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[Meeting minutes of the Senate of The University of British Columbia] May 11, 1937

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Array 549.
Tuesday, May llth, 1937
An adjourned meeting of the Senate of The
University of British Columbia was held on Tuesday, May
llth, 1937, at 8:00 p.m., in the Board and Senate Room.
Present: President L. S. Klinck (in the Chair),
Dean F. M. Clement, Dean J. N. Finlayson, Dean D.
Buchanan, Dr. Blythe Eagles, Dr. D. G. Laird, Dr. M. Y.
Williams, Mr. A. H. Finlay, Mr. H. F. Angus, Mr. Ira
Dilworth, Mr. J. N. Harvey, Mr. A. R. Lord, Dr. J. Roy
Sanderson, Rev. Dr. J. G. Brown, Rev. Dr. H. R. Trumpour,
Dr. G. G. Sedgewick, Miss A. B. Jamieson, Mr. P. A.
Boving, Mr. John C. Oliver, Dr. Evlyn F. Farris, Mr.
Sydney Anderson, Mr. Arnold A. Webster and Mr. 0. J.
Thomas.
Expressions of regret at her inability to attend the
meeting were received from Miss Isobel Harvey.
From the Board of Governors
In regard to the Terms of award of Junior Matriculation Scholarships, referred back to the Senate by the
Board of Governors, the Chairman of the Committee on
Prizes and Scholarships reported as follows:
The amount of money involved in the recommendation
made by the Prizes and Scholarships Committee to the
Board of Governors, suggesting that winners of Junior
Matriculation Scholarships be given an amount to cover
return fare between their home and Vancouver, has been
carefully investigated.  Supposing that, in any one
year, winners in the seven districts lived in examination centres between which and Vancouver fares were
most expensive, the cost to the Board of Governors at
present railway fare rates would not exceed a total
of $150.00.
The various districts, with the exact price of
return fare and their most distant centres (as
quoted by C.P.R., C.N.R. and P.G.E.), are listed in an
attached report.
It would seem reasonable that winners in Districts
1, 2, 3, 4 and 5, whose return fares did not exceed
$10, should not be reimbursed. -><
!•
'*
I
550.
Tuesday, May llth, 1937
It was agreed that the report be sent to the Board
of Governors as information supplementary to the recommendation presented under date of February 17th, 1937*
Notice of appointment of Committee to consider
Scholarship Restrictions
Mr. Ira Dilworth
Mr. 0. J. Thomas
Mr. H. F. Angus
Reports of Committees
The special committee on Scholarship Restrictions
presented a report as follows:
1. That Senate adopt the following policy in
relation to this matter and publish the following
wording in the Calendar among "General Regulations"
now on pages 37 and 58.  We suggest that this
notice should follow paragraph 11, page 38
(Calendar 1936-37).
"   In settling the terms under which prizes,
scholarships and bursaries are awarded, effect
is given to the wishes of donors so far as is
compatible with university policy.  It may be
found expedient to impose restrictions in
respect of the age, sex and nationality of the
candidate, or restrictions designed to give
special privileges to certain minorities, but
restrictions are not acceptable to the University if their effect is to impose disabilities
on minorities, whether directly or indirectly."
2. That the donors of the Scott Memorial Scholarship
be informed of this policy of Senate and asked to
revise their suggested change in wording, substituting for their suggestion ("student of British
parents (born or naturalized)") the phrase
"student who is a British subject".
Mr. Dilworth)
Mr. Thomas  ) That the report be received and
considered clause by clause.
Carried 551.
Tuesday, May llth, 1937.
Mr. Dilworth)
Mr. Thomas  ) That clause 1 of the report be
adopted.
In amendment:
Dr. Sedgewick)
Dr. Brown    ) That the word "nationality" be
stricken out from the clause as
submitted by the Committee.
Amendment carried
Clause 2.  By the action just taken this clause was
deemed to be out of order, except the first part.
Mr. Dilworth)
Dr. Brown   ) That the donors of the Scott
Memorial Scholarship be informed
of this policy of Senate.
With the consent of the mover and seconder this
motion was withdrawn.
Mr. Angus )
Mr. Thomas) That clause 2 be reconsidered.
Carried
Dr. Brown )
Mr. Harvey) That Senate express appreciation of
the I.O.D.E. Scholarship and request
the President to continue negotiations with a view to the continuation of the same in harmony with
Senate's wishes.
Carried
Mr. Dilworth)
Mr. Boving  ) That the report as amended be
adopted.
Carried ,>/
552.
Tuesday, May llth, 1937
On Calendar
Mr. Angus presented the material for the
calendar for 1937-38 with a synopsis of the principal
changes.  Special note was made of:
Instruction in Forestry, including new degree, B.S.F.
Changes in courses in Second and Third Year
Applied Science.
Proposed course for Science Teachers.
Mr. Angus   )
Mr. Dilworth) That the report of the Calendar
Committee be adopted.
Carried
A report of the Committee on Procedure in regard to
the election of Chancellor and members of Senate was
presented by Mr. Angus.  Recommendations of the Committee referred particularly to (a) the sending out of a
brief statement in reference to each candidate; (b) the
allowing of greater length of time between the date at
which the ballots are sent out and the date on which they
are to be returned; and (c) the devising of some plan so
that signatures on ballots would not be necessary.
Mr. Angus )
Mr. Boving) That the report be received and considered clause by clause.
Carried
The report was considered section by section and, on
motion of Mr. Angus, seconded by Mr. Boving, was adopted. 553.
Tuesday, May llth, 1937
The report of the Library Committee covering the
years April, 1934 - March, 1935 and April, 1935 - March,
1936 was presented.  Copies had been mailed to all
members.
Dean Buchanan)
Miss Jamieson) That the report be received and
filed.
Carried
For the information of Senate two copies of The
University of British Columbia balance sheet and
statement of receipts and disbursements as at March 31»
1937. were received.  These were ordered filed.
A copy of the minutes of the meeting of Convocation
held on Thursday, May 6th, 1937, was received.
Dr. Buchanan)
Mr. Anderson) That these minutes be taken as
read, and filed.
Carried
The Chairman of the Committee on Prizes and
Scholarships directed attention to an error that had
been made in awarding the Terminal City Club Memorial
Scholarship and recommended,-
That the record in this instance be corrected
and that the Board of Governors be requested
to award a second scholarship of $100 to
Bernard Reed, winner of The Terminal City Club
Memorial Scholarship for English and
Economics, awarded originally in error to
Annette Smith.
Mr. Dilworth)
Dr. Brown   ) That the recommendation  of the
Committee be approved.
Carried 554.
Tuesday, May llth, 1937
Mr. Dilworth)
Mr. Angus   ) That we suggest to the Board of
Governors that the amount of $100
for a special Terminal City Club
Memorial Scholarship be taken
from the unexpended balance now
in the special loan fund.
Lost
Mr. Dilworth, on behalf of the Committee on Prizes
and Scholarships, presented a general statement in
reference to the Carnegie Corporation Scholarships,
calling attention particularly to the great help that
these scholarships had been to our graduates and the
desirability of exploring every means for continuing
this policy of providing assistance and encouragement.
Mr. Dilworth)
Mr. Angus   ) That this report be received and
circulated among members of Senate
for their information.
Carried
Mr. Anderson)
Mr. Thomas  ) That we adjourn.
Carried
S/tX^Joj'
Secretary
Chairman

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