K. C. Mann
Dr. We I ton Marquis
Dr. Ruth McConnell
Mrs. T. B. McDonough
Dr. J. R. MacKay
Mr. J. D. McWhannel
Dr. S. W. Nash
Dr. J. W. Neill
Dr. F. P. Patterson
Dr. W. E. Schwahn
Mrs. N. R. Sinclair
Professor R. Stokes
Professor G. T. Stubbs
Librarian Emeritus
Professor Emeritus of Chemistry
Professor Emeritus of Hispanic and
Italian Studies
Senior Instructor Emerita of English
Professor Emeritus of Physics
Professor Emeritus of Music
Professor Emerita of Education
Assistant Professor Emerita of Education
Professor Emeritus of Geography
Assistant Professor Emeritus of Education
Professor Emeritus of Mathematics
Professor Emeritus of Plant Science
Professor Emeritus of Surgery
Associate Professor Emeritus of Education
Associate Professor Emerita of Education
Professor Emeritus of Librarianship
Associate Professor Emeritus of Education
Dean Larkin )
Dr. Dennison )
That the recommendations of the Tributes of the
Committee concerning emeritus status be
approved.
In response to a query, the Chairman stated that the delay in granting emeritus
status to some retired members was, in some instances, due to difficulty in contacting
these people. In other cases, members had been reappointed and therefore did not wish
to receive emeritus status at that time.
In reply to a further query as to why some professors who had been reappointed
had been recommended for emeritus status the Chairman suggested that the Chairman
of the Tributes Committee be asked to look into the policy on this matter.
The motion was put and carried.
The meeting adjourned at 9:30 p.m.
The next regular meeting of Senate will be held on Wednesday, November 18,
1981.
Secretary
Confirmed,
Chairman 7624.
Wednesday,  October  14,   1981.
APPENDIX
New awards recommended to Senate
B.C. Hydro and Power Authority Undergraduate Scholarships in Environmental and
Resource Sciences - Five awards in the amount of $500 have been made available by
the British Columbia Hydro and Power Authority to encourage the development of
knowledge and expertise in subjects related to environmental impact assessment
work, within the context of the British Columbia environment. The awards will be
made as follows:
(a) One award to the Faculty of Agricultural  Sciences in courses in Agricultural
Economics, Plant Science, or Soil Science;
(b) One award to the Faculty of Arts in courses in Anthropology or Sociology;
(c) One award to the Faculty of Science in courses in Biology, Botany or Zoology;
(d) One  award  to  the  Faculty  of  Science  in  courses  in Geography or Geological
Sciences;
(e) One   award   to  the  Faculty  of  Applied  Science   in  a  course   in  Bio-Resource
Engineering.
The awards will be made on the recommendation of the Faculties.
Thomas and Myrtle Gibson Memorial Scholarship - A perpetual scholarship in the
amount of approximately $850 has been made available in memory of Thomas and
Myrtle Gibson, long-time residents of Vancouver, British Columbia. The award will
be made on the recommendation of the Faculty to a student in Medicine.
Olga Leroux Scholarship - Scholarships in the amount of approximately $3,500 have
been made available by the late Olga Leroux. The awards will be made to students
demonstrating outstanding academic ability.
Richard U. Ratcliff Memorial Fellowship - A fellowship in the amount of $1,000 has
been made available in memory of Professor Richard U. Ratcliff, a pioneer in the
field of Urban Land Economics, and a central figure in the development of the field
of Urban Land Economics at U.B.C. The award will be made annually to a graduate
student in Urban Land Economics, in the Faculty of Commerce and Business
Administration.
Beryl Warner Memorial Prize - An annual prize in the amount of $250 has been
established in memory of Beryl Warner, a pioneer in the early 1950s of volunteer work
with the mentally ill. She devoted a major portion of her life to furthering the ends
of the mentally ill, and until her death in 1980 she championed the cause of people
who suffered from a variety of physical and mental disabilities. The award will be
made to a student in the Health Services Planning program who completes an essay,
project or thesis, which best examines current policies and programs in respect of a
socially disadvantaged B.C. group, thereby attempting to assist their future. The
award will be made on the recommendation of the Director of the program.

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