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[Meeting minutes of the Senate of The University of British Columbia] Mar 21, 1984

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 8178.
Wednesday,  March 21,   1984.
The Seventh regular meeting of the Senate of The University of British Columbia
for the Session 1983-84 was held on Wednesday, March 21, 1984 at 8:00 p.m. in
Room 102, George F. Curtis Building.
Present: President K. George Pedersen (Chairman), Chancellor J. V. Clyne,
Vice-President R. H. T. Smith, Dr. R. A. Adams, Dr. C. E. Armerding, Mrs. H. M.
Belkin, Dr. G. D. Bellward, Dr. W. E. Benjamin, Dean D. R. Birch, Mr. W. H.
Birmingham, Mrs. M. F. Bishop, Mr. T. S. Blasco, Rev. P. C. Burns, Dean P. T. Burns,
Dr. K. O. L. Burridge, Dr. D. J. Campbell, Dr. D. J. Connor, Dr. T. S. Cook, Dr. J. D.
Dennison, Miss S. M. Dickinson, Mr. E. Dixon, Mrs. S. Dodson, Dr. D. Donaldson,
Dr. A. J. Elder, Dr. R. M. Ellis, Dean C. V. Finnegan, Mr. H. J. Franklin, Mrs. E. D.
Fulton, Mr. B. A. Gilmour, Dr. A. M. Hickling, Mrs. P. Jones, Dr. W. M. Keenlyside,
Dr. R. F. Kelly, Dean R. W. Kennedy, Dr. A. Kozak, Mr. J. Kulich, Dean P. A. Larkin,
Dr. L. M. Lavkulich, Dr. D. S. Lirenman, Dr. D. Lupini, Dean P. A. Lusztig, Mrs. A.
Macdonald, Dr. A. J. McClean, Mr. D. Mclnnes, Dr. J. M. McMillan, Mr. J. F.
McWilliams, Dr. W. R Morford, Mr. P. Nishihama, Miss J. H. Querie, Miss A. H. Rahme,
Mr. M. E. Reder, Dr. J. F. Richards, Dean B. E. Riedel, Mr. D. J. Rimek, Dr. V. C.
Runeckles, Dr. G. G. E. Scudder, Dr. C. E. Slonecker, Mr. J. B. Smith, Dr. P. Suedfeld,
Dr. P. R. Tennant, Mr. M. B. Thompson, Miss C L. V. Warren, Mr. B. E. S. Waugh,
Dean W. A. Webber, Dean L. M. Wedepohl, Mr. V. G. Wellbum, Dean R M. Will,
Dr. D. LL. Williams, Dr. M. D.  Willman, Dr. J. L. Wisenthal.
Observer:  Mr. J. A. Banham
Messages of regret for their inability to attend were received from Dean G. S.
Beagrie, Dr. T. H. Brown, Mr. G. D. Burnyeat, Dr. J. Dahlie, Mr. D. B. Fields, Dr. H. E.
Hirsch, Ms. S. J. Holmes, Dean W. D. Kitts, Ms. C. E. McAndrew, Dr. O. Sziklai.
Minutes of previous meeting
Dr. Cook )
Dr. Lavkulich   )
That the minutes of the Sixth regular meeting of
Senate for the Session 1983-84, having been
circulated, be taken as read and adopted. 8179.
Wednesday,  March 21,   1984.
Minutes of previous meeting  (continued)
Dr. Wisenthal pointed out that on page 8173 under the Report of the Senate
Budget Committee, in the second line of the third paragraph, the word "have" should
read "will" and that in the third line of the same paragraph the word "statement" should
be inserted before the words "... could apply ...".
The motion was put and carried.
Business arising from the Minutes
Budqet Committee  (P.8173)
Dr. Scudder stated that the Budget Committee had not yet received
recommendations from Vice-President Smith's committee and was therefore unable to
report on proposed budget reductions.
Emeritus status  (P.8172)
The Chairman reported that the Senate Tributes Committee was in the process of
considering procedures for awarding emeritus status and that it was therefore
unnecessary to establish an ad hoc committee for this purpose.
From the Board of Governors
Notification of approval in principle of Senate recommendations - subject, where
applicable, to the proviso that none of the programs be implemented without formal
reference to the President and the formal agreement of the President; and that the
Deans and Heads concerned with new programs be asked to indicate the space
requirements, if any, of such new programs.
New course recommended by the Faculty of Medicine  (P.8168)
Prizes, Scholarships and Bursaries
Mr. McWilliams )      That the new awards (listed in the Appendix) be
Dr. Burridge       )      accepted subject to the approval of the Board of
Governors and that letters of thanks be sent to
the donors.
Objections were again raised concerning the wording of the Francis V. Lumb
Scholarship which had been withheld at the January 1984 meeting of Senate pending
modifications to the description. It was agreed that this item be referred back to the
Committee on Student Awards for further consideration.
The motion was put and carried. 8180.
Wednesday,  March 21,   1984.
Report on the election of Chancellor and members of Convocation to the Senate for the
three-year term commencing 1984
The results of the election for Chancellor and Convocation members to serve on
Senate had been circulated, as follows:
For the Chancellorship
Mr. W. Robert Wyman
For the Convocation representatives on Senate
Mrs. H. M. E. Belkin
Mr. G. D. Burnyeat
Mrs. E. D. Fulton
Mr. G. C. P. Gray
Mrs. A. E. Macdonald
Mrs. H. J. Matheson
Mr. J. M. McConville
Mr. M. G. McMillan
Mrs. G. E. Plant
Mr. M. Sugimoto
Miss N. E. Woo
Student senators
On  behalf of Senate the Chairman expressed  thanks and appreciation for the
contribution made by those students who were attending their last Senate meeting.
Senate Nominating Committee Membership
The following vacancies on the Nominating Committee were declared:
Mrs. Penny Jones -   student representative
Mr. Mark B. Thompson   -   student representative
It was noted that replacements would be elected at the April 18,   1984 Senate
meeting.
Reports of Committees of Senate
Nominating Committee
Dr. Richards presented the following report:
Ad hoc Committee on Affiliation of Carey Hall
At its meeting of February 15, 1984, Senate agreed that an ad hoc committee be
established to review an application from Carey Hall for affiliation with The
University of British Columbia. The Nominating Committee recommends the
following membership: 8181.
Wednesday,  March 21,   1984.
Reports of Committees of Senate
Nominating Committee
Ad hoc Committee on Affiliation of Carey Hall   (continued)
Dr. A. J. Elder - Arts
Dr. A. M. Hickling - Law
Dr. W. M. Keenlyside - Convocation
Mr. P. M. Kendall - Student (Law)
Dr. R. H. T. Smith - Vice-President, Academic
Dean R. M. Will - Arts
Budget Committee
The  Nominating  Committee  nominates  Dr.  C.  E. Slonecker to replace Dr. 0.
Slaymaker on the Senate Budget Committee.
Dr. Richards ) That   the   recommendations   of   the   Nominating
Miss Warren  ) Committee    for    membership   on    the    Ad    hoc
Committee on  the Affiliation of Carey Hall be
approved.
Carried
Dr. Richards     ) That Dr. C. E. Slonecker replace Dr. O. Slaymaker
Mr. Nishihama ) on the Senate Budget Committee.
Carried
Ad hoc Committee on Courses
Dr. R. A. Adams, Chairman of the Committee, presented the following report:
"The committee was charged
"to review the proposal of the Faculty of Arts to alter the present
University regulations with respect to changes in a student's program of
courses, together with responses of the Faculties and other matters
concerning student records."
The Faculty of Arts had proposed that there be different periods for dropping and
adding courses - two weeks for adding, four for dropping. This proposal was seen in
the light of broader dissatisfaction with the increasing numbers of students being
granted the standing of "N" because of failure to write the final examination in a
course.  Many students do this to avoid obtaining a failing mark.
The committee did not favour different drop and add times. It did feel, however, that
the two week nominal drop-add time should be lengthened to three weeks in the case
of two-term courses. In addition, it was recognized that, as presently, special
circumstances can warrant course drops and even adds after any published deadline.
Such changes can be made at any time with the permission of the Dean of the Faculty
of registration. 8182.
Wednesday,  March 21,   1984.
Reports of Committees of Senate
Ad hoc Committee on Courses  (continued)
"The committee was in agreement with the Faculty of Arts on the matter of misuse of
the "N" grade. After some discussion it concluded that the "N" grade serves no very
useful purpose, and does in fact encourage students not to complete courses with
which they are having trouble. Where sufficient justification exists, students can be
allowed to drop a course (even after deadlines), and where a student fails to write a
final examination for medical or compassionate reasons he can be granted deferred
status in the course. Accordingly, the committee decided to recommend that the "N"
grade be abolished. Students not writing a final examination or otherwise not
completing the requirements of a course in which they remain registered should,
where circumstances do not warrant deferred standing, be given a grade of "F".
The committee recommends that the section titled "Change of Registration" in the
General Academic Regulations section of the University Calendar (p. 16 in the
1983/84 edition) be altered to read as follows (additions and alterations underlined):
CHANGE OF REGISTRATION
A student desiring to make a change in the program of courses in which
registered must apply initially to the Office of the Dean of the Faculty in
which registered and subsequently report the changes to the Registrar's
Office in writing. Except in special circumstances a one term course may
be added to or dropped from a student's program only within the first two
weeks after the beginning of the course, and a two term course within the
first three weeks.
A student must be registered in all courses being taken for credit, and
may not drop courses without permission of the Dean of the Faculty. A
student who ceases to attend a course, does not write the final
examination, or otherwise fails to complete course requirements, and who
neither qualifies for a deferred examination (see DEFERRED
EXAMINATIONS below) nor has obtained official permission to drop the
course, will be given a grade of "F" in the course and will be deemed to
have failed it. No supplemental examination can be granted under these
circumstances.
A student is responsible for the completeness and accuracy of registration
as it relates to the regulations of the degree or diploma program in which
the student is enrolled.
Related to the question of grade in a course is the question of assigned mark. The
committee discussed the possibility of requiring that a mark be recorded for each
course in which a student is registered, even if the student has done none of the
required work and the mark is zero. In some cases students have done some of the
required work and have earned part of the total possible mark for the course. Were
such a procedure adopted it would be possible to include in a student's transcript an
overall sessional average mark based on all the courses attempted in that session.
The committee was generally favourably disposed to such a proposal but felt that the
views of the Faculties should be solicited on this issue. The committee recommends
that it, or another committee of Senate, be charged to solicit these views and make
further recommendations on the reporting of grades in student records." 8183.
Wednesday,  March 21,   1984.
Reports of Committees of Senate
Ad hoc Committee on Courses  (continued)
Dr. Adams)      That the two week nominal drop-add time be lengthened
Dean Will   )      to three weeks in the case of two term courses.
Carried
Dr. Adams)      That the "N" grade be abolished.  Students not writing a
Dean Will   )      final   examination   or   otherwise   not   completing   the
requirements    of    a   course    in    which    they    remain
registered should, where circumstances do not warrant
deferred standing, be given a grade of "F".
In reply to a query Dr. Adams stated that the "F" grade will only apply in cases
where a student does not receive permission from the Dean of the Faculty to drop a
course after the normal drop time. The committee did not envision any change in the
existing policy whereby courses dropped officially do not appear on the transcript.
In reply to a further query Dr. Adams stated that the committee had not proposed
at this time that a mark be assigned along with an "F" grade but felt that the
possibility of assigning a mark should be examined.
The motion was put and carried.
Dr. Smith        )  That   the  Senate  ad  hoc  Committee  on  Courses  be
Dr. Richards ) charged with the responsibility of soliciting the views
of the Faculties on the inclusion of numerical averages
on students' transcripts and making recommendations
to Senate on this matter.
Carried
Combined Degrees
At its meeting of September 14, 1983 Senate requested that Faculties offering
"combined degrees" be required to reassess and report to Senate on the philosophy
underlying those degrees, particularly with a view to deciding if it is appropriate to
require that the work in the second of the degrees needs to be completed at this
University.
The following response from the Faculty of Commerce and Business
Administration had been circulated: 8184.
Wednesday,  March 21,   1984.
Combined Degrees  (continued)
Degree of B.Com. combined with  the degree of LL.B.    (Proposed changes to the
existing Calendar statement are underlined)
Completion of the Pre-Commerce Year, of the first three years in the
Commerce and Law option (of which the last two years must be spent in
residence) in the Faculty of Commerce and Business Administration, and
the satisfactory completion of the reguirements for the LL.B. degree at
The University of British Columbia or its equivalent at another recognized
Canadian university. Courses in Commerce may not be taken
concurrently with courses in the Law Faculty.
Rationale: This change arises from a request from Senate that the
Faculty of Commerce and Business Administration review the present
B.Com./LL.B. combined degree program. It was the Faculty's opinion
that this combined degree should continue but that students be permitted
to take the law degree at any equivalent Canadian law faculty. Given the
restricted first year enrolment at UBC, the feeling of Faculty was that
qualified students may either be forced to register at other Law schools or
may elect to attend other Law schools providing the other Law schools are
of equivalent standards.
The second component of the proposed change provides that the B.Com.
be awarded after completion of the Law degree (rather than two years).
Dean Lusztig ) That the proposed change in the requirements for
Dr. Kelly        ) the degree of B.Com. combined with the degree of
LL.B. be approved.
In response to a query Dean Lusztig confirmed that the proposed change would
apply to all Canadian universities, i.e. to both civil and common law degrees.
The motion was put and carried.
The  following  response  from  the  Faculty  of Science  had  been circulated for
information:
Combined degrees (B.Sc/D.M.D. and B.Sc/M.D.)
"That  the  present  arrangement  and  the  regulations  that  appear  in the
Calendar on Combined Degrees be retained."
Rationale: The Life Sciences Council discussed the two combined degrees
administered by the Faculty of Science (B.Sc/D.M.D. and B.Sc/M.D.).
The original intent of the combined degree was to attract undergraduates
to a particular department with the promise that they would receive a
bachelor's degree for only three years completed in the Faculty of
Science. When only one department was making this offer, the
inducement served its purpose well of attracting able students to a
department who, if they were not successful in entering medical school
would be available to enter graduate school in that department. 8185.
Wednesday,  March 21,   1984.
Combined Degrees
Combined degrees (B.Sc/D.M.D. and B.Sc/M.D.)
Rationale:  (continued)
However, the combined degree was later extended to all departments in
the Faculty of Science, though in practice this usually means all life
science departments. This means that the combined degree no longer
serves its original purpose. Indeed, it is now difficult to give any reason
for its existence beyond that of tradition. S.F.U. and University of
Victoria give a similar degree, but none of the small number of other
Canadian universities whose calendars were looked at seem to have the
same arrangement.
The regulations are clear in limiting the combined degree to students who
have completed the additional years at this university.
Faculty of Commerce and Business Administration
The UPS Foundation Chair in Regulation and Competition Policy
It was stated in the material circulated that the United Parcel Service Foundation
has endowed a second chair at The University of British Columbia, to be known as the
UPS Foundation Chair in Regulation and Competition Policy. The objective of the
endowment is to support the research activities (in regulation and competition policy)
of a Professor in the Faculty of Commerce and Business Administration.
Dean Lusztig ) That the proposal of the Faculty of Commerce
Dean Burns     ) and Business Administration to establish the UPS
Foundation Chair  in Regulation and Competition
Policy be approved.
Carried
Faculty of Medicine
Residency Training Program in Nuclear Medicine
The following proposal had been circulated:
"NUCLEAR MEDICINE
The objectives of this program are to provide two years training in Nuclear
Medicine for graduate physicians interested in a career in nuclear medicine in a
community hospital or in an academic centre.
Prerequisite for entry into the program is the successful completion of at least
one year of training in diagnostic radiology, internal medicine, paediatrics or
other specialty approved by the Royal College of Physicians and Surgeons as a
component of training of nuclear medicine. 8186.
Wednesday, March   21,   1984.
Faculty of Medicine
Residency Training Program in Nuclear Medicine  (continued)
"The training program of two years will consist of three to six months experiences
in the division of nuclear medicine at the Vancouver General Hospital, St. Paul's
Hospital, Children's Hospital and the Health Sciences Centre Hospital. For
individuals interested in an academic career, excellent research resources are
available in all of the diagnostic imaging techniques including an extensive
radiopharmaceutical preparation and research laboratory, an active research
program into medically useful nuclides at TRIUMF, and positron emission
tomography and single photon emission tomography facilities as well as other
modalities such as nuclear magnetic resonance, ultrasound and computer assisted
tomography.
RATIONALE:
The program has been reviewed and approved by the Executive Committee of the
Faculty Residency Training Committee. The program has been designed to meet
the guidelines of the Royal College of Physicians and Surgeons of Canada and
approval from this body is required before the program has begun.
The program directly will be Dr. Robert T. Morrison, Division of Nuclear
Medicine, Department of Pathology with the Department of Radiology having
responsibility for the program. Ten members of staff will have teaching
responsibilities in the program including six geographic full-time and three part-
time staff. It is anticipated that when fully developed the program will be
capable of training four trainees, two at each level of training.
Quality of the program will be audited by annual reviews by the training program
committee, a faculty review at a two to three year inferval by the Faculty
Residency Training Committee as well as by Royal College site visits every five
to six years.
On completion of the program, trainees will be expected to complete the Royal
College examination in the specialty of nuclear medicine."
Dean Webber   ) That the Residency Training Program in Nuclear
Dr. Slonecker  ) Medicine be approved.
Carried
Residency Training Program in Nephrology
The following proposal had been circulated:
"NEPHROLOGY
The objectives of the program in Nephrology are to provide training for individuals
interested in clinical practice in Nephrology as well as those interested in an
academic career in the discipline. 8187.
Wednesday,  March 21,   1984.
Faculty of Medicine
Residency Training Program in Nephrology  (continued)
"Prerequisites for entry into the program are the successful completion of three
core years of residency training in internal medicine. The two years of training
will consist of a first year in which eight months will be spent at the Vancovuer
General Hospital and four months at St. Paul's Hospital in training in clinical
Nephrology including experience in peritoneal dialysis, haemodyalysis,
transplantation techniques and general clinical nephrology. The second year of
the program is a more flexible year which may be devoted to research or to
enhancing skills and knowledge in certain areas of nephrology. The facilities
which will be employed in the program include the Vancouver General Hospital,
St. Paul's Hospital and the Acute Care Unit of the Health Sciences Centre.
RATIONALE:
A residency training program in Nephrology has been in existence at The
University of British Columbia for more than ten years. However, in 1982, the
Royal College of Physicians and Surgeons of Canada formally established a
certificate of special competence in Nephrology and has requested that all
training programs submit programs for review and approval.
The program has been reviewed and approved by the Executive Committee of the
Faculty Residency Training Committee of The University of British Columbia.
The program Director is Dr. J. D. E. Price, Head of the Division of Nephrology,
Vancouver General Hospital and the department responsible for the program will
be the Department of Medicine.
Teaching staff responsible for the program are eleven in number, four of whom
are geographic full-time and seven part-time staff. Quality of the program will
be assessed by annual reviews by the training program committee, a faculty
review every two to three years performed by the Faculty Residency Training
Committee as well as by accreditation site visits by the Royal College of
Physicians and Surgeons every five to six years. It is anticipated that the program
will train two residents at any one time, one at a senior and one at a junior level.
On completion of training, residents will be expected to complete the Royal
College of Physicians and Surgeons of Canada examinations in the specialty."
Dean Webber   ) That the Residency Training Program in Nephrology be
Dr. Campbell   ) approved.
Carried
The Allan McGavin Chair in Geriatric Medicine
It was stated in the material circulated that the late Mr. Allan McGavin
spearheaded the fund raising for a Chair in Geriatric Medicine and brought together
members of the business and professional community to contribute funding to the
development of such a Chair. His energies in this direction were tireless and without
him the development of the critical funds would never have occurred.   There is no 8188.
Wednesday,  March 21,   1984.
Faculty of Medicine
The Allan McGavin Chair in Geriatric Medicine  (continued)
question that the Chair for Geriatric Medicine was very much at the heart of
Mr. McGavin's interest. He clearly saw the need for substantial development here in
the education and research aspects of aging and its disorders. It is considered most
proper to honour Mr. McGavin through this Chair which will draw to attention his
very distinguished career, his dedicated service to the University and his remarkable
qualities as a human being.
Dean Webber   ) That the proposal of the Faculty of Medicine to
Dr. Slonecker  ) establish  the Allan  McGavin  Chair   in  Geriatric
Medicine be approved.
Carried
Other business
Minutes of the Board of Governors meetings
Dr. Elder drew Senate's attention to a new policy statement reported in the
University Gazette that the Board of Governors had announced its intention of
making available the minutes of its open meetings and that it had also decided to
make available for public scrutiny all records from the period before I960. Dr. Elder
asked the President to convey Senate's approval to the Board.
Graduation Ceremonies
Mr. Thompson, student senator at-large, requested permission to present a
petition to Senate asking the Senate Tributes Committee to reconsider its decision
not to allow the graduation ceremonies for the Faculty of Law to take place at the
Law Courts on Saturday, June 2, 1984.
The Chairman stated that he had already indicated that the petition should be
presented to the Tributes Committee for consideration and that the committee would
report its decision to Senate.
The meeting adjourned at 8:35 p.m.
The next regular meeting of Senate will be held on Wednesday, April 18, 1984.
Secretary
Confirmed,
Chairman 8189.
Wednesday,  March 21,   1984.
APPENDIX
New awards recommended to Senate
Ken Haley Forest Fire Control Memorial Prize - A prize in the amount of $300 is
presented annually by the Forest Fire Prevention and Control Group to the student
achieving the highest combined standing in Forestry 327 (Forest Fire Science and
Management) and Forestry 427 (Advances in Forest Fire Science and Management).
(This award will be available in the 1983/84 Winter Session)
MacDonald Dettwiler and Associates Ltd. Scholarships - MacDonald Dettwiler and
Associates Ltd., a company producing advanced digital systems in the fields of
remote sensing and airline flight operations, offers two $1,000 scholarships each year
to undergraduate students with high academic standing registered at The University
of British Columbia. One scholarship is provided to a full-time student entering the
final year of an Electrical Engineering degree program, while the second will be
provided to a full-time student entering the final year of a Bachelor of Science
degree program in Computer Science. The awards will be made on the
recommendation of the two departments. (The awards will be available in the
1984/85 Winter Session)
Slavonic Studies Prize - A prize in the amount of $100 has been endowed by students
and faculty in the Department of Slavonic Studies. The award will be made on the
recommendation of the Department to the student who obtained the highest mark in
Slavonic Studies 105 (Introduction to Russia and Eastern Europe). (This award will be
available in the 1983/84 Winter Session)
University Women's Club of North Vancouver Bursary - A bursary in the amount of
$250 has been provided by the University Women's Club of North Vancouver. The
award will be made to a woman student who is entering first year in the Faculty of
Science and who graduated from a school in the North Vancouver School District
(S.D. 44).  (This award will be available in the 1984/85 Winter Session)

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