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Report of the University Librarian to the Senate 1969

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The University of
British Columbia s
The Librarian's Report to
The Senate-Fifty-fourth
Year z September, 1968 to
August, 1969 -Vancouver The Report
of the University Librarian
to the Senate
54th Year
September 1968 to August 1969
Vancouver
December 1969 TABLE OF CONTENTS
I.     Introductory  Remarks
II.     The  Physical   Library
III.     Library Services
1. Divisions and Subject  Collections
2. Branch Libraries
3. Reading Rooms
4. Services
Hours of Opening
Copying Service
Book Returns
Locke rs
Campu s De1i ve ry
Interl ibrary Loans
Telex
5. Student Opinion
IV.  Collections
1. Funds
2. Collections
3. Processing
4. Use
V.  Administration
1. Organization and Relationships
2. Personnel
3. Systems
Appendix A: Library Expenditures
Appendix B: Size and Growth of Collections
Appendix C: Recorded Use of Library Resources
Appendix D: Library Organization
Appendix E: Library Supported Reading Rooms
Appendix F: U.B.C. Library Organizational Chart
Appendix G: Senate Library Committee 1 .  Introductory Remarks
It is in the nature of libraries that they are subject to constant change.
Every hour sees something added, something taken away, and although some days
are marked by more noteworthy happenings, the evolution of a library can be
read only through the measurement and interpretation of small events.  This is
the rationale for an annual report.  Within the artificial limitations of a
specified period of time it must describe more clearly than can be readily
perceived where an institution has been, and where it is going.
For an organization as large and complex as the University Library has become,
a backward or forward glance of a year frequently gives too limited a perspective.  Therefore this report will extend the view as far as necessary, in
order to determine whether the Library is attaining its goals, and how far
away new goals might be.
The broad aim of a university library is simply to serve the interests of its
parent body, and it does this by acquiring, listing, preserving, retrieving,
loaning and providing information from recorded manifestations of man's mind,
hand and heart.  Mundane as they might seen, all libraries have this part to
play in the continuation of human culture.
At the University of British Columbia, the larger aim, with its emphasis on
service, is being met by a consistent striving toward a number of component
goals.
The enrichment of collections is one of these goals. 2
Another is the improvement of access to the contents of these collections,
through their decentralization, in combination with improved and specialized
public services.
A third goal is to increase, through the application of what has been called
the new technology, the utility and efficiency of the organization which binds
these collections and services together.
A fourth is to attract, retain and develop an informed and helpful staff,
without which no amount of space, books or machines would be able to meet the
needs of a large university.
In regard to the first of these, rapid progress has been made, and although
the pace has now slowed, sound and steady improvement of collections continues.
The same can not be said in regard to the decentralization of services and
collections, which was proceeding quickly a few years ago, and has been
stopped by a shortage of funds for construction.  The results of this situation are both numerous and serious, and relief from them seems at this time
to be many years away.
Insofar as the automation of library routines is concerned, better results
could hardly be wished for or expected.
Finally, the Library has enjoyed considerable success in developing a well-
trained and we 11-motivated staff; but in order to maintain or raise present
standards, salaries must be kept at a competitive level, and practices and
policies affecting personnel must be constantly reviewed. 3
Thus, in most respects, the Library is progressing at a better than satisfactory
rate.  The picture is badly marred by a critical shortage of space, however,
and this must be the subject, as it was in last year's annual report, of
unfavourable and unhappy comment in the following pages.
I I.  The Physical Library
An appendix to this report lists the thirty administrative units which make up
the present system of libraries.  A visit to almost any one of them on an
ordinary day during term would reveal a cramped and crowded situation, the
few exceptions to this general condition being the newer branch libraries in
recently constructed academic buildings.  Some areas would be seen to be worse
than others:  the Sedgewick Library, almost all divisions of the Main Library,
the Curriculum Laboratory, all of which are facilities containing the services
and collections needed by students enrolled in our largest faculties of Arts,
Science, Commerce and Education.  What steps are being taken to alleviate
these conditions?
Four years ago Senate approved policies governing the development of a system
of branch libraries and reading rooms.  Those policies have been implemented:
new branch libraries and reading rooms have been established. As a means of
assuring the continued development of a logical, integrated network of
libraries, the needs of all faculties were assessed, weighed with the enrollment predictions issued by the Academ ic Planning Office, and used in
developing a comprehensive program for library development described in 4
A Plan for Future Services.  This lengthy document was issued first in June 1966,
revised in the light of new enrollment figures, and issued in a second edition
in January 1969.   Its contents have been presented in simpler form in previous
annual reports and in other library and university publications.
One restatement of future requirements was produced in September 1968 by the
Senate Library Committee for the Senate Committee on Academic Building Needs.
When the latter Committee made its first report to the Senate on October 30,
1968, it recommended that work begin immediately on plans for four university
buildings, among them the first stage of an addition to the undergraduate
(Sedgewick) Library.
The present Sedgewick Library came into existence in i960 with the building of
the Walter Koerner wing of the Main Library.  Developed to meet the needs of
students in the humanities and social sciences in their undergraduate years,
it has become the most heavily used and also the most congested of all libraries
on campus.  Using the enrollment predictions then available for 1973/74, the
Senate Library Committee had projected the need for a new undergraduate library
which would serve 12,665 students, most of them enrolled in the Faculties of
Arts, Commerce and Education.
Taking the accepted standard of 35% of potential users for seating, space for
4,43? students was to be provided.  Faced with many demands for new buildings,
the Senate Committee on Academic Building Needs proposed a first stage only,
containing 60% of the requirement of 4,432,or 2,659 students, which resulted
in an overall seating ratio of 21% for the group of students concerned. On November 5, 1968 the Board of Governors approved the Committee's recommendation, and Client's and Users' Committees were formed.  By the end of
January 1969, a Facilities List was ready for the Board of Governors, which
upon receiving it on February 3rd appointed architects for the project, Rhone
and Iredale. A detailed Program for the building was delivered to the architects
in April 1969.  It called for a structure containing 143,087 square feet in gross.
It was necessary to determine where such a library should be located in order to
be of maximum usefulness to the potential users.  In order to resolve this
question, a number of studies were undertaken by both architects and librarians:
questionnaires, polls, motion pictures and aerial photographs were among the
means employed to study the present density and direction of traffic; the occupancy rates of present and projected buildings were studied in relationship to
traffic to and from the Main and Sedgewick Libraries;  and all of these factors
were viewed in the light of the guidelines proposed in the Master Plan submitted by Wurster, Bernardi and Emmons in 1968,
The next step was to find a specific location for a building of the magnitude
proposed.  Surveys of student use of libraries taken in November I966 and
April I969 revealed that although 81.9% of the students using a library did
so for reasons involving functions unique to a library, only 65/63% of the total
replying to the questionnaires required seating in conjunction with a library.
Thus it was concluded that the seating requirement adjacent to collections could
be reduced from the proposed 2,659 to around 1600, in the expectation that other
seats for study only could be provided in other academic buildings, conveniently
close to classrooms and offices. 6
This decision reduced the proposed building to an area of 9',558 square feet,
of which about 13,000 square feet would be needed for bookstacks to accomodate
200,000 volumes, about 10,000 square feet for library operations, and 68,000
square feet for use by readers.
Even though the structure had been diminished, it still proved to be difficult
to accommodate it within strictures imposed by existing buildings and landscaping. Observing that the grade in front of the Main Library was some twelve
feet below the level of the Main Mall, the architects explored the possibility
of using the Main Mall as the roof of a building which would open onto courts
on its east and west sides.  This solution proved to have a number of distinct
advantages in terms of both form and function:  it contained the Library and
its services on two large floors, thus simplifying it for users; it eliminated
the need for a number of costly escalators or elevators connecting the floors;
it placed the library squarely in the centre of pedestrian traffic between the
Angus and Buchanan Buildings; and it preserved the open, natural character of the
area to the west of the Main Library.
While the User's and Client's Committees concerned themselves with planning
for the Library, the Senate Committee on Academic Building Needs continued to
prepare its second report, dealing with priorities, and delivered it to Senate
on June 25, 1969. Assuming a capital budget of over sixteen million dollars
between 1969 and 1971, it set out priorities which included buildings and renovations in addition to those proposed in its first report, and it reduced the
Library to study space only.  This recommendation, which seemed to ignore the
way students use libraries and the serious consequences to students of failing
to provide satisfactory library conditions, met with criticism on the floor of
Senate. 7
At the end of the report year, the documents prepared by this Committee, by the
Client's Committee, by the Senate Liaison Committee on Planning Permanent
Buildings, and the transcripts of Senate Meeting were all in the hands of the
President for transmittal to the Board of Governors.*
Unfortunately the Senate       Committee on Academic Building Needs, anticipating stringent capital budgets, felt unable to recommend other library buildings
for early construction.  Two science libraries and an Education Library were thus
pushed further into the future, as was a structure to house the Processing
Division, the Systems Analysis Division, the Library Administration and the
School of Librarianship.  The space occupied by these latter units is needed by
such expanding public service divisions in the Main Library as Periodicals,
Government Documents and Microforms, Asian Studies and Maps.  Other tenants
in search of new homes are the Art Gallery and Museum, neighbouring library
basement dwellers who deserve a better situation; they were also unaffected by
the first priority recommendations of the Senate Committee,
Other elements in the library system outside the Main Library were undergoing
change in the same period.  Planning of the addition to the Woodward Biomedical
Library was completed in August 1968, and construction began  in October 1968,
using funds donated by the Mr, and Mrs. P.A. Woodward Foundation.  When the structure is completed in the Spring of 1970, it will be capable of seating 1045
users and housing in excess of 200,000 volumes, and will have attained its
maximum size.  No future additions are anticipated, nor should they be necessary,
if present enrollment predictions are not exceeded.
A new building for the Faculty of Law was among those recommended by the Senate
Committee on Academic Building Needs.  The practice of law and the teaching of
* In October, 1969, the Board of Governors approved proposals for a new undergraduate library; work on preliminary drawings commenced immediately. 8
it revolve around libraries, a point made clearly in the Faculty's proposals
for their building.  Embodied in their planning is an expanded Law Library,
designed for 545 readers and 150,000 volumes.  By the end of the report year,
the Faculty had completed a facilities list, and an architect was about to be
appointed.
Other branch libraries suffered from growing pains:  the Mathematics Library
expanded its quarters; the Institute of Fisheries Library moved into new
rooms; the Marjorie Smith Library at the School of Social Work was considering alternative plans for expansion; the Record Library increased its floor
space.  At U.B.C. libraries always seem to be at their limit, pressed for space
and looking for more.  A decade or so ago no one could have forecast the
spectacular increases that have taken place in higher education, or in knowledge
itself and its published records.  Hopefully the forecasts used for current
planning are reliable.  Considering the present critical situation, in which the
University lacks the resources to meet a backlog of building requirements, students,
faculty and librarians might pause to reflect what present library conditions
might have been without the south wing of the Main Library (housing the Sedgewick Library, the Science Division, the Asian Studies Division, half of the
Catalogue Divison, the Map Division and the Special Collections Division) and
the Woodward Library.  Both of these were the result of private benefactions,
on the part of Walter Koerner and P.A. Woodward.
While it is true that expansion of physical facilities has not been rapid
enough to meet the real needs of the students of today and tomorrow, substantial
progress has nevertheless been made with the decentralization of library collections and services.  Within a five year time span the Woodward Biomedical 9
Library, Forestry/Agriculture Library, Institute of Fisheries Library, Mathematics Library, Marjorie Smith Library, Music Library, and Record Collection
have been opened, while existing libraries such as the Curriculum Library and
Law Library have been greatly improved.  The creation of the new undergraduate
Library, and the long hoped-for Science and Education Libraries would achieve
for the university its goal of an evenly distributed library system, permitting
ready access to materials for students and faculty, whatever their discipline.
III. Library Services
I.  Divisions and Subject Collections.
While some collections and services have moved into other locations in the past
few years, those remaining in the Main Library have been subdivided into
specialized units.  Some divisions can be categorized as reference divisions:
the Humanities, Social Sciences, Science, and Information and Orientation
Divisions.  Others are, in effect,- libraries within a library, formed around
collections of a particular type or subject:  the Government Publications and
Microforms, Asian Studies, Fine Arts, Special Collections and Map Divisions,
and the Colbeck Collection and Record Collection.  Some of these collections
are candidates for independent libraries, as the Main Library is gradually
transformed into a research library for the humanities and social sciences.
The newest of these Divisions, Information and Orientation, enjoyed a successful first year of operation, simplifying the use of the Library by means
of lectures, tours, handbooks, newsletters and signs.  A greatly appreciated 10
grant from the Alumni Association enabled the Division to proceed more quickly
with the publication for free distribution of a students' guide to the library
system, with the creation of audio-visual programs of instruction on library
use, and with the building of a three-dimensional model of the Main Library,
The impact of these developments will be felt most strongly in the fall of 1969,
as the work of a year arrives at its culmination.
The combining of the Humanities and Social Sciences Divisions in the Ridington
Room similarly paid new dividends to the Library's patrons, consolidating the
reference collections and staff expertise in one area.  In order to improve
the depth of service available to the Faculty of Commerce, a specialist
librarian was added to the staff of the Social Sciences Division.  In addition
to performing their normal services, these divisions compiled and published
a number of bibliographies in 1968/69:
A Doukhobor Bibliography, based on materials available in the U.B.C.
Library.  Compiled and annotated by Mrs. Maria Horvath, Humanities
Division.
A Reference Guide to Canadian Newspapers.  Prepared by the Special
Collections Division.
Reference Guide to Book Reviews.  By Jennifer Gallup, Humanities Division.
Guide to Reference Materials in Anthropology.  Compiled by Patricia
McCalib, Social Sciences Division.
Guide to Reference Materials in French Language and Literature.  By
Sue Port, Humanities Division.
Library Guide for Commerce Students.  By Doreen A. Li 1 ley, Social Sciences
Divi si on. In addition, many other bibliographies and guides, prepared with particular
groups of students in mind, have been compiled and distributed in order to
promote more effective use of the Library's resources.
The Science Division, out of which the future Science Library will grow,
began some experiments with new methods of disseminating information.  Working
in cooperation with the National Science Library's CAN/SDI Project and four
interested faculty members in the fields of chemistry, pharmacy, electrical
engineering and pathology, the Division drew up interest profiles for use in
conjunction with magnetic tapes containing bibliographic information on recent
scientific literature.  The object of this experiment is to determine whether
in fact computer-based information services can significantly improve the
research-worker's access to new scientific information, supplementing  the
conventional means of scanning journals, searching indexes and abstracts, and
exchanging preprints and reprints.
If information can be disseminated by these or similar means, changes in library
practices and in the library behavior patterns of scientists must inevitably
follow.
The subject collections in the library were partners in a common irony: their
flourishing condition is creating physical problems affecting collections,
users and staff alike.  Some divisions, such as Fine Arts and the Record Collection, were able to buy a little time by expanding into the last available storage
space in the Main Library.  Others are not so fortunate.  The Map Division,
occupying what is in fact the public reading space of the Special Collections
Division, has reached the limit of expansion.  The Special Collections Division, 12
having already lost space for its patrons, had to place in commercial storage
important collections of documents contributed by local businesses and
industries.  In the same month that Senate approved a doctoral program in
Chinese and Japanese, the Asian Studies Division sent blocks of its research
collections to a basement storage room.  The Government Documents and Microforms Division with its rich resources is reshuffling its collections in a final
attempt to maximize the use of its space, which in any case is fundamentally
ill-adapted to effective access.  At the same time, stack collections moved
that much closer to absorbing the total capacity of available shelves.  While
the provision of a new undergraduate library would temporarily alleviate
conditions in the stacks, the main hope for most subject collections lies in
the withdrawal from the Main Library of such units as the Science Division,
Processing Divisions, Art Gallery and the Museum of Anthropology.
2.  Branch Libraries
An important turning point in the process of decentralization of libraries was
reached in 1967/68; in that year, for the first time, the total recorded use of
branch libraries exceeded that of the Main Library, by 181,399 loans.  In
1968/69, the difference grew to 229,529 loans.  This number should increase
every year, as library use becomes more evenly distributed throughout the system.
As has been mentioned, some of the branch libraries have been expanded in the
past year, or are in the process of expanding.  Those in new buildings, such
as the Forestry/Agriculture and Music Libraries, enjoy nearly optimum conditions  for the present.  The branch library most seriously affected by lack
of space, and for which no immediate relief seems 1ikely, is the Curriculum 13
Laboratory, which is the third most heavily used library on campus.  Originally
conceived of as a facility to assist student teachers in preparing for practice teaching, faculty and students alike have called for it to develop into a
complete education library.  Unfortunately, this cannot be accomplished in
the available area in the Education Building, although some improvement has been
made possible through internal alterations.
Planning for one new branch to join the others in 1969/70 took place during
the year, although the situation will not be one of the original birth but of
adoption.  The Crane Memorial Library has been a work of devotion on the
part of many:  the family of the late Charles Crane, Delta Gamma Sorority, the
Canadian National Institute for the Blind, the Mr. and Mrs. P.A. Woodward
Foundation, the Faculty of Arts, the Library, and numbers of individual faculty
members, librarians, students, and citizens.  Although the library, consisting
of braille and large-type books and magazines, records, tape recordings, braille
typewriters, and audio recording and playback equipment, is and has been offering
assistance to visually handicapped students at all institutions of higher
educations throughout B.C., it has lacked a formal relationship to the University
for administrative and financial support.  It is this relationship which will
be established.  There are now twenty-two students at U.B.C. making regular
use of the facilities, and at least twice that number at other institutions.
Collections available for their use are being steadily improved.  During the
past year twenty-seven titles have been transferred to magnetic tape, from printed
copies held in other campus libraries, and a program has been set up whereby
sighted students read and record on behalf of the partially sighted and blind. 14
3.  Reading Rooms
Although Senate approved a Policy on Reading Rooms as well as Branch Libraries
in the fall of 1965, it was not until the summer of 1969 that funds could
be made available to implement the Policy, the intent of which was to provide
continuing support through 'the Library for collections and maintenance.  It
was not the case, of course, that the reading rooms had been without support
of any kind.  A few had received annual grants from the Library's budget for
over twenty years; others had been brought into existence and sustained with
research funds and departmental supplies and expenses funds.  However, the
level of support varied widely, and for the most part, the reading rooms were
having difficulties with the administrative problems of ordering, classifying,
cataloguing and binding books and periodicals.  The Library's budget for
1969/70 made provision for relieving these problems, through grants to reading
rooms for the purchase of materials, and through the formation of a small
staff to undertake the work of assisting the reading rooms:  the Reading
Rooms Division was founded in July, 1969.
The new Division found itself with more work than it could handle from its
first day.  There were thirty-six reading rooms already in operation, and talk
was heard of starting two more.  A good beginning has been made in setting up
standard procedures for reading room operation, in listing the collections in the
union catalogue and in relieving the departments of the burdensome work of processing books.
The purpose of the large majority of these reading rooms is to act as a convenient resource for graduate students and faculty members. As such, the premises
are usually restricted to those groups, some reading rooms actually serving as 15
the locus vivendi for master's and doctoral candidates.  The terms of the Senate
Policy ensure that this situation does not harm the interests of the students
generally, by providing for the duplication in the Main and Branch Libraries of
materials in reading rooms, and by making possible in emergencies loans from
reading room collections.
Within the next few years, the Reading Rooms Division, working in cooperation
with the academic departments, will have achieved one of the objectives set out
in Guideposts to Innovations, the 1964 report of the President's Committee on
Academic Goals.
4.  Services
Hours of Opening
For the great majority of students, the Main and Branch Library schedule of a
hundred hours a week has proved to be sufficient.  The schedule of the Brock
Hall study areas is longer still, at 112 hours a week and 122 hours at examination time; here students can continue working until 2 a.m.  Even with this, a
few determined and tireless students ask each year for around-the-clock
libraries and study areas.
It is difficult to imagine what the situation of the undergraduate student
might be today, without the opening of the Brock Hall study areas and the
Student Union Building.  Both of these new facilities were heavily used in
I968/69,  Nevertheless, the Main and Sedgewick Libraries were as crowded as
ever.  With further increases in enrollment, such crowding will continue until
the new Undergraduate Library opens in two years' time. 16
Although the daily length of the schedule appears to be adequate for most
libraries, there are growing difficulties concerning the period of the year
during which it should be maintained.  These difficulties arise out of two
factors:  first, the continued presence on campus in growing numbers of graduate
students; second and more importantly, the introduction of more and more extra-
sessional courses.  Customarily, library hours are greatly abbreviated during
May and June, and it is during this period that many of the staff members, who
are required to maintain the long schedules of the regular terms, take their
vacations.  Most of the extra-sessional courses require library use, and most
of the registrants are unable to visit the library during the day, which creates
a requirement for a longer daily schedule in May and June.  In effect, year-
round full operation is expected.  The staffing implications of this are apparent,
and they are costly.  For the last two years longer hours have been maintained,
using part-time help and staff members who have volunteered to work on evenings
and week-ends.  This approach has not been satisfactory to the students or to
the staff, and must be replaced with regular scheduling, at a higher operational
cost.
Copying Service
The impact on the educational process of the inexpensive copying machine has
been immense.  It has enabled faculty members to teach more effectively, it
has simplified and speeded student access to source materials, it has given the
library the opportunity of improving its resources through acquiring out-of-
print materials and replacing missing issues, pages and illustrations in its
collections.  In addition to nineteen of the familiar book-copiers, the library
now owns copiers which will produce enlarged prints from microfilm, microfiche 17
and microcard,   devices which greatly   increase  the usefulness of  the  Library's
growing microform   resources.     The   list of educational   applications   is   long  and
diverse:     one class   in   1968/69 used copying machines  for  an assignment   in  an
art  course,   by arranging objects on  the copying  surface,   and pressing  the
button,   thus  producing  an   instant  still   life.     It   is not  surprising  to discover that   in   1968/69,   the  library's copiers   registered   1,318,055  exposures,
compared with 871,110   in   1967/68,   532,127   in   I966/67  and about   100,000   in
1962/63.
Book Returns
As  the campus grows   in  size,   and  parking  and   residence  areas are constructed
on   the periphery,   the   returning of books  becomes more burdensome.     Some  steps
have been  taken  to make  the   return  of  library materials more convenient.     Book-
drops  have been established   in  the   residence common  blocks,   and a first,
experimental,   all-weather book drop,   a gift of the  U.B.C.  Alumni,   has been
situated on   the  traffic circle north of the  Student  Union  Building.     If  the
experiment  succeeds,   it   is proposed  to   install  more  book drops close  to  the major
parking  areas.
Lockers.
Regrettably, the time seems to have passed when students can leave their
belongings unprotected in public areas.  Although instances of theft have not
been numerous or frequent, the results have been serious to those affected;
briefcases can be replaced, but not their contents, which can include notes and 18
essays in progress, representing hours of work.  It is unfortunate also that in
the Main Library, students cannot be permitted to take their briefcases into
the stacks.  The reason is simple:  it is not possible for the turnstile attendants to check out books, inspect briefcases, and still keep the heavy traffic
moving at a fast enough rate when class breaks are imminent on the half hour.
The rigid architecture of the Main Library does not lend itself to better physical
solutions.  Pending the opening of the new undergraduate Library, all that can
be done is to install lockers, the first group of which were delivered in the
summer of 1969.  These operate through the deposit of a twenty-five cent piece,
which is returned to the user when he re-opens the locker.  More installations
are planned as funds permit.
Interl ibrary Loans
For many years interlibrary loan service has demonstrated the value of cooperation among libraries, allowing faculty and graduate students to reach
beyond the limits of a single collection to draw on library resources all over the
world.  Lending thousands of books and photocopies each year, the University of
British Columbia Library serves as a major source of interlibrary loans for many
libraries in western Canada.  The extent of our own borrowing has increased as
well, as a direct result of the same factors affecting general circulation,
but influenced also by the development of graduate programmes in areas in which
the Library still lacks adequate collections.
Aside from steady increases in the volume of interlibrary loans, several other
developments should be noted.  First, a growing proportion of the requests are 19
being met with photocopy rather than the loan of the original text.  Since many
of the traditional interlibrary loan procedures were designed to protect valuable
books in transit and to ensure their return, libraries should be able to streamline procedures for requesting photocopy of journal articles and other short
items.  In this respect, the extensive use of telex, particularly between U.B.C,
and the National Library in Ottawa, has allowed faster service to be given.
The second major development is a growing willingness to co-operate regionally
and nationally in order to improve service for users of interlibrary loan.  It
is possible that the University of British Columbia Library should accept responsibility in future for developing and operating special interlibrary loan services
for academic libraries in British Columbia, providing them with faster service
through separate staffing, greater use of telex and, where feasible, daily delivery of materials requested.
5.  Student Opinion
The results of the survey of student opinion conducted by the Student-Library
Committee in 1966 were widely distributed, and have played a significant part
in library planning and in operational changes.  A similar survey was undertaken
in the Spring of 1969, in connection with the planning for the new Undergraduate
Library.  The questionnaire was briefer, and the sample involved only the users
of the Main and Sedgewick Libraries.  There were 2,415 completed questionnaires,
representing about 12% of the total enrolment, but a much higher percentage of
the students regularly using the two libraries.  The use of the results in
determining seating requirements has been mentioned earlier in this report.  In
addition to the tabulated information, over 1100 students added comments, all of
which are being used as a guide in developing the Library. 20
One major concern of students was the frequent unavailability of desired materials.  This was not so much a question of the items not being in the collection,
as it was of the items not being present on the shelves at the right time.  This
often expressed opinion verified the Library's calculation, based on course
reading lists and course enrolments, that the liminal adequacy of the Sedgewick
Library Collection in 1968/69 would be 152,000 volumes, compared with its holdings of about 85,000 volumes.  Unfortunately, space will not be available for
the larger collection until 1971/72.  However, within the limits of space, the
collection is being developed through a computer analysis of loan records,
described in a later section of the report.
Naturally, there were hundreds of pleas for more places in which to use library
materials.  The desirability of keeping seats and collections adjacent was
stressed.  In the new Undergraduate Library this provision will be made.
The present physical plant came in for heavy, sometimes bitter and sarcastic,
criticism.  The main complaints were directed toward insufficient air and
overheating.  Students were unaware that tens of thousands of dollars have been
spent in trying to improve the situation, but the problem is apparently technically insoluble:  the Main Library was designed as a closed-stack book storage
facility, which was the fashion in 1926, and the resulting low-ceiling areas were
never meant to house thousands of people every day.  One of the side effects
of the completion of the new Undergraduate Library will be to reduce the population
in the Main Library.
In the same vein, over half the respondents remarked on the "chaotic", "disturbing" and "noisy" atmosphere that is a simple by-product of over-crowding. 21
Twenty-five percent mentioned the lack of such amenities as lavatories, lockers,
drinking fountains, smoking areas, coffee bars, lounge areas, typing rooms, and
general cleanliness.  Again, the solution to this lies in a new, bigger and
better Library for undergraduates.
Sampling of opinion has proved to be an invaluable aid in improving the Library
physically and operationally.  As the planning of new buildings proceeds, the
opinions of the users will be sought again and again.
IV.  Col lections
1.   Funds.
In   1965/66,   supported  by  the  far-sighted  and unprecedented gift of Mr.   H.R.
MacMillan,   the Library  spent $1,613,087 on  books and  periodicals.     Since  that
time,   the  trend has  been   in  a contrary direction,   the University  being unable  to
find  the  resources  to sustain  that  level  of expenditure:     in  1968/69,   $998,414
was  spent,   including $21,183   in gift  funds and $33,206  from the Canada Council,
whose  policy of  library grants has  now been  suspended   indefinitely.     Ironically,
U.B.C.'s period of affluence has  acted as a  spur to other   institutions,  with
the   result  that while budgets declined here,   they have been on  the   rise elsewhere:     last year the  University of Toronto spent $1,913,448 on  acquisitions
and  binding,   and  the University of Alberta  spent $1,466,419.     In  the present
year,   expenditures  at Alberta may exceed $2,000,000,   and  budgets of over $1,000,000
have  been  set  at  Calgary,   Windsor and York Universities  as well   as  at  Toronto,
Fortunately,   the direction has now been   reversed  at  U.B.C,   and  slightly over
$1,000,000 will   be available  from  the  University  for collection  development   in
1969/70. 22
This bibliothecal game of snakes and ladders has not been easy for either faculty
members or librarians to play.  New programmes needing heavy and immediate
support have often gone wanting, and faculty members, particularly in the humanities, have watched many purchasing opportunities pass them by.  As for the
library, there have been administrative problems in this boom and bust era, but
these have been more smoothly handled than could have been expected, although
some still linger on, in the form of work backlogs and crowded conditions for
staff and books.
The consolation lies in the immensely improved resources of the Library's
collection.  Amazingly, it is physically more than twice as large as it was
only seven years ago.  Although the gross size of a collection is but one criterion of a library's strength, it is an important one, the effects of which are felt
in all faculties and departments.
2.  Col lections
At a half million volumes, the U.B.C Library was already rich in periodical
holdings and basic works in all subjects covered by the curriculum, according to
the 1962 NCCUC - sponsored report, Resources of Canadian University Libraries
for Research in the Humanities and Social Sciences, by E.E. Williams.  The
developments of the last few years have been concentrated on correcting the
deficiencies Mr. Williams detected in the ability of the Library to support
graduate study and research.  Simultaneously, more funds have been devoted to
maintaining current coverage and to supplying additional copies. These emphases
are simple by-products of more students, more courses, more books. 23
Given the present level of spending, the Library is able to assure its users of
access to new materials, and to offer hope for improving access to multiple
copies of works in demand.  Unfortunately, the acquistion of research materials
has slowed; unfortunately, not just for the fairly limited group of persons
involved in such acquisition, but for scholarship in Canada generally, since such
materials represent more than a local, but part of a national resource.
For many years, the Canada Council has assisted Canadian university libraries
in developing research collections through the awarding of annual grants for
specific projects.  It has been a matter of concern and regret to librarians
and faculty members that this practice has been discontinued.  In I968/69
U.B.C spent over $33,000 of Canada Council Library funds then available to it,
and received a grant for 1969/70 of $70,000.  This assistance, in the majority
of cases, made the success of particular graduate programmes possible.  If this
much-appreciated supplement can no longer be expected, either the University
must make up the difference or research in the humanities and social sciences
will suffer.
Throughout the years, the Library has had many friends, as is evident by the
great numbers of gift bookplates to be found throughout the collections. The
past year proved to be no exception in the number of friends who came bearing
gifts.
The recipient of the Master Teachers Award for 1968 was the University's
President Walter Gage, whose mathematics classes have always had a tendency to
grow beyond their registered numbers.  The President again gave evidence of his
personal commitment when he turned the award money over to the Library for the 24
purchase of books for the Sedgewick Library, Mathematics Library and Engineering
Reading Room.
The Graduating Class of I969 followed suit.  Having had some experience of the
limitations of the Library from an undergraduate point of view, but nevertheless
bearing it much good will, the Class donated $4,000 for the purchase of books
for the new Sedgewick Library.
Some of the numerous gifts of the Alumni Association in 1968/69 have been
mentioned earlier.  Special grants were also made for the purchase of extra
copies of books in demand, and for a collection of paperback books for the
Sedgewick Library, All of these gifts in combination have made great improvements possible in the quality of collections the Library can offer to undergraduates.
At the end of August 1969, U.B.C.'s collections numbered over 1,100,000
catalogued volumes, with probably as many or more bibliographical items again
stored in micro images.  If Mr. Williams were to survey our collections again,
he would find them greatly improved from the point of view of both the graduate
and the undergraduate student.  Collecting policy is in tune with the academic
programme, and kept that way with a budget that takes into consideration the
needs of every discipline represented in the curriculum.  If anything is missing,
it is the extraordinary financial support needed for research collections in
the humanities and social sciences.  In considering the optimal size of U.B.C.'s
collections, R.B. Downs in his Resources of Canadian Academic and Research
Libraries (1967), found them to be at least a million volumes short. At present
rates of growth, that deficiency will be made up in another seven years:  the
two million volume collection will arrive in 1975/76.  If this schedule is to be 25
speeded up, Alberta-style financing will be needed, and demanded by the academic
community; and room in which to house and service the collections will be needed
all the more urgently.
3. Processing
The work output of the Processing Divisions reflected to some extent the
continuing decline of the budget for books and magazines.
Acquisitions Division
Volumes Received
Catalogue Division
Volumes Processed
Serials Di vi si on
Current Subscriptions
Gove rnmen t Pu b1i ca t i on s
Documents Received
1966/67
97,503
103,640
10,650
65,926
1967/68
74,212
171,478
,750
57,927
1968/69
50,718
137,502
12,979
60,853
In the coming year, the figures for volumes received and processed will rise
in response to increased funds, and the addition of the reading room collections
to the work load.
The backlog of uncatalogued volumes accumulated during the years of heavier
spending was reduced by close to 30,000 volumes in 1968/69. At the end of the
fiscal year, only 30,000 more remained in the backlog, which will be completely
eliminated in the span of two more years. 26
The effects of the boom-and-bust era were felt most directly in the Processing
Divisions, which have undergone a period of continuous review and reorganization.  Coupled with the introduction of automated procedures, this reorganization has produced a flexible and efficient working unit.  The major problem
that has not been solved in the Processing Divisions is one outside their
power to solve:  space.  These Divisions are located in a stack area which
will soon be needed for collection storage.  Yet no satisfactory site is available for their relocation.
4.  Use
Although  statistics of use are   imperfect,   in  that  they do not   reflect   in-
library use,   they are an   important   indication of  the worth of a  library collection.
In   1968/69 measured use   increased by another  16.73%,   from  1,389,916  loans  to
1,622,451.     In  keeping with an  established  trend,   the Sedgewick Library   recorded
a 23.9%   increase;   at 434,890   loans,   business has more  than  doubled   in only  three
years.     The   rate of   increase has not  been  so great   in  the case of  the Main
Library  collection,   but  the   increase was nevertheless 21.6%.     The effect of new
branch  libraries on  borrowing  could be  seen clearly   in   the cases of  the  Forestry/
Agriculture  and Music Libraries,   both   in  their  second year of operation:     they
showed   increases of 38.2% and  39.6% respectively.
It   is  not often  that  satisfaction  can  be  taken   in  a significant  decline   in use,
but  one  such   instance was  the 32.4% decrease   in   the use of books  from  the  Reserve
Collection   in  the Main Library.     Analysis of  the  statistics collected by  the
circulation   system bears out a suspicion   long held by  librarians:     that  the
unregulated use of the   reserve principle   is  detrimental   to  the   interests of 27
students. U.B.C. Library News for December 1968 and January 1969 told the story
at length:  up to 80% of the items on reserve were not justified in being there,
and the restriction of the loan period was probably inhibiting student access.
Using the system's book-by-book analysis, the Reserve Collection was reduced
almost by half.  Faculty members, equipped with use figures for the books
placed on reserve for their individual courses, responded by making fewer
reserve requests:  3,513 in 1968/69, compared to 5,284 in the previous year.
At the same time, the Library is using the same statistics as a basis for the
purchase of additional copies of needed titles.  Thus the computer is being
put to use for the purpose of fashioning a collection in keeping with
established demand.
The graph of use holds other messages.  (See illus. 1)   In 1960/61 the Library
began to lend more books than it had in its collections, and this gap is continuing to widen, indicating a greater intensity of use.  And in 1964/65, use
of materials took a sharp turn upward, which shows little sign of levelling
off.  This dramatic development can probably be attributed to four factors:
the decentralization of services and collections; the automation of circulation
routines; the increase in enrollment; and the heavier reading assignments
demanded of students by teachers.  Clearly, the benefits of a collection made
better by recent purchasing are being realized by the university community, to
a constantly increasing degree. 28
Illustration   1
collection
growth
and use
collection size
 loans
55-6   56-7 57-8  58-9 59-60 60-1    61-2   62-3 63-4 64-5   65-6 66-7 67-8 68-9
1,700,000
1,600,000
1,500,000
1/t 00,000
1,300,000
1,200,000
1,100,000
1,000,000
900,000
800,000
700,000
60QOO0
500,000
40Q000
300.000
200,000
100,000
<
•
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•
•
•
•
•
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•
•
•
•
•
•
•
•
•
•
•
•
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•
•
•
•
•
•
•
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•
•
•
•
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•
•
•
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7
	
,-••••
<
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>•*' 29
V.  Adm i n i s t ra t i on
1.  Organization and Relationships
In 1945, when Dr. Ian McTaggart Cowan, then an Assistant Professor in the
Department of Zoology, attended his first meeting of the Senate Library
Committee, the Library had a collection of about 160,000 volumes, housed in
the old centre block of the Main Library.  A few years later he became the
chairman of the Committee, and guided its activities for a period of twenty-
two years.  Stepping down as chairman prior to a sabbatical leave, he could
look back with satisfaction at the results of continuous advocacy of improved
library facilities and services.  The present Library system bears little
resemblance to the rudimentary organization which he first knew.  The Library,
the Senate, the University and generations of students are in his debt.
In I968/69 the Committee gave its usual attention to the allocation of book funds,
and to all of the necessary small changes in policy and procedure.  Much time
was spent in a careful review of loan policies and regulations; the result was
a new code which was better adapted to current requirements.  In line with a
new Committee requirement to improve communication with the academic community,
ten issues of U.B.C. Library News were published, beginning in August, I968.
It has been a source of pleasure that this publication elicited favourable letters
from many faculty members, and many individual articles have prompted helpful
exchanges between the Library and its patrons on a score of topics.
In I968/69 no separate Student Library Committee was formed, principally due
to the inability of the Alma Mater Society to find a sufficient number of 30
interested students in a year when there were much larger issues of concern.
Fortunately, this gap was well filled by the three students who were members of
the Senate Library Committee, one of whom also served on the Users' Committee
for the new Undergraduate Library.  Their assistance and advice was greatly
appreciated.
The head librarians of the three public universities continued their quarterly
meetings, proceeded with arrangements for creating compatible automated systems
and complementary collections, and for sharing resources.  Always conscious of
the desirability of creating an interlocking network of libraries for higher
education, the university librarians laid plans for a meeting with the librarians
of the regional colleges, in the hope that mutually beneficial policies might
be adopted as the newer libraries struggle to maturity.
2.  Personnel
In the introduction to this Report, the point was made that good libraries are
more than books and buildings.  It is a point worth restating, that good
libraries depend for their successful daily operation on the capabilities and
attitudes of individual staff members.  The quest of the Library is to find
intelligent and helpful people, to train them and retain them, so that the
Library patron will feel that he has been well and fairly served, wherever he
turns for assistance.
In 1968/69 there were 387^ staff positions in the Library's establishment, 95i
of which were positions for professional librarians, the remainder being positions for library assistants, technicians, clerks and keypunch operators.  This
approximate ratio of 25% is significantly lower than the average of fifty major 31
U.S.   and  Canadian   libraries,  wh   ich  stands at 37%.     In  terms of  staff size,
U.B.C.   has dropped  to fourth place   in  Canada,   following  the University of
Toronto  (727  positions),   the University of Alberta and McGill   University
(452 positions each).
In   1967/68  the  salary  floors  for  librarians were not   raised,   and although  an
increase was provided   in   1968/69,   a gap has developed between  U.B.C.   and most
other Canadian Universities.     A survey of 31  university  libraries  reported
three with a  floor for new graduates of over $8,000,   eleven with a  floor over
$7,500,   ten with  a  floor over $7,200,   two at $7,000,   and  five between $6,500
and $6,900.     U.B.C.'s floor  is $7,000.     Floors for Division Heads were even
less attractive.    At  U.B.C.   the floor  is $9,600,   at  Simon  Fraser University
it   is $12,000,   at Victoria   it   is  $10,800,   at Alberta   it   is $11,800  and  at
Toronto  it   is $12,000.     This  situation,   besides creating problems of  recruitment,   is   invidious and destructive of morale.
The position of Library Assistants was greatly   improved   in  the previous year
and  that position has  fortunately  been maintained.     Although other factors
contributed  to  the phenomenon,   salary   improvements must account   in  large part
for our falling  turnover  rate:     68.27%  in  1965/66,  54.12%  in  1966/67,  43.88%
in   I967/68 and 43.1%  this past year.     Lower turnover pays dividends   in  the
economical   use of  staff time,   and   in  the   improved  level   of  service an experienced
staff can   render.
The Library's   internal   vehicle of communication,   the U.B.C.   Library Bulletin,
attained   its  thirty-third   issue before the end of the   report year,   and   it  too
is  serving   its purpose of   increasing  the  flow of   information within what has
become  a   large and complex organization.     Aiding   in  this process was  the  staff's 32
own magazine, Biblos, now in its fifth year of publication.
The nurturing of personnel is a never-ending process.  There are many objectives
yet to be attained, among them a classification for Library Assistant V; increases in the length of scales, and in floors; raises for exceptional merit,
differentials for shift work.  The ultimate objective is to create careers in
the Library for individuals whose orientation is toward books, people, education
and service.
The summer of 1969 witnessed two departures. William J. Watson, Assistant
Librarian for Technical Services, resigned to take up a position as Chief
Librarian at the University of Waterloo.  His few years at U.B.C. were important
ones for the Library; it was his responsibility to manage the divisions most
directly affected by the massive increase in book funds, the Acquisitions, Serials
and Cataloguing Divisions. The end result of the reorganization he undertook
is a processing unit of impressive efficiency.  In addition, he shared responsibilities in the area of long range planning, and was a co-author of A Plan For
Future Services.  Yet when he was gone, it was not his accomplishment that came
to the minds of staff members:  they merely complained that they had lost a
friend.
Since 1956, Walter Lanning had been the Director of the Curriculum Laboratory.
This service unit was originally located in a crowded room in the Main Library,
and was moved first to a temporary location in the old Faculty Club, and finally
to the Faculty of Education Building in 1962, where it still finds itself in a
crowded situation.  After the Main Library and the Sedgewick Library, it has
always been the third heaviest used Library on campus.  This in itself is evidence that it has been well adapted to the needs of students, and for this Mr. 33
Lanning deserves much credit.  If the name sounds familiar, it is because his
sister Mabel and brother Roland have also been long-time members of the Library
staff.  In fact, this trio has contributed the amazing total of ninety years of
service to the University through its Library; natives of Ladner, all were U.B.C.
graduates.  Walter Lanning continues to teach, perhaps with a view to establishing the century mark.
In August 1968 the Library was saddened by the passing of Mr. P. A. Woodward,
whose generosity made possible the construction of the Woodward Biomedical
Library, and thereby a great improvement in library service for students and
faculty in the life sciences.  His interest in the development of the addition
to the building was keen, and it is the more to be regretted that he did not
live to see it completed.
3.  Systems
The University of British Columbia Library is almost unique among large university libraries in having successfully operating automated systems for the
acquisition and lending of books and periodicals.  The introduction of computer-
based systems commenced four years ago, and has proceeded at a steady rate since
that time.  Today, the list of systems and sub-systems is a long one.
The transference of routine operations from staff to machinery has not been the
sole result.  Perhaps more important have been the benefits to the users:  the
simplicity of borrowing books, the ease of reference in many locations to library
records such as loan records, order files and current periodical lists, formerly
hidden behind the scenes. 34
Furthermore, the computer analysis of loan records, made possible by a grant
from the Donner Canadian Foundation, is enabling the Library to identify items
within the collection which are under intensive pressure, and to use this
information as the basis for collection development.  This analysis has also
led to a rationalization of the reserve book system, and may result in the
production of a list of books needed by undergraduates, which can be used to
good advantage at British Columbia's regional colleges.
The next major developments in library automation will involve the conversion
into machine-readable form of all catalogue information, and the conversion of
some systems to an on-line mode.  However, these developments will require such
a heavy financial commitment that careful analyses of Costs and benefits must
be performed before decisions to proceed are made.  As in the past, the aim will
be to bring into being systems which are economic, effective and useful in
human terms.
VI.  Concluding Remarks
Readers of this report will now understand that steady progress has been made
in the enrichment of collections, in the extension and refinement of computer-
based systems, and in the creation of a specialized library staff.  These elements
have been combined to meet the sophisticated and diversified information requirements of a complex educational institution.  Similar progress cannot be claimed
in providing badly needed library space.
This report opened with the statement that its purpose was to describe where
the Library has been and where it is going.  Where buildings are concerned, it
is all too easy to perceive the beginnings of the University Library.  After
fifty years of development from a simple college to a multi-university, and
from a student body of five hundred to one of twenty-two thousand, the University 35
must still rely for the most part on the original Library building, which has
become overcrowded and inefficient.  Not many universities can make that claim.
Few would want to.
It is somewhat more difficult, in terms of buildings, to visualize the future.
Neither the present Main Library (into which, by actual count, some nineteen
thousand users venture every day) nor the projected undergraduate library can
provide service to students and faculty who must in some cases walk half a mile
to reach the collections they need.  Obviously, to the detriment of academic
standards, there are faculty and students who will not bother to make the
journey.  Nor can the combined shelf space of all libraries, present and projected, hold the rapidly growing collection for long.  In two or three years'
time thousands of books will have to go into storage.  Obviously such a move
will be expensive, perhaps most of all in terms of human inconvenience.
The library staff, who cannot be put into storagejinust continue to work under
steadily more crowded conditions.  Technical services, for example, now has
one hundred and fifty employees working under a seven-foot ceiling in an overcrowded, badly lighted and heated area which was meant to be used only for
book storage.  Others do not even enjoy the comparative luxury of a window.
Unfortunately, these very real problems are beyond the capacity of the Library
alone to solve.  The fate and stature of the University hinge to a considerable
extent on the condition of its Library.  Even to maintain the Library at its
present level will require more capital expenditure than is now planned.  To
improve it will cost even more.  The future disbursement of resources will
tell clearly enough how the University feels about its Library, and thus about
itself. APPENDIX A
LIBRARY EXPENDITURES
Fiscal Years, April-March
1966/67      1967/68      1968/69      I969/7O*
Salaries and Wages    $1,327,320   $1,674,536   $1,949,238   $2,280,792
Books and Periodicals  1,515,364    1,011,181     998,4l4    1,054,229
Binding 105,654      88,052     111,506     117,288
Supplies, Equipment,     264,162     325,093      359,000      290,432
Etc.
$3,212,500   $3,098,862   $3,418,158   $3,742,741
* Estimated Expenditures APPENDIX  B
SIZE AND  GROWTH  OF  COLLECTIONS
March 31 Additions Withdrawals March 31
1968 1968/69 1968/69 1969
Volumes -  Catalogued
Volumes -  Controlled  Storage 57,634
Documents
Fi 1ms
Microfilm  (reels)
Microcard  (cards)
Microprint  (sheets)
Microfiche (cards)
Maps
Manuscripts
Phonograph Records
943,990
119,598
57,634
1,646
483,617
60,853
24
148
11,697
2,037
34,669
-
252,582
-
23,264
6,869
59,944
3,716
457 ft.*
105 f
12,045
2,699
29
29,545
440
385
1,063,559
29,735
544,470
172
13,734
41,099
252,582
30,133
63,220
562 ft.
14,359
Thickness of files APPENDIX C
Recorded Use of Library Resources
September 1968 - August 1969
GENERAL CIRCULATION
Main Library
1965/66
1966/67
1967/68
1968/69    % Increase/
deer, over
1967/68
General   Stack Collection
303,863
308,765
386,765
470,404
♦
21.6%
Reserve  Circulation
166,443
62,360
76,830
51,910
-
32.4%
Asian  Studies Division
2,886
3,632
5,243
5,597
♦
13.6%
Fine Arts Division
30,508
27,271
28,103
30,130
♦
7.2%
Government   Publications
28,927
31,524
48,571
58,324
*
20    %
Humanities  Division
1,347
985
-   -
580
-
Map Col lection
2,641
3,808
3,334
4,249
1,220
-
Science  Division
63   %
Social   Sciences Division
6,569
2,750
-
-
-
Special   Collections
5,654
5,842
9,028
7,844
f
13.1%
SUB-TOTAL
548,838
446,937
557,462
630,618
13.2%
Branch Libraries
Curriculum Laboratory
Fo re s t ry/ Ag r i cu 1 tu re
Law
Mathemat ics
Medical Branch, V.G.H
Music
Sedgewick
Social Work
Woodward Biomedical
SUB-TOTAL
103,505
48,823
19,762
203,229
8,174
70,042
133,562
51,772
10,366
20,805
316,253
10,908
72,046
146,884
15,306
67,164
16,980
23,418
9,810
351,004
18,178
88,117
453,535 615,712 738,861
,e«2^7 2       y>i2,fc^       nij-jzs
143,890
21,165
84,497
18,010
26,315
13,696
434,890
20,705
97,279
860,147
- 2 %
+ 38.2%
+ 25.8%
+   6   %
♦ 12.3%
♦ 39.6%
+ 23.9%
+ 13.9%
+  10.4%
♦ 16.4% RECORDINGS
1965/66
1966/67
1967/68
1968/69
Record Collection
44,166
53,494
60,000
82,321
+ 37.2%
Music Library Record
_
-
12,399
24,335
+ 96.2%
Col lection
SUB-TOTAL
44,166
53,494
72,399
106,656
♦ 47.3%
EXTENSION LIBRARY
Volumes for Extension
_
1,802
2,887
4,382
♦ 51.8%
Courses
Drama Collection
-
1,021
857
803
- 6.3%
SUB-TOTAL
-
2,823
3,744
5,185
♦ 38.5%
INTERLIBRARY LOANS
Original Materials
536
1,015
789
709
_ *
_ *
_ *
56
_ *
_ *
-  *
31
615
888
698
835
,355
2,053
2,593
3,077
413
479
364
318
To Simon Fraser Univ.
To Univ. of Victoria
To B.C. Inst, of Tech
To B.C.  Med.   Lib.   Service    615
To Other Libraries
From B.C.   Med.   Lib.
Service
From Other Libraries 1,545 1,836 2,308 1,718
SUB-TOTAL
Photocopy Requests
To Simon Fraser Univ.
To Univ. of Victoria
To B.C. Inst, of Tech.
To Other Libraries
From Other Libraries
SUB-TOTAL
GRAND  TOTAL     	
*  Not  Recorded  Separately
**   Estimated  from number of exposures
5,464
6,271
6,752
6,744
975**
2,895**
4,018**
5,545
_ *
- *
_ *
620
1.    - *
_ *
- *
111
1,696
3,060
4,273
4,518
1,181
1,855
2,407
2,309
3,852
7,810
10,698
13,103
+ 22.5%
1,055,855 1
,133,047
1,389,916
1,622,451
♦ 16.73% APPENDIX  D
LIBRARY  ORGANIZATION
ADMINISTRATION
Stuart-Stubbs,   Basil
Bell,   Inglis F.
Hami1 ton,   Robert M.
Mclnnes,   Douglas N.
Watson,   WJ11iam J.
ACQUISITIONS
Omelusik, Nicholas
ASIAN STUDIES
Ng, Miss Tung King
BIBLIOGRAPHY
Colbeck, Norman
Palsson, Gerald
Elliston, Graham
Mercer, Miss Eleanor
Shields, Miss Dorothy
BINDERY
Fryer, Percy
CATALOGUE DIVISION
El rod, J. McRee
Little, Margaret
Bailey, Freda
Gray, John
Price, Margaret
CIRCULATION DIVISION
Butterfield, Miss Rita
CURRICULUM LABORATORY
Hurt, Howard
FINE ARTS DIVISION
Dwyer, Miss Melva
FISHERIES INSTITUTE LIBRARY
University Librarian
Associate Librarian
Assistant Librarian -
Assistant Librarian ■
Assistant Librarian -
Head Librarian
Col lections
Public Services
Technical Services
Head Librarian
Bibliographical Consultant
Bibliographer - Science
Bibliographer - Serials
Bibliographer - English language
Bibliographer - European languages
Foreman
Head Librarian
Catalogue Specialist
Catalogue Specialist
Catalogue Specialist
Catalogue Specialist
Head Librarian
Head Librarian
Head Librarian
Verwey, Huibert
Head Librarian Appendix D cont'd.
FORESTRY/AGRICULTURE LIBRARY
Macaree, Mrs. Mary Head Librarian
GIFTS £■ EXCHANGE
Kwong, Linda Head Librarian
GOVERNMENT PUBLICATIONS
Dodson, Mrs. Suzanne Head Librarian
HUMANITIES DIVISION
Selby, Mrs. Joan Head Librarian
INFORMATION & ORIENTATION
Chew, Luther Head Librarian
LAW LIBRARY
Shorthouse, Thomas Head Librarian
MAP DIVISION
Wilson, Miss Maureen Head Librarian
MARJORIE SMITH LIBRARY
Freeman, George Head Librarian
MATHEMATICS LIBRARY
Kent, Mrs. Kathy Head Librarian
MUSIC LIBRARY
Burndorfer, Hans Head Librarian
READING ROOMS
Harrington, Walter Head Librarian
RECORD COLLECTION
Kaye, Douglas Head Librarian
SCIENCE DIVISION
Brongers, Rein Head Librarian
SEDGEWICK LIBRARY
Erickson, Ture Head Librarian Appendix D cont'd.
SERIALS DIVISION
Johnson, Stephen
SOCIAL SCIENCES DIVISION
Carrier, Miss Lois
SPECIAL COLLECTIONS DIVISION
Yandle, Mrs. Anne
SYSTEMS DEVELOPMENT
McDonald, Robin
Dobbin, Miss Gerry
WOODWARD LIBRARY
Leith, Miss Anna
BIOMEDICAL BRANCH LIBRARY
Cummings, John
COLBECK ROOM
Colbeck, Norman
Head Librarian
Head Librarian
Head Librarian
Systems Analyst
Systems & information Science Librarian
Head Librarian
Head Librarian
Curator APPENDIX E
LIBRARY SUPPORTED
READING ROOMS
AS OF DECEMBER  I969
Academic Planning
Applied Science
Archi tecture
Asian Studies
Chem. Engineering
Chemistry
Classics
Commerce
Comparative
Literature
Main Mall North
Administration Bldg,
Room 140
Civil Engr. Bldg.
Room 305
F. Lasserre Bldg,
Room 7B
(Basement)
Buchanan Bldg.
Room 2250
Chem. Engr. Bldg.
Room 310
Chemistry Bldg.
Room 261
Computing Centre
Buchanan Bldg.
Room 2208
Henry Angus Bldg.
Room 403
Buchanan, North
Lecture Wing,
Basement.
Civil Engr. Bldg,
Room 238
A small working collection of some 350
volumes applicable to higher education
and curriculum planning.
Basic reference and standard works in
the applied sciences and selected
material to support Graduate Civil
Engineering courses.
Essential reference and texts, works
of current interest and pamphlet
material for students in Architecture.
Some 1700 volumes of works on the
culture, history, language and politics
of South and East Asian for the use of
Asian Studies graduate students.
Reference works in the applied sciences
and texts and works to support Chem.
Engineering courses.  Approximately
1000 volumes and 17 journal subscriptions.
Reference works, texts and current
interest works for the use of faculty,
4th year, and graduate Chemistry
students.  Some 2500 volumes of monographs and 99 journal titles.
A small collection of works of Greek
and Roman history, language and literature, most in Greek and Latin.
Commerce and Business Administration
reference and graduate class required
reading.  Over 1500 volumes and circa
75 journal titles.
Collection now being assembled to
consist of about 200 standard and
frequently used works in literature
and language study.  For the use of
graduate students approved by faculty.
Some 800 volumes and 25 journal titles
in computer science and mathematics for
the use of Computer Science students
approved by faculty. Creative Writing
Brock Hall
South Wing
Room 204
Elect. Engineering   Elect. Engr. Bldg.
Room 428
(Enter Room 434.)
English
French
Geography
Geology
Geophysics
Hi spanic/ltalian
History
Home Economics
Brock Annex
(Former Bi 11 iard
Room.)
Buchanan Bldg.
Room 2208
Geog. & Geol. Bldg,
Room 216
Geog. & Geol. Bldg,
Room 114
Geophysics Bldg,
Buchanan Bldg.
Room 2220
Buchanan Bldg,
Room 1220
Home Ec. Bldg,
Room 103
A small collection of standard reference works in literature and writing
techniques.
A collection of some 1000 volumes of
standard works to support studies in
electrical engineering.  Subscriptions
to 40 journal ti ties.
Large collection (circa 2500 volumes)
Standard authors and critical works
applicable to English graduate courses.
Standard authors in French literature
and reference works applicable to
French language study at the honours
and graduate study levels.
Large collection of general reference
works and texts to support all levels
of Geography courses.
Standard reference and texts in
Geology.  Small collection of Geological surveys and some maps.
Small collection of standard references
and some ten journal titles.  Includes
Inst, of Astrology and Space Science
col lection.
Collection of works to support current
graduate courses in Spanish and Italian
literature and language study.
Reference and reading collection to
support graduate History courses.
Large number (2000 volumes) of text
and reference works applicable to
Home Economics studies.
Inst, of Industrial  Henry Angus Bldg,
Relations Room 310
Librarianship
Lingu istics
Mechanical Engr.
L i b ra ry
North Wing
8th Floor
Buchanan Bldg.
Room 167
Mech. Engr. Bldg,
Room 212
Reference works in labour relations.
Large pamphlet and reprint collection.
28 journal ti ties.
Reference and standard works in
Library Science.  Some 2000 volumes
and over 50 journal titles.
Small basic collection of works in
1ingui sties.
Standard works in the pure and applied
sciences applicable to Mechanical
Engineering studies.  Some 1000 volumes, Metallurgy
(Cominco Library)
Microbiology
Mineral Engr.
Pharmacology
Pharmacy
Philosophy
Physics
Physiology
Psychiatry
Psychology
Rehabi1i tat ion
Medicine
Slavonic Studies
Social Sciences
Metallu rgy Bldg.
Room 319
(Cominco Library)
Wesbrook Bldg.
Room 4
(Apply at Office
Room 127)
Min. Engr. Bldg.
Room 201
Wesbrook Bldg.
Block C
Cunningham Bldg.
Room 160
West Mall Block
Room A 112
Hennings Bldg.
Room 311
Wesbrook Bldg.
Block A
Room 203
Health Sc. Centre
Wesbrook Road
Campus
Henry Angus Bldg.
Room 203
Hut M S 1
Room 20
Buchanan Bldg.
Room 2251
Henry Angus Bldg,
Room 305
Large collection of reference and
standard texts applicable to the study
of metals and the metal industry.
Mainly a journal collection,
scriptions to 30 titles.
Sub-
Small collection of works on properties
of metals and the mining industry.
Large journal collection and a few
standard reference works.  66 journal
ti ties.
Reference and standard works and
journals applicable to pharmaceutical
science.  Includes the De Haem Indexing
Se rv i ce.
Modest collection of standard works in
Philosophy for use of graduate students.
Large collection of periodical titles
and bound volumes, and some standard
texts.  Essentially a reference collection for the use of Physics students.
Small immediate reference collection
and some journals for faculty and
students of the department.
Large reference and working collection
of texts in medicine and psychology
for the use of faculty and students-
of the department.  (To be opened
January 1970)
Standard works in Psychology.  600
volumes and 30 journal titles.
Texts and referred reading for students
in Rehabilitation Medicine.  Large
vertical file collection.
Miscellany of works of Slavonic Literature and language studies, and some
history, pol.-science and economics.
This is a joint Reading Room for the
Departments of Economics, Pol. Science
and Anthropology-Sociology.  Collection
is about 2000 volumes with 100 journal
titles. Theatre
Freddy Wood Theatre
Room 211
(Apply at Room 207)
Play scripts and critical works on
drama and theatre. APPENDIX F
Assi stantj Librarian
Technical Services
Acquisitions Division
Cataloguing Division
Serials Division
Prebindery
Bindery
Gifts & Exchange
UNIVERSITY OF BRITISH COLUMBIA LIBRARY ORGANIZATIONAL CHART
Head Librarian
Associate Librarian
Deputy
Budget
Finances
Supplies & Equipment
Personnel
 L
Assistant Librarian
Public Services
Systems Analyst
I
Systems Development
Branch'Libraries  Reading Rooms  Subject'Col lect
ions
Curriculum Laboratory
Fisheries Institute Library
Forestry/Agriculture Library
Law Library
Mathematics Library
Music Library
Record Library
Sedgewick Library
Social Work Library
Woodward Library
Asian Studies
Fine Arts
Government  Publications
& Micro-Materials
Map Collection
Special Collections
Circulation Division
Ci rculation
Reserve Books
Library Del i very
Photocopy Services
Assistantl Librarian
Col lections
Bibliography
D i v i s i on
Colbeck Room
Reference' Divi sions
Humanities Division
& I.L.L.
Information & Orientation
Science Division
Social Sciences
Biomedical Branch Library APPENDIX G
Senate Library Committee
1968/69
Dean I. McT. Cowan (Chairman)
Dr. C.S. Belshaw
Dr. M. Bloom
Dr. W.C. Gibson
Dr. S. Rothstein
Dr. M.W. Steinberg
Dr. S.H. Zbarsky
Dr. B.A. Dunell
Dr. G. Tougas
Dr. N.J. Divinsky
Mr. A. Keller
Mr. K. Bushel 1
Mr. D, Munton
Mr. W. Armstrong
Chancellor J. Buchanan (ex officio)
President K. Hare (ex officio)
Mr. J.E.A. Parnall (ex officio)
Mr. B. Stuart-Stubbs (ex officio)
Terms of Reference:
(a) To advise and assist the Librarian in:
(i)  formulating a policy for the development of resources for
instruction and research;
(ii)  advising on the allocation of book funds to the fields of
instruction and research;
(iii)  developing a general program of library service for all the
interests of the University; and
(iv)  keeping himself informed about the library needs of instructional
and research staffs, and keeping the academic community informed
about the library;
(b) To report to Senate on matters of polity under discussion by the
Committee.

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