Open Collections

UBC Publications

UBC Publications

UBC Publications

Report of the University Librarian to the Senate Sep 30, 1967

Item Metadata

Download

Media
libsenrep-1.0115322.pdf
Metadata
JSON: libsenrep-1.0115322.json
JSON-LD: libsenrep-1.0115322-ld.json
RDF/XML (Pretty): libsenrep-1.0115322-rdf.xml
RDF/JSON: libsenrep-1.0115322-rdf.json
Turtle: libsenrep-1.0115322-turtle.txt
N-Triples: libsenrep-1.0115322-rdf-ntriples.txt
Original Record: libsenrep-1.0115322-source.json
Full Text
libsenrep-1.0115322-fulltext.txt
Citation
libsenrep-1.0115322.ris

Full Text

Array The UNIVERSITY of
BRITISH COLUM-
BIA^The Report of
the Librarian to the
Senate^ Fifty- second
Year: September>MC
MLXVI to August-MCM
LXVII *i? Vancouver MCMUCVU.
\rT\fTSr7\/T\rTSfT\rr\rT\rT>r7\r7\r7>rrsrTSri\rT\r7Si The Report
of the University Librarian
to the Senate
52nd Year
September 1966 to August 1967
Vancouver
September 1967 REPORT OF THE UNIVERSITY LIBRARIAN TO SENATE
1966/1967
INDEX
Page
I „  Introductory Remarks, 1
II.  Collections,   a„ Funds 2
b„ Acquisitions 4
c. Processing 12
III.  Buildings and Services,   a„ Library Buildings 15
b„ New Branches 19
c„ Reading Rooms 20
d. Services 21
IV„ Administration,   a. Organization and Relationships 29
b„ Personnel 34
c. Systems Development 37
V„  Concluding Remarks 40
Appendix A; Library Expenditures
Appendix B: Size and Growth of Collections
Appendix C; Recorded Use of Library Resources
Appendix D? Comparative Statistics
Appendix E°0 Organizational Chart
Appendix F: Library Organization
Appendix G; Senate Library Committee
Student Library Committee 1
I,  Introductory Remarks
Every year in the life of a library, when viewed in retrospect, contains
events which are marks of progress, and the past year had more than its
share of these.  Enormous sums of money were spent on the purchase of books,
new libraries were opened, the use of library materials and facilities rose
to higher levels, new staff policies resulted in improved organizational
stability, and the automation of library routines continued at a quickened
pace,  These and other notable achievements will be recorded in this report.  But in the procession of events were hidden the portents of future
difficulties, difficulties so grave as to cast a shadow over the promising
aspects of the library's growth.  It now seems that the Library is entering
a period when it will be hindered in the performance of its functions by
severe limitations of physical space, affecting the book collections,
students, staff and faculty alike, and by a serious depletion of funds for
the purchase of library materials. This report must also address itself
to these dangers, and speak in pessimistic tones.  This is the more to be
regretted, for the Library has in recent years been developing into the
powerful instrument of instruction and scholarship which a major university
requ i res. II.  Collect ions
a. Funds
By the end of the fiscal year in March 1967, the Library had spent $1,515,364
on the purchase of library materials,, a decrease of $97,723 over the record
year of 1965/1966, At this rate of expenditure the University of British
Columbia has been for the past two years in the company of such institutions
as Harvard University, Yale University, the University of Illinois, the University of California and the University of Toronto.  These, it must be noted,
are institutions which already possess large and rich library collections,
upon which are founded strong and diverse programmes of graduate study and
research.  They are in many of their aspects what the University of British
Columbia aspires to become.
In setting up allocations within these budgets, the Senate Library Committee
working in cooperation with the staff of the Library had made provision for
the manifold needs of the developing University,  Rapid headway was being
made in the creation of specialized collections to support studies to the
doctoral level for many disciplines.  For the first time in its history the
Library was enabled to keep abreast of the swelling flood of new books and
periodicals in all subjects and languages of interest to the University.  To
satisfy the demands of a large undergraduate enrollment, funds were available to purchase multiple copies of the growing number of titles recommended
for reading by members of faculty.  Yet even with a million and a half dollars
to spend, the Library was constantly under pressure to exceed its budget by
making additional purchases, the majority of which were clearly justifiable
in the light of the University's present stature and future ambitions. Adding to these pressures were the two realities which librarians have had to 3
face almost since the invention of the printing presst that there are always
more books to buy, and that they cost more every year.
That the Library was able to maintain a desirably high rate of expenditure
was due, of course, to the benefaction of Mr, H, R, MacMillan, whose contribution, added to funds made available annually from the University's operating budget, has already turned a minor library into a major one.  Yet the
funds available from Mr, MacMillan's benefaction will be exhausted in the
current fiscal year.  This was known in April, and the Senate Library
Committee, working from the then available estimates of revenues, approved
a budget for 1967/1968 of $1,261,009, a reduction over the previous year of
$254,355.
This reduced budget soon placed strains on the development of the collection.
By the middle of the summer, many allocations were overspent or overencum-
bered,  Particularly affected were purchases relating to the development of
graduate studies.  In addition, some restrictions were placed on the acquisition of current publications.
The troubles of this fiscal year, it seems, are but a foreshadowing of those
that lie ahead, for to maintain the budget for library materials at a million
dollars or more, the University must find within its own operating budget
additional hundreds of thousands of dollars for the Library,  It remains to
be seen if the necessary amounts can be found.  If they are not found, it
will not be simply the future of the Library which is in question.  It will
be the future of the University, I I ,  Col lections
b, Acqu i si t ions
At the end of the fiscal year in March the number of catalogued volumes in
the Library's collection stood at 844,992,  In addition to physical volumes,
the Library's resources are supplemented by great numbers of documents,
microforms, maps, manuscripts, and phonograph recordings; the extent of
these important holdings is shown in Appendix B,
However, a closer examination of our holdings made at the end of August revealed that the University had already acquired its millionth volume.  In
addition to the 861,536 volumes catalogued by the end of that month, 29,811
volumes were in the process of being catalogued, 59,500 volumes were in
controlled storage (meaning that they were represented in the catalogue by
an author card only and housed in a separate storage area), and approximately
50,000 volumes were to be found in the Colbeck collection, which will be
described later in this report.  The grand total as closely as it could be
approximated was 1,000,847,
There is a certain mystique associated with the figure of one million, yet
this should not be permitted to obscure the essential questions that must
be asked about any library collection. Are a million volumes sufficient
for a university with an annual enrollment of over twenty thousand students?
How well does the existing collection serve the needs of the users? Are
sound plans being made for the development of the collection? Are there any
foreseeable limits to its development?
As to the matter of the sufficiency of the present size of the collection
in relation to the present size and programme of the University, it can be 5
demonstrated that the University of British Columbia has not yet attained
the standards set by other major institutions of the United States and
Canada.  In 1965/1966 McGill University held eighty-three volumes for
every student, the University of Toronto held seventy-nine, the University
of California at Los Angeles about one hundred, and the University of
California at Berkeley about a hundred and twenty-five, and these institutions are not resting on their laurels.  U„B.C. in I966/I967 held about
fifty volumes per student, including those which are uncatalogued.
The question may now be raised: is it not possible that our fifty volumes
might be better than some other library's one hundred? The possibility
certainly exists.  It has been emphasized in previous reports and attested
to by the results of national surveys of academic libraries, that careful
selection of library materials over the years has provided this University
with a collection remarkably rich for its size.  However, by comparing
library holdings with standard lists of references, surveys provide only
one kind of measure,  The opinion of those using the library's collection
would be another very significant form of measurement.
Fortunately, as one result of the work of the newly established Student
Library Committee, the University has for the first time just such a measure
Throughout this report reference will be made to the findings of a survey
of student opinion taken in November when, on a single day, over a quarter
of the registered students filled in a questionnaire which dealt with the
services and collections of the Library.  That the sample is so large must
lend particular authority to the replies which were received. 6
When the students were asked if the book collection served them adequately,
56% replied affirmatively, 37% replied negatively and 7% did not reply to
the question.  Replies were also tabulated by faculty and department, and it
was discovered that only students in the School of Librarianship and the
Faculties of Medicine and Law replied affirmatively in over 80% of the cases.
Affirmative responses from other faculties and departments clustered around
the 50% mark.  It must be assumed that for nearly half the students the
Library's book collection is not good enough.  Many students added comments
to their questionnaires, and these gave added weight to the numerical results.  Said one; "The Library is doing a good job but it will never have
enough books."  Said another; "Who can ever find a bloody book in a library
that is short on books?" And one wistful comment on the difficulty of obtaining the books we haves "All my books are on the empty shelves,"
In another question the students were asked to comment on the adequacy of
the collection of periodical literature,  Here the results were somewhat
more encouraging.  Twenty-one percent of the students did not reply, 59%
replied affirmatively, but only 19% were able to reply with a decided no.
Students in Medicine, Dentistry, Law and Librarianship were the most satisfied with the journal collection, replying affirmatively in over 90% of the
cases. Among the least satisfied were students in Architecture, Social Work
and the Faculty of Graduate Studies,,
All of the foregoing only serves to underline the importance of the continuance of the rate of growth established in the past two years. That the
Library has doubled the size of its collection in only six years is remarkable.  That in the past two years its size has increased by over one-third
is even more remarkable,,  Yet remarkable growth is in itself no cause for 7
comfort if the end product still fails to serve the needs of the users.
One wonders if there is a predictable and final limit to the size of the
collection.  This question always produces a great deal of speculation and
very little in the way of resolution.  Developing civilizations produce
more and more recorded knowledge, and as long as this process continues,
one can expect the appearance of more educational institutions and attached
to them repositories of recorded knowledge, For the immediate future, the
method of recording, storing and dispensing knowledge seems to be handled
with the greatest efficiency by the printed book, made available through
stores and libraries.  More efficient means may be devised through the
application of new principles of information storage and retrieval, but
despite impressive strides and wide experimentation, these principles can
not yet be translated into practical realities.  For this to take place
more than technical achievements will be required: a complete revolution
in methods of instruction will be necessary.  In the light of this, there
is little choice for a university but to continue to develop its library
along more or less conventional lines, assisted by new technology wherever
practical, making whatever adjustments are necessary for the best possible
development under constantly changing circumstances.
In a later section of this report, the physical problems of collection
storage will be discussed.  The concern at hand is the development of the
collection: its content and worth.
Any university demands that its book collection meet requirements of currency,
depth and access.  The first of these three, currency, suggests that the
Library must acquire all new material appearing which has some current or 8
possible future relevance to the curriculum or research program.  This is
not in itself an unreasonable expectation, but it is made problematical by
the wide range of interests covered by the curriculum and the individual
interests of members of faculty, and by the increasing output of the world's
presses. The acquisition of even a fair representation of current material
places a heavy burden on any budget for library purchases.
The requirement of depth is more difficult to satisfy.  Even the largest
academic libraries have their limitations, and at the same time it is clearly
Impossible to reconstruct the British Museum, the Library of Congress or the
libraries of Harvard and Yale at every academic institution across the land.
Yet each library is obliged to go whatever distance it can to meet the requirement for depth, and optimums can be achieved whereupon the structure of
eminent research and scholarship can be founded,  It should be observed that
by regularly meeting the requirement of currency the collection will in due
course have greater and greater depth.
The requirement of access is one which is of great concern to students, to
judge from the comments made on the survey questionnaires.  The material which
they seek may be listed in the catalogue of the collection.  The availability
of the material at the precise point a, time when it is required by a specific
individual is very much in question,  This is not surprising to one familiar
with the history of the Library and the University,  It is a fact that in the
years of leaner budgets emphasis in purchasing was placed on the acquisition
of individual titles'as opposed to additional copies.  It is also true that
this policy was adhered to while the University registered dramatic increases
in enrollment.  Accompanying the increased enrollment was a heavier reliance
by the faculty and students upon the Library as a means of instruction.  To 9
testify to this we have the statistical evidence that while enrollment has
increased 17.3% since 1962, recorded use of library materials has increased
by 79.4% in the same period.  The inevitable result of these circumstances
is increasing dissatisfaction on the part of students who do not gain access
to their required and recommended readings and on the part of faculty members
who also find that the materials they seek are already out on loan. More and
more frequently students seek out other students or pursue faculty members
who have the books they urgently require.  Professors turn their personal
collections into minor lending libraries in order to alleviate the difficulties faced by their students.  Some supplement their collections by
borrowing library books on long term loan and relending them to their own
students.  Students form their own consortia for borrowing and lending
books, or remove books from sequence in the collection and hide them in
groups on vacant shelves in the stacks of the Library.  These unsatisfactory
adjustments to an unsatisfactory situation can be remedied by the purchase
of additional copies.  To guide the Library in making appropriate purchases
of additional copies, the automated circulation system has collected and
stored on magnetic tape records of all loans, and the most heavily used
books can be identified with relative ease.  The budget limitations
mentioned in the previous section of this report make it difficult to use
this information to the best advantage.  The tragedy of this will become
the more apparent the larger the University becomes.
Currency, depth, access.  The University demands these of its Library
collection now, and it will continue to demand them.  Only one thing can
satisfy the demand; continued financial support for the purchase of library
materials. 10
When so many volumes are added to a collection in a short period of time, it
becomes all but impossible to single out specific items for mention as notable acquisitions.  However, one acquisition, not of a single volume but of
a whole collection, stands out as one of the most significant events in the
history of the Library, and in the history of the academic libraries of North
America,  Reference is made here to the gift of Norman Colbeck of his personal collection of nineteenth century English literature.  The formation of
this collection and its arrival at this destination furnish one of the most
fascinating stories of book collecting that will ever be told.  It is a
privilege that the story may be recounted in a report to this University's
Senate.
Over forty years ago Norman Colbeck decided to become a bookseller and to
this end he joined the staff of the renowned Foyle's of Charing Cross Road,
London.  After a few years of apprenticeship he opened an antiquarian bookstore under his own name at 92 Great Russell Street, close to the British
Museum.  There he developed a consuming interest in the literature of nineteenth century England, and with increasing frequency he found himself unable
to part with books which entered his sale stock.  This was the genesis of an
outstanding personal collection which developed and expanded as Mr. Colbeck,
in the course of bookselling, learned more and more about literature, editions of books, variants of editions and their values.  In 1929 he moved
his business to Bournemouth, and from there continued in pursuit of books
as a bookseller and collector by making the rounds of auctions and visiting
authors and relatives of authors.  By 1966 he had amassed a collection of
some fifty thousand volumes, representing the works of five hundred or more
English and Anglo-Irish authors, who had written in or been born in the
nineteenth century.    The importance of this collection was enhanced 11
by the great number of first editions, as well as comprehensive holdings of
other editions and variants, and among them a preponderance of copies presented by, associated with, or annotated by the authors,  In addition to
the printed works Mr, Colbeck gathered together considerable quantities of
manuscripts deriving from the same authors.
Recent years have witnessed the increasing scarcity of such books, as academic institutions and individual collectors have competed in greater
numbers for their possession,  Mr, Colbeck found himself in a predicament.
The books his customers desired were not entering his stock and were not
as easily to be found as formerly.  If he were to oblige his customers he
would have to plunder the collection which had been the work of his lifetime.
This Library had purchased books from Mr. Colbeck, as had a number of faculty
members as individuals. Among the latter was a scholar of Pre-Raphaelite
literature, Professor W. Fredeman of the Department of English, who, while
in England on a Guggenheim Fellowship, called on Mr. Colbeck and learned
of his situation,  Here was a bookseller who could not bring himself to
sell his own books, and ardently wished to spend the rest of his life improving and describing his collection.  Here too was a University which just
as ardently desired to have access to Mr, Colbeck's collection for the purposes of advanced study, yet it could not be purchased, piecemeal or complete,
An ingenious and mutually beneficial agreement was made between the University and Mr. Colbeck, as an outcome of which Mr. Colbeck in July joined the
Library staff as a Bibliographical Consultant, to continue work on his collection and to bring his own consummate ability and experience to bear upon
the development of the whole collection of English literature.  His magnificent collection has been added to the resources of the Library, 12
One of the lasting benefits to scholarship which will derive from this unique
transaction is the projected catalogue of the Colbeck Collection, which will
be a landmark in the bibliography of English literature.  To catalogue in
detail a collection of fifty thousand volumes is no mean feat, and such a
task is known in the parlance of librarians as a processing backlog.  The
Divisions of the Library devoted to the processing of books had a few similar
problems of their own,  It is to these we now turn our attention.
c.  Process ing
The record of the Processing Divisions in the past three years is one of
consistent accomplishment in the face of vastly increased work loads.
1964/65
Acquisitions Division
Requisitions  Received 19,010
Orders  Placed 31,939
Volumes   Received 42,532
Serials Division
Current  Subscriptions 5,970
(Including  Law,   Woodward S-  BMB)
Government   Publications
Documents  Received 40,752
Catalogue Division
Volumes  Processed 70,907
(exclusive  of  backlog)
Volumes   Processed 70,907
(inclusive of  backlog)
1965/66
27,110
49,744
93,607
7,430
52,549
79,984
94,984
1966/67
35,540
54,323
97,503
8,900
65,926
103,640
128,640
In the case of statistics for the Acquisitions Division, what is most apparent is that the amount of work performed has doubled, as a result of the
increased book funds.  This Division has been notably successful in keeping
abreast of its work. 13
In the case of the Serials Division, the figure of 8,900 current journal
subscriptions gives only a partial account of the Library's wealth of journal
holdings.  Omitted from the figure for instance are all publications which
appear annually, and all publications which although serial in their appearance, are not periodicals. Of these types of publication the Library is
probably receiving an equal number regularly.  Collecting statistics for this
class of publications is made difficult because of the near impossibility of
defining what is and what is not to be included.
In the case of the Government Publications Division, the statistics cannot
take into account the number of documents acquired in microform.  It would
not be unrealistic to estimate that the Library has a million or more documents reduced and stored in this way.  The richness of the document collection is astounding, particularly when one considers the space into which it
has been crowded.
In the case of the Catalogue Division two figures have been given, one including the processing of books for backlog storage, the other excluding it.
When materials are processed for backlog, it means that they have only been
partially catalogued, but are still available for public use.  It has been
mentioned earlier that the number of books in this category has grown to
roughly 59,500.  Limitations of physical space and staff make it impossible
fully to catalogue these books, and it seems questionable that the necessary
work will be performed soon.
In a later section of the report, innovations involving the computer which
affect these divisions will be described.  In addition to changes brought
about by the introduction of automated techniques, the divisions have benefited by interna] improvements in work methods and by the purchase of new 14
equipment. Numbers of staff members have been released for other work due
to these improvements. Most notably, the merging of the order checking
section with the section which catalogues books for which there are Library
of Congress cards has saved days of working time.  The Library is fortunate
in having as heads of these divisions people who are inquiring and adaptable,
and who are constantly looking for the better way.  Compared with other institutions the output of work per staff member is commendably high.
Although hampered by staff difficulties, the Library's Bindery increased
its output by close to a thousand volumes. The Bindery also shared with the
Processing Divisions a limitation of space which made it impossible to increase its output through the addition of more staff and equipment.  For the
last several years it has not had the capacity to do all the binding which
has been required, so the Library has begun to have half of its work done
commercially„
1965/66       1966/67
U.B.C, Bindery
Volumes Bound 14,079       14,954
Cost per Volume $ 3.60       $ 3.80
Commercial Bindery
Volumes Bound - 14,241
Cost per Volume - $ 3„60
These statistics create the illusion that it is less expensive to bind books
externally.  The fact is that materials for binding are divided into two
categories; those which are simple and therefore less expensive to bind,
such as worn books and paperbacks; and those which are more difficult to
bind, requiring more detailed instructions, complex arrangement and lettering, such as journals. The former are sent to a commercial binder. Therein 15
lies the 20£ differential.
Ill,  Buildings and Services
When thinking of libraries in an abstract way, one thinks of the collection
first.  However, the collection is only the foundation of the Library.  It
is the rest of the structure that makes it possible for the collection to be
used, and the object should be to create a structure wherein the collection
can be used to maximum advantage.  Of what is this structure constituted?
First, buildings: their location, design and contents.  Second, people:
their individual abilities and qualities, the services they perform, the
way in which they have been organized to perform those services.  To discuss
these topics in all their ramifications would make a long report even longer,
and even a discussion in general terms will seem at times to contain too
much detail.  But the Library is now very large and consists of millions
of details, mention of some of which can not be avoided,
a.  Library Buildings
As the collection grows in size, so must more space be provided to house it.
Thus far the University has been able to keep slightly ahead of the requirements of its collection, and although at times past and present some parts
of the collection have not been conveniently or suitably housed, they have
at least been housed on the campus.
In meeting space requirements for the users and staff of the Library, the
University has fallen behind to an ever increasing degree.  It is a demonstrable fact that there are an insufficient number of study seats in 1i-
braries and other buildings on campus.  It is equally obvious to any visitor
behind the scenes of the Library that staff members are everywhere working
in such cramped quarters that efficiency and morale are at stake on a daily
basis. 16
To define the actual space requirements of the Library it would be necessary
to consider a number of factors.  First, the rate of growth of the collection.  Second, the number and rate of growth of the body of users.  Third,
the future organization of the campus.  In the past year it was possible
to obtain information concerning all of these factors, on the basis of which
in June 1966 a report was produced by the Library entitled A Plan for Future
Services; in November a supplement dealing mainly with priorities was added.
These two documents have been distributed to members of the Senate Library
Committee, to Academic Deans, to the Academic Planner, the Architect Planner
and other members of the University Administration.
The approach taken in these documents was to attempt to define the library
needs of all faculties and departments, working from estimates of future
enrollments and patterns of present use; to attempt to calculate the nature
and size of collections required by all faculties and departments; and to
then attempt, in the light of the campus plan, to propose libraries of the
right size and type in the closest possible proximity to the faculties and
departments concerned.  Existing buildings were of course taken into consideration. The publication in 1965 of Keyes Metcalf's Planning Academic and
Research Library Buildings made it possible to convert the academic requirements of the University into realistic estimates of space requirements.
In brief, the Plan for Future Services calls for the following:
Main Library. The gradual conversion of the Main Library into a
research library for graduate students in the Faculties of Arts,
Commerce and Education through the diversion of undergraduate
students in all faculties to new and more specialized libraries.
A further final addition to this building would provide adequate
space for the Processing Divisions, for the School of Librarian- 17
ship and for the Library Administration, including the Systems
Development group.
Undergraduate Library. A new building for the heaviest users
of the Library, the undergraduates in the faculties of Arts,
Commerce and Education, with special facilities for students
of the Department of University Extension,  The present Sedgewick Undergraduate Library would be the nucleus for this projected Library,
Woodward Library. An addition to increase the amount of space
available for books and readers.  Once again, Mr. P, A. Woodward
has come to the aid of the University in supplying funds to
permit the construction of this addition.  Plans are now being
d rawn.
The Biomedical Branch at the Vancouver General Hospital will
also require further space.
Science Library. A new library central to all scientific departments, serving students in the Faculties of Science, Applied
Science, Forestry and Agriculture,
Physical Sciences Library. A special research facility serving
upper year, graduate students and faculty members in the Departments of Chemistry, Mathematics and Physics.
Education Library. A new library expanding the present Curriculum Laboratory and including the professional literature of
Educat ion.
Map Library. A new library to be provided in or near the proposed Earth Sciences Building.
In addition to the above, predictions were made regarding the
need for the expansion of such existing libraries as those serving 18
the Faculty of Law and the School of Social Work,  It was also
suggested that at some time in the future a storage warehouse
for little used material might be required, and that this might
be shared by other university libraries in the province.
Ambitious as these forecasts might seem, they are not exaggerated.  It can
be demonstrated statistically that the need for some of these buildings is
not a need of tomorrow, but of today and in some instances, of yesterday.
For instance, at present the ratio of study seats to students and faculty
is about 16%, if one stretches the seating figure by including every known
seat in every library and reading room on campus.  The recommended standard
at a university of this size and type is not less than 25% and up to 35%.
We are presently about 2,500 seats short of the number we require for the
reasonable convenience of our students.
The Student Survey bears out this contention.  Students were asked as a
final question to rank in priority the questions which affected them most
seriously.  The first concern of students: study space.
The students were also asked if they encountered difficulty in finding study
space when they needed it.  Fifty-five percent of the students replied that
they did encounter difficulty.  Other tabulations revealed that this problem was gravest for those students in Arts, Commerce and Science using the
Sedgewick Undergraduate Library,
How long do students stay in the Library?  It was discovered that 49% of
the students stay from one to three hours every day, and that 31% stay more
than three hours every day.  In other words, 80% of the students hope to find
a place to study in the Library for at least an hour every day.  It has been
shown that this is no easy task.  Comments on the questionnaires were 19
numerous, but one student went directly to the heart of the matter:
"17,000 plus people cannot sit in 2,800 plus desks. Solution A: More desks.
Solution B: Less people."
The use of the phrase "study space" carries with it the implication that
the students merely need a place to sit down to consult their notes and
textbooks. While this may be true for some students, observation reveals
that students occupying seats in the Library are regular visitors to the
book stacks, to the reference divisions and to the copying service.  It is
the combination of facilities available that draws the student to the Library,
not just the desk and chair.
It has been pointed out  that   the  Library is already too small in terms of
physical plant to satisfy the needs of the present student body.  As the
student body increases in size, and as long as new construction is delayed,
the situation can only grow worse.  Staff members too are poorly accommodated.
As for the book collections, at the present rate of growth, the stacks in the
Main Library and other branches with the exception of the Woodward Library
will be filled to capacity by 1970.  If by that time no new buildings are
constructed, remote storage and attendant difficulties of access will plague
the users of the Library.
b. New Branches.
These doleful realities and prospects should not be permitted to obscure
the fact that notable progress has been made in the past year in regard to
the decentralization of collections and services. The fall term saw the
opening of new branch libraries for Mathematics and Fisheries; by summer a
new library was opened for the Faculties of Forestry and Agriculture in the
MacMillan Building; and, as the report year closed, books were being moved
from the Main Library's Fine Arts Division to the new Music Building. 20
While these new branches did little to alleviate the problems of seating
a large undergraduate body, they represented a significant improvement in
service and convenience to students and faculty members in the departments
concerned.  It should be mentioned that the Library is also cooperating with
the Faculty of Arts in the establishment of the Charles Crane Memorial Library for the Blind at Brock Hall, a unique facility which will include
braille books and tape and record playback equipment,
c.  Reading Rooms.
As pressures mount yearly for the construction of additional libraries, so
do pressures increase for the improvement of departmental reading rooms
around the campus.  In order to assess the situation accurately, a survey
of all known reading rooms was made, and a report was prepared for the
Senate Library Committee in September 1966, describing the holdings, organization and condition of thirty reading rooms, the majority of which had had
no previous connection with the Library.  These rooms contain about 23,000
volumes and 600 journal titles, mostly uncatalogued. Many departments have
turned to the Library for financial and administrative assistance, but the
Library has been reluctant to extend support to one or two departments when
it could not, for want of adequate resources, be of assistance to all.
A plan of organization in which the reading rooms are treated as a decentralized branch library has been drawn up, and submitted to the University
in the budget request for 1968/69.  If funds are forthcoming, the reading
rooms will be supported according to the terms of the Senate policy on
reading rooms and administered in cooperation with the departments. All
purchasing and processing will be carried out by the Library, and reading
room holdings will be represented in the Library's catalogue.  If funds are
not forthcoming, the reading rooms will be left as at present to the manage- 21
ment of the departments.  In the absence of a network of branch libraries,
these reading rooms will bear the brunt of the demands for decentralized
and specialized facilities.
d.  Services.
Hours of Opening
Hours of service are frequently a subject of complaint by students and
comment by the Ubyssey. At first glance the difficulties of extending hours
would seem to be few and the costs slight.  Unfortunately this is not the
case.  Because the Library has so many service points it is costly to increase the number of hours they are to be manned.  Timetabling for the
whole library is made increasingly difficult by conflicting demands of shift
changes, meal breaks and peak service periods.  The danger exists that reference service available during the day will be further diluted by scheduling
staff for late night and weekend shifts.
The extent of the real demand for a change in hours was made clear by the
Student Survey.  In comparison with other aspects of the Library, hours of
opening ranked sixth in the minds of the students.  Nevertheless, 16% of the
students said they were inconvenienced by weekday hours and 23% by weekend
hours. Written comments on the questionnaires were helpful in defining the
times most critical to students, and on the basis of this information and
given an increase in the Library budget for staff, hours of opening have been
further extended, commencing with the past summer term.  It is probable that
the Library now has the longest opening hours of any large academic library
in Canada.
Stack Access
Last September for the first time the stacks in the Main Library were made 22
accessible during all hours of opening to students in their first and second
years.  Previously these students were permitted to enter only after 6 p.m.
or before by procuring a special pass.
This change was in keeping with the trend to provide maximum access to library materials for all students; it was in fact becoming impossible for
students in some faculties to complete their assignments without access to
the stacks, a condition that will continue to exist until the collection in
the Sedgewick Undergraduate Library is developed to the point that it can
carry the whole load of undergraduate reading.
Predictably this change, which brought indisputable benefits to the undergraduates, also brought   into  sharp focus the extreme nature of the seating
shortage.  Upper year and graduate students completing Student Survey
questionnaires commented frequently and bitterly about the difficulties of
finding seats in the stacks, and about the noise created by the additional
numbers of students. Many recommended that first and second year students
be banned from the stacks, and that all seats be assigned and timetabled for
maximum occupancy. Yet no student suggested where the first and second year
students might go to do their work.  The fact is simply this, and it has been
stated before:  there are not enough seats for everyone.  It can be predicted
that intense competition for seating space will exist until this real need is
filled.
Borrowers and Borrowing
It will come as a surprise to some that the registered borrowers of the Library in 1966/67 numbered 30,548,  This high total is accounted for in the
following way: 23
Students - Day 17,219
Extra Sessional 1,608
Correspondence-Credit 1,016
Summer 196/ 5,555
25,398
"A"   Card Holders.     (Faculty,   etc.) 2,450
"B"   Card Holders.
Staff* 1,500
Extra-Mural,   Visiting
Students &  Faculty-" 1,000
Simon  Fraser University
Faculty &  Graduate
Students* 200
*  approximate
2,700
30,548
In the category of extra-mural card holders are found considerable numbers
of representatives of local business and industry, who register as individuals but make use of the Library on behalf of their employers.  Particularly
in the field of science the University has collections which are unexcelled
between Vancouver and Toronto, and these col lections are supporting the
activities of many firms of engineers and industrial scientists. Their use
of the Library is not limited to the borrowing of books and the making of
copies: they also make extensive use of the reference services of the Library,
and it is not uncommon for at least half of the Science Division's daily
staff time to be spent on non-university concerns.
As an outcome of the recommendations of George Bonn's survey of the resources
of Canadian scientific collections, the National Research Council may be
supplying aid to libraries on a regional basis, and in effect treating them
as branches of the National Science Library.  It is hoped that some arrangements of this kind will be made in order to enable the University Library to
render better service to the community. 24
Recorded loans of library materials are only a partial indication of the use
of the Library, since it is impossible to measure the use of materials within
the Library.  Considering that they are partial, they are an impressive evidence that the Library is very heavily used.  In fact, the total number of
our loans is among the highest in North America for academic libraries.  In
1966/1967 that total was 1,171,920, an increase of 9,5% over the previous
year, and more than double the number of only four years ago.
Generally the increase in the circulation of materials was evenly spread
over all divisions and branches, but a few exceptions merit attention.  The
circulation of books from the Reserve Book Room in,the Main Library decreased by 104,083 transactions, while the circulation of books from the
Sedgewick Undergraduate Library increased by 113,024 transactions.  The explanation for this lies in the fact that for the greater convenience of the
students reserve books for third and fourth year courses were moved from the
Reserve Book Room to the Sedgewick Library.  In the course of the year it
became apparent that this transfer worked a hardship against students in the
Faculty of Commerce and books for their courses have therefore been returned
to the Reserve Book Room.
It is interesting to note that the Sedgewick Undergraduate Library now accounts
for about one third of the Library's total circulation, and lends more books
from its collection of about 50,000 volumes than does the Main Library from
its collection of over half a million.  The collection in the Sedgewick Library will continue to be developed to sustain the pressures imposed on it by
undergraduate needs, but it is hindered in this objective by physical and
financial limitations. The need for a new undergraduate library is urgent.
Through the Interlibrary Loan Department the Library increases its usefulness 25
to the University through borrowing from other libraries, and extends its
services to other libraries by lending materials in its collections.  Two
years ago the Library loaned 1,213 volumes and sent 1,173 photocopies to other
libraries, for a total of 2386, while it borrowed 1,062 volumes and received
813 photocopies, for a total of 1,875.  In 1966/1967 the totals had ballooned
to 51,607 and 4,170 respectively. Much of the increase could be attributed
to the reliance of Simon Fraser University upon the Library for the support
of its programme of graduate study and research.  Their Library borrowed 1,015
books, double the number of the previous year, and made 44,591 copies on their
own machine installed in the U.B.C, Library, triple the number of the previous
year.  This use is regulated by a policy adopted by Senate, and has been
neither burdensome nor inconvenient.  During its years of growth, U.B.C,
Library was in the debt of larger institutions for similar support; now that
it is older and larger these debts are being repaid in kind.
It is obvious that although the Library loaned hundreds of thousands of books,
not every book in the collection was used during the year.  In fact, through
an analysis of loan records, it could be shown that some books were in particularly high demand, having been designated as assigned reading for large
numbers of students.  Faculty members have been improving the quality of
undergraduate instruction, and in doing so have been distributing longer and
longer lists of recommended readings. This in part accounts for the earlier
mentioned disparity between the increase in the number of enrolled students
and the increase in the number of books loaned.  It also accounts for the
creation in the Library of a problem familiar to economists:  that of supply
and demand.
Since the Library has little or no control over the creation of the demand
for its resources, it can only respond by taking steps to ensure an adequate 26
supply. This it attempts to do by two means:  first, by buying additional
copies of needed titles, although this sometimes means the purchase of more
than a hundred copies of a single title; and second, by rationing the supply
by placing needed books in a reserve collection and imposing short term loan
periods and higher overdue fines.
The Student Survey posed three questions concerning reserve books.  Students
were asked if they often used reserve books.  Forty-eight percent said they
did, 49% said they did not, and 3% did not reply to the question.  They were
then asked if the reserve books were usually available when they needed them.
Twenty-eight percent said they were, 34% said they were not, and the remaining 38% who did not reply presumably were those who did not use reserve
books frequently.  Finally they were asked if they thought that faculty
members should request that more of the frequently used course books be
placed on reserve.  Fifty-nine percent answered affirmatively, 27% answered
negatively, and 14% did not reply. One hundred and ninety-nine students
added thoughtful comments concerning this subject to the questionnaire.
Many observed that the reserve system would be unnecessary if funds were
available to purchase sufficient copies of books in demand.  Others observed
that some faculty members had requested that too many books be placed on
reserve, others too few. The difficulty of reading long books on short
loans was frequently mentioned.
x—:
Reserve collections present some of the most vexing problems with which
librarians have to contend.  In effect, every new term brings with it a
requirement for a new reserve collection, and this means that within a space
of about two months a massive amount of work must be performed in order to
identify, order, locate, retrieve and catalogue books, and to copy journal
articles.  It is sometimes difficult to secure lists of recommended readings 27
from faculty members, and when these are secured late it is often impossible
to obtain the necessary books in time, not because the Library is slow in
sending out its orders, but because booksellers and publishers are also having their difficulties with a mounting volume of requests. After much
effort, it is not unusual for the Library to discover that it has too many
copies or too few, either because there are more or fewer students than
were anticipated, or because many students have been required to read specific titles in short periods of time.
Review must be given by the university to the whole problem of supplying
undergraduates with those materials which all members of a class are required to read.  Such required reading might include novels, textbooks,
chapters from books of readings, journal articles or any combination of all
four.
Over the years, the Library has attempted to answer the demands for such
material by multiple copy purchasing, xerography and reserving programs.
However, the time has long passed where the Library could successfully meet
its obligations vis a vis such material, and it is most unlikely that it will
ever again be able to do so.
Thankfully the Library now has at its disposal a tool which can measure
actual use of materials accurately and with relative ease:  the computer.
Reference is made here again to the record of library loans kept on magnetic
tape.  If the results of an analysis of this record can be applied to the
selection and purchasing of books, problems occasioned by reserve collections should diminish, and the collections themselves should shrink in size.
Again the emphasis must be placed on the Library's need for an  adequate book
budget. 28
Copying Service
A little over four years ago the Library installed its first efficient copying machine. At the time, there was some concern that the expense of the
installation would not be warranted by use. Today there are almost a dozen
machines working in association with libraries around the campus, and last
year more than 532,000 copies were made.
The Student Survey inquired whether students thought that the Library had
an adequate number of machines, and 78%  believed that the Library did have.
When it came to hours of operation, 71% believed that these too were adequate.  But despite this relatively favourable comment, lineups of people
and backlogs of work attested to the increasing demand for faster and better
copying machines,  To librarians everywhere working in an era of mass education it now seems unthinkable that libraries can meet their responsibilities
without the modern copying machine.
Reference Services
For a hundred or more hours a week nineteen separate specialized divisions
and branches of the Library offer reference service to the University,  It
is not possible to give a realistic statistical account of the work performed
by these divisions because of the number of different tasks performed by
reference librarians. They answer questions both simple and complex, by
phone, in person and by mail. They guide students in the use of the Library
and its contents, and lecture to them on research methods and resources.
They scan new journals and books, drawing the attention of faculty members
to references important to their research and teaching.  They assist in the
development of collections. They compile bibliographies and other aids to
assist students in exploiting the Library's resources.  There is simply no
end to their work, and the more service they offer the more is demanded.
Their market is indeed one that cannot be saturated. 29
Every additional book and student increases the magnitude of their task.
As the Library becomes larger and more complex it becomes more difficult
for the students to use it effectively without assistance.  Evidence of this
may be seen in the increasing demands placed on the General Information Desk
at the Main Catalogue as well as at other points offering reference service.
The questions that are being asked point to an urgent need for improved
methods of student orientation, by every possible means.  The reference librarians are addressing themselves to this problem. Audio-visual methods
of instruction are being further explored.  In the next few years there may
be added to the staff of the Library a group of librarians whose sole function it will be to lecture to students on the use of libraries.  The ability
to locate information is becoming an essential qualification for academic
and professional attainment, and that ability becomes all the more difficult
to acquire as knowledge increases in breadth and depth.  But however expert
the users of the Library become, the real experts will always be the reference librarians, performing the essential task of interpreting the Library
to its users.
Experience in the Woodward Library has shown that profitable use of collections increases in direct proportion to the ease of access the Library can
provide.  New branches like Forestry/Agriculture and Mathematics, with improved and specialized reference services, can provide the kind of access
to information that is becoming more and more difficult to offer in a complex and overcrowded Main Library building,
IV.  Admin istration.
a.  Organization and Relationships,
Administratively the Library is responsible to the President and through him
to the Board of Governors,  The Senate Library Committee guides the Library
in the development of its programme, the formulation of policy and the 30
allocation of book funds.  The personnel and terms of reference of this
Committee are listed in Appendix G.  During 1966/1967 in its deliberations
it concerned itself mainly with the problems of the book budget, of the
duplication of materials and of the reading rooms. The counsel of the
Committee members in consort and as individuals is greatly appreciated.
The past year witnessed the creation of a new Student Library Committee,
which was set up as the result of discussions between the President of the
Alma Mater Society and the University Librarian, Although no terms of
reference were defined, it was hoped that this Committee would act as the
official voice of the student body in respect to 1ibrary matters, and that
it would both express the needs of the students to the Library and assist
in interpreting the Library to the students.  The first year of activity
more than justified the existence of the Committee,  The programme of the
Library was thoroughly discussed.  Some of the subjects covered were student orientation, the seating shortage, noise, theft, student discipline,
loan regulations, fines, and stack access.  Unquestionably the major contribution of this Committee was the drafting and distribution of the
questionnaire relating to the services of the Library,  The results,
analyzed and tabulated by the Computing Centre, gave the Library its first
reliable indication of student opinion.  Recommendations growing out of
this survey are already being implemented.
In the last few years the Library has grown very rapidly, and as an outcome
of this growth a new internal administrative structure, charted in Appendix
E, has been developed. In line with practices established by the previous
librarian, Dr, J, Ranz, this structure features the clear delineation of
areas of responsibility and presumes the delegation of all responsibilities
to the appropriate divisions and individuals. The establishment as charted
was completed in July with the appointment of Mr, D. N, Mclnnes as Assistant 31
Librarian for Public Services; the area of his responsibility is as vast
as it is important, and has been discussed in Chapter I I I of this report,
The Library has also entered into a number of relationships with other organizations in the past year.  One of these immediately conferred great
benefits upon the University,  By becoming a member of the Center for Research Libraries in Chicago, the Library gained access to a large repository
of research material which had been assembled over many years by the major
universities of the American midwest, when the organization served them as
the Midwest Inter-Library Center. The purpose of the Center as now reorganized is to acquire and house "large classes of research-related publications and other materials, now generally unavailable, which could never be
acquired or justified for acquisition by most research libraries, or secured
on interlibrary loan, but could be efficiently provided by a joint cooperative facility".  Included in the Center's resources are massive collections
of foreign and domestic newspapers, government documents, university dissertations and directories. Materials may be borrowed en bloc for extended
periods, A catalogue of Center holdings is in the process of being published
and will greatly increase the usefulness of the Center to this Library.
During the year, the Library was invited to become a member of the prestigious Association of Research Libraries, a Washington-based organization
devoted to the furthering through cooperation of the interests of its now
eighty members.  The Association has been responsible in the past for many
valuable contributions to the operation of research libraries and to scholarship.  Its most notable recent achievement has been the assistance it has
rendered in securing the implementation through the U„S, Congress of a vastly
expanded programme of acquisition and cataloguing for the Library of Congress,
Our own Library has already reaped the benefits of this work through the
increased amount of cataloguing copy which has become available for new 32
foreign publications. The early appearance of this copy expedites our own
cataloguing processes and reduces costs.
The University also became a member of an organization officially called
the Intercommunications Council, but known by the acronym EDUCOM,  This body
is concerned with the application of new techniques of information storage,
retrieval and transfer within the community of North American educational
institutions.  It is engaged in pilot studies of the programs of research
library storage, computer sharing, the use of satellites for educational
television, and a score of related topics.  If it is successful in obtaining the financial support it needs to carry out its objectives it will be a
powerful influence in whatever revolutions take place in the realm of information handling in the educational context.
For many years the Library has been contributing to the support of the
Pacific Northwest Bibliographical Center at the University of Washington in
Seattle.  The function of this Center is to maintain a union catalogue of
the holdings of libraries in the northwest states and British Columbia.
The existence of this catalogue has naturally brought about a sharing of
regional resources through interlibrary loan.  Similarly the Library has
also been supplying information about its holdings and acquisitions to the
National Union Catalogue which is maintained by the National Archives and
Library in Ottawa,  This vast catalogue, which now contains over eight
million entries, is the key to the cooperative use and development of the
resources of Canadian academic libraries. Most large libraries are now
subscribers to Telex and are thus able to communicate swiftly with the National Library and with one another, enabling them to locate and lend
materials more quickly.  The next major step in the process of transferring
information will be the invention of a reliable and economical means of
electronically transmitting printed materials.  Equipment now commercially 33
available does not meet these two criteria, but within a few years it will
no doubt be possible to send clear copy from one place to another at low
cost.
It is a source of pride to this University that the National Archivist and
Librarian, Dr. Kaye Lamb, a graduate of U.B.C, and its librarian from 1940
to 1948, presided over the opening of a superb new National Archives and
Library Building in June, thus rendering visible the results of his many
years of work in the interest of Canadian scholarship.  Since its creation
the National Archives and Library has provided librarian and scholar with
many previously lacking services:  the National Union Catalogue of Books,
the National Union Catalogue of Manuscripts, sound bibliographical control
of all Canadian publications, a record of all university theses written in
Canada, to mention but a few.  The relationship between this Library and
the National Archives and Library has always been close, and will become
closer now that it has the physical base it so desperately needed to perform its functions.
Several times during the year the three librarians of U.B.C,, the University of Victoria and Simon Fraser University met to discuss ways and means
of cooperating in the development and sharing of collections, and in the
development of automated techniques for the performance of library routines
and information handling.  The close working relationship among these institutions will result in the maximization of the benefits of library services and collections available now and in the future, and will give the
province the best library value possible for its dollars. Already notable
progress has been made.  One large shared purchase of books has been made.
In the area of automation the three universities are showing leadership.
To facilitate the sharing of resources, the University of Victoria and
Simon Fraser University share the services of a separate staff member, 34
student assistants and a xerox machine at the U.B.C. Library.
Cooperation among western Canadian university libraries began to develop
this year with the first meeting of the western Librarians at U.B.C. in
February. This meeting was held at the request of the Presidents of the
western universities, who wished their librarians "to explore ways and
means of cooperating in the development of collections and in sharing collections through the rapid transfer of library materials and information".  In
their report, to the Presidents, the librarians emphasized that while they
were prepared to effect whatever economies possible through the sharing of
resources, the multiplication of graduate programmes in identical areas of
knowledge at various institutions in the west would tend to force the libraries to duplicate expensive research collections.
This section of the report has dealt with the extra-mural relationships
and internal organization of the Library, Attention will now be given to
that element without which the best plan of organization would founder:  a
competent and devoted staff.
b„  Personnel.
It is impossible to exaggerate the importance to the Library of attracting,
employing and retaining staff members of ability, intelligence and character.  Since library work is demanding at every level, another desirable
quality is simple physical stamina.  It is encouraging that the Library is
enjoying more success in finding and keeping the staff it needs.
In 1966/1967, $1,327,320, or 41.3% of the total Library budget was spent
on the salaries of full and part time staff, including student assistants.
In the previous year, only 31.5% of the budget was spent for staff, due to
the sudden influx of book funds and a disproportionate increase in salary
funds.  In 1963/1964 and 1964/1965 the percentages were 53.2% and 50.6%, 35
much closer to the Canadian but lower than the American average.  In
1968/1969 the percentage will be restored to about 50%. As of July the
staff numbered 325 persons, of whom 93 were librarians. This ratio of
roughly 28% is also close to the Canadian average for academic libraries.
This year the average salary of librarians at U.B,C. was $8,495, compared
with $9,193 at the University of Alberta and $8,095 at the University of
Toronto,  The minimum starting salary is now $6,500, and is being forced
up annually by the continuing shortage of qualified staff.  Libraries in
the United States are beginning to offer over $7,000 to new graduates of
Schools of Librarianship, and their recruitment officers are making regular visits to Canadian Schools.  Unfortunately the beginning salaries are
increasing more rapidly than the salaries of senior librarians, with the
result that the scale is becoming compressed and the premium for experience
and responsibility reduced.  In general, division heads and other senior
staff members are paid several thousand dollars less per year than their
American counterparts.  Unless this situation is remedied the Library risks
the danger of becoming a training ground for libraries to the south,
Two hundred and two staff members are now classified as Library Assistants,
and the balance of the staff consists of Secretaries, Clerks, Stack Supervisors, Programmers and Keypunch Operators,  In these categories turnover
was reduced from 68% in 1965/1966 to 47% in 1966/1967, Not that a turnover
rate of close to 50% should be cause for good cheer, but a 21% reduction
in a single year was an impressive step in the right direction.  This trend
was no accident, but the hoped-for result of a number of changes affecting
personnel,
The better the salary is, the better is the quality of the persons who can
be employed, A significant increase in salaries paid to Library Assistants 36
brought the University of British Columbia Library into a closer comparison
with, but still somewhat below, the salary rates for the same category of
personnel at the Vancouver Public Library, Simon Fraser University, the
University of Victoria and the University of Alberta.  Salary levels must
be made competitive at least locally if they are to be eliminated as a factor
in rates of turnover.
An important change in the classification of Library personnel accounts
in large part for the retention of present staff, and will have a salubrious
effect on the operation of the Library in the years to come.  Formerly most
staff members fell into the categories of Clerks I and II, unless they
possessed a Bachelor's degree, in which case they were categorized as Library Assistants I and II,  Now a single classification for Library Assistants, ranking from I to IV, has been created.  The effect of this has been
to provide a career in the Library for persons who do not intend to become
Librarians,  Previously the Library had served as a way station for persons
moving on to more rewarding occupations.  Impractical qualifications for
advancement from one level of the classification to the next have been reduced in number, and all positions in the Library have been reviewed and
reclassified so that salary differentials would reflect real differences in
responsibility.  Staff members are encouraged to improve their qualifications
for promotion through experience, and to apply for vacant positions when they
occur.  Besides retaining and developing the abilities of staff members,
these measures have had a marked effect on the improvement of morale. Moreover, they have reduced the hidden costs of turnover.  It can be roughly
calculated that it costs about $1,000 to train a new staff member, if one
includes the time of other staff members consumed in training and of time
lost in having an inexperienced staff member.  The reduction of turnover
in the past year has saved the Library about forty staff members, or about
$40,000. 37
As the corps of Library Assistants becomes ever more stable and experienced,
more of the work now performed by librarians will be transferred to them,
to bring about further economies in the operation of the Library,  Library
Assistants are our most numerous employees.  Their importance lies not just
in their numbers, but in their consistently excellent performance, rendered
sometimes under the most exasperating of working conditions.
Quality is the touchstone where personnel is concerned. To achieve it the
Library must have sound policies of staff selection and promotion, supported
by competitive salary scales.  That it is developing these is evident,
c,  Systems Development.
The responsibility of the Systems Development group is to improve the
efficiency with which library routines are performed, and, where desirable,
to introduce the techniques of automation.  Signal progress has been made
in this regard.  The benefits of new approaches and systems are accruing to
librarians and users alike.
The automated book lending system is entering its third year of operation,
and is today the largest and most effective system of its type in existence
anywhere.  The physical handling of books has been greatly speeded up and
manual files have been all but eliminated.  But perhaps the greatest advantage of this system lies in its ability to collect and store for further
manipulation precise statistics about the use of library materials. To
enable the Library properly to exploit this information, the Donner Canadian
Foundation has provided a grant.  Exhaustive studies will be made of the
real use of collections, and these studies will be meaningful to academic
libraries everywhere, A preliminary study, consisting of about ten thousand
pages of printout, has analyzed the frequency with which books are borrowed
and the duration for which they are kept by users.  It was mentioned earlier 38
that this analysis will be applied to the development of the book collection when adequate funds are available. Many things are possible, such as
the correlation of library use with academic performance, and the comparison of the reading habits of students in the old and new arts programmes.
Other systems are at various stages of development.  In the Acquisitions
Division work is far advanced in designing a system for book ordering and
fund accounting, to go into operation in 1967/1968, The Serials Division
has completed two stages of a three-stage progression toward an automated
system for the recording of current issues of journals.  One by-product of
this system appeared in November, when a complete list of all journal
holdings was issued. A new edition of this list will be published in the
fall of 1967, distributed to all departments on campus and offered for sale
to other libraries and to individuals, A future edition of this list might
include the holdings of the University of Victoria and Simon Fraser University.  Completion of the third stage of this system is anticipated in
1967/1968.
The computer came to the assistance of the Cataloguing Department by maintaining a record of the growing quantity of uncatalogued books,  A system
has been devised whereby a monthly accession list covering both catalogued
and uncatalogued materials and author entry cards for the uncatalogued books
are produced; the work of locating uncatalogued material has thereby been
transferred from the overburdened staff of the Cataloguing Division to the
Circulation Division. An experimental printed book catalogue for the
Mathematics Library brought mixed blessings.  Issued in several copies, it
made it possible for persons remote from the Library to examine its holdings;
however, not unforeseen problems of currency proved to be considerable,
principally due to the shortage of computer and programming time. The same
difficulties plagued the book catalogue of the phonograph record collection. 39
Inevitably more sophisticated computer facilities will be required by the
library as it evolves new systems, and particularly so if these systems are
to involve information networks. Many of the areas presently under development will be economically feasible because improved efficiency in the use of
staff will offset development and operating costs.  In contrast, as computerized information systems are designed and implemented, it is not likely that
there will be equivalent savings, for the value of computer time and other
costs must be levied against increased services.  Sophisticated information
systems can only be established if the Library can avail itself of a generous
share of the most modern computer facilities, and if it has at its disposal
sufficient staff time for experimentation and programming.
Automation is an area in which the libraries of the University of British
Columbia, the University of Victoria and Simon Fraser University work closely
together, drawing on each other's experience and invention.  Not knowing what
to expect of future generations of computers or of the organization of higher
education in the province, precautions are being taken to make systems as
compatible as possible.  In order to inform other libraries of their work,
and as a way of replying to ever-increasing numbers of inquiries, the three
libraries now issue an occasional newsletter, Recent Developments in Automation at British Columbia University Libraries, The libraries being long on
results and short on documentation, the newsletter provides only an outline
of developments and little detailed description.  For the institutions directly concerned, it is the results that count, and they can all take some
satisfaction in the attainments of their libraries in this expanding field. 40
V. Concluding Remarks.
The University can be proud of the five-year record of its Library:  a
collection twice as large used twice as heavily in a decentralized system
of libraries.  The old saying that a library is the heart of a university
has been borne out by experience.  There is another old saying:  that
pride cometh before a fall.  It is earnestly hoped that a record of
recent accomplishment will not deter the University in carrying out its
ambitious plans for its Library,  The University's success and reputation
will depend to a great extent on the Library:  its collections, buildings,
services and staff.  The support that the Library has enjoyed in past
from the Administration, the Senate, faculty members and students is needed
now in greater measure than ever before. APPENDIX A
LIBRARY EXPENDITURES
Fiscal Years, April-March
1964/65 1965/66 1966/67 1967/68*
Salaries and Wages         $ 685,040 $ 873,300 '$1,327,320 $1,611,043
Books and Periodicals         516,153 1,613,087 1,515,364 1,261,009
Binding                     55,135 50,684 105,654 57,752
Supplies, Equipment, Etc.       94,299 179,731 264,162 234,582
$1,350,627   $2,716,802   $3,212,500   $3,164,386
Estimated Expenditures APPENDIX B
SIZE AND GROWTH OF COLLECTIONS
March 31 Additions Withdrawals March 31
1966 1966/67 1966/67 1967
Volumes          741,361 103,631 9 844,992
Documents          359,764 65,926 - 425,690
Microfilm (reels)     6,907 2,671 - 9,578
Microcard (cards)    15,810 11,951 - 27,761
Microprint (sheets)  236,130 - - 236,130
Microfiche (cards)   12,934 3,314 - 16,248
Maps               40,285 11,050 57 51,2/8
Manuscripts         410 ft,* 27 ft.* - 437 ft.
Phonograph Records   8,2/8 1,691 18/ 9,782
* Thickness of files APPENDIX C
RECORDED USE OF LIBRARY RESOURCES
September 1966 - August 196/
1963/64   1964/65
General Circulation
Main Stack Collection
Reserve Circulation (Main Library)
Fine Arts Divi sion
Humanities Division
Science Division
Social Sciences Division
Special Collections Division
Asian Studies Division
Government Publications Division
Sedgewick Library
Woodward Library
Biomedical Branch, V.G.H,
Law Library
Curriculum Laboratory
Mathematics Library
Social   Work  Library
Record  Collection
I nterl ibrary  Loans
To Simon   Fraser University
To B,   C,   Medical   Library  Service
To Other Libraries
From B.   C,   Medical   Library  Service
From Other  Libraries
Photocopies
To Simon  Fraser University Library
To Other  Libraries
From  Other Libraries
2,375
1,505
678
2,183
1965/66
2,275
1,173
813
1,986
5,464
15,015
1,696
1,181
17,892
1966/67
307,383
257,530
303,863
308,765
115,372
127,561
166,443
62,360
27,737
28,457
30,508
27,271
3,466
2,200
1,347
985
2,228
1,925
2,641
3,808
7,957
9,457
6,569
2,750
2,785
4,636
5,654
5,842
2,370
1,593
2,886
3,632
___.-
-__-
28,927
31,524
164,577
175,923
203,229
316,253
27,494
54,527
70,042
72,046
____
17,988
19,762
20,805
___«
_—
48,823
51,772
77,228
106,860
103,505
133,562
____
____
__-_
10,366
—-
8,174
10,908
738,597
788,657
1,002,373
1,062,649
----
----.
44,166
53,494
536
1,015
____
___„
615
888
1,215
1,213
2,355
2,053
___.
__—
413
479
1,160
1,062
1,545
1,836
6,271
44,591
3,060
1,855
49,506
Grand Total
743,155
792,918       1,069,895       1,171,920 APPENDIX D
COMPARATIVE STATISTICS - U.S. AND CANADIAN UNIVERSITY LIBRARIES
Supplies, etc.
204,123 ( 4,7
1,072,687 (15.9
273,519 ( 6.5
644,143 (14.8
255,321 ( 5,4
265,103 ( 7.2
87,434 ( 3.3
123,775 ( 4.8
234,639 ( 7.0
195,206  ( 4.9
65,887 (3.1
147,402 ( 5.3
91,000 ( 4.2
113,000 ( 3.7
248,359 ( 6,8
538,000 (10,9
57,065 ( 3.5
64,000 ( 3.5
264,162 ( 8,2
234,582 ( 7,5
Acquisition;
; &  Binding
Salaries
111inoi s
1,744,763
(39.0
2,505,870
(56.2)
Harvard
1,596,989
(23,8)
4,058,779
(60,3)
Cali fornia - L.A,
1,428,584 (33.2)
2,593,648
(60,3)
Yale
1,420,206
(32.6)
2,288,763
(52.6)
Cal iforni;
3 - Berkeley
1,382,883
(29.4)
3,064,184
(65.2)
Cornel 1
1,149,001
(31.2)
2,272,894
(61.6)
1ndiana
1,116,335
(40.9)
1,520,278
(55,8)
Wisconsin
1,107,503
(42.7)
1,361,512
(52,5)
Stanford
1,074,801
(32,1)
2,039,954
(60.9)
Michigan
1,066,365
(27.0)
2,688,212
(68,1)
Texas
1,065,798
(49.2)
1,033,805
(47.7)
Washington
840,028
(30.4)
1,774,076
(64.3)
Alberta  -
1966-67
1,087,000
(49.3)
1,025,690
(46,5)
1967-68
1,489,000
(49.4)
1,413,000
(46,9)
Toronto -
1966-67
1,065,000
(29.5)
2,298,705
(63.7)
1967-68
1,348,000
(27,3)
3,053,000
(61.8)
McGill     -
1966-67
555,575
(34,3)
1,006,350
(62,2)
1967-68
446,000
(24,4)
1,318,000
(72.1)
U.B.C.     -
1966-67
1,621,018
(50,5)
1,327,320
(41.3)
1967-68
1,318,761
(41.6)
1,611,043
(50,9)
Total
4,454,756
6,728,455
4,295,751
4,353,112
4,702,388
3,686,998
2,724,047
2,592,790
3,349,394
3,949,783
2,165.491
2,761,506
2,203,690
3,015,000
3,612,064
4,939,000
1,618,990
1,828,000
3,212,500
3,164,386
Note : All U.S. figures are for 1965/66 APPENDIX E
UNIVERSITY OF BRITISH COLUMBIA LIBRARY ORGANIZATIONAL CHART
Head Librarian
Associate Librarian
Deputy
Budget
Finances
Supplies & Equipment
Personnel
Assi stant' Librarian
Technical  Services
Acquisitions Division
Cataloguing Division
Serials Division
Prebindery
Bindery
Gifts & Exchange
>
^Systems Analyst
I
Systems Development
Assistant Librarian
Public Service
Assistant' Librarian
Col lections
Branch Libraries
i
Curriculum Laboratory
Fisheries Institute Library
Forestry/Agriculture Library
Law Library
Mathematics Library
Music Library
Record Library
Sedgewick Library
Social Work Library
—-Woodward Library
Bibliography
Division
Subject Collections
I
Asian Studies
Fine Arts
Government  Publications
&• Micro-Materials
Map Col lection
Special Collections
Circulation Division
I
Ci rculation
Reserve Books
Library Del ivery
Photocopy Services
I
Reference Divisions
Humanities Division
& I.L.L.
Science Division
Social Sciences
Biomedical Branch Library APPENDIX  F
LIBRARY  ORGANIZATION
ADMINISTRATION
Stuart-Stubbs, Basil
Bel 1, Inglis F,
Hami1 ton, Robert M„
Mclnnes, Douglas N.
Watson, Wi11iam J.
ACQUISITIONS
Omelusik, Nicholas
ASIAN STUDIES
Ng, Miss Tung King
BIBLIOGRAPHY
Lanning, R. J,
Colbeck, N.
Constable, Mrs, Helen
El 1iston, Graham
Mercer, Miss Eleanor
CATALOGUE DIVISION
El rod, J. McRee
Little, Margaret
Misewich, Mrs. Elizabeth
Sharpe, James
Shields, Miss Dorothy
CIRCULATION DIVISION
Butterfield, Miss Rita
CURRICULUM LABORATORY
Woodward, Mrs, Emily A,
FINE ARTS DIVISION
Dwyer, Miss Melva
FISHERIES INSTITUTE LIBRARY
i r-i ii i ■ ■
Verwey, Huibert
FORESTRY-AGRICULTURE LIBRARY
University Librarian
Associate Librarian
Assistant Librarian - Collections
Assistant Librarian - Public Services
Assistant Librarian - Technical Services
Head Librarian
Head Librarian
Bibliographer - Serials
Bibliographical Consultant
Bibliographer - Science
Bibliographer - European languages
Bibliographer - English language
Head Librarian
Catalogue Specialist
Catalogue Specialist
Catalogue Specialist
Catalogue Specialist
Head Librarian
Head Librarian
Head Librarian
Brongers, Mrs, Lore
Head Librarian Appendix F Cont'd.
GIFTS & EXCHANGE
Harrington, Walter Head Librarian
GOVERNMENT PUBLICATIONS
Dodson, Suzanne Head Librarian
HUMANITIES DIVISION
Selby, Mrs. Joan Head Librarian
LAW LIBRARY
Shorthouse, Thomas Head Librarian
MAP DIVISION
Wilson, Miss Maureen Head Librarian
MATHEMATICS LIBRARY
Keevil, Miss Susan Head Librarian
MUSIC LIBRARY
Burndorfer, Hans Head Librarian
RECORD COLLECTION
Kaye, Douglas Record Librarian
SCIENCE DIVISION
Leith, Miss Anna Head Librarian
SEDGEWICK LIBRARY
Erickson, Ture Head Librarian
SERIALS DIVISION
Johnson, Stephen Head Librarian
BINDING SECTION
Fryer, Percy Foreman
SOCIAL SCIENCES DIVISION
Carrier, Miss Lois Head Librarian Appendix F Cont'd,
SOCIAL WORK LIBRARY
Freeman, George
SPECIAL COLLECTIONS
Yandle, Mrs. Anne
SYSTEMS DEVELOPMENT
McDonald, Robin
Dobbin, Miss Gerry
WOODWARD LIBRARY
Head Librarian
Head Librarian
Systems Analyst
Systems & Information Science Librarian
BIOMEDICAL BRANCH LIBRARY
Cummings, John
Head Librarian APPENDIX G
Senate Library Committee
1966/67
Dean I, McT, Cowan, Chairman
Dr, C, Belshaw
Dr, M. Bloom
Dr, W. Gibson
Mr, K, Lysyk
Dr, J, Norris
Dr, S. Rothstein
Dr. M, Steinberg
Dr. S, Zbarsky
Chancellor J, Buchanan (ex officio)
President J. B, Macdonald (ex officio)
Mr, J, E. A, Parnall (ex officio)
Mr, B, Stuart-Stubbs (ex officio)
Terms of Reference:
The Senate Library Committee shall advise and assist the Librarian
in:
(1) Formulating a library policy in relation to the development
of resources for instruction and research;
(2) Allocating book funds to the fields of instruction and research;
(3) Developing a general program of library service for all the
interests of the University;
(4) Keeping the Librarian informed concerning the library needs
of instructional and research staffs;
(5) Interpreting the Library to the University. Appendix G Cont'd,
Student Library Committee
P, R. Braund, President, Alma Mater Society
R. Holt, Graduate Students Association
F. Flynn, Science Undergraduate Society
D, McNamara, Engineering Undergraduate Society
K„ Emmott, Ubyssey.
B. Stuart-Stubbs, University Librarian
T. Erickson, Sedgewick Library
S, Port, Main Library
G, Palsson, Woodward Library.

Cite

Citation Scheme:

        

Citations by CSL (citeproc-js)

Usage Statistics

Share

Embed

Customize your widget with the following options, then copy and paste the code below into the HTML of your page to embed this item in your website.
                        
                            <div id="ubcOpenCollectionsWidgetDisplay">
                            <script id="ubcOpenCollectionsWidget"
                            src="{[{embed.src}]}"
                            data-item="{[{embed.item}]}"
                            data-collection="{[{embed.collection}]}"
                            data-metadata="{[{embed.showMetadata}]}"
                            data-width="{[{embed.width}]}"
                            async >
                            </script>
                            </div>
                        
                    
IIIF logo Our image viewer uses the IIIF 2.0 standard. To load this item in other compatible viewers, use this url:
http://iiif.library.ubc.ca/presentation/cdm.libsenrep.1-0115322/manifest

Comment

Related Items