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Report of the University Librarian to the Senate 2013

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UBC Library
Report of the
University Librarian
to the Senate 2012-2013
UBC Library
Report of the
University Librarian
to the Senate
and Engagement
; Message from the University Librarian
; Collections
; Donor Support
; Preservation
jThe Digital Agenda
[Teaching and Learning
i Scholarly Communications
: Copyright
I Irving K. Barber Learning Centre
i UBC Okanagan Library
: Partnerships
iTransforming to Engage: UBC Library Looks
:A. Library Staff
i B. Library Statistical Summary
;C. Library Statement of Expenditures
:D. Friends of the Library and the Irving K. Barber
Learning Centre
Report  of  the   University
Librarian   to  the   Senate
Table of Contents  |  Appendices In May 2012, the Library shared its three-year change management strategy with
internal and external stakeholders. The strategy highlighted three priorities, to be
pursued within the context of a challenging budgetary situation:
■ Acquire, preserve and provide access to collections to support student learning
outcomes and research;
■ Develop the digital agenda for knowledge creation, discovery and accessibility;
■ Repurpose, upgrade and renovate Library spaces in support of new service
directions and user needs.
The Library has undertaken many initiatives in the past year to support this strategy.
Some Library branches were consolidated and relocated, resulting in collection
moves, service changes, staff relocations and the creation of single-point reference
desks at three of the largest branches.
Reduced service points at St. Paul's Hospital and the B.C. Children's and Women's
Hospital have given us an opportunity to review how we provide services and value
to faculty, students and UBC-affiliated users. This effort is a work in progress,
undertaken to find the best service options that can be offered with existing
resources. Similarly, we reduced the physical footprint at Robson Square to virtual
services, and continue to provide access to the Library through computer kiosks for
community and alumni members.
Select collections and staff were relocated to other branches. These included
Science and Engineering moving to Woodward Library, and the Music Library
moving to the Irving K. Barber Learning Centre. The relocations have resulted in
combined staff expertise at service points and, in the case of Music, access to newly
renovated spaces, technologies and listening rooms.
Throughout this report, you will learn about other steps that the Library has taken to
support its strategic plan and the University's Place and Promise vision. Our efforts
are also helping ensure that UBC Library follows a sustainable path - it is on target
to achieve a balanced budget over a three-year period, combined with other cost-
saving initiatives.
In February and March 2013, UBC Library implemented a survey entitled LibQUAL
at the Vancouver campus to measure faculty and student perceptions of its services.
The survey received 918 valid responses, many of which included written
comments; a working group will review the comments to identify themes and help
guide the Library's response in the year ahead. Initial findings indicate that
expectations from users - particularly faculty and graduate students - are highest
when it comes to the quality and accessibility of the Library's online collections. In
addition, quiet study space stands out as a priority. Finally, the Library consistently
meets or exceeds expectations around customer service.
Shortly after the timeframe of this report, the Library was honoured to receive its
highest ranking yet in an influential survey undertaken by the Association of
Research Libraries (ARL). UBC ranks 14 out of 115 university libraries in the latest
round of the Investment Index rankings from the ARL, a non-profit organization of
major research libraries in the U.S. and Canada. In addition, UBC Library places
second among Canadian academic libraries included in the index.
These outcomes highlight the effort that the Library has taken to be a leading
institution of knowledge, research and learning. As ever, we appreciate UBC's
support and investment, and are grateful for the University's recognition of our
strengths and leadership abilities. We invite you to find out more about our
transformation in this year's Senate Report, which covers collections, donor support,
preservation, the Library's digital agenda, teaching and learning, scholarly
communications, copyright, the Irving K. Barber Learning Centre, UBC Okanagan
Library and partnerships. We conclude with some thoughts on an exciting year
ahead for the Library.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices COLLECTIONS
Tokaido aoiusantsuai
ichiran (Panoramic view
of fifty-three stations of
the Tokaido highway),
1854. Map from the
Japanese Maps of the
Tokugawa Era collection,
held at Rare Books and
Special Collections.
Each time you see this
symbol, dick on the jink to
see expanded content.
UBC Library's total collections in fiscal 2012/13 grew to more than seven million items.
Researchers and other users now have online access to more than 1,700 databases, nearly
230,000 unique e-joumal titles and nearly 1.5 million e-books.
Additionally, the Library received a two per cent increase to its collections budget on an
ongoing and incremental basis. This development is greatly appreciated, and will help the
Library deal with rising costs and collections needs moving forward.
Seventy-five per cent of the Library's collections budget was spent on licensing or acquiring
electronic resources - reflecting the continued importance of online research. Loans of physical
material continued to decline, while electronic resource use kept growing, underlining a shift in
usage patterns that has been underway for more than a decade. There were more than 13
million e-book and e-joumal article downloads in 2012/13 (averaging more than 170
downloads for every UBC student, staff and faculty member). In addition, the Library
continually adds to its locally digitized collections, made freely available to researchers on
campus, in the province and around the world.
UBC Library's many electronic resources are governed by licenses that bind users to certain
terms of use. UBC's decision to discontinue its license with Access Copyright in August 2011,
along with changes in Canada's copyright environment, prompted a review of more than 700 of
the Library's e-resource licenses. This effort brought about the successful implementation of an
e-resource license management system and the reorganization of UBC's public license
permissions database.
In 2012 the Library piloted demand-driven acquisition (DDA), which provides access to
thousands of scholarly e-books that the Library could not otherwise purchase and helps ensure
that collections reflect the research interests of the UBC community. DDA gave students,
faculty and staff immediate access to 13,000 recently published e-books, with about 100 new
titles added every week. Instead of purchasing each title, UBC Library pays a per-use fee when
users access an e-book. Titles used more than four times are purchased and added
permanently to the Library's collection. In fiscal 2012/13, there were 4,407 loans of e-books as
part of the DDA project, and 330 titles were purchased, resulting in about $97,000 in costs.
Had the Library purchased all pilot titles, estimated costs would be close to $1.5 million.
Demand-driven acquisition is now part of the Library's ongoing collections management
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices COLLECTIONS
A conservator constructs
special supports for
rare materials in a UBC
Library exhibition.
Notable digital purchases included the acquisition of the Project Muse UPCC Archival
Foundation, made in partnership with UBC Okanagan Library. This purchase totals more than
16,000 titles related to digital humanities and social science content.
The Library acquired four more units of Gale-Cengage Learning's Nineteenth Century Collections
Online. These represent a further instalment in an ambitious, multi-year digitization program
that brings together primary documents drawn from prominent repositories worldwide. The
new content, which is full text and fully searchable, covers aspects of European-African
relations, photography, the women's movement, and science, technology and medicine.
The Library's Rare Books and Special Collections (RBSC) division acquired some outstanding
resources, by purchase and gift. These included RBSC's first major acquisition of digital records
- a donation of about 75,000 digital images from Alan Haig-Brown, a photojoumalist who
focuses on fishing practices in B.C. and globally. Another noteworthy highlight was a highly rare
and complete set of 19th-century reports from the Catholic Church's Missionary Oblates of
Mary Immaculate. Finally, community members continued to enhance RBSC collections - for
example, the Hager family provided photos, personal correspondence and family memorabilia
for the Thomas and Emma Crosby fonds.
UBC Library continued to participate in start an evolution, UBC's fundraising and alumni
engagement campaign that launched publicly in 2011. The Library received more than $2.3
million in donations and gifts-in-kind during 2012/13, which has helped support collections,
spaces, services and programs for faculty and students. To date, the Library has raised more
than $17 million as part of start an evolution; it aims to raise a total of $25 million by 2015.
Highlights of the past year include two gifts totalling approximately $275,000 from a generous
anonymous donor to support the next phase of the B.C. Historical Newspapers Digitization
Project and the B.C. Bibliography project
The Basil Stuart-Stubbs Prize for Outstanding Book on British Columbia was also established
Stuart-Stubbs, a former University Librarian at UBC and former Director of UBC's School of
Library, Archival and Information Studies, passed away in May 2012.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices DONOR SUPPORT
Generous donor
support helps UBC
Library deliver
innovative learning
resources, services and
spaces for students.
The book prize was set up in his honour, and a campaign of support was launched at an event
the following September celebrating Stuart-Stubbs's life. The inaugural winner of the prize was
announced in the spring of 2013; B.C. author Derek Hayes was awarded the honour for British
Columbia: A New Historical Atlas.
At the end of January, hundreds of guests gathered at the Irving K. Barber Learning Centre to
celebrate Wallace Chung and the exceptional Chung Collection This collection, donated to the
Library in 1999, features more than 25,000 items and focuses on early B.C. history, the Chinese
Canadian experience and the building of the Canadian Pacific Railway (CPR). Event attendees
included members of Dr. Chung's family and representatives of CPR, whose generous 2010 gift
enabled the Library to undertake an ambitious project: the production of a documentary film
and book, and the ongoing digitization of the collection. Guests were treated to a viewing of
Passage of Dreams: The Chung Collection, a documentary produced by Gemini award-winning
filmmaker Karin Lee. A beautiful hardcover book written by Larissa Buijs, entitled Golden
Inheritance: The Wallace B. Chung and Madeline H. Chung Collection at UBC Library, was also on
display (the book and film have been distributed to high schools throughout Metro Vancouver).
Newly digitized material from the Chung Collection was scheduled to be available for viewing
online later in 2013. By the fall of 2014, students, researchers, historians, collectors and those
with an interest in Chinese Canadian history from anywhere in the world will be able to
discover, view and explore the Chung Collection online in its entirety.
Tremaine Arkley provided two additions to the Arkley Croquet Collection, which he generously
donated to UBC Library in 2011. These new gifts include 270 paintings, drawings and prints
relating to the game of croquet, along with 24 boxes of ephemera (photos, postcards, clippings
and more). Arkley and others also provided cash support to process the collection over a
two-year period, and the Library's Digital Initiatives unit will continue its digitization efforts.
The Library strengthened its music collection with the addition of 17,000 audio CDs from the
CBC Vancouver music library. This gift will help create a visual and performing arts hub at the
Irving K. Barber Learning Centre.
UBC Library is grateful for the generosity of its donors, who provide valuable
funding for many projects and gifts-in-kind that enhance collections.
Please see Appendix D for further donor details.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices Ms
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Detail from Mark Ten
Suie Trading Company
Stock Certificate, part
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at UBC Library.
The Preservation Unit, which was integrated with the Library's Technical Services department,
quickly responded to a mold outbreak in the rare book and storage vault of the Asian Library.
This project involved the salvage of about 400 items and the cleaning, packing and transfer of
several thousand other items to Rare Books and Special Collections (RBSC) and other locations.
Planning also took place for the stabilization and transfer of rare materials from other branch
locations to the vault in RBSC, an environmentally sound and world-class facility. Meanwhile,
an education campaign to foster a culture of preservation among Library staff and users was
launched to coincide with Preservation Week, which took place in April 2013.
Preservation also extends to the digital realm. UBC Library worked with Artefactual Systems, a
Lower Mainland company, to implement an open source system called Archivematica as a key
part of the Library's digital preservation program. This effort focuses on locally digitized and
born-digital collections, and will help ensure that University publications, archival material,
databases, theses, research data sets and other types of digital collections endure. In addition,
the effort will enable the Library's Digital Initiatives Unit to partner with regional, national and
international organizations, and enable the Library to pursue partnerships for the creation of a
national preservation network.
A fascinating collection of programs focusing on a range of environmental issues can now be
viewed by users around the world. UBC Library digitized 195 Westland series television
programs that form part of the Halleran Collection, one of the largest private family film
collections in Canada. It is being housed and preserved by the Library thanks to a generous
donation from the Halleran Family and the support of community partners including Columbia
Basin Trust. The Westland series was originally broadcast by the Knowledge Network from 1984
to 2007, and examined issues associated with forestry, freshwater fishing, endangered species
and ecosystem restoration.
The B.C. Bibliography project combines the traditions of bibliography with digital tools to
transform the way users understand British Columbia. The goal is to build a single searchable
database of the bibliography of B.C., allowing scholars, students and the public unparalleled
access to knowledge about the province. Partners include the Vancouver Public Library, the
University of Victoria Library and Simon Fraser University Library, among others.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices niUNOKO
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A prototype containing 160 works launched in December, and included books, pamphlets and
ephemera. More than 200 titles have been added to the site, with thousands more still to
come, thanks to additional donor funds.
The British Columbia Historical Newspapers Digitization Project continued to share B.C.
history with users near and far. The project, generously supported by a private family
foundation, launched in 2011 with digitized versions of 24 historical papers from around the
province, totalling more than 45,000 pages. Eight new titles totalling 42,000 pages were
added during the last fiscal year; the publications timeline now runs from 1865 to 1989.
The Chinese Canadian Stories (CCS) project - a collaborative multimedia initiative focusing on
the legacies of Chinese Canadians - unveiled interactive kiosks at the Vancouver Public Library
and UBC's Museum of Anthropology in October, and at the Ottawa Public Library in December.
These offer compelling stories of Chinese Canadian communities in three languages (English,
Chinese, French); the project was organized through the UBC Community Learning Initiative
and included work by UBC students from architecture, mechanical engineering, integrated
engineering, sociology and the arts. A complementary website contains a searchable Chinese
Head Tax Register of 97,000 digitized records, an educational video game and videos of oral
Community engagement has been a defining theme of the project. CCS showcased the work of
29 community groups from across Canada, and collaborated with the Critical Thinking
Consortium - a national non-profit network of teachers - to create learning resources such as
digital tools and short films. Federal funding for CCS ended in September 2012; since then, the
Learning Centre's Program Services team has coordinated promotion of, and engagement with,
the CCS portal.
In May 2012, a special ceremony was held during UBC's spring congregation to recognize and
honour the Japanese Canadian students whose university experience was disrupted in 1942
when they were uprooted and exiled from the B.C. coast. Part of UBC's acknowledgement
included a UBC Library project to digitize Tairiku Niooo. a newspaper documenting Japanese-
Canadian life from the early 1900s until 1941, when it was forced to cease publication. This
project honours the Japanese Canadian community, as the Nippo is an invaluable resource to
those researching Japanese Canadian history, including community members hoping to learn
more about their family histories. The Library also collected and archived stories from individual
students, and some of these oral histories were used to create the film A Degree of Justice:
Japanese Canadian UBC students of 1942
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices Volume from Histoire
de I'imprimerie en France
au XVe et au XVIe siecle
at Rare Books and
Special Collections.
Since opening in September 2012, Koerner Library's Research Commons has supported UBC's
graduate students with services including thesis-formatting support, citation management
assistance, statistical software support and FIREtalks - interdisciplinary discussions that let
students present research to peers and discuss shared areas of interest. The Research
Commons is a collaboration between UBC Library, the Centre for Teaching, Learning and
Technology and the Faculty of Graduate and Postdoctoral Studies
Over the last fiscal year, UBC Library implemented a new course reserves system that benefits
instructors and students. The system, launched by the Library in collaboration with the Centre
for Teaching, Learning and Technology and UBC IT, is a portal to course reserves on a secure,
campus-wide basis. It is available through Connect, UBC's learning management system.
The service uses enrolment data to allow instructors to add articles, books, web links and
media resources easily to course reserves. It also offers targeted and easily accessible readings
for students, 24/7 access and more.
The Library offers instruction and orientation sessions for undergraduate, graduate, faculty,
diploma programs and community users. Sessions include workshops integrated into courses,
skill-development workshops and sessions about the production and distribution of
UBC Library entered into a major partnership with the Public Knowledge Project (PKP),
furthering a commitment to the development of open source publishing software. The Library
has a significant role in the governance of the project and its direction as the pre-eminent
I international open access publishing platform.
cIRcle, the open access digital repository for UBC's research and teaching materials from
faculty, graduate and undergraduate students, continued to excel. In the world ranking of all
repositories, cIRcle ranked 38 (up from 53 in Sept. 2012). cIRcle is also ranked second overall in
Canada. It is building strong collections in areas such as mining engineering, earth and ocean
sciences, forestry, education and sustainability.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices SCHOLARLY COMMUNICATIONS
An instructional
research lab in
Woodward Library.
Rowan B. Cockett, a Master's student in Geophysics, was the 2013 recipient of UBC Library's
Innovative Dissemination of Research Award Established in 2010, this award honours UBC
faculty, staff and students who share their research through the creative use of new tools and
technologies. The winning submission, entitled Visible Geology, came from a desire to improve
the way geoscience research is disseminated to undergraduate students. It allows students to
practice visualization skills, and create models and terrains with video, animation and images.
UBC Library provides a number of scholarly communications initiatives in support of the
University and its scholars engaged in open access publishing. This includes paying institutional
memberships for various open access publications, which entitles UBC authors to discounts on
article submission fees. Between 2010 and 2012, UBC authors published 980 articles in BioMed
Central, 201 articles in Hindawi, four articles in Nucleic Acids Research and 417 articles in Public
Library of Science. The Library also hosts journals for UBC faculty members who edit or support
open access e-journals using OJS (Open Journal Systems) software. Titles include BCStudies:
The British Columbian Quarterly, the Canadian Journal of Higher Education and the Canadian Journal
of Midwifery Research and Practice.
This past year was defined by key developments that redefined the Canadian copyright
environment. Throughout, UBC has been lauded for its leadership in this complex and crucial
area; the Library has been a key participant in the development and implementation of a
campus-wide copyright compliance strategy to support the University's decision to operate
outside of the Access Copyright interim tariff after August 31, 2011.
Since then, UBC has worked to bring the production of course packs in-house, relying on the
modernized Copyright Act and recent Supreme Court rulings that have expanded the
understanding of fair dealing. The goal is to offer the course packs to students at a more
affordable rate, due in part to UBC's use of digital subscription licenses.
A campus-wide Copyright Office has been established in Koerner Library to support UBC's
copyright strategy. Its role includes delivering programs and resources related to copyright
obligations and procedures, enhancing instructional support for faculty, working one-on-one
with members of the UBC community to ensure copyright compliance and more. Additional
information is available at UBC's copyright site
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices Student study space
in the Irving K. Barber
Learning Centre is in
high demand.
In March, the Irving K. Barber Learning Centre opened a welcoming one-stop service point for
its users. The multi-service information desk offers support for reference inquiries and
checking out books (along with self-checkout machines), and features academic referral and IT
support. The refurbished space also includes new pavilions and improved space for
programming partners, including the Writing Centre, AMS Tutoring and Peer Academic
Coaching. These changes have resulted in better programming spaces and improved access to
learning spaces and services.
The Learning Centre developed a new project entitled the Aboriginal Audio Digitization and
Preservation Program (AADPP), along with partners including the First Nations Technology
Council and UBC's Museum of Anthropology. In recognition of the importance and vitality of
oral histories and traditions to B.C. Indigenous communities, the AADPP provides grants to
convert audio cassette tapes for preservation and access. The program will accept applications
twice a year, and will provide equipment, training and funding support. It is part of the Library's
Indigitization initiative, which focuses on the conservation and preservation of Indigenous
community information sources.
The B.C. Digitization Coalition launched a beta version of the redesigned West Beyond the
West search portal, which provides free and open access to British Columbia's digitized
historical collections. For the first time, users can search the digitized collections of B.C.'s
libraries, archives, museums and historical societies through a single search portal. West Beyond
the West currently searches across collections from nine B.C. institutions, and more will be
added in the coming year. The Learning Centre provides the administrative home, staffing and
funding to support the coalition, a community-based partnership between organizations and
stakeholders interested in improving access to cultural and historical resources in the province.
The final Robson Reading Series event, presented by UBC Bookstore and the Learning Centre,
was held in March 2013. For more than 10 years, the series featured seasoned and debut
writers reading from their works, and discussing their writing in a welcoming environment. The
decision to conclude the series was taken in light of the closure of UBC Library's Robson Square
branch, and the closure of the UBC Bookstore at Robson Square. The Learning Centre continues
to host public readings and lectures on campus.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices Detail from a
cartographic holding in
Koerner Library's Map
and Atlas collection.
UBC Okanagan Library reorganized staffing to further develop its commitment to an
exceptional workplace. UBC Okanagan's Chief Librarian was appointed the Deputy University
Librarian for the UBC Library system. A Deputy Chief Librarian was hired to support the
Okanagan campus and strengthen the Library's leadership team.
The past year was a time of celebration for the Library, which celebrated its 20th anniversary in
January 2013. That facility, along with Arts, Sciences and Administration, opened in 1993 as
part of Okanagan University College (the transition to UBC's Okanagan campus was completed
in 2005). A few months earlier, the Okanagan Library also celebrated the grand opening of its
newly renovated main floor. Highlights include enhanced student spaces and a single service
point that combines circulation, reference and IT support services.
UBC Library and Beijing's Peking University Library (PKU Library) look forward to collaborating
on collections, cataloguing and more, thanks to an innovative agreement between the two
organizations. The agreement, which took effect as of December 1, 2012 and can be renewed
after five years, involves the exchange of staff and expertise related to cataloguing and
conservation, especially for Chinese materials. The libraries may also exchange academic works
from professors at UBC and PKU (UBC and Peking University have a wide range of research and
other collaborative agreements).
UBC Library attracted people, inspiration and best practices with a range of prestigious
conferences in 2012. In April, the Library hosted the IFLA (International Federation of Library
Associations and Institutions) Presidential Meeting, held at UBC's First Nations Longhouse. The
theme of the meeting, entitled Indigenous Knowledges, addressed how libraries can expand their
capacity in serving Indigenous communities. It offered an opportunity for those interested in
Indigenous and traditional knowledge - and its creation, organization and access - to better
understand the local and global issues under discussion.
The following month, the World Confederation of Institutes and Libraries in Chinese Overseas
Studies held its fifth annual conference, which drew more than 200 participants to the Irving K.
Barber Learning Centre.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices ■
^    4:
*8:-   '   f&^jS^r.
'X %
UBC Library welcomed
a range of prestigious
conferences to the
gorgeous Point Grey
campus in 2012.
Also in May, the 18th annual conference of the Academic Libraries Advancement and
Development Network (ALADN), co-organized by UBC Library's Development Office,
welcomed fundraising professionals from academic libraries across North America. In
September, UBC hosted the UNESCO Memory of the World conference, which focused on
permanent access to digital documentary heritage. More than 700 international delegates
attended the downtown Vancouver event; speakers included UBC's University Librarian and the
Director of Library Digital Initiatives.
The Library continued as a member of various national and international organizations,
including the Canadian Association of Research Libraries, the Association of Research Libraries
in North America, the Council of Prairie and Pacific University Libraries, the B.C. Research
Libraries Group, the British Columbia Electronic Library Network, the B.C. Digitization Coalition,
the Electronic Health Library of B.C., the Pacific Rim Digital Library Alliance, the Council of East
Asian Libraries and more.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents  |  Appendices TRANSFORMING TO ENGAGE:
Academic institutions and their libraries around the
world face enormous challenges - tight budgets, rising
costs, heightened user expectations, an ever-increasing
array of information resources, fierce competition and
shifting demographics are just some of the themes
defining today's post-secondary environment.
Technology continues to transform the way we teach,
learn, research and connect. No longer do we need to
chase information; information is chasing us. And UBC
is taking bold steps to ensure that it will be a leader in
this environment. Its Flexible Learning Initiative, a major
priority for the University, focuses on enhancing the
learning experiences of its students with technology-
enabled approaches. The Library - aided by an
ambitious digital agenda and a willingness to
experiment and innovate - supports this far-sighted
initiative. We look forward to providing updates on our
flexible learning efforts in next year's report.
Indeed, libraries must harness the power and potential
of today's technologies for a multitude of purposes:
enhanced learning opportunities, effective service
delivery, 24/7 access to print and electronic collections,
scholarly publishing and communications initiatives,
robust research support and more. In this regard, I
would like to highlight the recent Trend Report that was
published by IFLA - the International Federation of
Library Associations and Institutions. This broad-based
document highlights key trends in today's information
environment, all of which are connected by a single
driver: technology. Topics include wearable tech in the
library; the challenges of digital preservation; e-lending,
information mining and the responsibility of libraries to
protect users' personal data; the impact of mobile
technology on online education; social participation
and the rise of the surveillance state; and more.
These are complex, conflicting and interrelated issues,
and they affect us all - the Library, UBC and the world
beyond campus. We ignore them at our peril; indeed,
much of our success moving forward will be
determined by the ways in which we employ
technology to enhance our academic and engagement
The physical space of the Library continues to
transform. We have been re-envisioning our facilities to
strike a balance between ever-expanding collections,
new technologies and the requirements of a tech-
savvy, 21st-century audience. UBC Library has
reimagined itself in the midst of these dynamics,
bolstered in part by surveys that have highlighted
evolving student needs. As a result, we have undergone
many changes to support access to online resources,
offer silent study spaces, enhance interaction and
provide the means to create new knowledge: the
Library as MakerSpace.
More developments lie ahead. For example, the Library
Preservation Archives (PARC@UBC) - a capital project
previously known as the Integrated Research Library -
is a high-density preservation and storage facility to be
located at the south end of UBC Vancouver's research
precinct. Library PARC is scheduled for completion by
early 2015. When it opens, the facility will house
lower-use collections and feature environmental
controls that extend the life of books by up to seven
times. Access to materials will be via digitization on
demand, branch delivery and an onsite reading room.
Meanwhile, the relocation of materials to Library PARC
will benefit the Library and the University by providing
much-needed space for our ever-growing collections.
Additional space in branches will also be freed up for
student and research-focused services such as
multimedia labs, spaces for informal learning and
scholarly exchange, the hosting of rare and unique
collections, and more.
Finally, my term as IFLA President concludes in August
2013, shortly after this report's timeline. It has been an
honour and a privilege to serve as the first Canadian
President of IFLA, the global voice of the library and
information profession for more than eight decades.
The drivers and priorities in the information profession
that I encounter in my daily job as University Librarian
significantly influenced my vision for IFLA, and I also
worked to bring international and professional values
and activities to Canada and to UBC.
Throughout this process, I have been guided by my
presidential theme, which is Libraries: A Force for Change.
Libraries truly have the potential to transform lives -
and therefore, society. It often starts with one person,
one book and one helping hand. And it extends through
our ability to encourage dialogue and engagement by
being community-centred hubs and interactive learning
centres, as well as by supporting research and study at
the highest levels.
Although my IFLA presidency is coming to its end, the
themes of change and transformation will continue to
resonate for libraries, and for institutions of higher
learning around the world. In this spirit, I look forward
to pursuing an ambitious path for UBC Library in the
year ahead.
Respectfully submitted,
"X^U,    /.    (ayDs~\
Ingrid Parent
University Librarian
Report  of  the   University
Librarian   to   the   Senate
Table of Contents  |  Appendices Appendix A
(April 1,2012- March 31,2013)
Art + Architecture + Planning - D. Vanessa Kam
Asian Library - Eleanor Yuen
Biomedical Branch Library - Dean Giustini
Borrower Services, Circulation - Lynne Gamache
Borrower Services, Interlibrary Loan - David Winter
Chapman Learning Commons - Julie Mitchel
Collections - Jo Anne Newyear Ramirez
Communications and Marketing - Linda Ong
David Lam Management Research Library - Jan Wallace
Education Library - Christopher Ball
Hamber Library - Tricia Yu
Humanities and Social Sciences Division - Acting Head, Trish Rosseel
Irving K. Barber Learning Centre - Simon Neame
Law Library - Sandra Wilkins
Library Digital Initiatives - Allan Bell
Library Systems and Information Technology - Renulfo Ramirez
Music Library - Kirsten Walsh (retired December 2012)
Rare Books and Special Collections - Ralph Stanton
Science & Engineering - Aleteia Greenwood (consolidated with Woodward Library
effective December 2012)
St. Paul's Hospital Library - Barbara Saint
Technical Services - Acting Head, Jo Anne Newyear Ramirez; Alvan Bregman
(effective January 2013)
UBC Okanagan Library - Melody Burton
University Archives - Chris Hives
Woodward Library and Hospital Branch Libraries - Interim Head, Kathy Hornby;
Acting Head, Aleteia Greenwood (effective January 2013)
Xwi7xwa Library - Ann Doyle
University Librarian - Ingrid Parent
Deputy University Librarian - Melody Burton
Associate University Librarian, Collections - Jo Anne Newyear Ramirez
Associate University Librarian, Planning and Community Relations - Leonora Crema
Associate University Librarian, Research Services - Lea Starr
Associate University Librarian, Library Systems and Information Technology - Renulfo Ramirez
Director, Communications and Marketing - Linda Ong
Director, Finance and Facilities - Jean-Paul Eidsvik
Director, Human Resources - Keith Kawa
Director, Irving K. Barber Learning Centre - Simon Neame
Director, Library Digital Initiatives - Allan Bel
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix B
LIBRARY STATISTICAL SUMMARY (includes Okanagan Campus)
(April 1,2012 - March 31,2013)
2012-13    2011-12
Library Collections
Total volumes
Total physical volumes (excluding e-books)
Digital Collections
E-joumal titles
cIRcle (includes e-theses)
Other Formats
Archives (metres)
Audio/visual, cartographic, graphic
Teaching and Learning
Total questions answered
Online reference
E-book use (section downloads)*
E-joumal use (article downloads)*
Loans (includes renewals)
In-person visits
Staff (FTE)
Management and Professional (M&P)
Support Staff
Student employees
Total FTE all staff
1,457,092 943,945
229,020 205,237
42,815 40,702
4,225 4,141
898,901 887,594
5,331,077 5,320,985
* New 2012/13 entries.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix C
Fiscal year April 1,2012 - March 31,2013, figures listed in thousands of dollars.
Total Expenditures
Revenue   Surplus/Deficit
^Benefit funding and expenses were transferred to
UBC Library in 2010/11. These benefit charges were
paid by UBC Finance prior to 2010/11.
**The revenue increase is due to one-time funding of $2.5
million for facilities projects and $1.2 million for copyright
compliance, consisting of one-time and recurring funding.
If this funding and associated expenses are excluded, the
operating loss is about $1.5 million.
Scope of financial information
The funds included in this financial report are:
• General purpose operating funds
• Fee for service funds
• Specific purpose funds
• Endowment funds
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
The following donors contributed gifts between April 1,2012 and March 31,2013.
$250,000 AND ABOVE)
Anonymous (deferred promised gift)
$25,000 to $249,999)
Estate of Katherine J. Heller
$1,000 to $24,999)
Four anonymous donors
Anmar Fund
Timothy Armstrong
Vibhuti Bhagat
G.P Blunden
Laurence L. Bongie
Sandra L. Cawley
Wallace B. Chung
Marilyn Y. Chung
Catherine A. Clark
Bruce P. Dancik
Robert E. Dorrance
D.B. Dyck
Estate of Richard Irving Greyson
Hartley & Marks Publishers Inc.
Harold C. Knutson
Alan Y Lam
Jean G. Lane
Tin Y Lung
Karen L. MacWilliam
Parviz Maghsoud
Elizabeth Malcolm
Thomas E. Mclntyre
George McWhirter
Okanagan Regional Wildlife Heritage
Fund Society
Ann Okerson
Vera Pech
Anne B. Pitemick
Elaine Polglase
Regional District of Central Kootenay
Roland Whittaker Charitable Trust
Ursula M. Schmelcher
Peter A. Simmons
Spectra Energy
John E. Stainer
Sze Cheung Shiu King Foundation
Colleen C. Tobman
Estate of Jean Patricia Webber
$500 to $999)
Four anonymous donors
Shawn Aebi
Nuha Al-Bitar
Lynne Allin
Elizabeth Anda
Renee Anderson
Andrew Appelbaum
Jenny Au-Yeung
Robert Azana
Poonam Bansa
Kathy Barker
B.C. Society of Landscape Architects
Simarjit Brar
Trevor Brisebois
Pina Camerin
Rose Z. Campeau
Gerald C. Chan
Tin L. Chan
Janice Chapman
Louisa Cheng
Ping Chou
Eric Chow
Douglas Chun
Gail S. Chung
Lynn M. Copeland
George B. Cross
Robert Davies
Makiat Dhesi
ShuJuan Ding
Caroline Downey
Carsten Elsborg
cont'd on next page
UBC Library strives to ensure the
accuracy of this list - if there are updates
please contact the Library Development
Office at 604-827-4112.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
The following donors contributed gifts between April 1,2012 and March 31,2013.
$500 to $999)
Brigid Elson
Lynn Elston
Alexandra L. Emlyn
ndra Emmanuel
Grant Eshpeter
Windy W. Fong
Eva Francis
Bruce Frankard
Richard D. French
Michio Fukunaga
Tony Geheran
Duane Gingrich
Helen Goodchild
Farhad Goshtasbyardekani
James H. Goulden
Patti Grenier
laman Habash
Mary Hang
Paul Harrietha
HaoT Ho
Thomas A. Hobley
Don Hopkins
Sharon G.Jacobs
Japan Foundation
Tricia Johnston
Hupinder Kahlon
Nancy Ko
Simon Kwan
Alice Lee
Annika Leung
Elise Leung
Delbert Lewis
Isabella Li
Jinkui Lin
Paul Lin
Lily Liu
Qiang Liu
Stan Liu
Fiew Loo
Michael E. Louie
Terry Luu
Tracy Makarenko
Mandeep Mann
Melvin Marin
Nicole Matheson
Nicholas Miller
Kumiko Miyako
Cuong H. Nguyen
Vanessa Nguyen
Kenny Norihiro
Randall O'Brien
Vikas Ohri
James M. Orr
Christopher Parkes
Paul Whitney and Associates
Robin Peng
Isabel Pitfield
Lucy Poon Wingchu
James A. Rainer
Myra Ramsay
Balvineer Randhawa
Deborah Reid
Raquelle Richter
Roberts. Rothwell
Harvinder Sidhu
Hartirat Singh
Virendra Singh
Gajindera (Ginger) Sodhi
Aileen SollerTan
Hui Ling Sun
Wilkin Tai
UBC Press
Vancouver Foundation
Balaji Venkataraman
J.M. Vessey
Jatinto Vidal-Bodai
Karen E. Webb
Etta Wong
Sophia Woo
Hua Jiang Xu
Susan Yeung
Tian Yu Zhang
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
The following donors contributed gifts between April 1,2012 and March 31,2013.
$250,000 AND ABOVE
S. Tremaine Arkley
- 24 boxes of materials and 270 works of art
relating to the game of croquet
$25,000 to $249,999
- Works of art related to Ann Blades fonds circa
Canadian Broadcasting Corporation
-17,345 audio CDs
$1,000 to $24,999
Ivan Avakumovic
- Collection of ephemera - approximately 350 items
Ian H. Back
- Six framed maps
Thomas R. Berger
- Archival material related to Justin Berger, circa
Pi-PoC. Chou
- 50 out-of-print Chinese books
Wallace B. Chung
- 87 Chinese-Canadian artefacts, circa 1900-1970
- Approximately 400 books on Chinese culture and
history, circa 1950-2010
Joy D. Coghill
- Canadian literary/theatrical ephemera related to
Joy Coghill fonds
Joan Coldwell
- Textual material by B.C. author Jane Rule, created
and collected by Joan Coldwell
Peter Davis
- Videos and audio elements created/collected as
part ofThe Nature of David Suzuki (1998)
Stanley Deane
- 73 antique maps and reference books
Beverly Fitch
-1737 Leipzig edition of Sachsen Spiegel
Raoul Grossman
-17 monograms, 19 monographs, 17 monographs and photo
Patrick T Haegedorn
- 750 items including early government and promotional materials
Douglas CO Hager
- Memorabilia related to Thomas and Emma Crosby and
descendants (facilitated by Louise Hager)
Bruce Herring
- Textual records, photographs and film by Richard Herring
Nancy H.Hill
- 37 monograms
John S. Keenlyside
- 76 Volumes of Okanagan Historical Society Annual Reports
- Approximately 200 items related to criminal cases in early B.C.
Uno Langmann
- Periodical "Hall" catalogues
John L. Leathley
- Signed items related to Robert Service's Bar-Room Ballads circa
Mary A. Luebbe
- German periodicals Literaturen (back run)
Leonard G. McCann
- Textual and archival materials relating to internment camp at
Santo Tomas during World War II
Harvey McKinnon
- Videos and audio elements created/collected as part of The
Nature of David Suzuki (1998)
William H. New
- Additional documents added to existing William New archive
cont'd on next page
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Appendix D
The following donors contributed gifts between April 1,2012 and March 31,2013.
$1,000 to $24,999
Cornelia H. Oberlander
- Additional documents added to existing Peter
Oberlander archive
Delia Olesen
- Archival material related to UBC professor Keith
- Family correspondence and memorabilia from
World War I and World World War II eras
Richard W. Pollay
- 788 compact music discs
Bruce H. Ralston
- Archival material related to UBC professor Keith
- Family correspondence and memorabilia from
World War I and World War II eras
Laurence R. Ricou
- Additional documents added to Dr. Laurie Ricou
Jamie Ridington
- Additional documents added to the Ridington
family archives
Spider Robinson
- Archival material related to Spider and Jeanne
Patricia Service
- Three boxes of medical books
Nigel Skermer
- Technical books on dam soil mechanics
H.C. Slim
- Letter and postcard signed by Igor Stravinsky
Ralph J. Stanton
- 85 modern monographs and 125 contemporary
ephemeral items
James E. Thornton
- 746 slides from 1978 China trip added to existing James
Thornton archives
W.P Ward
- Archival material related to UBC historian Peter Ward
$500 to $999
- Five textbooks
Jane A. Coop
- 27 piano scores
Estate of Lionel George Harrison
- Lionel Harrison fonds
Richard L. Hopkins
- Five rare titles on Japan
Louise Lau
-Chinese classical titles
Eric Lawson
- Copy of "A Relation of the Conference between William
Lawd and Mr. Fisher, the Jesuit with an Answer to such
Exceptions" (London, 1639).
Society for Chinese Canadian Literature Studies
- 67 Chinese monographs
Theresa Thomas
- 708 volumes on art education
Grants play a vital role in funding UBC Library's
services and projects. Highlights from 2012/13
Canada Council for the Arts
$7,800 for the Robson Reading Series,
Korean Foundation
$6,100 to support the Korean Canadian Heritage
$19,440 for the expansion of Korean collections in the
Asian Library.
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Acknowledgement
/ would like to thank the many contributors to this ret
those who aided in its development and production.
Ingrid Parent
iversitv Librana,
Glenn Drexhage
Assessment Librarian
Jeremy Buhler
Jessica Woolman
Published By
University of British Columbia Library
rving K. Barber Learning Centre
1961 East Mall
Vancouver, British Columbia
December 2013
Photo Credits
From left to right:
ROW1: UBC Library
ROW 2: Martin Dee
ROW 3: UBC Library, Martin Dee
ROW 4: UBC Library
ROW 5: UBC Library: Tokaido gojusantsugi
ichiran (Panoramic view of fifty-three stations of
the Tokaido highway), 1854; Great Trek at Point
Grey campus, 1922
PGs 1,3,4, 8, 9: Martin Dee
PG 2: Tokaido gojusantsugi ichiran (Panoramic
view of fifty-three stations of the Tokaido
highway), 1854
PG 5: Mark Ten Suie Trading Company Stock
Certificate. 1899.
PG 6: Tairiku Nippo (Continental Daily News),
PG 7: Histoire de I'imprimerie en France au XVe et
au XVIe siecle, Z0144 ,C61 V 1-5.
PG 10: UBC Library
UBC Library
Report  of  the   University
Librarian   to   the   Senate
Table  of Contents Our Ninety-Eighth Year
Stay connected with
UBC Library
• •©•
I UBC I      a place of mind


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