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Eleventh Report of the Library Committee to the Senate Nov 30, 1938

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Array THE UNIVERSITY OF BRITISH COLUMBIA
E L E V E N T H  REPORT
of the
LIBRARY  COMMITTEE
t o
THE  SENATE
Covering the Years
April 1936 - March 1937
April 1937 - March 1938
October, 1938 The University of British Columbia,
Vancouver, Canada.
President L. S. Klinck, M.S.A., D.Sc, LL.D.,
Officier de l'Instruction Publique,
Chairman of the Senate,
The University of British Columbia.
Dear Sir:
As Chairman of the Library Committee I have the
honour to submit, for consideration of Senate, the Eleventh
Report of the work of the Library, covering the period from
April 1, 1936 to March 31, 1938.
All of tihieh is respectfully submitted.
A. H. FINLAY,
Chairman.
November 3, 1938 REPORT OF THE LIBRARIAN
Prof. Allan H. Finlay,
Chairman, Library Committee,
University of British Columbia.
Sir:
I beg herewith to present, for the information of the Committee,
and transmission to the Senate, my Eleventh Report on the University
Library. This Report covers the two-year period from April 1936 to March
1938.
Essentially, this Report merely continues and develops the conditions and Information given in that of two years ago, for, on the whole,
the situation at the present time shows little variation from that then
pictured and presented. In sum, the story is one of enlargement of facilities, services, and staff: of improved organization: of a steady, though
not rapid* addition to the book collection: of a notable increase in the
use of the Library by the student body: of a relatively greater inadequacy
in the accommodation provided for readers.
Each of these topics will be discussed later in this Report, but
viewing the Library as part of the general university organization, and
the services it is expected to give to those using it, it is the general
conviction that, size of staff and financial resources considered, the
Department is keeping step with others in the work of the institution.
The University Library is essentially a department of service. - 2 -
This service is conditioned by:- (1) A knowledge of the needs of the
groups to be served. (2) A book collection adequate to its requirements.
(3) A staff which knows the resources at its disposal. (4) The physical
accommodation necessary for Its work.
Basically the problems incident tc the proper development of the
Library all focus on finance. Development of the services expected of the
Library, as cf every other Department cf the institution, dependsupon
money - money for capital expenditures en building, money for the development of the beck collection, money for a staff to give the services required. This three-fold problem is dealt with under appropriate headings
elsewhere in this Report.
The constituency of the Library's regular work is made up of
four classes:
1. The general undergraduate student body, to whom assign
ments of reading are made by their instructors, and
for whom there must be sufficient copies of necessary
books provided.
2. Those exceptional students, chiefly, but not always, In
Honor courses, who have the intellectual curiosity to
go beyond all assignments, and who find In a large
book collection a challenge to penetrate more deeply
into their subjects of study.
3. Members of the Faculty, and graduate students engaged
upon research problems.
4. Persons outside the University interested, or special
izing in, particular fields of study, and who can
profitably make use of the facilities offered by the
University Library.
For the courses at present offered the Book Collection is reasonably adequate for only the first of these four categories. Substantial
special appropriations for book purchase should be coincident with any important development, either in introducing new, or enlarging existing,
courses. The Book Collection.
In the Tenth Report the number of volumes in the Library was
given at 102,688 - an increase of 11,547 volumes in the two-year period.
This Increase of an average of 5,775 volumes a year was considerably In
excess of the ordinary annual growth, the increase being principally due
to purchases made from the generous grant of the Carnegie Corporation of
New York - $5,000. a year for three years. About 6,000 volumes were purchased from this fund, increasing the average annual purchases by 2,000
volumes a year.
At the close of the university year, March 1938, the accessioned
volumes totalled 109,829. Unaccessioned duplicate books are estimated at
4,000, which brings the total to almost 114,000 volumes.
The increase for the period covered by this Report is therefore
7,141 books, an average of about 3,570 a year.
The method by which the titles for purchase are selected was
fully discussed in the Tenth Report, to which those desiring Information
on this head are referred. The Librarian, however, desires to place on
record his sincere appreciation of the co-operation cf the senior members
of the Teaching Staff, whose expert acquaintance with the literature of
their own fields cf knowledge has been of the greatest service in the
building up of what is generally regarded as (within the limits of its
volume total) a really notable collection.
Limitation of funds has from the very beginning compelled the
adoption of the principle that purchases of books must be based upon the
requirements of the courses of instruction offered by the University. In
these we now have a body of excellent book material, reasonably able tc
'meet the demands of undergraduate study, and also to do somewhat for the - 4 -
requirements of postgraduate work - at least in the courses at present
offered.
Inter-library Loans.
The Collection of course includes basic and general material in
other fields of knowledge, but almost every week deficiencies are apparent
as specialists request material that cannot be supplied. Such requests
are every year becoming more frequent, alike from within and without the
University. The impossibility of supplying these needs from cur own book
resources has been net by the development of a system of Inter-library
Loans. We are under deep obligation to other libraries for their kindness
in lending tc us bocks, many cf them rare and costly, we dc not possess.
Particular recognition should be made of the help thus given by the Library
of Congress, McGill University, the University of Toronto; the State Universities of Washington, Oregon, California; Chicago, Harvard, the Huntington Library, Cornell University, the John Crerar Library, and the Newberry
Library. In many cases work for Masters' Degrees, and research work being
done by members of the Faculties, would have been seriously handicapped
had it not been for these courtesies.
The great majority of these Inter-library Loans are made by
American institutions, and the kindness of the Librarians concerned is the
more appreciated because of the vexatious restrictions imposed by the
regulations of both Canadian and American Customs Departments. Such loans
are usually made for a period of three weeks, and the expectation is that
they will be returned promptly at the due date. They are required for Immediate use, In many cases the work of those interested being held up until their arrival. - 5 -
Yet in almost every instance there are annoying delays in delivery. The parcels have to be cleared through Customs, and a Customs
Broker's fee paid for this service. Under the Canadian regulations free
entry is given for books directed to a university up to a valuation of
$25. per day. In excess cf this an Excise Duty of three per cent, is
charged.
In making the computation of the $25. entitled to free entry,
books loaned to, or bought by, the Library are considered In conjunction
with those ordered by the University Book Store, which has heavy shipments,
particularly in the summer and autumn months. In consequence, there have
been delays amounting to two, or even three weeks in the delivery of book
parcels addressed to the Library, if advantage is taken of the $25. per
diem free entry provision. The Customs Department can hardly be expected
to select Inter-library Loans from Library or Book Store purchases, so
that the period of loan has in some cases elapsed before the books have
been received. This involves correspondence and explanations, as well as
annoying delays to the person desiring the service.
Further, in several cases the lending library has had to pay import duties on the return of the loaned book, though in each ease this
Library is careful to indicate that the book is the property cf the library
to which it is directed, and has been on loan to a sister institution.
Although the arrangement at the time the loan Is requested is that the
borrower shall pay all necessary charges, the unavoidable and regrettable
difficulties, delays, and complications add to the obligations of this
Library for the kindness of American institutions and officials in thus
assisting members of our Faculty and advanced students. - 6 -
Gifts
The Library has received, as In previous years, many valuable
gifts of books from its friends; and in the period covered by this Report
these benefactions have been larger than in the Immediately preceding
years. For the two-year period covered in the Tenth Report the estimated
value was $3,500., but this did not include some two hundred periodical
publications received as gifts, nqr the hundreds of documents presented
by National, Federal, Provincial, State, and Municipal Governments.
For the two years covered by the present Report the estimated
value of book gifts received totals $5,534. - $2,268. for the university
year 1936-37, and $3,266. for that of 1937-38.
At least four of these gifts merit detailed description. First
to be mentioned is Curtis, "Indians of North America"', consisting of
twenty volumes and twenty large portfolios of plates. The work is one of
the most superb and costly ever published in America. It is printed on
vellum and bound in half morocco. Alike in the splendour of Its typography, its sur.otuous illustrations, and Its sound scholarship, it is a
pre-eminent authority on the native races of this continent. It brings
together the results of a lifetime of work by Edward S. Curtis and his
associates, and the ethnological knowledge of Frederick W. Hodge and the
staff of the Smithsonian Institution of Washington. The research It
represents was made possible through a grant of $500,000. given by the
late J. Piorpont Morgan. It contains more than 2,200 plates illustrating
every aspect of Indian life, art and religion. The edition was limited to
five hundred sets, of which our own is No. 43. Publication commenced in
1907 and was completed in 1930. It was issued in two editions at $3,500.
and $4,500. respectively. It is believed there are but three copies In - 7 -
the Dominion, the other two being owned by the Library of Parliament and
McGill University.
The set of the Library is one of twenty-five purchased by Mr.
Morgan for presentation to personal friends, or institutions in which he
was interested. His death occurred before distribution was complete, and
thus opportunity came for its purchase through a Boston dealer by whom the
undistributed sets had been acquired.
No funds being available for the purchase, the Librarian, with
the permission of the University authorities, solicited subscriptions from
friends of the Library for the $930. required to purchase the set.
Twenty-four contributors supplied the necessary funds. Their names are
duly recorded on a special bock plate placed in each of the volumes and
portfolios as a suitable memento cf their generosity. The Library is
proud to have this notable set in its collection.
Another item of interest is the seven-volume set of Audubon,
"Birds of America" - a similarly monumental work in Its own field. No
catalogue that has come to the attention of the Librarian in the past
twelve or fifteen years has quoted this set at less than $700. or $800.
An opportunity came to buy it at $300. As in the case of the Curtis, no
funds were available for its purchase, but His Honor Lieutenant-Governor
Eric W. Hamber, University Visitor, Mrs. J, M. Lefevre, and another friend
of the Library, who desires to remain anonymous, each contributed $100. to
make up the purchase price. The set is in absolutely mint condition. Enclosed In the set was the original letter cf gift, dated 20th November,
1855, from Mr. S. Thayer, of Boston, U.S.A., to Monsieur Hector Bosrange,
of Paris. It was presented to him "in grateful acknowledgment for your
many kind civilities and favours rendered tc me during my residence in - 8 -
Paris, 1845-46, a lively sense of which will ever remain deeply Impressed
on my heart."
The third gift meriting particular mention is that of "Noted
Porcelains of Successive Dynasties". It was the gift of Dr. John C. Ferguson, the doyen of the European advisers to successive Chinese governments and organizations, and President of the first European-Chinese university. Dr. Ferguson's collection, of Chinese jades and porcelains is one
of the finest in the world in personal hands, and the book, bound in silk
and printed on the finest grade of rice paper, is a magnificent specimen
of book-making. It came to the University through the kindly offices of
Mrs. Boyle, a member of the British Columbia Public Library Commission.
The fourth Item is "Seneca, Tragediae Senecae cum Cocrento"
(Lyons, 1491). Because of Its rarity and its age, the most notable volume in the University's book collection is this Tragedy of Hercules
Furens, presented to the Library by Dr. Harold Temperley, cf Gonville and
Calus College, Cambridge. It is a geniune incunabulum, bearing the date
1491, and was issued by Lanbillon & Sarazin, of Lyons, one of the earliest
printing firms of France. The book is a really fine specimen of early
printing, the typography being as sharp and brilliant as in the very best
of the incunabula. It is printed from a beautiful font of type, the text
cf the tragedy being centrally spaced and symmetrically designed, and surrounded by historical, classical, and literary comment in a smaller type.
The paper is weathered to a beautiful cream, and nowhere is it defaced by
usage and water stains.
As presented by Dr. Temperley, the first two pages were missing,
and the hinge of one cover weak. It was, therefore, sent to England for
renovation, and Messrs. Stevens and Brown, who did the work, carefully - 9 -
collated it with the unique copy in the British Museum, and received permission to photograph the lacking pages, which have been bound into the
book.
It is of interest to note that the date of publication, 1491,
was exactly three hundred years before Vancouver saw the shores of British
Columbia and Mootka Sound. The gift was the result of an interesting
morning spent in the Library by Dr. Temperley two years ago, and was
presented as a gesture of goodwill to a young institution, as well as a
souvenir of his visit. Full details of this valuable gift are contained
in an article in the recent issue of the Graduate Chronicle.
Mrs. H. T. Gerrans, of Oxford, England, whose gift of seven
hundred volumes, part of the large library of her deceased husband, a
Fellow of Worcester College, was acknowledged in the last Report, has continued her interest in this University and its Library by a further gift
of two hundred excellent books.
Mention should also be made of a number of old and rare books
presented to the Library by Dr. R. E. Stedman, a graduate of this University now resident in England. These are principally medieval classical
works.
Other important gifts, for which space will not permit detailed
description, are listed hereunder:-
Miss C. J. de Voss Van Steenwyk, General works.
Mr. John E. Eagles, Arkwright, The Pointer and his Predecessors.
Mr. W. R. Cryer, General works,
Mrs. W. Harrison, Warner, Library of World's Best Literature.
Mr. Ralph H. Roys, General works.
Mrs. Jonathan Rogers, Framed colored etching, The Coronation
Chair.
Dr. Norman F. Black, U.S. Dept. of Education, Annual Reports.
U.S. Government Documents.
Legislative Library, Victoria, B.C., Sessional Papers of
Manitoba. - 10 -
Mr. T. A. Brough, Educational Reports.
Mr. C. E. Smyth, General works.
Mrs. Dubois Phillips, Picture of Shakespeare.
Gifts of the CarneKle Corporation of New York.
It is once more the duty and pleasure of the Librarian to
acknowledge the continued interest and generosity of the Carnegie Corporation of New York. In the last Report acknowledgment was made of a grant
of $15,000. for undergraduate reading, and of the presentation of the
"College Art Teaching Collection" valued at $4,000. The Board of Governors made a grant for the suitable housing of this splendid gift, the usefulness of which has almost every week been demonstrated by frequent consultations made by Faculty and students of the Vancouver School of Art,
the Staff of the Vancouver School Board engaged in art instruction, socle-
ties like the Women's Faculty Art Club, and members of our own Faculty interested in the subject. Departments of Classics, of English, and of
Moderns, have found the material in this collection of the utmost value,
as has also the Reference Department of the Library.
Accompanying the 2,100 reproductions of famous pictures was a
library of 185 volumes devoted to pictures, statuary, architecture, pottery, and tapestry. Of these 48 of the titles were duplicates of those
already owned by the Library. The Librarian attempted to exchange these
for others. For reasons for which the Library is not responsible the
negotiations were prolonged. It was only towards the close of the University year 1937-38 that the matter was satisfactorily adjusted, and as a
result, $600. worth cf books was returned, and new works of equal Interest
and value supplied In their place.
Few universities in Canada now equal the facilities for art
study - at least by means of books and reproductions - now available here. - 11 -
Within the period covered by this Report the University has received another notable gift from the Carnegie Corporation. This is the
"Carnegie Music Teaching Set for Colleges". It consists of 945 phonograph
records, an especially-designed electric phonograph, 81 record albums with
walnut cabinet, 151 bound scores (either miniature or octavo size), a
library of 100 books on music (79 titles) and a card catalogue of all the
records - approximately 3,900 cards in all. The manufacturers' cost of
this gift is $2,600.
Of the 79 titles in the book collection the Library was already
in possession of 37; of the scores of symphonies, orchestral suites, concertos, etc., the Library already owned 21.
As in the case of the Art Collection, arrangements were made to
exchange the duplicate volumes and scores for others to be supplied by the
firm assembling the material.
Of all the gifts received by the University, it is doubtful if
any have been more extensively appreciated than that now under notice.
President Klinck appointed a special committee, with Professor Ira Dil-
worth as Chairman, to arrange for its administration and use. An inaugural recital was given in the University Auditorium to hundreds of invited
guests. In addition to special lectures on different aspects of music by
Professor Dilworth, Dr. W. L. MacDonald, Dr. G. G. Sedgewick, and Dr.
A.F.B. Clark - all illustrated by the records included In the gift - there
have been a large number of informal recitals enjoyed by hundreds of
students.
It should be noted that this gift was made under terms of
liberal and greatly relaxed Corporation regulations. These regulations
prescribe that the Set shall be presented only to institutions giving - 12 -
formal instruction In the musical art.  With this condition this University could not comply, but under the strong representations made, the
Committee in charge of distribution relaxed this rule In our favour.
This kindness is the more appreciated because of the known fact that there
were applications - including those from 160 institutions that qualified.
under the regulations - beyond the 400 sets presented to universities and
colleges of the United States and Canada.
Circulation.
The circulation in recent years has been around the 100,000
mark. There was a slight falling off in the university year 1936-37,
though the loans exceeded 100,000. But in the university year 1937-38
the loans showed a 20 per cent, increase, the total being 121,071, representing loans of almost 50 volumes to every student enrolled. In November
and March - the months preceding the Christmas and Spring Examinations -
book loans averaged about 1,000 every working day.
The total loans, by years, are as follows:
General   Reserve      Total
1933-34
50,642
46,261
96,903
1934-35
55,974
41,008
96,982
1935-36
61,229
41,737
102,966
1936-37
52,880
49,075
101,955
1937-38
55,005
66,066
121,071
The monthly statistics of circulation are as follows:
1936-37
1937-38
General
Reserved
Total
General
Reserved
Total
April
4,931
4,451
9,382
2,823
4,655
7,478
May
975
-
975
3,012
-
3,012
June
1,541
-
1,541
1,280
-
1,280
July
3,105
2,310
5,415
3,538
2,540
6,078
Aug.
2,062
1,545
3,607
2,613
2,124
4,737
Forward 12,614
8,306   20,920
13,266
9,319
22,585 13 -
1936-37
1937-38
General
Reserved
Total
General
Reserved
Total
Forward
12,614
8,306
20,920
13,266
9,319
22,585
Sept.
2,388
920
3,300
2,511
1,926
4,437
Oct.
7,816
7,715
15,531
6,581
7,931
14,512
Nov.
6,945
8,825
15,770
7,957
12,048
20,005
Dec.
3,111
2,875
5,936
4,082
7,630
11,712
Jan.
6,600
5,515
12,115
6,922
6,347
13,269
Feb.
6,686
6,789
13,406
6,754
8,486
15,240
Mar.
6,720
3,130
14,919
6,932
12,379
19,311
52,880
49,075
101,955
55,005
66,066
121,071
The total registration, including the Directed Reading
Courses, for the university year 1936-37 was 2,329, and for that of
1937-38, 2,497.
The Loan Desk gives service to Faculty and students for 13
hours a day during the winter session except on Friday and Saturday, the
hours being from 8:45 A.M. to 9:45 P.M. The regular circulation staff
of five has to be supplemented during the rush hours by assistance from
the Reference and Directed Reading Departments.
In order to give to those it serves the most speedy and satisfactory service, a number of experiments in the arrangement of the stack
system have been made during recent years. Some courses - as Literature,
Economics and History - demand much more extensive reading than others,
and the classes taking these subjects are very large. To reduce the time
of book service these sections of the library have been stacked in positions as close as possible to the Loan Desk, ignoring, for the sake of
the time and labor thus saved, the orderly and sequential arrangement of
the book classification. Signs on the book aisles indicate these changes
to members of the Teaching Staff, and students having stack privileges. - 14 -
The advantages of these modifications are obvious and continuous, when
it is remembered that the book collection is distributed through a stack
occupying six stories, and that the call boy messengers have to go up
and down staircases for every book required. In the English collection,
for instance, this rearrangement of location saves travel up and down
one flight of stairs - a labor that has to be repeated scores - sometimes hundreds - of tines a day. As it is, the work of the Loan Staff
Is physically tiring: they are on their feet at least seven hours a day,
and for a good part of that time are carrying books up or down stairs.
The Librarian deems it no more than just to put on record
the fact that the service given users of the Library by Miss Lanning and
her assistants is highly appreciated and frequently praised by Faculty
and students for its promptness, efficiency and courtesy.
Graduate students who have done work in other libraries frequently comment on the speed of service, as compared with other universities having larger library staffs.
Reference Department.
This Department has in recent years been the most rapid in
Its growth and (at least by Faculty and research students outside the
University) the most appreciated of all the services rendered by the
Library. Members of the teaching staff have shown a steadily increasing Inclination to rely on the Reference Librarian, not only for the
bringing together, but In many cases the preliminary selection, of book
material essential to their work. When the resources of our own book
collection are inadequate for their purposes, It is the Reference
Librarian, Miss Anne Smith, who secures from other institutions, by way - 15 -
of Inter-library Loan, the material required. Some of the details and
difficulties of these Inter-library borrowings have been dealt with elsewhere In this Report. The compilation of material required for public
addresses by members of Faculty has, in the period under review in this
Report, been an added and interesting feature of the Reference Departments work.
Students, likewise, have in recent years shown an increasing
appreciation of the assistance that can be rendered by this department.
They discuss with Miss Smith the material required for the numerous
assigned essays: questions relating to campus activities, and those having to do with educational, social, religious, and technical relations
outside the Campus. The department secures Inter-library Loans for
graduates and fourth year Honor students, and gives, both to groups and
to individuals, a great deal of personal instruction in the use of the
Library.
Information is frequently sought by students who have left
the University on all types of reference questions. Out of town students
request suggestions and advice on book selection. Many teachers ask for
Information on teaching methods, and advice on titles to be placed in
school libraries.
Technical questions on all topics come to this department
from business firms, principally in Vancouver, and extensive loans are
made to business corporations, such as the Britannia Mining & Smelting
Company, the Consolidated Mining & Smelting Company at Trail, to agricultural experimental stations, and biological boards. Help is frequently requested from the various public libraries of the province, on
whose behalf Inter-library Loan arrangements are made by this Library. - 16 -
The organization of these various services necessarily involves much preparatory work, such as the indexing of periodicals, the
keeping of clipping files, and the compilation of a picture collection
for class Instruction by teachers of the public schools. This latter is
a particularly appreciated, and steadily increasing, service.
The Reference Department was the principal Initiator of a
plan to compile a Union List of Serials for Western Canada, vshich will
include the larger libraries in British Columbia, the university libraries of Alberta, Saskatchewan, and Manitoba, and a number of special
libraries covering research material in the fields of forestry, mining,
fisheries, and education. Started six or seven years ago for our own
convenience and use, preliminary drafts were sent as compiled to other
librarians for their information, and as a result, several of these proceeded tc list their own material. The combination of these into a
Provincial Serial List was a logically succeeding step, and last year the
enlargement of the plan by Inclusion of the serial holdings of the principal libraries of the three prairie provinces was undertaken. It is
expected that the work Bill be finished this summer. When completed,
the principal libraries of western Canada will have their own holdings
of periodicals and serial publications completely listed, and be in
possession of information concerning those of other libraries throughout the region covered. The reciprocal availability of this information will be an important step in general library organization, enabling librarians throughout the four western provinces to secure for their
enquirers, and without delay, all available material.
The last Report submitted to the Senate pointed out the
necessity, in view of the increasing work of the Reference Department, - 17 -
of the appointment cf an assistant to Miss Smith. This step has since
been taken, the additional member cf the staff being Miss Dorothy Kelly,
M.A.
To meet the increased work in the field of Adult Education,
and the Extension Department, Miss Jean Fannin was appointed to succeed
Miss Helen Fairley on the latter's retirement due to her marriage.
Reference has already been made in this Report to the progress rendered possible by the appointment of a Reference Librarian in
charge of Public Documents. Many thousands of these had been received
since the Library's organization, but lack of staff utterly precluded
any permanent workmanlike organization of this material. Substantial
progress can, however, now be reported. All newly arriving Government
Documents are now checked, stamped, marked for shelves, and distributed
to the correct department if to be catalogued. Approximately one
thousand such documents are received every month. The lists of government publications are studied for desired material, and requests for
the sane sent to the department cf publications. Much correspondence
is required tc fill in missing numbers, and for the acknowledgment of
the receipt of requested documents coning in as gifts.
The organization of the Government Document material in
arrears has already made substantial progress, the publications of
Great Britain, Australia, India, and South Africa having been systematized. Classification headings have been made (these being checked
against Gregory's Union List of Foreign Documents), and the material
arranged for binding, or placed In transfer cases. Some idea of the
volume cf work done can be given by the statement that, for Great
Britain alone, 16,000 separate documents have been classified and filed, - 18 -
and by the further fact that 25 volumes of publications of the Hcuse of
Commons have been collated and checked for binding. Many of these
papers are merely leaflets, though cf importance for historical reference. Trie work done represents an assemblage of over 40,000 pages.
Work has begun on the documents of the United States and
Canada. This is really a gigantic task, and will require years tc complete. There are awaiting organization more than 10,000 separate volumes and pamphlets of the Dominion, and of American federal and state
documents. Aside from regular sized volumes, there are some hundreds
of pamphlet cases in which the material has been temporarily deposited
pending organization.
In January Miss Kelly presented to the Library Committee an
Interesting progress report, from which the foregoing statements have
been selected. It concluded with the program of proposed developments
in the Government Document field. This was arranged under nine heads.
Its completion will take some years of work, and an increase of staff.
It is gratifying to report, however, that a notable start has already
been made, with the promise of continued progress in the near future.
The work already done has abundantly justified the appointment of a
special member of the staff, repeatedly urged in previous Reports.
Periodicals Department.
The work of this department, and the policies tinder which
it Is operated, were discussed at length in the Tenth Report. No new
ground has been broken In the interval. Work has proceeded normally
and continuously under the supervision of Mr. Roland Lanning.
Applications by the Teaching Staff for the purchase of
periodicals not on the Library's list have been less numerous, and less - 19 -
insistent, than in recent years. Without doubt this is due to the known
reluctance cf the Committee tc increase the number cf subscriptions -
a policy decided upon in consequence cf the disproportionate amount expended on periodicals, as compared with books.
The Teaching Departments, up to the limits cf the book purchase appropriations awarded them by the Committee, have practically a
free hand in the selection of bocks purchased for the Library, but in
the matter cf periodical subscriptions applications have to be sent in
to the Committee, and specially authorized, before orders are placed.
This regulation was necessary tc safeguard the Library against avoidable and inadvisable changes in the subscription list. Every effort
has been made to limit periodical subscriptions to those of permanent
and enduring value, and to have the holdings of these, if not complete,
at least continuous. This policy, steadfastly adhered to since the organization of the University, has proved both wise and effective. Indeed, the characteristic feature of the University's bock collection
is the high proportion of long runs of periodicals cf authority, and of
the Transactions and Proceedings cf learned societies, viewed in relation to the 115,000 volumes on the shelves. Few, If any, libraries of
comparable size and character have so large a proportion of works cf
this type, which constitute the background and backbone of the material
for research.
For a score cf years the Library Committee has had to resist
the pressure to change Its list of periodical subscriptions. A really
strong and convincing case has to be presented before a new subscription
is added. This attitude was adopted because all periodical subscription costs were a first charge on the Book and Magazine Appropriation, - 20 -
and correspondingly diminished the sums the Committee could award tc
the Departments for the purchase of books.
Four years ago the Committee relaxed its regulation In this
regard by permitting Departments, insisting on the necessity cf some
new subscription, to pay for the sane from their book appropriation,
on the understanding that the subscription shculd be continued by the
Department for a period cf at least three years, after which, if funds
permitted, its cost would be taken over by the Periodical Fund on
specific approval by the Committee. This regulation had an immediate
effect on the number of applications for new subscriptions, and automatically disposed of a certain proportion of departmental requests.
The three-year period of probation of some of the periodicals subscribed to by the Departments under the approval of the Committee has elapsed. In a few cases the costs of these have been assumed by the general Periodical Fund: in others the cost of subscription
is still charged against the appropriations of the Departments interested.
In all, about 482 periodicals are regularly received. This
amounts to an increase of 22 over the total in the Tenth Report, and
illustrates the insistent pressure on the Committee by the Teaching
Departments to make available in the Library the latest views, and the
newest knowledge, in their respective fields. The new subscriptions
assumed by the Library represent perhaps only one-third of the applications received. The majority of the new subscriptions are those of
newly founded journals of acknowledged importance. The list follows:
Botany       Chronica Botanica.
Cold Spring Harbor Biological Ass'n. Symposium. 21
Chemistry:     Journal of Chemical Physics.
Journal of Organic Chemistry.
Civil        International Association for Bridge and
Engineering:    Structural Engineering. Proceedings.
Economics:    Amerasla.
American Sociological Review.
League of Nations. Subscription to inclusive
economic publications.
Education:     British Joxirnal cf Educational Psychology.
School Life.
History:      Crown Colonist.
Library:      Library (Bibliographical Society, Transactions).
Moderns
(German):     German Life and Letters.
Nursing & Pub- Canadian Hospital,
lie Health:   Hospitals.
Physical      Athletic Journal.
Education:    Journal cf Health and Physical Education.
Physical Education ... Digest.
Subscriptions to several important journals were dropped
during the depression, and these have been renewed, and the missing
years obtained to make the file complete. They are as fellows:
Biometrika.
Eugenics Review.
Journal cf Engineering Education.
Power Plant Engineering.
Revue Horticole.
Romanic Review.
In the field of education the Library for some years received from the Teachers' Association Library of Vancouver the completed
volumes of a nunber of subscriptions, on condition that they be bound
and made available for teachers. Upon acceptance of this offer, such
of these subscriptions as had been placed by the Library were dropped.
The Teachers' Association, however, withdrew from this arrangement, - 22 -
its members finding it more convenient for their own purposes to have
this material available down town. The subscriptions were therefore
reassumed by the Library, and any gaps in the files filled in. The
following eight periodicals come within this category:
Educational Administration & Supervision.
Educational Method.
Elementary.School Journal.
Journal of Educational Research.
Occupations.
School and Society.
School Arts Magazine.
School Review.
Some complete or partial sets of periodicals have been received In exchange, or as gifts from other institutions, and the gaps
in the files of these have been filled in by the Library. These include:
Provincial Library:   Journal of the Parliaments of
the Empire.
University of Alberta: Abstracts of Surgery.
Parts of other medical journals.
Canadian Alpine Journal.
University of the     South African Journal of Economics.
Witwatersrand:      South African Journal of Natural
History.
A number of important large sets, mostly complete, but Involving new subscriptions, have been received in the period covered by
this Report. Of several of these the Library had small holdings, either
odd volumes or current subscriptlcns, but others were quite new. Notable additions have been the following:
Copeia. 1913- tc date.
Helvetica Chimica Acta, v.l-   1918- tc date.
Highway Research Board. Proceedings. 1923- to date
(Incomplete)
Musical Quarterly, v.l-   1915-to date.
Musical Times, v.17-  1875- tc date.
National Conference of Social Work. Proceedings, v. 5-
1878- to date.
Royal Society of New Zealand (N.Z. Institute) Transactions & Proceedings, v.l-   1868- to date. - 23
Slavonic Review, v.l-   1922- to date.
Sociological Review, v.l-   1908- to date.
Important additions have also been made to the Library
periodical files, largely by the Teaching Departments from their allocations of the $1,100. special grant made by the Board to the Library
in March 1937. These are as follows:
American Institute of Mining & Metallurgical Engineers.
Transactions.
American Naturalist.
California. University. Publications.
Criterion.
Institute of Radio Engineers. Proceedings-
Journal of Comparative Neurology.
"   " Morphology.
"   " Nutrition.
Mining Congress Journal.
Mycologia.
National Education Ass'n. Publications.
This summary of the work done by the Periodical Department
Indicates the range and the importance of periodical and allied material
in relation to the general activities of the Library. The checking of
this material demands continuous watchfulness and care. The Librarian
is glad to testify that in every respect this work is well done by the
Periodical Librarian, Mr. Roland Lanning.
The Library Catalogues.
The last Report presented to the Senate set forth the importance of the Catalogue as the key that opened to enquirers the
resources of the book collection. It stated that the twenty years'
labors of Miss Dorothy Jefferd, the member of the staff responsible, had
created a tool by means of which any enquirer could easily and speedily
ascertain the location of any book in the collection, with particulars
as to the author and subject, time and place of publication, and - 24 -
general preliminary Information as to the scope and field cf the book.
Though the Staff might desire a larger number of "analytlcals" •* cards
giving more detailed particulars - this was impossible until an assistant Cataloguer was appointed, but that, as It then stood, the Catalogue had been given high commendation by members of our own Faculties,
and by visiting scholars and librarians.
The work of developing the Catalogue has proceeded steadily
throughout the period covered by this Report. A recent check shows that
there are, in all, 646,500 cards in the four systems required.
In the Main Catalogue, housed adjoining the Reading Room,
there are 324,200 cards - an average of three for every book in the
collection. This makes available information to enquirers as to Author,
Title, and Subject.
The other three Catalogues are in the Library offices. They
are the Author Catalogue, containing 103,900 cards, and the Shelf List
with 104,900. In the latter, the cards are arranged In cabinets in
exactly the same order as the books appear on the shelves. It Is the
means by which the annual inventory of the Library is made, and missing
books ascertained. The fourth Catalogue Is that of accessions. It contains 113,400 cards. These give the business details of the acquisition
of the Library's books - the dates on which they were ordered and received, the dealer from whom they were purchased, the particular editions acquired, the price paid, and bibliographical details. It is a
record of all necessary business details cf books purchased or otherwise acquired since the Library's organization. - CO   -
Depository Catalogue.
The work on the organization of the Depository Catalogue has
proceeded steadily since the last Report.
In the two-year period now under review 821,987 cards were
placed in their proper location in the system. Of these, 739,437 were
from the original shipment received in the autumn of 1935, and 82,550
were newly printed and current cards. In all, 1,050,393 cards had been
filed at the close cf the university year. Of the shipment of 36
packing-cases, 12 yet remain to be done, so that at the rate of progress
hitherto maintained the Depository is expected to be complete by the
opening cf the fall session in 1939.
The cost cf the organization cf the Depository to the end of
the university year was about $4,420. The work is under the supervision
of Miss Mary Barton, and an appropriation of $960. has been allotted for
student help in each of the twc years under review. Most of the work
has been done during the summer vacation, an average of six girl students being employed for four hours a day at an hourly rate of 30 cents.
As it progresses toward complete organization, the value of
the Depository Catalogue, alike to Faculty and the Library Staff, is
being increasingly demonstrated. Its possession is fulfilling every
expectation In giving the Library recognized reputation for its facilities for bibliographical research.
Binding.
The last Report presented to the Senate set forth the deplorable situation Into which the binding requirements cf the Library
had fallen as a result of the reduction of the University's income, and f
- 26 -
the steps taken to remedy the situation after the restoration of the
Provincial Government grant nearer tc Its former figure. That Report
set forth that an annual appropriation cf $2,000. had been voted for
eurrent requirements, and an additional $3,000., .on a five-year plan,
to overtake arrears. The Report further set forth that In the year
1934-35 1,268 new volumes were bound, and 184 repaired. For the year
1935-36 the work in this Department was greatly increased, In all,
5,236 books being handled. Of these, 2,844 were new volumes, 301 were
theses, and 1,036 were paper-covered bocks rebound. A total of 1,055
volumes were repaired.
For the year 1936-37, the appropriation totalled $3,500,,
§1,000. of this being the grant under the five-year plan; In addition,
there was an unspent balance of $454.30, making a total available for
binding of $3,954.30.  In all, $3,972.92 was spent, leaving a debit
balance on this account of $18.62. 1,266 new volumes costing $2,213.70
were bound at an average cost cf $1.75. 589 paper-covered volumes were
bound, the cost being $810.65, an average of $1.38, 775 rebinds and
repairs cost $799.77 - an average of $1.13. In addition 13 theses were
bound, making the total volumes bound or repaired 1,643.
For the year 1937-38 the appropriation was also $3,500.
There was spent $3,654.52, leaving a debit of $154.52. The costs of
the various types cf binding were approximately as in the previous year.
1,355 new books were bound; 469 paper-covered volumes were rebound;
while 539 items were rebinds and repairs. The total number cf volumes
handled therefore was 2,363.
In addition, the "chained bock", presented by Mrs. - 27 -
F. w. Walker, was sent to England for special renovation, as was also
Seneca's "Tragedy of Hercules Furens" (1491), presented to the Library
by Dr. Temperley, of Gonville and Caius College, Cambridge.
The local binding work has continued to be dene by Brooks
& Son, which has given excellent service in the natters of price,
quality, and tine.
The binding werk of the Library is In charge of Mr. Roland
Lanning, and has been dene with thcrough competence.
Finance.
The following summary cf departmental finance is given for
the Senate's information.
The Library budget for the twc years under review shows
the following appropriations:
1936-37      1937-38
Books &  Magazines $ 6,500.00 $ 6,500.00
Binding 3,500.00 3,500.00
Equipment 465.00 465.00
Supplies & Expense 1,500.00 1,500.00
In addition, supplementary grants were made by the Board of
Governors to the Book & Magazine Account, to meet special requirements
that developed subsequent to approval of the Department's regular
budget. These amounted to $3,220. in 1936-37, and $670. In 1937-38.
A gift of $50. was received from the Japanese Alumni Association.
Fines totalling $977.50 were collected. In all, $18,428.42 was expended on books and periodicals during the two years, the excess -
$1,558.42 - over the appropriations received representing orders outstanding, and provided for by grants from preceding years.
The work of ordering books is in the hands of Miss Evelyn - 28 -
Hearsey, and has been done with thorough satisfaction, alike to the
Librarian and the Bursar's Department, with which the accounts regularly submitted to the President and the Library Committee, are each month
checked and adjusted.
The Problem of Accommodation - For Readers
 - for Books.	
Previous Reports presented to the Senate have set forth the
difficulties due to inadequacy of accommodation, alike for readers and
for books. Practically no improvement can be reported in the conditions
therein set forth. Readers' accommodation in the Library is exactly
what It was two years ago, though in the meantime student enrolment has
increased, and the conditions of congestion have become correspondingly
aggravated. In the weeks prior to the Christmas and spring examinations every seat in stack and reading rooms is occupied: scores of students have to stand to study: they sit on windows!lis or radiators, and
on the staircases within, or outside, the building. They do their
reading In common rooms, in the cafeteria, at the bus stand, and on
campus benches.
During the past three or four years this pressure on seating accommodation has occurred not merely at periods prior to examinations; it has been continuous and constant. A week after the opening
of the autunn session all the reading rooms have been overcrowded at
certain periods of the week, and have so remained throughout the year.
No relief Is possible unless and until the building is enlarged.
The present University premises were deaigned for a student
body of 1,500. The present enrolment is about 60 per cent, in excess
of that capacity. Readers' accommodation should provide for at least 126
chairs
60
H
60
»
46
n
52
It
13
!!
357 chairs
4
It
8
11
6
tr
18  "
375  "
- 29 -
30 per cent, of student enrolment - on the present basis, for about
720. The actual facilities are for less than 380 - and this figure
includes all emergency provision within the building. The figures
are:-
Main Reading Room
South  "    "
North  "    »
Periodical Room
Stack Carrels
Art Room
Supplementary - Main Reading Room
Stacks
Reserve Catalogue
Total
Outside the Library building, there ore the fcllowing additional reading facilities:
Applied Science Reading Rocm
Chemistry       "    "
Herd Book Room
Nursing
Thus, after taking into account every facility provided,
there is a shortage cf about 300 chairs in the reading accommodation
required.
Present day university education is more and more emphasizing collateral or prescribed reading. In many of the courses here
offered a knowledge of more than fifty books is required. These requirements necessarily Impose heavy demands upon the Library staff.
They also presuppose provision cf the accommodation necessary to enable
students to meet the conditions imposed by the courses of instruction
taken. The first of these requirements the Library staff does its
best tc neet. Nothing can be done as to the second unless and until
26
chairs
4
I?
14
ii
10
!l
54
ii - 30 -
further seating accommodation is provided.
The President and the Board _f Governors are well aware of,
and sympathetic tc, the conditions and the needs, but are as helpless
as the Library staff to improve either. The remedy lies with tho Provincial Government, to which repeated representations have teen made
with respect, not only to the Library, but other Departments of the
institution suffering from similar congestion* The Library Committee
and the Library staff deem it their duty to present the circumstances
to those in authority, even while recognizing the financial difficulties implicit in the situation.
As part cf the effort tc secure aclditicnal reading rocm
accommodation, there has been Inaugurated in the Applied Science building a special reading room for students cf that Faculty. Professors
have long deplored the fact that their students made little use of
library facilities during their earlier years. For this there were two
reasons:- the heavy character of the Applied Science course, requiring
a larger proportion of time for drafting and laboratory work, and the
distance of the Library frem the Applied Science building.
Shortly after his arrival Dean Finlayscn discussed the
matter with the Librarian, and a working arrangement, satisfactory tc
his Faculty, and not diminishing in any important sense the service of
the Main Library, was evolved. With the consent of the Department concerned, a room devoted tc geological literature was made available as
a general Applied Science Reading Room. Seme twenty-five or thirty
engineering periodicals were transferred there from the Periodical Room,
as was also a serviceable working library dealing with the various
branches of engineering. The Applied Science stenographer supervises - 31 -
the room, and keeps records of loans, which are included In the general
statistics cf circulation. To give increased opportunity for consultation of the material thus made available, lecture and laboratory hours
in the first and second years of the Applied Science courses were reduced by several hours a week, while, to ensure reference to the new
book and periodical material, a course cf general engineering, in which
essays on prescribed reading in current engineering literature were required, was inaugurated.
Professors in the Faculty cf Applied Science agree that the
amount of reading done by students has considerably increased as the
result cf these arrangements.
The problem cf bock accommodation, though not so desperate
as that for readers, has nevertheless become serious and acute. Every
year major or minor readjustments have to be roade in the shelving cf
books to provide for developments in the collection that cannot be anticipated. Last year the whole cf Tier 1 and .more than cne-half cf
Tier 2 - nearly one-half of the collection - had tc be reshelved.
Some measure of relief was obtained by partitioning off a part of the
men's cloakroom in the basement. Temporary wooden shelving was installed, and in this was shelved the accumulation of Government Documents and allied material. Similarly, temporary shelving was installed
in the furnace room. These adjustments rendered possible the much more
satisfactory organization cf important, and increasingly used, types of
book.material. There still awaits organization, however, the Library's
collection of newspaper files, which at the present time are stored in
packing cases in the women's cloakroom, and are altogether unavailable
for reference. - 32 -
As previously pointed cut, the solution cf the book shelving
problem lies in the development of Tiers 6 and 7 of the stack, at present the temporary Periodical Room. This cannot be done, however, until the first addition to the Library building is erected, for nearly
50 chairs of the present entirely inadequate seating accommodation
would thereby be lost.
Staff.
The Library staff, as at the closing date of this Report,
was as follows:
Librarian's Office:
John Ridington
Evelyn Hearsey
Christina McGregor
Reference Department:
Anne M. Smith, M.A., B.L.S.
Dorothy B. Kelly, M.A., B.L.S.
Catalogue Department:
Dorothy M. Jefferd
Mary K. Barton, B.A., B.L.S.
Lionel T. J. Haweis
Librarian
Book Orders
Stenographer
Reference Librarian
Government Documents
Cataloguer
Depository Catalogue
Accessions
Periodicals and Binding Department:
Roland J. Lanning, B.A., B.L.S. Periodicals, Binding
Circulation Department:
Mabel M. Lanning, B.A., B.L.S.
Jean G. Fannin, B.A., B.L.S.
Hermione D. BBttger, B.A.
Elizabeth Hoffmeister, B.A.
Lyman Swennerton
Arthur Sobotin
General Circulation
Directed Reading Courses
Applied Science Reading
Room
Reserve Loans
Call Boy
In the period covered by this Report a new position has
been added to the Department - that of care of Government Documents, - 33 -
a section of the Library, and of Library work, that has greatly developed within the last five years. This position is filled by Miss Dorothy
B. Kelly.
As in previous Reports, the Librarian desires to convey to
the Senate his appreciation of the loyal and intelligent service given
by every member of the staff in the period under review.
Library Committee.
In October 1936 the Senate approved the recommendations of
the Faculties, and appointed as members of the Library Committee the
following:
Prof. F. H. Soward, Chairman  Representing the Faculty of
Arts and Science.
Dr. Isabel Maclnnes
Dr. M. Y. Williams
;t      t!
?! !!
Dr. Blythe Eagles Representing the Faculty of
Agriculture.
Prof. A. H. Finlay Representing the Faculty of
Applied Science.
A year later Prof. Soward, who had served for five years on
the Committee - the last two as Chairman - announced his desire to retire. Prof. Thorlief Larsen was appointed as Prof. Soward's successor,
representing the Faculty of Arts and Science, and at the next succeeding meeting of the Committee Prof. A. H. Finlay, the senior member,
was elected Chairman.
Seven meetings of the Committee were held in the first year
covered by this Report, and eight meetings in the university year just
closed.
The Librarian takes pleasure in placing on record the
interest taken, and the co-operation given, by every member of these - 34 -
two Committees in the work of the Library. The discussions at the
Committee meetings have covered every aspect of library policy and
administration. In addition to the regular meetings, there have been
many informal discussions on library problems, particularly with the
Chairmen of the respective years. The success of the work of the
Department in the period under review would certainly not have been
as marked had it not been for the Committee's contribution.
Lastly, It Is also the duty and the pleasure of the Librarian to acknowledge the sympathetic assistance given by the President
of the University, Dr. L. S. Klinck. He has considered the problems
of the Library in conjunction with many-competitive claims made by
other Departments of the University. Those knowing, at least in a
general way, the many problems with which he has officially to deal
are satisfied that he, and the Board, have treated the Library with
sympathy and with justice, while his availability for consultation and
advice is deeply appreciated.
Respectfully submitted,
JOHN RIDINGTON,
Librarian.
October, 1938

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