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Ninth Report of the Library Committee to the Senate 1934

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NINTH   REPORT
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THE        SENATE
Covering the Year
April  1933
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December,   1934
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■Dr The University of British Columbia,
Vancouver, Canada.
L. S. Klinck, Esq., M.S.A., D.Sc, LL.D.,
President,
Chairman of the Senate,
The University of British Columbia.
Sir:-
I have the honour herewith to present the
Librarian's Report, which covers the period April 1933 to,
March 1934.
Yours very truly,
W. L. MacDONALD
Chairman,
Library Committee.
December 12, 1934. REPORT OF THE LIBRARIAN
Dr. '!!.  L. MacDonald,
Chairman, Library Committee,
University of British Columbia.
Dear Sir:
I beg herewith to present, for the information of the
Library Committee, and for transmission to the Senate, my ninth Report
on the work of the Library.
In the eighth Report, presented to the Senate November 29,
1933, the period covered was the seven months from September, 1932, to
March, 1933. This was an innovation in point of time, the previous
practice having been to make these reports cover the twelve months of
the University's academic year, which ends in August. After due consideration, it was thought advisable to have the period reported upon
changed to cover the University's fiscal year (which corresponds with
that of the Provincial Government) ending March 31. The present Report
is therefore the first of a new series, covering the period from April 1,
1933, to March 31, 1934.
The principal advantage of the procedure now adopted is
that the ''Library year" will correspond with that of the University's
finances. It is felt to be unsatisfactory that the financial section
of the Librarian's Report - one of its most important items - could be
brought no further forward than the month of March, whereas the balance
of the Report is continued to the end of August. On the other hand,
this and future Reports will be under the disadvantage of having to - 2 -
take into consideration enrolment, registration, circulation, etc.,
for two University years, one of which ends in April and the other from
October to March. This should be borne in mind by the Library Committee, by the Senate, and others interested in the information herein
contained,
General Conditions.
Speaking in general terms, the story of the Library
during the twelve months under review Is the story of an effort to get
the Department back upon something like an even keel after the storms
that had beset and, battered it for the preceding two years.
Details of the Library's misfortunes have been set forth
In the Seventh and Eighth Reports. Staff and service of necessity had
to be seriously reduced. The average annual appropriation made by the
Board of Governors for Books and Magazines for a period of sixteen
years - from 1916-1? to 1931-32 - was #9,003.75. That for the year
covered by the last preceding report was |2,000.00. This sum was only
about one-half that required to pay for periodicals and serials subscribed to since the University was founded. In every university library,
these subscriptions and continuations are considered a first charge on
whatever funds are available for the upkeep and growth of the book
collection.
Realizing the importance of keeping the files of the
special periodicals Intact, the teaching departments with credit balances
for the purchase of books turned these balances over for the payment of subscriptions. The Committee made a special appeal to Alumni and other
friends of the University for donations, either of cash or of periodicals to which they personally subscribed. Though this appeal met
with a rather disappointing response, the Library was, by these extraordinary means, enabled to maintain the bulk of its subscriptions. But
though the greater part of its valuable files of periodicals were thus
preserved, there were no funds whatever for the purchase of new books.
This distressing situation was, however, considerably
relieved by.the generous Grant of $;5,000.00 a year, through three years,
for Books for Undergraduate Reading, donated by the Carnegie Corporation
of New York. But for this Grant, the Library would have received no
additions to its book collection, except such as came by way of personal
or institutional gift.
Confronted by the same financial difficulty In 1933-34 as
In the previous year, the Board of Governors decided to adopt new means
to ensure the Library's continued development.
The Library Committee had appointed a Sub-committee to
interview the President regarding the serious reduction in Library Grants,
with Instructions to suggest the Imposition of a special Library Fee,
as is the case in Toronto, Alberta, and other Canadian universities, in
the event of larger appropriations for Books and Periodicals being otherwise impossible.
The fee suggested at the interview was $3.00 per student,
from which revenue amounting to about §6,000.00 was expected. The outcome of the whole matter was a regulation charging all enrolled students _ 4 -
a new and additional fee of $5.00. Though known as the ''Registration
and Library Fee'', no specific portion of this money was ear-marked for
Library purposes, the proceeds going tc the general or consolidated
funds cf the Institution, but the general understanding among students
and Faculty has been that £3.00 of the fee Is for Library purposes.
On the assumption that this "Registration and Library
Fee5' was allotted In the proportion cf f2.00 for Registration and $3,00
for the Library - a reasonable assumption, it seems, based as it Is on
the suggestion made to the President on April 4, 1933, by the Chairman
and the Secretary cf the Committee - the amount accruing to the general
funds of the University for the Library was approximately $4,800.00
(1,600 students at $3.00 per student). As tho total Library Grant for
Books and Magazines for the year under review was £7,000.00, tho proportion cf this amount provided by the students was thus slightly ever
68$.
Growth of Bock Collection.
The Library's bock collection as at March 31, 1934,
totalled 91,141 volumes. On the same date in 1933 accessioned volumes
totalled 87,541. The figures for these two years include purchases made
under the Carnegie Grant - 2,101 for 1934 and 763 for 1933 - a total of
2,864 volumes.
In the Report of September, 1932 - March, 1933, the number
cf books added tc the collection, exclusive of the Carnegie Grant, was
938 - !,this being the smallest addition for a corresponding period, in
the whole history of the University". In the twelve months under present review, the additions to tho book collection (again exclusive of purchases
made under the Carnogie Corporation Grant) totalled 1,501. It will thus
be seen that in the present year tho Library has established a new low
record - an average of 125 new volumes a month as against 134 in the last
Report issued. The growth of the bock collection In recent years is
herewith tabulated:
March'34 March'33 Sept.'32 Sept.'31 Sept.'30 Sept.'29 Sept.'26
New Volumes:
Ordinary   1,501     938   4,823   3,612   7,997   4,221   4,373
Carnegie   2,101    763
3,602   1,701   4,823   3,612   7,997   4,221   4,373
Total vols.)
accessioned) 87,541  83,991  81,352  76,429  72,686  68,900  64,689
Duplicates   3,600   3,550   3,500   3,750   3,681   3,400   3,400
Total    91,141  87,541  84,852  80,179  76,367  72,300  68,089
Under the financial circumstances set forth above, there
were practically no outstanding bock purchases made during the year.
Talvart, "Bibliographic des auteurs modernes de la langue francaise"
(about |45.00) was purchased for reference, and several Departments
clubbed together tc partially complete the gaps In the files of the
Journal of Biological Chemistry (about f90.00); the continuation volumes
of relatively expensive sets in process of publication (Beilsteln -
Handbuch den Organichen Chemie, Encyclopedia cf the Social Sciences,
Dictionary cf American Biography, etc.) wore also received.
Carnegie Corporation Grant.
Of the $176,800.00 granted to Canadian Universities and
Colleges by the Carnegie Corporation cf New York, for Undergraduate - 6 -
Reading, this University can be congratulated on the allotment of a major
grant of $15,000.00, payable in three annual instalments. The first of
these was received In December, 1932.
A Report was requested by the Carnegie Corporation on
expenditures under this Grant as at July, 1933, and a second under date
of July, 1934. Copies of both these reports have been presented to the
Senate. They gave data, in text and in statistical appendices, so that
it Is not necessary again to cover this ground In detail. It is unfortunate, for purposes of reference in the present Report, that only those
of the Carnegie expenditures can be made up to July, 1933, the Report of
July, 1934, not coming within the period under present review, and no
Interim Report coinciding with the term covered herein having yet been
made.
Gifts.
There were listed as having been received during the year
about 120 gifts, valued at $850.00. These Individually varied from $.50
to $125.00, Most of these were books, but some were interesting and
valuable collections of pamphlets and periodicals - the gift valued at
$125.00 falling into this class. The list of the donors of the more Important is given below:
Walker, P. 3-  (Vancouver). Ornithology Journals
and pamphlets.
Headley, J. W. (Regina). Mathematical books,
Canadian Medical Ass'n. (Montreal). Books (new,
having been merely reviewed).
Palmer, P. S. (Vancouver), Books.
Profs. Christie, Soward, Topping. Books and
pamphlets (in their respective fields) - 7 -
In addition, it should be noted that the Canadian
Institute of International Affairs, Vancouver
Branch, and the International Relations Club,
have kindly placed in the Library complete
files of publications, as a loan for student
consultation.
Among the notable partial sets of government documents
received during the period covered by this Report, was a series of about
fifty bound volumes of the Sessional Papers of South Africa. The British
Hansards and "Command Papers" have been received with due regularity,
and the University's file is now interesting and valuable. So also is
the file of the Federal documents of the United States. A number of
volumes were received in connection with the Pan-Pacific Science Congress
which met In Vancouver and Victoria in the summer of 1933. One of the
delegates to this Congress from Australia presented the Library, through
Dr. A. H. Hutchinson, with a complete set of about 55 volumes of the
Llnnean Society of New South Wales Proceedings. The Library, however,
was already In possession of a file of this publication.
The majority of the gift donations come directly to the
Library, though some arc forwarded through the President. The transfer of these gifts to the Library is gratefully acknowledged,
The Library continues to be deeply indebted to institutions such as the Smithsonian, the Carnegie, the Rockefeller, the Ber-
nice P. Bishop, the Huntington Library, etc., for much interesting and
valuable material.
Valedictory Gift.
At the suggestion of the Librarian, the Graduating Class
of 1932 inaugurated a Book Endowment Fund, the interest of which was to be devoted to the purchase of books for the Library* The Class of
1933 made a further contribution of |300.00 to this fund.
Gift from the Summer Session Students' Association,
The Summer Session Students' Association of the session
of 1933 presented to the Library a gift of $200.00. The disposition
of this gift is dealt with in the financial section of this Report.
Collection of War Photographs.
On the initiative of Mr. Lionel Haweis of the Library
staff, the Library received a collection of some 4,000 British official
war photographs. The gift was procured through the co-operation of
Mr, Bernard Pelley, chief of the British Consulate in Seattle, As the
Library has neither the equipment nor the staff to organize and make
referable this fine collection, it has been placed in the vault, for
the time being, for safe keeping.
Donation of Books to Unemployment Relief(Military) Camps for
Single Men. :	
At the request of the Department of National Defence,
passed on to the Librarian by the President, and later considered
by the Committee, about sixty volumes of unneeded duplicates (principally gifts, or books that would otherwise have been discarded)
were collected, and presented through Colonel H. F. G. Letson, to
the Unemployed Relief Camps for single men. Beglstratlon: Students, Extra-mural.
The number of students registered as borrowers at the
end of the Library year (March 1934) totalled 1,731» This registration is 125 in excess of tho Registrar's official figures for the
session, the surplus representing registration of extra-sessional
students and those taking short courses*
The extra-mural registration for the year totalled 89.
These are readers not connected with th! University, but pursuing
studios or researches for which the University's book collection is of
service.
Loans: Ordi nary.
"Ordinary" loans for the twelve months from April 13, 1933
to March 13, 1934, amounted to 50,642. This represents a monthly averpge
of 4,220.
This monthly average is 576 less than that given in the
last Report. It does not, however, represent a diminution of the circulation, for the preceding Report covered only seven months and coincided almost exactly with the University's autumn and spring terms. The
summer five months of the year, during which the circulation is confined
to winter session students doing summer work and to the summer session
students, were not included in the figures of the. last Report. A fairer
basis of comparison would be the last full year reported upon - from
September, 1931, to September, 1932 - in which the average monthly loans
totalled 3-,381. On this basis the circulation would show an advance of
839 per month.
Contributing to the undoubted increase In circulation are
the following f'actors: -10-
(a) New books are displayed on the reference desk after
cataloguing, and before being placed on the shelves.
The interest aroused by this constant exhibition of
new accessions has undoubtedly had an effect on
circulation.
(b) The books purchased under the Carnegie Corporation
Grant, while more or less outside the compass of
reading prescribed for the courses offered by the
University, have undoubtedly stimulated student
Interest in subjects such as the fine arts, archeology, etc., which partly accounts for the increased use.
Below is given a monthly statement of "Ordinary1' loans:
April, 1933
3,157
May
1,941
June
1,164
July
2,501
August
1,876
September
1,560
October
6,475
November
7,564
December
4,029
January, 1934
6,467
February
6,980
March
6,928
50,642
Monthly average
4,220
:;Reserve;! Loans.
Reserve loans for the seven months of the winter session
show a total of 46,261, and a monthly average of 6,609. The monthly
figures are:
April, 1933 5,565
October 6,335
November 9,500
Deceo.bor 3,345
January 5,295
February .7,307
March 3,914
46,261
Monthly average  6,609 -11-
For the third year In succession Reserve loans continue
to show a decline. The high-water mark was in the year 1931-32, when
the monthly average was 8,657. For the seven months covered by tho
last Report submitted, the monthly averogo was 7,731. In that Report
the Librarian stated that this diminution was probably due to the reduced hours of library service - nine hours loss per week. The decline
for the year under review is without doubt due to the reduced number of
volumes the teaching departments have requested to be set aside for
Reserved reading. This is especially true of the History and English
courses, which assign the largest number of books for prescribed or collateral reading.
A comparative statement of Reserve loans for the past six
years is herewith given:
Sept. 1928 - Sept. 1929 - 5,186
" 1929 -  *' 1930 - 6,554
» 1930 -  {; 1931 - 7,311
" 1931 -  :: 1932 - 8,657
" 1932 - Mar. 1933 - 7,731
Apr. 1933 -  » 1934 - 6,609
Inter-Library Loans.
Increased service was given in this field during the period
under review. The Library continues to be greatly indebted to the Library
of Congress, the University Libraries of Washington, California, Stanford,
Harvard, Princeton, Columbia and Yale for the loan of book material it
does not possess. The principal institutions to which the Library of
this University was able to render Inter-Library Loan service were the
Universities of Alberta, Saskatchewan and Manitoba, the Biological Stations
at Nanaimo and Prince Rupert, and the Britannia and Anyox Mines. -12-
A new and restricting factor In this phase of the
Library's work is the policy inaugurated by some of the large American
University Libraries - those that often loan, but rarely need to borrow.
These now make a set charge for Intor-Library Loan service. This tends
to check Indiscriminate borrowing (though trie postage and insurance
charges are sufficient to do this) but it constitutes a hardship to
Libraries such as this, which are compelled to borrow more than their
resources will permit them to lend.
In this connection It should be pointed out that the
policy of the Canadian Customs, in enforcing with unnecessary strictness
its departmental regulations, Involves loss of time and money, restricted
service, and considerable annoyance. Packages of books for Inter-Library
Loans are In all cases addressed to the Library, and carry labels clearly
indicating that they are dispatched from an Institutional library, and
not from a commercial concern. This should be prima facie evidence that
the books arc i".p rtod far research purposes, and not for sale. In all
cases, however, these importations for loan purposes only arc compelled
to be cleared by the Library's Customs broker, for which a service charge
Is made. This policy of putting unnecessary and vexatious hindrances to
Canadian University work is one demanding speedy revision and remedy.
Reference Work.
This department of the Library's activities is every year
growing larger and more important. Not only students and members of the
University, but graduates, teachers, business men, and technical firms
are sending requests for service. -13-
The work of checking -nd arranging the British and American
public, documents has been continued. In some cases gaps have been filled.
In addition, files of tho documents of tho Individual Provinces of Canada,
of Australia and its Provinces, of South ofrlca and of New Zealand and
India have been started. This work cannot be comprehensively or adequately done with the present staff. To bring into proper order series
of Government publications that in all probability could be secured upon
application, and which the Library does not at present possess, would
give full time work for one or more persons, while to keep this material
up to date, to check, file, and fill gaps, would provide constant work
for another member of the staff. This material Is of the utmost value,
and while far from being completely organized, Is being more and more
extensively used.
The Education Class Is each year making more heavy demands
on the Library for pictures for help in practice teaching. During the
year under review, the students themselves, the Education Department -.nd
the Reference Department have each contributed money for the purchase of
such pictures. In addition, Faculty members have generously given newspapers and periodicals to be clipped for this file. Thanks to the cooperation of-the whole Library staff, especially of the Cataloguing
Department, these pictures have been cut and mounted, Subject headings
have been assigned, and many hundreds of pictures made ready for use.
The response from the students has amply justified the effort. In addition to students enrolled in the University's Education Class, teachers
from all over the city are consulting the Reference Department for picture sources, and availing themselves of the same. There have been a -14-
number of similar requests from study clubs, and teachers from other
parts of the Province.
Catalogue Department.
It has long been within tho knowledge of the Library 8om-
mittee that one person cannot satisfactorily handle the cataloguing work
of this Library. Government and public documents, serials and continuations regularly received will fully occupy the time of one trained
cataloguer, The general Catalogue should be as complete as possible, in
order to make available to enquirers the information contained In the
books received.  In a University Library, the value of the catalogue as a
tool of research is immensely extended and reinforced by the addition and
inclusion of analytical cards, supplementing the usual author, title and
subject cards. Some bocks require dozens of these analytics, and unless
these are included In the catalogue, essential information cannot be
obtained therefrom. An assistant cataloguer has for years been one of
the most pressing needs in the way cf staff additions.
The difficulty during the period under review v/as seriously aggravated by the enforced dismissal, on grounds of economy, of the
Library typist. The ordinary stenographic and typographical work of the
Library cannot possibly be handled by one person. Correspondence with
general enquirers, with dealers and book agents, the assession records,
the typing of memoranda and reports, the detail work cf checking accounts
- all these have to take precedence over the typing of cards for the
Catalogue Department. As a result, the work of the Catalogue Department
inevitably fell Into arrears. Representations of tho difficulty were
made tc the President, who obtained the approval of the Board for an -15-
additicnal stenographer for part of the year, and thereby relieved the
situation.
In addition to the ordinary werk of the Department, and
In her own time, Liss Jefferd contributed the share of this Library tc
the "B. C. History Bibliographical Check List:; undertaken ty the Bibliography Section of the Bj C. Library Association.
Binding.
No financial provision was made for binding for the period
under review. Files of periodicals awaiting this attention wcro shelved
in the packing room, the overflow going to the trestles on the lower
floor. In previous Reports reference was made to the difficulty caused
by the accumulation of much used periodicals in unbound condition. The
situation was necessarily aggravated during the year under review.
It has been pointed cut in previous Reports that the normal
binding requirements cf the Library are about $3,500.00 a year. It will
require much larger appropriations to overtake the arrears on, say, a
five-year plan. That the University should spend between |3,000.00 and
$4,000.00 a year In subscribing to necessary scholarly periodicals, and
then have these unavailable for reference because of their unbound condition, is more than unfortunate - it is deplorable.
Some small amount of repair work - about sixty-five
volumes at a cost of about $60.00 - was done in the summer. These were
chiefly reserve books. The cost was paid from the ^Replacement Books
Fund'' made up of the money fines charged ago Inst students for overdue
books, or levied against their caution money. -16-
Ro-Shelying.
During the summer of 1933, the greater p~rt cf the entire
book collection was ro-shclvcd. This was necessary because of the unequal growth of certain parts of the collection, and was tho third
occasion on which this work had to be done since occupancy of the present
Library building.
The receipt by the Library cf a large number cf series
of Government documents - particularly those of the British Empire - was
the principal factor in requiring redistribution of shelving space.
This situation was further complicated by the books purchased under the
Carnegie Corporation Grant, It being decided to re-allocate shelving
space In anticipation cf these new accessions. For tho fine arts, music,
translations, etc., no appropriations have been possible from the ordinary University book grant, and correspondingly small provisl-cn was made
for shelving space. These sections cf the collection received large
additions, however, by purchases from the Carnegie Corporation Grant, On
the other ho.nd, the technical sciences received nothing from the Carnegie
Corporation Grant, and the pure sciences comparatively little.
The work of re-shelving was done by Mr. Lanning, with the
help of tho two coll beys until their time of employment lapsed. Advantage was taken cf the transfer of bocks to have the shelves thoroughly
cleaned at the same time. .
Additional Shelves.
In connection with the above re-shelving of books, the
Board of Governors made a grant enabling the Llbro.ry tc purchase one
hundred additional shelves. -17-
Annual Check: Book Losses.
The Library was closed to readers for one week during May
for the annual Inventory. The check revealed 273 missing becks. Of
these, 62 were discovered or returned, leaving a net loss of 211 volumes.
This was an increase over the losses of the previous year, which reported 194 missing books with 24 volumes returned, leaving a net loss of
170 volumes.
Finance.
The Grants mo.de by the Board to the Library for the 1933-
34 Fiscal year were as follows:-
Books & Magazines $7,000.00
Supplies and Expense 1,000.00
Equipment 200.00
Salaries 12,474.40
This compared with the following figures for the previous year:-
Bocks & Magazines $2,000.00
an Increase of $5,000.00
Supplies and Expense were the same.
Salaries for 1932-33 were $13,114.90. There was thus a
reduction of $640.50 on this item.
The complete statement of Revenue a.nd Expenditures (including the unspent balance as at April 1, 1933) is as under. This is
a statement presented to the Library Committee, and varies - but only In
minor particulars - with the final figures, these not having at the time
of presentation been checked with the Bursar's records, The variation,
which on nearly a total of $11,500.00 amounts tc less than $9.00 - is
principally due to the difference in rates of exchange on payments tc
American and European firms between the time at which the Library's -18-
acccunts were presented tc tho Bursar's Department f -r payment, and the
time at which foreign drafts wore purchased by the Bursar for forwarding.
It should be noted that, in order not to make, this Report
too lengthy, the det-ils as to personal orders placed by the Library on
behalf of the Teaching Staff, and other minor expenditures, are not included in the statement given. Those totalled $671,33. -19-
BOOKS AND MAGAZINES
Balance as at 1932-33 3,007.38
Summer Session Appropriation (made February 1933) 200.00
Fines 258.75
Library Book and Magazine Appropriation for 1933-34 7,000.00
Prize Monies 150.00
Transfer from Department of Education to Reference 10.00
10,626.13
Credits (Extra Mural Fees and payments on private Book
Orders) 722.64
Transfer from Supplies and Expense account for postages 108.90
11,457.67
Expenditures for 12 months,   as per statement 6,785,24
BALANCE 4,672.45
BINDING
Appropriation from Summer School 100.00
EQUIPMENT
Appropriation 1933-34 200.00
Special Appropriation (President's letter 27 Sept. 1933)       150.00
350.00
Total Expenditures 364.50
DEBIT BALANCE 14.30
SUPPLIES AND SLPSNSE
Appropriation 1933-34 1,000.00
Postage deposits (Paid by Out-of-town Students,
Extra Miral Readers, &c.) 200.14
" 1,200.14
Total expenditures 1215.66
Postages on Books (Transferred
to Books &. Magazines 108.90
1324.56 1,524.56
DEBIT BALANCE " L24.42
STUDENT ASSISTANCE
Balance from 1932-33 31.64
Expenditures 30.00
CREDIT BALANCE 1.64
SUMMER SCHOOL CLERICAL ASSISTANCE-
Appropriation 1933-34 200.00
Expenditures 196.62
CREDIT BALANCE 3.38 -20-
EXPSiroiTUKBS FOR TWELVE MONTHS
A monthly statement of accounts,   as forwarded to the Bursar's Dept.
S.SESSION
1935
April
Beoks & Mags
263.45
Equipment
Binding Supplies
and Ex.
196.05
Student
Asst.
Clerical
Asst.
May
424.31
128.62
June
157.94
.
37.57
July
320.19
193.68
60.00
August
169.42
36.-11
136.62
September
564,06
14,63
145.00
October
605.58
7.65
74.37
November
623.75
102.21
December
620.69
95.00
128.23
1954
January
1,889.42
55.02
54.14
February
504.80
65.93
Mareh
441.63
6,785.24
192.00
364.30
57.85
1,219.81
30
30
.00
.00
196.62
The Book & Magazine Appropriation of $7,000.00 was divided as follows:-
Periodicals (including Annuals) 3,600,00
Continuations, Emplacement Books, Reserve
Duplicates, Reference 950.00
Teaching Departments - Special
Agriculture & Applied Seience, not participating In the Carnegie Grant 450.00
All Teaching Departments 1,600.00
Committee Fund 400.00
7,000.06 -21-
The total of $7,000.00 for Books and Magazines is herewith compared with the  grants for the  three preceding years:-
1930-31 11,500.00
1931-32 9,500.00
1932-33 2,000.00
19;
■OC "m*Jt2
7,000.00
There were no supplementary appropriations, with the exception of $100.00
for additional shelves.
The $200.00 given by the Summer School Association in
1933 was, on the decision of the President and based on the Association's
recoramenoation, divided - $100.00 being used to bind some of the periodicals most used by Summer Session students; the remaining $100.00 being
for Reference books adapted for Summer School courses.
Herewith is given a complete statement of appropriations and expenditures of the Teaching and non-Teaching Departments as at
31st March 1934.
N0N-TEACHING DEPARTMENTS
Annuals
Committee
Continuations
Indexes
Library
Colonial Appts.
Periodicals Replacement
" 1932
" 1933
" 1934
Reference
Extra Copy
Replacement Books
Subject Bibliography
Appropriations 1933-34
together with Cr,
balances 1932-55
495.98
483.04
200.00
91.22
24.00
18.55
76.65
1,691.10
3,125.00
375.29
200.00 )
382.89 )
152.86
7,519.58
Orders received
443
.37
98
.24
363
.25
57
.08
22
.65
51
.93
118
.26
1
,052
.49
2
,298
.42
219
.55
375
.12
69
.36
5
,168
.00 -22-
TEACHING DEPARTMENTS
Appropriations 1933-34
together with Credit
balances 1932-33.
Orders received
Ag. Economics
Agronomy
Animal Husbandly
Bacteriology
Botany
Chemistry
Civil Eng.
Classics
Commerce
Dairying
Economics
English
English 19
Education
Forestry
Geo logy
History
Horticulture
Mathematics
Mech. Engineering
Mining
Moderns.    Pr.
Ger.
Nursing
Philosophy
Physics
Poultry Husbandry
Zoology
15.04
82.40
120.15
115.61
72.00
72.00
241.71
108,34
173,79
118,78
162.41
144.00
73.26
64.11
108.84
64.00
144.00
72.00
0£* • V\J
134.00
66.00
96.00
105*97
105.88
76.14
72.00
35.00
108.45
19.18
50.83
15.00
25.23
49.90
36.40
6.25
5,60
25.40
62.60
71.33
7.30
79.85
31.56
24.85
113.43
28.33
62.31
5.40
22.55
8.59
38.18
4.55
29,05
14.45
45.24
Summer Session
Economics
English
History
Mathematics
Moderns  Fr.
Philosophy
66.01
127.56
42.53
10.00
42.75
60.46
34.79
3.00
5,134.19
945.88 -23-
Periodicals.
Periodical subscriptions, in the majority of cases, are
paid in advance. Thus the 1933 subscriptions were paid before the end
cf 1932, and from cut the 1932-33 appropriation. The means by v/hich it
was planned to pay for the 1933 subscription commitments, cut cf a total
bock and magazine appropriation of |2,000.00, were fully dealt with in
the preceding Report, Mr. Lanning, Periodical Librarian, set forth the
situation in detail in a special report to the Library Committee last
March. ;
A new difficulty complicating the periodical financial
situation was the item cf exchange. There was a definite loss cf |120.00
on American and French exchange, and a gain of $30.00 on subscriptions
payable In England. There was a further i;unseon loss:" cf possibly as
much as f125.00 on Gorman periodicals. The amount can only be estimated, as most of the German periodicals received by the Libro-.ry are billed
for part by part, and not as annual subscriptions, German periodical
publishers have a frequent practice cf billing by volume - and then of
adding two additional volumes during tho year! The complications to the
Library's budget caused by this practice will be obvious.
The whole German periodical situation is eminently unsatisfactory. Yet these periodicals present much of the research work
dome by foreign scholars, ami any reduction in these subscriptions will
deprive the teaching staff of the opportunity to profit by the result
of the work of their colleagues abroad. Such subscriptions cannot be
reduced without a permanent injury to research and scholarship.
The American Library Association has had a committee
working on the problem for more than three years. While some progress •-24-
has been made, German periodical publishers are still pursuing their
policy of deliberately exploiting foreign libraries.
Periodical gifts that car.e as the direct result of the
Library appeal actually saved only the rather disappointing sun of
$240.00.
As noted in tho section -'Finance1', $3,600.00 was allotted
for tho 1934 periodicals, all of which were ordered In November, 1933.
Faculty Reading Room,
Through the kindness of tho Faculty association, the
Faculty Room was used as a supplementary reading room during the two
weeks immediately prior to the April examinations. Formal acknowledgment
was mode at the tiroo for this appreciated courtesy, out the Asscciotion's
kindness in this matter justifies a wider and more permanent acknowledgment.
During the year, the Faculty Room was also used for one
exhibition of art work - water colors and drawings by school children in
London, England. In previous years there have boon Tr- veiling Exhibitions
from the College Art Association, tho Library having co-operated with the
Vancouver Art Gallery In pooying the relatively small expense incidental
In bringing pictures and prints to Vancouver, For financial reasons,
this was not possible in the yoar 1933-34. A particularly fine collection
cf Japanese prints had to be declined for this reason. Nor were the
photographic reproductions of famous paintings (principally Primitive and
Early Italian) presented by the President t.. the Library early in 1930
put on exhibition during the yoar. -25-
The Librarian earnestly hopes that arrangements may be
made by which the exhibitions ■ f tho College Art Association cf New York
may continue to be shown. Tho six or eight that have boon held aroused
the greatest interest among the students, and were topics of lively discussion. They constituted a valuable moans cf education In aesthetics,
for which the University as yet offers nc formal facilities.
Discipline.
It is gratifying to state that in the period covered by
this Report, there were no serious breaches of Library discipline. The
behaviour of the students as a whole was quite satisfactory, the great
majority realizing that tho Library building was a pi ce for quiet and
for study. Infractions cf Library regulations .aero wholly due to thoughtlessness or high spirits, and could in no sense be considered defiances
cf authority. It Is a pleasure for the Librarian to testify to the excellent attitude of the great majority cf students, and to their recognition cf the fact that the regulations governing the Library are made
for the students' benefit and protection, and as such deserve wholehearted co-cporaticn.
Volunteer Service.
As In tho two previous winter sessions, there was no provision In tho Library appropriations for student assistants. The situation was relieved, however, by generous offers of voluntary and unpaid
help from a number cf students. To these, the Library staff, the Faculty,
tho student body, and the University as a whole, owe a debt cf gratitude which the Librarian Is glad tc acknowledge. It is not too much to
say that the Loan and Circulation services would have been utterly -26-
demcrallzod were it nat for the help thus voluntarily given.
Some cf those students gave as much as six or eight hours
a week in volunteer service at tho Loan Desk, or in delivering to the
Desk books from tho stacks. A large proportion of the twenty-three
students who thus rsslsted in the work of tho Library wore majoring in
History. That thoy should donate tc tho Library time and work covering
in some cases almost a full day a week, and this when under tho pressure
of taking heavy reading courses, is a really notable contribution - one
offering indisputable proof cf the personal interest taken by students
in the Library's difficulties and welfare. The following are the names
cf the undergraduates who gave this service:
A. Anderson . David Rome
Kathleen Babcr Sam Rod dm
Esperance Blaneliard '7m. Ryoll
Jean Clotwcrthy Potor Sharpe
G. H. Ccekburn W. Simmons
Gladys Dowries J. Sutherland
Phyllis Gifford James So/an
Ken MacKenzio Alan Walsh
B. Lclvin D. Washimcto
H. Morrow J. lighten
D. Perloy Sophie Witter
Audrey Phillips
In addition to tho volunteer work cf these undergraduates,
the Library is under obligation tc two professional librarians who donated their services for the, sake cf added experience - Miss Margery Patterson, a graduate of McGill Library School, and Miss Mary Barton of
the Toronto Library School.
The Problem of Space: Bocks.
Reference has already been made tc the re-shelving of the
whole book collection. This brings tc tho forefront the question of -27-
stack accommodation. In tho very near future - in twe, or at the most,
three yoars - this problem will become acute, and must be faced. While
the acquisition cf bocks was very seriously curtailed in the year under
review, Government documents, gifts, publications of learned institutions, etc., continue to come in. Many of these do not appear In the
statement of now bocks acquired during the year, for most, of them are
In laanphlot form and not accessioned. But they take a considerable proportion of the shelving accommodation. Already the space for newspapers
is quite inadequate. Trestles have had tc be installed along the full
length of the stack room on tiers 1 and 2. The space beneath these
trestles is piled with unbound periodicals and Government documents.
Most cf the stoel cabinets at the ca.rrels on all four fleers on which
those are installed are utilized for the storage of Government documents,
either in their series, or awaiting cataloguing.
At this point, the Librarian is impelled to step cut cf the
period covered by this Report, and tc speak in terms cf the time at which
it Is written.
The shifting of the books above referred tc was done
eighteen months ago. In the interval the necessity fer the expansion cf
the stacks Is evident. In the tenth Report, to be presented to the Committee and Senate at the end of the present University year, It will be
necessary tc emphasize tho seriousness cf the problem cf shelf congestion, It is expected that by that time 5,000 new books will have been
acquired, bringing the volume-total of the Library up tc about 100,000.
A year from that time - less than eighteen months from the time of the
presentation of this Report - the limit of useful accommodation will have boon reached, and passed. Provision to meet the need should therefore be faced at once, for eighteen months is not too long a time tc
make provision for the extended accommodation.
In the original plans of tho Library building, a temporary periodical reading rocm was provided frem tho 6th and 7th tiers
of tho stack room, not yet required for the shelving of books. A comparatively modest sum wculd therefore provide shelving accommodation for
the period cf perhaps five years by tho installation cf stacks In these
two tiers. But the doing of this would involve the taking over cf accommodation for sixty readers - and there wculd be no provision fer a
magazine rocm!
Problem of Space: Readers.
Each year it has been the duty cf the Librarian, In his
annual Report, to stress the necessity for marc reading accommodation in
the Library. It has been pointed out that sometimes more than one
hundred students cr.nn-t find chairs on which tc sit or tables at which
to road. The census of standing readers has been taken at various times,
and completely establishes the necessity for further readers' accommodation. The aggregate loss of time to students in walking across the
campus from the Arts or Applied Science Building to the Library, and
then finding it impossible to secure a seat, must amount to hundreds of
hours every week. When students are assessed a Library and Registration
fee, they naturally feel that they are entitled to at least seating accommodation at all hours trie Library Is eron. There have been many
complaints from students on this ground. -29-
During the period covered by this Report, the strain on
the reading accommodation of the Library building was more severe than
at any time since the building was occupied - and this in spite cf a
decreased student enrolment. Stepping once more outside the period
covered by this Report, the Librarian wculd testify that in the present
session, the strain is even more severe. In the month preceding the
Christmas and spring examinations, though one hundred people have been
crowded into the Faculty Room, there were still scores who were unable
to be accommodated in the building.
The solution of both these problems - the accommodation
for books and for readers - lies in the erection of the south wing of
the Library. This would make provision for a permanent periodical room,
and for a permanent reserved reading room. The proposed addition would
accommodate at least two hundred readers. The present temporary periodical room could be developed as tiers 6 and 7 of the stacks, and, as
before stated, would meet this aspect of the difficulty for probably
five years.
The sympathetic consideration of the Senate, the Board
of Governors and the Provincial Government Is urged for the solution of
this problem within the near future.
Librarian's attendance at A. L. A. Conference.
The Librarian was granted leave of absence to attend the
Conference of the American Library Association in October, 1933. This
was held in Chicago. His presence was specially requested by Dr.
F. P. Keppel, President of the Carnegie Corporation cf Now York, in
order tc discuss certain Canadian national library problems set forth in -30-
■ Libraries in Canada'', the Report cf a Commission of Enquiry, of which
the Librarian was Chairman, published the preceding year.
Library Staff.
The Library staff during the period under review consisted cf the following:
John Ridington, Librarian
Derethy M. Jefferd, Cataloguer
Anne M. Smith, Reference •
R. J. Lanning, Periodicals, Binding
Mabel M. Lanning, Circulation
Evelyn Hearsey, Orders and Correspondence
Lionel Haweis (part time) Accessions
Mary Barton, Page
Ralph Little, Page
The arrangement whereby Mr. Haweis worked en a half-time
basis (necessitated by the reduction cf the staff in the previous year)
was continued for the period under review. The sum thus saved allowed
for two extra part-time helpers at the Loan Desk during the session.
The Librarian shares with the Committee the hope that improved financial conditions may speedily enable Mr. Haweis to be replaced en full
time.
Library Committee.
The Library Committee remained unchanged during the year
and was as follows:
Dr. L. S. Klinck, President, ex officio.
Dr. W. L. MacDonald, Chairman, representing the
Faculty cf Arts and Science,
Dr. F. W. Seyer, representing the Faculty cf
Arts and Science.
Prof. F. H. Soward, representing the Faculty of
Arts and Science.
Dr. Gordon G. Moe, representing the Faculty cf
Agriculture. -31-
Prcf. F. i. Vernon, representing the Faculty of
Applied Science.
John Ridington, Librarian and Secretary.
Seven meetings of the Committee were held during the
period under review. At practically every meeting there was a full
attendance cf appointed members.
The Librarian is glad to acknowledge the active Interest
in the welfare cf the Library taken throughout the year by all members
of the Committee, and the value of their advice and co-operation in
meeting the difficult conditions under which the Department cf necessity
had to work.
All cf which Is respectfully submitted.
JOHN RIDINGTON,
Librarian.
December, 1934.

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